EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

MAY 1, 2025

 

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman James Schaefer at 7:00 p.m.  Present were Commissioners Allyn Jackson, James Schaefer, Stephen Gregory and Edmund Densieski, Fire District Facilities Supervisor Dave Schaffauer, Medical Coordinator Brian Danowski, First Assistant Chief Glenn Bullock, Third Assistant Chief Alex Gladding, Treasurer Colleen Pearsall and Secretary Lorraine Gregory.

 

FIRE DISTRICT FACILITIES SUPERVISOR REPORT

See attached report.

A motion was made by Commissioner Jackson, seconded by Commissioner Densieski, authorizing the purchase of a new printer for the Fire District Facilities Supervisor’s Office, at a cost not to exceed $200.00.  Approved 4-0.

ITEMS FOR DISCUSSION

Mr. Schaffauer advised the Board that Jerry will need authorization before repairing the walls that were opened up for the mold inspection.  To be discussed further under Old Business.

 

A motion was made by Commissioner Gregory, seconded by Commissioner Jackson, accepting the proposal from Long Island Telecommunications for twelve (12) APX Batteries, at a cost of $$259.00 each, plus $57.00 shipping.  Approved 4-0.

MAINTENANCE REPORT

Maintenance Report dated 4/1/25 to 5/1/25 submitted to the Board.

MEDICAL COORDINATOR REPORT

See attached report.

MATERIAL REQUESTS:

A motion was made by Commissioner Gregory, seconded by Commissioner Jackson, authorizing the purchase of the medical supplies requested from Hammer Medical, at a cost of $368.00.  Approved 4-0.

REPORT DISCUSSION

1.  After a brief discussion regarding the Stryker Stairchairs, a motion was made by Commissioner Gregory, seconded by Commissioner Densieski, accepting the proposal from Stryker for two (2) Procare Model 6252 Stairchairs, at a cost of $6084.54 each, less the Trade-In of two chairs for a credit of -$200.00 per chair, freight cost of $76.06 per chair and forty eight (48) months Maintenance Service, at a cost of $1,011.20, at a total cost of $6,971.80 per chair.  Approved 4-0.

2.  Mr. Danowski will furnish Commissioner Gregory with a list of the shirts needed so that he can place the order.

3.  Noted.

Mr. Danowski advised the Board that Peter Sulzinski will be resigning as Full Time First Responder Paramedic on May 31, 2025 so that he may pursue his nursing career.  However, Mr. Sulzinski would like to continue working per diem.  The Board approved.

A motion was made by Commissioner Jackson, seconded by Commissioner Densieski, accepting the resignation of Peter Sulzinski as Full Time First Responder Paramedic, effective May 31, 2025.  Approved 4-0.

A motion was made by Commissioner Gregory, seconded by Commissioner Densieski, to retain Nicholas Knoebel as an On Call Paramedic, at an hourly rate of $32.00 during his six month probation period.  Approved 4-0.

CHIEF'S REPORT

See attached report.

REQUESTS

1.  A motion was made by Commissioner Gregory, seconded by Commissioner Densieski, authorizing the purchase of two (2) ½” Double Male and two (2) ½” Female Adapters for 7-6-1, at an approximate total cost of $800.00.  Approved 4-0.

2.  A motion was made by Commissioner Gregory, seconded by Commissioner Densieski, authorizing the purchase of eight (8) pairs of Wildland Goggles, at a cost of $16.98 each.  Approved 4-0.

3.  Tabled.

4.  A motion was made by Commissioner Jackson, seconded by Commissioner Densieski, authorizing the purchase of one (1) Officer Tool Mount for 7-6-1, at an approximate cost of $40.00.  Approved 4-0.

5.  A motion was made by Commissioner Jackson, seconded by Commissioner Densieski, authorizing the purchase of one (1) Folding Shovel for 7-6-1, at a cost of $27.99.  Approved 4-0.

6. and 7.  A motion was made by Commissioner Gregory, seconded by Commissioner Jackson, authorizing the purchase of two (2) CMC Anchor Straps – Size Small #201022, at an approximate total cost of $150.00 and one (1) CMC Rescue Litter Harness, at a cost of $200.00.  Approved 4-0.

8.  A motion was made by Commissioner Gregory, seconded by Commissioner Densieski, authorizing the purchase of HY-CONN 5” Storz, at an approximate cost of $1,200.00.  Approved 4-0.

9.  FF Jenn Mitchell did not make her points last year and is not doing well with responses this year.  Her gear will be altered to fit and not replaced.  The Board agrees that new turnout gear should be given to those members who respond to emergencies on a regular basis and maintain the required yearly point quota.

ITEMS FOR DISCUSSION

 

1.  Mr. Schaffauer advised that the Quogue Fire Department will be purchasing new Scott Paks in June or July and will offering their surplus for sale.

2.  After a discussion regarding use of the Main Firehouse for the East Quogue Elementary School’s Evacuation Program, it was decided that the Methodist Church Buildings would be more suitable and, if the Church declined, the Main Firehouse would be available.

Commissioner Gregory informed the Chiefs that were in attendance that the following outline is to be used when preparing the Monthly Chiefs’ Report:

  1. Item requested and quantity
  2. Cost of item – actual or estimated
  3. Reason the item is needed
  4. If item is requested by an Officer, include name

The Board cannot make a motion approving an item without an actual or estimated cost.  If costs are not included, the Board will “table” the item until the following month or, until such time as a price is made available.

The Board thanked the Chiefs for their presentation at the Inspection Dinner and the Chiefs thanked the Board for their financial support.

ATTORNEY DISCUSSION

Mr. Glass was not in attendance.

MINUTES

A motion was made by Commissioner Gregory, seconded by Commissioner Densieski, approving the Minutes of the April 3, 2025 Regular Monthly Meeting.  Approved 4-0.

TREASURER'S REPORT

A motion was made by Commissioner Jackson, seconded by Commissioner Densieski, approving the Treasurer’s Report as submitted.  Approved 4-0.

After a brief discussion regarding the surplus of 2024 Budget funds amounting to $889,141.69, resolutions were drawn up and state as follows:

2025-19.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to authorize the transfer of $300,000.00 which is a portion of the balance remaining in all codes in the 2024 Budget to the Buildings and Grounds Reserve Fund.

2025-20.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to authorize the transfer of $89,141.69 which is a portion of the balance remaining in all codes in the 2024 Budget to the Communications Reserve Fund.

2025-21.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to authorize the transfer of $500,000.00 which is a portion of the balance remaining in all codes in the 2024 Budget to the Apparatus Reserve Fund.

A motion was made by Commissioner Schaefer, seconded by Commissioner Jackson, accepting the adoption of Resolutions 2025-19, 2025-20 and 2025-21.  Approved 4-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Jackson, seconded by Commissioner Densieski, approving the Abstract of Bills for the General Fund consisting of 24 checks totaling $42,220.03 and to authorize the transfer of $200,000.00 from the Money Market to the Checking Account.  Approved 4-0.

After a brief discussion regarding the LOSAP funds, a resolution was drawn up and states as follows:

2025-22.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve that the amount of $80,000.00 be transferred to an account with a higher interest rate (4% as opposed to 1.5%) and to not change the 40 years of service to 50 years of service which would cost an additional $10,000.00 to $11,000.00 per year.

A motion was made by Commissioner Densieski, seconded by Commissioner Jackson, accepting the adoption of Resolution 2025-22.  Approved 4-0.

COMMUNICATIONS AND CORRESPONDENCE

The following was received:

  1. A letter from the Department regarding the resignation of Kevin Murphy and the swearing in of Ryan Gilmartin.
  2. A Facility Use Permit Application from the Department regarding the Kindergarten Visit on May 22, 2025.
  3. E-mail from McNeil & Co. requesting that Tyler Davonski reimburse them for a Workers’ Compensation Insurance overpayment that was made to him.
  4. E-mail from the Town of Southampton regarding wildfire damage/loss.
  5. Check in the amount of $1,000.00 from US Foods, Inc. covering the damage done to 7-6-31’s side mirror.

OLD BUSINESS

With regard to the building’s mold issue, Commissioner Jackson advised the Board that thirteen samples were taken from various areas in the building.  The problem is not as extensive as previously thought.  He then presented a proposal from The Inspection Boys.

A motion was made by Commissioner Densieski, seconded by Commissioner Gregory, accepting the proposal from The Inspection Boys, in the amount of $6,000.00, to remove the presence of mold from the contaminated areas.  Approved 4-0.

Mr. Schaffauer will contact Jerry to do the wall repairs after the mold removal has been completed.

The Board reminded the Chiefs that there has been an increase in unreported and reported accidents involving the District’s vehicles.  Incident Report Forms are available in the form holder located outside the EMT office.  Please advise the members that all incidents, minor or major, must be reported and members should own up to their actions.

After a brief discussion regarding the members’ annual physical examination requirements, a Resolution was drawn up and states as follows:

2025-23.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to add the Physical Examination Policy to the Policy and Procedures Manual in the District Administration Section as DA-032 - Annual Physical Examination Requirements as follows:

The designated time period for physical examinations is January 1 through April 1 and are scheduled on premises at the Main Firehouse with NDI on the first Saturday in February and the March department meeting night.  Members may also arrange to take their physicals at an NDI facility during the month of January and the remaining days in March by calling NDI directly at 631 874-5325.

If a member neglects to take his/her physical examination during the designated time period – January 1 through April 1 – their access to the premises will be denied by disengaging their key fob, their gear will be removed from the rack and placed in storage and they will not be permitted to respond to alarms or participate in social functions on and off premises.  These rules will remain in effect until the member complies with the physical exam requirements.

The adoption of the foregoing resolution was duly put to a vote and upon roll call, the vote was as follows:

Chairman James Schaefer                   )  AYE

Vice-Chairman Allyn Jackson            )  AYE

Commissioner Stephen Gregory         )  AYE

Commissioner Edmund Densieski      )  AYE

Commissioner Robert Despres           )  ABSENT

The resolution was thereupon declared duly adopted.

Dated:  East Quogue, New York

             May 1, 2025

NEW BUSINESS

A motion was made by Commissioner Gregory, seconded by Commissioner Densieski, accepting the resignation of Kevin Murphy from the Department pending the return of all District equipment and materials issued to him.  Approved 4-0.

A motion was made by Commissioner Gregory, seconded by Commissioner Jackson, granting permission for the East Quogue Kindergarten Class to visit the Main Firehouse of May 22, 2025.  Approved 4-0.

At 8:45 p.m., a motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, calling the meeting into Executive Session to discuss work performance and public safety issues.  Approved 4-0.

At 8:55 p.m., a motion was made by Commissioner Jackson, seconded by Commissioner Gregory, calling the meeting out of Executive Session.  Approved 4-0.

A workshop was scheduled for Thursday, May 29, 2025, at 7:00 p.m.

At 8:56 p.m., there being no further business, a motion was made by Commissioner Gregory, seconded by Commissioner Jackson, to adjourn the meeting.  Approved 4-0.

Submitted by

Lorraine Gregory, Secretary

 

 

 

East Quogue Fire District’s House Attendant Report

 

 

To the Board of Fire Commissioners,

This is the attendant’s report for May 1, 2025, meeting including but not limited to:  

Topics for discussion:

New printer

Pager Quote

Mold report

APX Batteries Quote

 

 

May’s Chief's Equipment Requests

 

1) 2 ½ inch double male and 2 ½ female adapter for 7-6-1

2)Wildland goggles to provide eye protection during a brush fire

3) Little giant ladder mount for 7-6-1

4) Officer tool mount for 7-6-1

5) Folding shovel for 7-6-1 to aid ash can

6) CMC Anchor Strap - Size Small (3 Ft) - Item 201022 - $60 Station 2 nor HQ has a strap to anchor any rope or pulley systems. this would be the connection at the bottom of the bucket for a high point rescue

7) CMC Rescue Litter Harness - $200 We do not have a bridle to connect a stokes basket to. If we had to lift the stoked, we would have to rig something up on-site to make it work.

8) HY-CONN 4.5" Hydrant to 5" Storz This had Storz on 1 side and hydrant connection on the other. According to Capt. Horowitz, Dist. replaced 10’ Length of 5” hose with a 15' section of hose that is Storz to Storz so we cannot hook up to a hydrant on the side of the rig. A request is being made for a 5" Storz to hydrant adapter, specifically the new HY-CONN Quick connect as it will significantly decrease the time it takes to hook up to a hydrant. See attached link for demo https://youtu.be/spqDED53cNU?list=TLGGzXJTJXTbGC4yMjA0MjAyNQ 

9) ***** 1 Additional set of FF gear (6th set) for FF Jenn Mitchell. She is in need of updated fire gear, however, we currently don’t have gear in stock that would fit her appropriately. Discussion: Scott Bottle shortage. QFD providing us with their old bottles when they transition to a new system. Respectfully Submitted, Keith Phillips