East Quogue Fire District - Public Notice

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

OCTOBER 3, 2024

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman James Schaefer at 7:30 p.m.  Present were Commissioners James Schaefer, Allyn Jackson, Stephen Gregory and Robert Despres, Fire District Facilities Supervisor Dave Schaffauer, Medical Coordinator Brian Danowski (left 8:05), Treasurer Colleen Pearsall and Secretary Lorraine Gregory.

FIRE DISTRICT FACILITIES SUPERVISOR REPORT

See attached report.

7-6-31 will be taken to Village Auto Body to have the roof patched.

First Net and Verizon will be forwarding pricing for dash cams.

Mr. Schaffauer advised the Board that the District is now registered with the Grant Program and that the Grant Guys would like a list of items that the Department/District would like to seek grants for.  The Chiefs will be reminded to submit their requests.

ITEMS FOR DISCUSSION

None.

MAINTENANCE REPORT

Maintenance Report dated 9/1/24 – 10/3/24 was submitted to the Board.

MEDICAL COORDINATOR REPORT

MATERIAL REQUESTS

A motion was made by Commissioner Jackson, seconded by Commissioner Gregory, authorizing the purchase of the medical supplies requested from Hammer Medical, at a cost of $351.10.  Approved 4-0.

REPORT DISCUSSION

Mr. Danowski advised the Board that there were several dispatching errors today.  Commissioner Schaefer will contact the Southampton Town Police regarding dispatch issues designated for fire and EMS.

CHIEF'S REPORT

No report submitted.

REQUESTS

No requests.

ITEMS FOR DISCUSSION

No discussion.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

MINUTES

A motion was made by Commissioner Gregory, seconded by Commissioner Jackson, approving the Minutes of the September 5, 2024 Regular Monthly Meeting.  Approved 4-0.

TREASURER'S REPORT

ABSTRACT OF BILLS

A motion was made by Commissioner Despres, seconded by Commissioner Gregory, approving the Abstract of Bills for the General Fund consisting of 29 checks totaling $27,919.27 and to authorize the transfer of $100,000.00 from the Money Market to the Checking Account.  Approved 4-0.

COMMUNICATIONS AND CORRESPONDENCE

A memorandum was received from Mr. Glass commenting on the By-Laws Draft submitted to him, a letter was received from the Acting Suffolk County Police Commissioner Robert E. Waring regarding the Talkgroup Usage Agreement and an e-mail was received from the SCFDOA regarding the new EMS laws signed by Governor Hochul.

OLD BUSINESS

Commissioner Gregory advised the Board that he and Commissioner Schaefer had met with the Commissioners from Cutchogue regarding their new firehouse building that is in progress.  The building appears to be the same size as what we would be looking to build and the cost to Cutchogue is no more than $16,000.00.  Commissioner Schaefer plans on polling the Department members as to whether they are in favor of a new building or an addition to the existing building.

Commissioner Gregory also advised the Board that he had received an e-mail from Dennis Kenter, our radio technician, that the engineering study regarding the Tower on Central Boulevard was completed and we have approval to go ahead with installing our antennas on the Tower.

After a brief discussion regarding Mr. Glass’ comments to the By-Laws Draft, the Board agreed that the Class 4 – Seasonal Member should be removed.  The Board will approve the By-Laws once the membership approves the comments made by Mr. Glass and removes the Class 4 – Season Member classification.                                                                                                                                                                                                                                                                                                                                                                                                                                                                      

Prior to the start of the meeting, the Board held a Zoom meeting with ProClaim regarding their proposal for ambulance billing.  After a brief discussion, the Board decided to ask Mr. Danowski to pursue this further.

NEW BUSINESS

2024-21.  Whereas, Section 175-a of the Town Law, as amended, provides for a system of registration of Fire District elections; and

            Whereas, a register of eligible Fire District voters must be prepared prior to the Fire District election: and

            Now therefore, be it resolved that three resident election inspectors of the East Quogue Fire District be appointed to constitute the East Quogue Fire District Board of Elections for the 2024 Annual Fire District Election;

            And be it further resolved, that in case any of the members appointed therein are unable to assume or perform the duties required of them, the Board of Fire Commissioners will appoint three alternates who are resident electors ;

            And be it further resolved, that the Chairman, Election Inspector and Poll Clerk be compensated in the amount of $70.00 for their services and attendance at the annual election which shall take place during the hours of 6:00 p.m. and 9:00 p.m.;

            And be it further resolved, that if clerical help is deemed necessary, this Board of Fire Commissioners will consider the appointment of such clerical persons upon the request of the Chairman of the Fire District Board of Elections.  

A motion was made by Commissioner Despres, seconded by Commissioner Jackson, accepting the adoption of Resolution 2024-21.  Approved 4-0.

No Workshop scheduled for October.

At 9:10 p.m., there being no further business, a motion was made by Commissioner Jackson, seconded by Commissioner Despres, to adjourn the meeting.  Approved 4-0.

Submitted by

                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   Lorraine Gregory, Secretary

East Quogue Fire District’s House Attendant Report

To the Board of Fire Commissioners,

This is the attendant’s report for October 3, 2024, meeting including but not limited to:  

• General Maintenance and building care.
• Updated the website For the District
• Updated the sign.
• Working with First Net (ATT) to get our system updated.
• I have updated the information with SAM and have submitted the new registration paperwork. We are now under review. The IRS TIN validation has been successful.
• I will ask Jerry to put the handrail back up. NYS Building code 1011.11 Flights of stairways shall have handrails on both sides and shall comply with section 1014.
• Repaired the antenna on the 31 vehicle. I put a patch on the roof it will not last forever we should bring it to village autobody to see about a permanent repair

Topics for discussion:

Blood Drive

NOTICE OF PUBLIC HEARING

EAST QUOGUE FIRE DISTRICT PLEASE TAKE NOTICE that a Public Hearing will be held on October 15, 2024 at 7:00 p.m. (prevailing time) at the main firehouse located at Montauk Highway and Bay Avenue, East Quogue, New York. The purpose of the Public Hearing will be to permit public review of the proposed budget for the East Quogue Fire District for fiscal year 2025. PLEASE TAKE FURTHER NOTICE that a copy of the proposed budget has been filed with the Town Clerk and is available for review at that office and is also available for review at the Office of the Board of Fire Commissioners, Monday through Friday, between the hours of 9:00 a.m. and 4:00 p.m. Dated: September 26, 2024 BY ORDER OF THE BOARD OF FIRE COMMISSIONERS OF THE EAST QUOGUE FIRE DISTRICT Town of Southampton Suffolk County, New York By: Lorraine Gregory Fire District Secretary

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

AUGUST 1, 2024

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman James Schaefer at 7:30 p.m.  Present were Commissioners James Schaefer, Allyn Jackson, Stephen Gregory and Robert Despres, Fire District Facilities Supervisor Dave Schaffauer, Medical Coordinator Brian Danowski, Chief Paul Sulzinski, Treasurer Colleen Pearsall and Secretary Lorraine Gregory.

FIRE DISTRICT FACILITIES SUPERVISOR REPORT

See attached report.

A motion was made by Commissioner Gregory, seconded by Commissioner Despres, authorizing  Firefighters Equipment of N.Y. to perform the annual inspection of member turnout gear, including date manufactured, at a cost of $19.25 per member set.  Approved 4-0.

ITEMS FOR DISCUSSION

None.

Commissioner Jackson asked Mr. Schaffauer for an update on the grant program.  Mr. Schaffauer stated that he is in the process of completing paperwork recently forwarded to him by the State.

MAINTENANCE REPORT

Maintenance Report dated 7/1/24 – 7/31/24 was submitted to the Board.

MEDICAL COORDINATOR REPORT

MATERIAL REQUESTS

A motion was made by Commissioner Jackson, seconded by Commissioner Gregory, authorizing the purchase of the medical supplies requested, at a cost of $551.65 (Hammer Medical - $352.55, Bound Tree Medical - $100.10).  Approved 4-0.

REPORT DISCUSSION

1.  Noted.

2.  Noted.

3.  Noted.  Commissioner Schaefer suggested hiring two additional part time paramedics.

4.  Noted.  Chief Sulzinski stated that the Board should consider hiring a company to do the recertification rather than the County.  The cost might be approximately $6,000.00 but, the State would be refunding the money to East Quogue, instead of the County.

5.  Noted.

6.  Mr. Danowski suggested increasing the pay rate to $38.00 per hour so as to be comparable to other Districts.

CHIEF'S REPORT

See attached report.

REQUESTS

A motion was made by Commissioner Gregory, seconded by Commissioner Despres, authorizing the purchase of four (4) Long Reach Lock Kits for the Chiefs’ vehicles, at a total cost of $160.00.  Approved 4-0.

ITEMS FOR DISCUSSION

The Board suggested that members do the following:  1. exit the vehicles to close the doors, 2. notify dispatch to close the doors from their location or 3. point the remote at different areas of the door.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.  Commissioner Jackson advised the Board that Mr. Glass had not received a copy of the Department’s By-Law changes.  (Note:  The Secretary mailed them via USPS on June 6, 2024.  Another copy was scanned and sent to him via e-mail and he acknowledged receipt.)

MINUTES

A motion was made by Commissioner Gregory, seconded by Commissioner Despres, approving the Minutes of the July 4, 2024 Regular Monthly Meeting.  Approved 4-0.

TREASURER'S REPORT

ABSTRACT OF BILLS

A motion was made by Commissioner Despres, seconded by Commissioner Gregory, approving the Abstract of Bills for the General Fund consisting of 29 checks totaling $48,970.91 and to authorize the transfer of $200,000.00 from the Money Market to the Checking Account.  Approved 4-0.

COMMUNICATIONS AND CORRESPONDENCE

A letter of apology was received from William Potter, Department Secretary, regarding the By-Law changes notification, a Facility Use Permit Application and signed Policy Agreement from Dennis Flynn for a WHB Varsity Cheerleaders Car Wash, a Facility Use Permit Application from Noel Feliciano for a 6^th Grade East Quogue School Car Wash and a copy of the letter from Michael Postel, Suffolk County Police Department addressed to Greg Miniutti of SCFRES regarding grey or black market radios and a copy of the SCFRES Medical Services Mutual Aid Plan.

OLD BUSINESS

Commissioner Gregory advised the Board that Dennis Fenner has been trying to contact the attorney for the tower on Central Boulevard and has gotten no response.  Commissioner Jackson suggested that Mr. Glass be asked to contact the attorney.

Commissioner Jackson advised the Board that the Blood Drive went well and that he hasn’t heard anything further regarding the mobile Mammography screening.

Chief Sulzinski advised the Board that the Chiefs reviewed and approved the Firefighter Benefits Plan.

A brief discussion ensued regarding members who neglect to take their physicals on time.

A motion was made by Commissioner Jackson, seconded by Commissioner Gregory, authorizing the Secretary to forward a letter to the Department stating that if a member neglects to take his/her physical during the designated time period - January 1 through April 1, their access to the premises will be denied by disengaging their key fob, their gear will be placed in storage and they will not be permitted to respond to alarms or participate in social functions on and off premises.  These rules will remain in effect until the member complies with the physical exam requirements.  Approved 4-0.

Commissioner Schaefer notified Chief Sulzinski of the requirements that the Board has regarding the upcoming Seafood/Beer Festival and suggested that the Committee meet with the Board to discuss the requirements.  The Board is definitely against the ax throwing concession which is operated on Bay Avenue.  The Certificate of Insurance submitted to the Town of Southampton does not include Bay Avenue making this an insurance liability.

NEW BUSINESS

Commissioner Jackson stated that Mark Grossman (public relations professional) will have a proposal ready by the next Workshop.

A motion was made by Commissioner Gregory, seconded by Commissioner Despres, authorizing the detailing of all the vehicles at a cost of $375.00 for cars and SUV’s, $400.00 for trucks and $450.00 for 7-6-11.  Approved 4-0.  (Note:  The detailing will be done during the month of September.)

Commissioner Jackson stated that Flanders will not be able to host the Southampton Town Fire Districts Association Meeting in October.  The Board gave approval for East Quogue to host the meeting.

A motion was made by Commissioner Gregory, seconded by Commissioner Jackson, granting permission for the WHB Varsity Cheerleaders (Denise Flynn) to use the parking lot on Saturday, August 31, 2024 for a Car Wash, pending receipt of the Certificate of Insurance and for the East Quogue School 6^th Grade (Noel Feliciano) to hold a Car Wash in the parking lot on Saturday, August 17, 2024 (August 18 rain date is unavailable), pending receipt of a signed Use of Facility Policy Agreement and Certificate of Insurance.  Approved 4-0.

A workshop was scheduled for Thursday, 29, 2024 at 7:00 p.m.

At 9:05 p.m., there being no further business, a motion was made by Commissioner Despres, seconded by Commissioner Gregory, to adjourn the meeting.  Approved 4-0.

Submitted by

                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   Lorraine Gregory, Secretary

East Quogue Fire District’s House Attendant Report

To the Board of Fire Commissioners,

This is the attendant’s report for August 1, 2024, meeting including but not limited to:  

• General Maintenance and building care.
• Updated the website For the District
• Updated the sign.
• Spoke to Jerry about the cable for the bunting. (He said he could do it.) Will try to be here next week.
• Martins has come back to fix the leak in the roof
• Nardy will be here tomorrow for the wasps
• Spoke to ATT. They would like to switch our account to First net.
• Can I schedule Detailer for the trucks?
• Quote for the gear inspection
• Working on the SAM problem.
• Working on the Website problem
• There is something we can do with the remotes for the garage doors. The problem isn’t the remotes, it’s the building. They sell range extenders that would be mounted on the outside of the building and wire line to the opener. They are very expensive.

Topics for discussion:

EAST QUOGUE FIRE DISTRICT
REGULAR MONTHLY MEETING

JULY 3, 2024

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire
District was called to order by Chairman James Schaefer at 7:30 p.m. Present were
Commissioners James Schaefer, Allyn Jackson, Stephen Gregory, Ed Seltenreich and Robert
Despres, Medical Coordinator Brian Danowski, Chief Paul Sulzinski, Third Assistant Chief Mark
Gregory and Secretary Lorraine Gregory.

FIRE DISTRICT FACILITIES SUPERVISOR REPORT
See attached report.
ITEMS FOR DISCUSSION
None.
MAINTENANCE REPORT
Maintenance Report dated 7/1/24 – 7/31/24 was submitted to the Board.
MEDICAL COORDINATOR REPORT
MATERIAL REQUESTS
A motion was made by Commissioner Despres, seconded by Commissioner Seltenreich,
authorizing the purchase of the medical supplies requested, at a total cost of $2,084.09 (Hammer
Medical - $432.05, Bound Tree Medical - $23.04, Teleflex - $1,629.00). Approved 5-0.
REPORT DISCUSSION
1. Noted.
2. To be discussed further when reviewing the 2025 budget.
3. Noted.
4. Noted.
5. Noted.
CHIEF'S REPORT
See attached report.2REQUESTS
1. and 2. A motion was made by Commissioner Gregory, seconded by Commissioner Seltenreich,
authorizing the purchase of one (1) 2.5 Double Female Fitting, one (1) 2.5 Double Male Fitting,
and one (1) Adjustable Hydrant Wrench, cost not known at this time, and one (1) Little Giant
Velocity Model 13 Utility Ladder for 7-6-1, at an approximate cost of $238.00. Approved 5-0.
3. Completed.
4. Mr. Schaffauer will handle.
5. A motion was made by Commissioner Gregory, seconded by Commissioner Seltenreich,
authorizing the purchase of six (6) Fire Police Golf Shirts, at a cost not to exceed $400.00.
Approved 5-0.
ITEMS FOR DISCUSSION
The Secretary will forward letters to the Board of Elections and the Sheriffs’ Department regarding
the fact that the Main Firehouse is off limits to their personnel during elections that are being held
at the school.
Commissioner Schaefer asked the Chief for an update on the members who have not yet taken
their physicals. Chief Sulzinski stated that letters have been sent to two members and has not
received a response from either. He will follow up.
ATTORNEY DISCUSSION
Mr. Glass not in attendance. Commissioner Jackson has not yet received any comments on the
changes that were made to the Department’s By-Laws.
MINUTES
A motion was made by Commissioner Gregory, seconded by Commissioner Despres, approving
the Minutes of the June 6, 2024 Regular Monthly Meeting. Approved 5-0.
TREASURER'S REPORT
ABSTRACT OF BILLS
No report submitted.
COMMUNICATIONS AND CORRESPONDENCE
A letter was received from the Town of Southampton Comptroller’s Office regarding the PILOT
Program and the amount of $121,768.00 (Commissioner Jackson will contact Peter Miller, Senior
Accountant for an explanation.), a copy of a letter from William Glass, Esq. to Jones, Little & Co.
regarding the fact that the District has no pending or threatened litigation and no unasserted claims 3or assessments,

a thank you letter from the Lillian (Alabama) Fire Rescue thanking the District for
the donation of surplus items we sent to them and a letter from Lund Valve Testing regarding the
testing of the backflow devices scheduled for July 25, 2024.
OLD BUSINESS
Commissioner Gregory advised the Board that the radio testing on Central Boulevard was not done
because there was no lift available. Commissioner Seltenreich stated that Greg Cele (Celi Electric)
had sent a text to Dennis Fenner offering his equipment.
Commissioner Gregory also advised the Board that Jerry did not charge a fee for the repair work
that he did to the staircase wall leading to the second floor.
A motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, granting
permission for Commissioner Despres to use the pickup truck (7-6-14) to transport the engine for
the antique fire truck from one location to another. Approved 5-0.
A brief discussion ensued regarding future plans for the building. Commissioner Jackson advised
the Board that a new building is estimated to cost approximately $30,000,000.00, not including the
expense of relocating during construction. An addition would cost approximately $10,000,000.00.
The Board agreed that it is important for the Department members to be agreeable, no matter
which way the Board decides to go.
Third Assistant Chief Gregory suggested that the District contact the upper echelon of The Hills to
see what we could work out with them as far as vacant land is concerned and what they might be
able to offer the District.
Commissioner Schaefer asked Commissioner Seltenreich if a CFR Class has been scheduled.
There has been no progress. Mr. Danowski offered to contact Suffolk County EMS.
Commissioner Schaefer would like to have a class scheduled before the Chiefs’ elections.
A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich,
approving the updated 3/1/23 East Quogue Fire Department Standard Operating Procedures,
Standard Operating Guidelines and Personnel Qualification Rosters. Approved 5-0.
Commissioners Schaefer and Jackson are planning to attend the AFDSNY Conference in October.
NEW BUSINESS
A motion was made by Commissioner Schaefer, seconded by Commissioner Jackson, granting
permission for the New York Blood Bank to use the parking lot to position their trailer for the
blood drive scheduled for Saturday, July 27, 2024. Approved 5-0.
A workshop was scheduled for Thursday, July 25, 2024, at 7:00 p.m.4At 8:55 p.m., there being no further business, a motion was made by Commissioner Schaefer,
seconded by Commissioner Seltenreich, to adjourn the meeting. Approved 5-0.
Submitted by
Lorraine Gregory, Secretary

East Quogue Fire District’s House Attendant Report

To the Board of Fire Commissioners,

This is the attendant’s report for July 3, 2024, meeting including but not limited to:  

• General Maintenance and building care.
• Updated the website For the District
• Updated the sign.
• Work on Sam number. I have sent an email to the Sam unit requesting to be added as an administrator. I have been rejected as administrator due to a paperwork error and have resubmitted.
• Jack has been trying to repair the sprinkler system. He has found multiple punctures in the piping.
• Spoke to Jerry about the cable for the bunting. (He said he could do it.) Waiting for his time and parts.
• Working with Dave Calardo from our website to fix the email problem.
• Martins has repaired the roof they will be coming back to look at the roof on the back building

Topics for discussion:

• I have reached out to ATT about the new IPADS. They would like to transfer us to their first net system (First responder system) Pricing would be less.

Chiefs report to District July 2024REQUESTS:

1. 1- 2.5 Double Female fitting
1- 2.5 Double Male fitting
1- Adjustable hydrant wrench
Reasoning: These are all to go to7-6-7 so we can supply that apparatus with a supply line if
needed in tight operational areas. The hydrant wrench is replacing an old worn out wrench on
7-6-8
2. 1- Little Giant Velocity Model 13 utility ladder 1 for 7-6-1
Reasoning: These ladder will be used for utility emergencies when it is not applicable to
use our ground ladders Eg. Inside homes to access smoke detectors and light fixtures.
3. Remove old mirrors from 11 (bus mirrors) Delete Already completed
4. Relocate power strips on 11 current location interferes with the fan and knocks the
power strip out causing batteries to not charge.
5. 6- EQFD Fire Police Golf shirts for Fire police to wear at more formal events such as
meetings and trainings. Sizes TBD.
Discussion:
1. Board of Elections and Sheriffs Department use of Fireman’s room during
elections.

Respectfully submitted,

Paul Sulzinski
Chief
East Quogue Fire Department.

EAST QUOGUE FIRE DISTRICT
REGULAR MONTHLY MEETING

JUNE 6, 2024

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire
District was called to order by Vice-Chairman Allyn Jackson at 7:30 p.m. Present were
Commissioners Allyn Jackson, Stephen Gregory, Ed Seltenreich and Robert Despres, Fire District
Facilities Supervisor Dave Schaffauer, Chief Paul Sulzinski, Second Assistant Chief Glenn
Bullock, Treasurer Colleen Pearsall and Secretary Lorraine Gregory.

Dennis Kentor from Long Island Communications also attended the meeting to discuss with the
Board what would be required regarding the installation of an antenna on the tower located on
Central Boulevard to improve radio communications within the response area. Commissioner
Jackson advised that he had been in contact with Randal Weichbrodt, attorney for T-Mobile and
Direct TV. Mr. Kentor stated that an engineer would have to look at the project to see what would
be involved and a local electrician would be required to do testing.
A motion was made by Commissioner Jackson, seconded by Commissioner Despres, authorizing
Long Island Telecommunications, at an approximate cost of $2,000.00, to perform the necessary
testing on the tower located on Central Boulevard, East Quogue, New York, to improve radio
communications within the response area.

FIRE DISTRICT FACILITIES SUPERVISOR REPORT
See attached report.
Mr. Schaffauer is waiting for reply from SAM unit regarding being added as an administrator.
ITEMS FOR DISCUSSION
None.
MAINTENANCE REPORT
Maintenance Report dated 5/1/24 – 6/6/24 submitted to the Board.
MEDICAL COORDINATOR REPORT
MATERIAL REQUESTS:
A motion was made by Commissioner Despres, seconded by Commissioner Gregory, authorizing
the purchase of the medical supplies requested from Bound Tree Medical, at a cost of $390.64.
Approved 4-0.2REPORT DISCUSSION:
None.
CHIEF'S REPORT
See attached report.
REQUESTS
1. A motion was made by Commissioner Gregory, seconded by Commissioner Seltenreich,
authorizing the purchase of EMS Boots for Faith Erwin (9.5), Ann Naughton (9.5), Brianna
Gladding (8) and Marlene Woldenberg (8), at an approximate cost of $200.00 each. Approved 4-
0.
2. Tabled. Mr. Schaffauer will handle. A new portable wireless system would cost approximately
$3,000.00.
3. Ice machine was cleaned this week.
4. Tabled pending pricing.
5. Mr. Schaffauer is waiting for a Repair Report.
6. Mr. Schaffauer will arrange for an updating of the website.
ITEMS FOR DISCUSSION
1. Regarding the Hills project, Chief Sulzinski stated that the buildings are basically wood frame
with lots of voids. There will be approximately 100 year round employees. Chief Sulzinski is
planning to make physical inspections to The Hills project at least once a month to view what is
going on.
2. Mr. Schaffauer is waiting for a response from SAM regarding his being added as administrator.
3. Progress is being made with the Town Police Department regarding dispatch.
ATTORNEY DISCUSSION
Mr. Glass not in attendance. Commissioner Jackson requested that the Board members review the
Member Benefits and Entitlements and advised the Board and the Chiefs that the Department By-
Laws changes had been forwarded to Mr. Glass for review.
MINUTES
A motion was made by Commissioner Gregory, seconded by Commissioner Despres, approving
the Minutes of the May 2, 2024 Regular Monthly Meeting. Approved 4-0.3TREASURER'S REPORT
ABSTRACT OF BILLS
A motion was made by Commissioner Jackson, seconded by Commissioner Gregory, approving
the Treasurer’s Report and the Abstract of Bills for the General Fund consisting of 25 checks
totaling $37,803.87 and to authorize the transfer of $150,000.00 from the Money Market to the
Checking Account. Approved 4-0.
COMMUNICATIONS AND CORRESPONDENCE
A follow up e-mail was received from Marlene Woldenberg regarding Southampton Pines
Homeowners Association renting the Meeting Room. The date was changed to August 24, 2024
and the paperwork was submitted as required. A letter was received from the Department
regarding the removal of Nicole Guerrero from the membership rolls and the resignation of
Thomas Peyton.
OLD BUSINESS
Commissioner Jackson advised the Board that he was setting up a meeting with a public relations
firm regarding the renovation of the existing firehouse and the possibility of a new building.
NEW BUSINESS
Commissioner Gregory will arrange to have the trees trimmed that hover over the Steel Building’s
roof to prevent squirrels from entering the building and causing damage.
Commissioner Jackson stated that the Department By-Laws and the District’s Policy and
Procedures Manual regarding Disabled Members should read the same. A resolution was drawn
up and states as follows:
2024-20. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to
revise Policy No. DA-011 Medical Leave Policy, Page 2, Non-Line of Duty Medical Leave to
replace, in paragraphs 2, 3, 4 and 5, forty-five (45) days to two (2) years.
A motion was made by Commissioner Despres, seconded by Commissioner Seltenreich, approving
the adoption of Resolution 2024-20. Approved 3-0. Recused – 1 (Commissioner Jackson).
Chief Sulzinski advised the Board that some of the members may not have received the proper
COVID-19 pandemic points. He will discuss this further with Commissioner Schaefer.
A motion was made by Commissioner Gregory, seconded by Commissioner Seltenreich, granting
permission for the Southampton Pines Homeowners Association to use the Meeting Room on
Saturday, August 24, 2024 from 9:30 a.m. to 11:30 a.m. Approved 4-0.4A motion was made by Commissioner Jackson, seconded by Commissioner Seltenreich, accepting
the removal of Nicole Guerrero from the Department rolls and accepting the resignation of
Thomas Peyton, pending their return of all District property issued to them. Approved 4-0.
No workshop scheduled for June.
At 8:50 p.m., there being no further business, a motion was made by Commissioner Despres,
seconded by Commissioner Seltenreich, to adjourn the meeting. Approved 4-0.Submitted by
Lorraine Gregory, Secretary

East Quogue Fire District’s House Attendant Report

To the Board of Fire Commissioners,

This is the attendant’s report for June 6, 2024, meeting including but not limited to:  

• General Maintenance and building care.
• Updated the website For the District
• Updated the sign.
• Work on Sam number. I have sent an email to the Sam unit requesting to be added as an administrator. I am waiting for a reply.
• 31’s car has been repaired at Proline for intermittent battery problems
• The Ice machine has been repaired. I am waiting on a quote for a Preventative Maintenance contract.
• Air Com Commercial Kitchens was in to repair the stove and oven. They needed to order parts for the oven. They were able to repair the pilot light.
• Spoke with Captain Kalb at SHTPD about radio communication.

Topics for discussion:

June Chiefs Report To District REQUESTS:

1. EMS Boots for the following Members
Faith Erwin Size 9.5
Ann Naughton Size 9.5
Brianna Gladding Size 8
Marlene Woldenberg Size 8
Reasoning: Bunker Pants are not always practical on ambulance calls but some sort of
boot should be worn. There are no spare EMS boots in the sizes needed.
2. New Public Address System for our public events.
Reasoning: There was too much interference possibly from Cell phone Bluetooth
protocols. Perhaps we can investigate a more secure system.
3. Repair and clean ice maker and perhaps get it on a PM schedule.
Reasoning: Ice machine broke down, also members have stated that the machine is dirty.DISCUSSION:
1. Hills walk through.
2. Grant System Progress
3. Dispatch changes with Town PD

Respectfully Submitted
Paul Sulzinski
Chief of Department

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

MAY 2, 2024

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman James Schaefer at 7:30 p.m.  Present were Commissioners James Schaefer, Allyn Jackson, Stephen Gregory and Ed Seltenreich, Fire District Facilities Supervisor Dave Schaffauer, Medical Coordinator Brian Danowski, Chief Paul Sulzinski, Treasurer Colleen Pearsall and Secretary Lorraine Gregory.

The Secretary requested that the Minutes be dedicated in memory of Nancy Knotoff commemorating the five year anniversary of her passing.

FIRE DISTRICT FACILITIES SUPERVISOR REPORT

See attached report.

ITEMS FOR DISCUSSION

None.

MAINTENANCE REPORT

Maintenance Report dated 4/1/24 – 5/2/24 submitted to the Board.

MEDICAL COORDINATOR REPORT

MATERIAL REQUESTS:

A motion was made by Commissioner Gregory, seconded by Commissioner Seltenreich, authorizing the purchase of the medical supplies requested, at a total cost of $252.06 (Bound Tree Medical . $126.06, Hammer Medical - $126.00).  Approved 4-0.

REPORT DISCUSSION:

None.

CHIEF'S REPORT

See attached report.

REQUESTS

1.  A motion was made by Commissioner Jackson, seconded by Commissioner Seltenreich, authorizing the purchase of a solar light for the flag pole at Station 2, at an approximate cost of $200.00.  Approved 4-0.

2.  Tabled.

3.  A motion was made by Commissioner Gregory, seconded by Commissioner Seltenreich, authorizing the purchase of an I-pad for a Headquarters engine and one for Station 2, at a total cost not to exceed $1,000.00.  Approved 4-0.

4.  The Board will take this into consideration when preparing the 2025 budget.

ITEMS FOR DISCUSSION

1.  Mr. Schaffauer stated that there is a lease program available and that he will get prices for buying them outright.

2.  Mr. Schaffauer is waiting for a response from the State regarding the SAM number.

3.  The Board and Mr. Danowski complemented the Chief and the crew that responded to the cardiac arrest call for a job well done.

4.  Disapproved.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.  Commissioner Schaefer stated that the new OSHA regulations have not been approved and all that can be done by districts is to delay the approval.  Commissioner Jackson stated that most of the things we have already been doing as part of our procedures.

MINUTES

A motion was made by Commissioner Gregory, seconded by Commissioner Seltenreich, approving the Minutes of the April 4, 2024 Regular Monthly Meeting.  Approved 4-0.

TREASURER'S REPORT

ABSTRACT OF BILLS

A motion was made by Commissioner Jackson, seconded by Commissioner Gregory, approving the Abstract of Bills for the General Fund consisting of 35 checks totaling $38,748.43 and to authorize the transfer of $150,000.00 from the Money Market to the Checking Account.  Approved 4-0.

COMMUNICATIONS AND CORRESPONDENCE

An e-mail was received from Marlene Woldenberg regarding Southampton Pines Homeowners Association renting the Meeting Room on June 22, 2024.  A request for use of the parking lot was received from Denise Flynn, on behalf of the Westhampton Varsity Cheerleaders, for a Car Wash to be held on June 15, 2024 and a request from William Potter, on behalf of the East Quogue Elementary School Kindergarten Class, regarding visiting the Firehouse on May 24, 2024.

OLD BUSINESS

Commissioner Gregory complimented Chief Sulzinski and Third Assistant Chief Gregory on the job that they did in setting up the Quartermaster on the second floor of the Steel Building and the clean-up job that they did with the remainder of the items being stored there.

Commissioner Seltenreich suggested that the Chiefs meet with him to review the revised plans for the Hills.  Chief Sulzinski advised the Board that the Chiefs plan to do a physical inspection.

Commissioner Jackson presented a proposal from Martin’s for the emergency roof repairs needed to be done to the Main Firehouse, in the amount of $19,400.00.  After a brief discussion, a motion was made by Commissioner Jackson, seconded by Commissioner Gregory, accepting the proposal from Martin’s for the proposed emergency roof repairs to be done to the Main Firehouse roof, at a cost of $19,400.00.  Approved 4-0.

Commissioner Jackson also advised the Board that a decision needs to be made soon as to whether or not the District is going to continue with the plans to renovate the present building.  At present, the cost is approximately $9,600,000.00.  A totally new structure would probably cost over $20,000,000.00.  To be discussed further at a Workshop.

Commissioner Jackson advised the Board that he has the Final Version of the Member Benefits and Entitlements and will distribute copies to the Board.

Mr. Schaffauer advised the Board that there are three stretcher mats that are not being used and, since they are in good condition, suggested donating them.  A resolution was drawn up and states as follows:

2024-18.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to declare the three (3) stretcher mats that are being stored in the Steel Building as surplus property and to donate to the Lillian, Alabama Fire Department.

A motion was made by Commissioner Jackson, seconded by Commissioner Seltenreich, approving the adoption of Resolution 2024-18.  Approved 4-0.

NEW BUSINESS

The Board will consider the request from the Southampton Pines Homeowners Association when the proper paperwork is received.

A motion was made by Commissioner Gregory, seconded by Commissioner Seltenreich, granting permission for the Westhampton Varsity Cheerleaders to hold a Car Wash in the parking lot on June 15, 2024.  Approved 4-0.

A motion was made by Commissioner Jackson, seconded by Commissioner Seltenreich, granting permission for the East Quogue Elementary School to visit the Firehouse on May 24, 2024.  Approved 4-0.

The Secretary asked the Board if they would still like to continue charging the $50.00 COVID-19 Sterilization Fee to the not-for-profit groups that request use of the Meeting Room.  A  resolution was drawn up and states as follows:

2024-19.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to amend the attachment to DA-031 Use of Facility Policy, paragraph 8 item b.) by eliminating the  COVID-19 Sterilization Fee of $50.00 charged to all not-for-profit, Government and local civic associations.

A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, approving adoption of Resolution 2024-19.  Approved 4-0.

The Chief advised the Board that East Quogue will be hosting the Town Chiefs Meeting on May 16, 2024.

A workshop was scheduled for Thursday, May 30, 2024, at 7:00 p.m.

At 8:40 p.m., there being no further business, a motion was made by Commissioner Gregory, seconded by Commissioner Jackson, to adjourn the meeting.  Approved 4-0.

Submitted by

                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   Lorraine Gregory, Secretary

East Quogue Fire District’s House Attendant Report

To the Board of Fire Commissioners,

This is the attendant’s report for May 4, 2024, meeting including but not limited to:  

• General Maintenance and building care.
• Updated the website For the District
• Updated the sign.
• Waterway for testing April 30 for hose testing
• Pump testing Completed Problem with 7-6-7’s pump 4/17/2024.
• Verizon’s EMG system is up and running. Texting should be better.
• Work on Sam number. I have sent an email to the Sam unit requesting to be added as an administrator. I am waiting for a reply.
• 31’s car will go to Proliner to be looked at again on the 30^th
• Landscaping has started.
• Set up hoses at station 2.
• Moved yellow cabinet to Station 2

Topics for discussion:

May Report of Chief to Fire District

Requests

1. I would like permission to upgrade hardware on the Station 2 flagpole.

Reasoning: Flagpole hardware needed to be updated. The truck and globe need to be replaced. We want to add a solar light to the top to keep the flag lit from above. Price not to exceed $200.00.

2. New Garage door openers for All vehicles.

Reasoning: We need garage door remotes that work at a greater distance. The ones we have are designed to control doors at close distance.

3. (2) I pads. 1 for A HQ Engine and 1 For Station 2. State bid cost approx. $300.00 each.

Reasoning: We would like to get the I Pads to complement our Red Alert System, which is robust, but we are only using a small portion of the programs abilities this would include Mapping, routes, hydrant location, Pertinent size up information.

4. Consider replacing 31 Chief Vehicle.

Reasoning: Vehicle is aging and is having recurring ignition issues.

Discussion:

1. SCBA replacement schedule.
2. Grant writing status and options.
3. CPR save debrief.

Respectfully Submitted,

Paul Sulzinski

Chief

East Quogue Fire Department

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

APRIL 4, 2024

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman James Schaefer at 7:30 p.m.  Present were Commissioners James Schaefer, Allyn Jackson, Stephen Gregory and Ed Seltenreich, Fire District Facilities Supervisor Dave Schaffauer, Medical Coordinator Brian Danowski, Chief Paul Sulzinski, First Assistant Chief Keith Phillips, Treasurer Colleen Pearsall and Secretary Lorraine Gregory.

FIRE DISTRICT FACILITIES SUPERVISOR REPORT

See attached report.

ITEMS FOR DISCUSSION

None.

MEDICAL COORDINATOR REPORT

MATERIAL REQUESTS:

A motion was made by Commissioner Seltenreich, seconded by Commissioner Jackson, authorizing the purchase of medical supplies requested from Bound Tree, at a total cost of $284.61.  Approved 4-0.

REPORT DISCUSSION:

1.  Mr. Danowski advised the Board that the NYSDOH requires that all Chiefs be Certified First Responders and suggested that those officers who are planning to become future Chiefs must be Certified First Responders.  He also suggested that a CFR class be held at least once a year.

2.  Noted.

3.  Noted.

4.  Noted.

MAINTENANCE REPORT

Maintenance Report dated 3/1/24 – 3/31/24 submitted to the Board.

CHIEF'S REPORT

See attached report.

REQUESTS

1., 2., 3.  A motion was made by Commissioner Jackson, seconded by Commissioner Seltenreich, authorizing the purchase of four (4) RIT and AED Decals (cost unknown), one (1) set of collar pins (cost unknown) and fifty (50) Pin Clutch Backs for Collar Pins from Amazon, at a cost of $6.99.  Approved 4-0.

2.  On order.

3.  On order.

4.  Noted.

5.  Noted.

6.  A motion was made by Commissioner Jackson, seconded by Commissioner Seltenreich, approving the purchase of Size 11 Boots for Noel Feliciano and Edward Crooke, from Firematic, at an approximate cost of $500.00 each.

7.  Roof Cutting Prop was tabled pending further information.

ITEMS FOR DISCUSSION

1.  Commissioner Schaefer requested the names of the five members that need new Turn Out Gear and he will then arrange for a date to have them measured.

2.  Commissioner Gregory advised the Board and the Chiefs that Dr. Friedman has been measured for a Class A uniform and that he informed Ricco’s that there are problems with the new uniforms not holding up in the seams.  Ricco’s will address the issue.

3.  The Board advised the Chief that the Department picture is the responsibility of the Department, not the District.

Commissioner Schaefer requested a list of the members who have not yet scheduled an appointment to have their physical taken and that he will suspend those who are non-compliant.

Commissioner Jackson reminded the Board and the Chiefs that there are members who are from year-to-year not making their points and that we have to be more aggressive in addressing this issue.  These members are reaping the District’s benefits while not producing.  Commissioner Schaefer stated that it is up to the Board of Directors to recommend that delinquent members be suspended and then it will be up to the Chief to do so.  Chief Sulzinski will monitor the first quarter of 2024 and speak to those members who are slacking off.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.  He did attend the March 21 Workshop and various matters were addressed.

MINUTES

A motion was made by Commissioner Gregory, seconded by Commissioner Seltenreich, approving the Minutes of the March 7, 2024 Regular Monthly Meeting.  Approved 4-0.

TREASURER'S REPORT

ABSTRACT OF BILLS

A motion was made by Commissioner Gregory, seconded by Commissioner Seltenreich, approving the Abstract of Bills for the General Fund consisting of 20 checks totaling $39,563.68 and to authorize the transfer of $200,000.00 from the Money Market to the Checking Account.  Approved 4-0.

A motion was made by Commissioner Gregory, seconded by Commissioner Seltenreich, authorizing that the Treasurer, Colleen Pearsall, no longer be responsible for processing payroll.  The District has contracted with Accu Data and they will handle payroll on a bi-weekly basis, at a yearly cost of $5,300.00.  Approved 4-0.  (Note:  Mrs. Pearsall advised the Board that Accu Data will be responsible for the time, attendance, etc. regarding the employees.)

COMMUNICATIONS AND CORRESPONDENCE

No correspondence to present.

OLD BUSINESS

Commissioner Jackson advised the Board that he has not heard from Martin’s regarding making emergency repairs to the existing roof and will contact them again and, perhaps, seek another roofer.

Commissioner Jackson also advised the Board that the Awards Dinner went very well and that the 2025 Awards Dinner is scheduled for Saturday, April 25 at the Aquarium and will be a sit down dinner.

Commissioner Jackson asked the Board if they had reviewed the Firefighter Benefits Policy that he composed and, if so, are there any comments?

Commissioner Seltenreich advised the Board that hydrants have been installed in The Registry but, are not functional at this time.  The hydrants are still in the process of being installed in Southampton Pines and on Delacey Street.

Commissioner Schaefer asked the Chief if he has any opinion regarding the proposed new OSHA regulations.  Chief Sulzinski stated that the comment period was extended for three months and suggested going to Albany to protest.

At this point the Board decided to vote on the resolution concerning the Tax Exemption to Eligible Volunteer Firefighters and Volunteer Ambulance Workers as provided for by Real Property Tax Law ss466-a.  Resolution 2024-17 states as follows:

2024-17 RESOLUTION OF THE EAST QUOGUE FIRE DISTRICT

TO GRANT A TAX EXEMPTION TO ELIGIBLE VOLUNTEER

FIREFIGHTERS AND VOLUNTEER AMBULANCE WORKERS AS PROVIDED

FOR BY REAL PROPERTY TAX LAW §466-a

WHEREAS, § 466-a of the Real Property Tax Law authorizes the Fire District, after a public hearing, to grant a tax exemption to enrolled volunteer firefighters and volunteer ambulance workers residing in the East Quogue Fire District; and

WHEREAS the Fire District has conducted the public hearing required by the statute and elicited public comment on said topic; and

WHEREAS the Board of Fire Commissions has determined that the granting of the tax exemption will enhance recruitment and retention of volunteer firefighters and volunteer ambulance workers in the Fire District;

NOW THEREFORE BE IT RESOLVED that an exemption be granted at 10% of the assessed value of the real property owned by an enrolled volunteer firefighter or volunteer ambulance worker who meets the eligibility requirements established in this Resolution;

BE IT FURTHER RESOLVED that the enrolled member of the East Quogue Fire Department or local volunteer ambulance company must meet the following requirements to be eligible for the tax exemption:

1.         The enrolled member must reside in the territory served by the Fire District.

2.         The property must be the primary residence of the enrolled member.

3.         The property is used exclusively for residential purposes, provided however, that in the event any portion of such property is not used exclusively for the applicant's residence but is used for other purposes, such portion shall be subject to taxation and the remaining portion only shall be entitled to the exemption provided by this section.

4.         The enrolled member has been certified by the Chief of the Fire Department (or Ambulance Company) to have served at least two (2) years of active service and such certification has been approved by the Board of Fire Commissioners or other authority having jurisdiction.

BE IT FURTHER RESOLVED that an enrolled member of the East Quogue Fire Department or local ambulance company who accrues more than twenty years of active service as certified by the Chief of the Fire Department or Ambulance Company shall be granted the 10% percent exemption as authorized by this Resolution for the remainder of his or her life as long as the property for which the exemption is sought under this Resolution is the primary residence of the enrolled member.

BE IT FURTHER RESOLVED that the exemption granted under this Resolution shall continue for the un-remarried spouse of an enrolled member of the Fire Department or Ambulance Company who is killed in the line of duty upon the following conditions:

1.         The un-remarried spouse is certified by the Chief of the Fire Department or Ambulance Company as the un-remarried spouse of the volunteer firefighter killed in the line of duty; and

2.         The deceased volunteer had been an enrolled member for at least five years; and

3.         The deceased volunteer had been receiving the exemption prior to his or her death.

BE IT FURTHER RESOLVED that the exemption granted under this Resolution shall continue for the un-remarried spouse of a deceased member of the East Quogue Fire Department or local Ambulance Company under the following conditions:

1.         The un-remarried spouse is certified by the Chief of the Fire Department or Ambulance Company as the un-remarried spouse of the deceased enrolled member of the East Quogue Fire Department or local Ambulance Company.

2.         The deceased volunteer has been an enrolled member for at least twenty years.

3.         The deceased volunteer has been receiving the exemption prior to his or her death.

BE IT FURTHER RESOLVED that any exemption granted under this Resolution shall be filed with the Town of Southampton on the forms designated by the Town; and

BE IT FURTHER RESOLVED that the Secretary of the Fire District is directed to provide the Town of Southampton with a copy of this Resolution; and

BE IT FURTHER RESOLVED that this resolution shall be governed by and applied in accordance with Real Property Tax Law §466-a.

BE IT FURTHER RESOLVED THIS RESOLUTION shall be effective as of the date of its adoption.

The adoption of the foregoing resolution was duly put to a vote and upon roll call, the vote was as follows:

Chairman James Schaefer                   )

Vice- Chairman Allyn Jackson           )

Commissioner Stephen Gregory        ) AYES

Commissioner Edward Seltenreich    )

Commissioner Robert Despres           ) ABSENT

The resolution was thereupon declared duly adopted.

Dated: East Quogue, New York

April 4, 2024

NEW BUSINESS

Commissioner Seltenreich advised the Board that a Solar Farm is being built in Quogue and that he will be contacting the LIRR regarding the railroad crossing on Lewis Road.  Repairs were made recently during the rainy weather and it seems as though the crossing has sunk a bit.

Commissioner Schaefer presented the following two landscaping proposals for 2024:

                        Steve’s Landscaping LLC      Main Firehouse           $7,423.00

                                                                        Station 2                      $7,476.00

                        Pine Edge Landscaping          Main Firehouse           $7,793.01

                                                                        Station 2                      $9,535.50

A motion was made by Commissioner Seltenreich, seconded by Commissioner Jackson, accepting the proposal from Steve’s Landscaping LLC for the 2024 Landscaping at the Main Firehouse, at a cost of $7,423.00 and at Station 2, at a cost of $7,476.00.  Approved 4-0.

A motion was made by Commissioner Gregory, seconded by Commissioner Despres, authorizing the purchase of two sets of the 2024 New York Law Updates, at a cost of $185.15.  Approved 4-0.

No workshop scheduled.  The Board will be attending the Southampton Town Fire Districts Association meeting in North Sea, on Thursday, April 25, 2024, at 6:30 p.m. to discuss the proposed new OSHA Regulations.

At 8:35 p.m., there being no further business, a motion was made by Commissioner Gregory, seconded by Commissioner Jackson, to adjourn the meeting.  Approved 4-0.

Submitted by

                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   Lorraine Gregory, Secretary

East Quogue Fire District’s House Attendant Report

To the Board of Fire Commissioners,

This is the attendant’s report for April 4, 2024, meeting including but not limited to:  

• General Maintenance and building care.
• Updated the website For the District
• Updated the sign.
• Waterway for testing April 30 for hose testing
• Pump testing 4/17/2024.
• Flow testing on the Scott packs along with the batteries has been done 3/28/2024
• Waiting for Verizon to open the portal for the EMG system so Alphine can fix the texting. Our contact was on vacation.
• Replaced fridge in Brians office.
• Ordered the new siren for 7-6-4
• Ordered clutch backs for pins
• Ordered Chiefs collar pins

Topics for discussion:

Chief’s Report to The District April 2024

Requests:

1. RIT, AED compartment decals for 7-6-1 and 7-6-8 (1) set of 2 for each rig Total of 4

Reasoning: This will help rapidly identify compartments that contain RIT and AED equipment.

2. 1 set of Chief collar pins (5 horn)

Reasoning: right now the chief has 1 ex chief collar pin and 1 assistant chief collar pin.

3. Pin clutch backs for collar pins (50) $6.99 on Amazon.

Reasoning: We have none in stock.

4. Have the chassis on 7-6-16 checked by box manufacturer (Horton).

Reasoning: Multiple complaints about bouncing and rough ride.

5. Remove Low Band radios from rigs.

Reasoning: The radios are no longer used. It will reduce confusion about which radios to use.

6. (2) pair size 11 boots for Feliciano, and Crooke

Reasoning: Their boots need to be replaced.

Discussion

1. New turn out gear
2. Class A uniforms

Respectfully Submitted,

Paul Sulzinski

Chief of Department

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

MARCH 7, 2024

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman James Schaefer at 7:30 p.m.  Present were Commissioners James Schaefer, Allyn Jackson, Stephen Gregory, Ed Seltenreich and Robert Despres, Fire District Facilities Supervisor Dave Schaffauer, Medical Coordinator Brian Danowski, Chief Paul Sulzinski, Treasurer Colleen Pearsall and Secretary Lorraine Gregory.

FIRE DISTRICT FACILITIES SUPERVISOR REPORT

See attached report.

ITEMS FOR DISCUSSION

Mr. Schaffauer advised the Board that he needs the SAM’s Number in order to apply for grants and, as soon as he has access to it, he will contact a grant writer.

MEDICAL COORDINATOR REPORT

MATERIAL REQUESTS:

A motion was made by Commissioner Seltenreich, seconded by Commissioner Gregory, authorizing the purchase of medical supplies requested from Bound Tree, at a total cost of $776.17.  Approved 5-0.

REPORT DISCUSSION:

1.  Noted.

2.  Noted.

3.  Noted.

4.  Noted.

5.  Noted.

6.  Noted.

7.  A motion was made by Commissioner Jackson, seconded by Commissioner Seltenreich, authorizing the purchase of a new mini-fridge for the EMT Room, at an approximate cost of $150.00.  Approved 5-0.

8.  Tabled.

After a brief discussion regarding a new I-pad and software for the EMT vehicles, Mr. Schaffauer advised the Board that Verizon will provide the I-pad free of charge when we sign up for monthly service with them.

A motion was made by Commissioner Seltenreich, seconded by Commissioner Jackson, authorizing the Hampton Bays Volunteer Ambulance to provide medical coverage the night of the Inspection Dinner, March 22, 2024.  Approved 5-0.

Chief Sulzinski requested that Dr. Minnerop be asked if it is feasible that the Chiefs not be required to be EMT’s.  Would it be sufficient for them to have a basic first aid course with periodic renewal?

Commissioner Schaefer reminded Mr. Danowski that the Medic and EMT should not be out of the District at the same time and to also supervise the amount of responders on the ambulances.

MAINTENANCE REPORT

Maintenance Report dated 2/1/24 – 3/7/24 submitted to the Board.

A motion was made by Commissioner Despres, seconded by Commissioner Gregory, authorizing the purchase of a new siren for 7-6-4, at an approximate cost of $2,000.00.  Approved 5-0.

CHIEF'S REPORT

See attached report.

REQUESTS

1.  Handled by Mr. Schaffauer.

2.  On order.

3.  On order.

4.  A motion was made by Commissioner Jackson, seconded by Commissioner Gregory,        authorizing the purchase of eight (8) Officer White Front Pieces, three (3) Captain Inserts and four (4) Lieutenant inserts, at an approximate cost of $650.00.  Approved 5-0

5.  Commissioner Schaefer has certified the Service Award Audit.

ITEMS FOR DISCUSSION

1.  Noted.

2.  Noted.

3.  On order.

4.  Noted.

5.  The new proposed OSHA Mandate needs to be reviewed and discussed.  If implemented, it will have a severe impact on the Departmentt.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.  Commissioner Schaefer advised the Board that Mr. Glass will be attending the March 21, 2024 Workshop.

MINUTES

A motion was made by Commissioner Gregory, seconded by Commissioner Seltenreich, approving the Minutes of the February 1, 2024 Regular Monthly Meeting.  Approved 5-0.

TREASURER'S REPORT

ABSTRACT OF BILLS

A motion was made by Commissioner Despres, seconded by Commissioner Gregory, approving the Abstract of Bills for the General Fund consisting of 24 checks totaling $42,613.65 and to authorize the transfer of $200,000.00 from the Money Market to the Checking Account.  Approved 5-0.

Mrs. Pearsall advised the Board that she will be getting information from several payroll companies for the Board to review.

COMMUNICATIONS AND CORRESPONDENCE

A Facility Use Permit Application was received from the New York Blood Center requesting use of the premises on March 18, 2024 and November 11, 2024 and an Order Form from Blue 350 Media for the 2024 New York Law Updates.

OLD BUSINESS

Commissioner Gregory advised the Board that he will be setting up a daytime meeting with Mike Tortorisi to discuss the ability of Hampton Bays Dispatch to lock the doors at Station 2 when the companies are responding to alarms.  Commissioner Gregory also asked the Workshop attendees to prepare a list of issues that need to be addressed.

Commissioner Gregory stated that we should make a prioritized list of projects and items that we would be seeking grants for.

Commissioner Jackson presented two proposals for the replacement of the roof on the Main Firehouse.

                        Martin’s Roofing                    $ 92,000.00

                        More Consulting Corp.           $309,245.10

                        (State Bid)

After a brief discussion regarding replacing or repairing the roof, a motion was made by Commissioner Gregory, seconded by Commissioner Despres, authorizing emergency repairs be done to the Main Firehouse roof and to seek a proposal from Martin’s.  Approved 5-0.

Commissioner Jackson presented a proposal from The Raynor Group regarding the design for the sanitary system.  After a brief discussion, a motion was made by Commissioner Despres, seconded by Commissioner Gregory, accepting the proposal from The Raynor Group to include Task 1 – Prepare Sanitary Design (1/A OWTS) $2,500.00, Task 2 – SCDHS, BOR Application (TDR) $1,250.00, Total Estimated Cost of $3,750.00.  Approved 5-0.

NEW BUSINESS

A discussion regarding PESH was tabled to be discussed further with Mr. Glass at the upcoming Workshop.

A motion was made by Commissioner Jackson, seconded by Commissioner Despres, granting permission for the New York Blood Center to use the facilities for a blood drive on March 18, 2024 and November 11, 2024.  Approved 5-0.

A motion was made by Commissioner Gregory, seconded by Commissioner Despres, authorizing the purchase of two sets of the 2024 New York Law Updates, at a cost of $185.15.  Approved 5-0.

A workshop was scheduled for Thursday, March 21, 2024, at 7:00 p.m.

At 9:10 p.m., there being no further business, a motion was made by Commissioner Gregory, seconded by Commissioner Despres, to adjourn the meeting.  Approved 5-0.

Submitted by

                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   Lorraine Gregory, Secretary

East Quogue Fire District’s House Attendant Report

To the Board of Fire Commissioners,

This is the attendant’s report for March 7, 2024, meeting including but not limited to:  

• General Maintenance and building care.
• Updated the website For the District
• Updated the sign.
• Waterway for testing April 30 for hose testing
• Pump testing 4/17/2024.
• Flow testing on the Scott packs along with the batteries has been done 3/28/2024
• Waiting for Verizon to open the portal for the EMG system so Alphine can fix the texting. Our contact was on vacation.
• Replaced fridge in Brians office.
• Ordered the new siren for 7-6-4
• Ordered clutch backs for pins
• Ordered Chiefs collar pins

Topics for discussion:

March Chiefs Report to District.

Requests:

1. Hydrant Wrench for 7-6-12

Reasoning: 7-6-12 needs a hydrant wrench because we took that wrench to place on 7-6-7.

2. Cap for Trash line on 7.

Reasoning: We need a cap for the rear trash line on 7. The water supply goes to both the  Reel line and the trash line. The shut off for the trash line is in a spot that can easily be opened causing water to flow out of the trash line.

3. (1) complete set of LT badges.

Reasoning: Tyler Davonski was promoted to Lt.

4. (8) Officer white front pieces (3) Captain inserts for front pieces, (4) Lt inserts.

Reasoning: We are eliminating Red helmets due to aging inventory and officers will wear black helmets with white fronts, this will also eliminate the need for new helmets for officers so they can use issued helmets.

          Follow up:

1. Tune up and tires on 7-6-3
2. Nozzle and reducer for 7-6-11
3. Mirrors for 7-6-11
4. 5 “cap for 8

Respectfully submitted,

Paul Sulzinski

Paul Sulzinski

NOTICE OF PUBLIC HEARING

EAST QUOGUE FIRE DISTRICT

VOLUNTEER FIREFIGHTER AND VOLUNTEER AMBULANCE WORKER  

      REAL PROPERTY TAX EXEMPTION

PURSUANT TO REAL PROPERTY TAX LAW §466-A

WHEREAS, a new Real Property Tax Law §466-a now permits enrolled volunteer firefighters and volunteer ambulance workers throughout New York State to be eligible to qualify for a partial real property tax exemption on their residential real property subject to approvals by local counties, towns, cities, villages, fire districts, etc.; and

WHEREAS, Real Property Tax Law §466-a requires that local government entities wishing to confer the benefits of said statute on enrolled volunteer firefighters and volunteer ambulance workers serving within their boundaries hold a public hearing; and

WHEREAS, the Board of Fire Commissioners of the East Quogue Fire Districts wishes to consider conferring the partial real property tax exemption benefits of Real Property Tax Law §466-a upon the enrolled volunteer firefighters and volunteer ambulance workers residing in the East Quogue Fire District;

NOW, therefore, BE IT RESOLVED that the Board of Fire Commissioners of the East Quogue Fire District will hold a public hearing in order to hear public comment on whether or not it should confer the partial real property tax exemption benefits of Real Property Tax Law §466-a upon the enrolled volunteer firefighters and volunteer ambulance workers residing in the East Quogue Fire District on Thursday, April 4, 2024 commencing at 7:00 p.m. at the Fire Headquarters Building located at 465 Montauk Highway, East Quogue, New York.

NOTICE IS HEREBY GIVEN that the aforesaid matter will be presented to the residents and taxpayers of the East Quogue Fire District and the Board of Fire Commissioners for public comment to the Board of Fire Commissioners so that all persons interested in the subject can be heard at such time and place.

Dated: March 20, 2024

            East Quogue, New York

BOARD OF FIRE COMMISSIONERS

EAST QUOGUE FIRE DISTRICT

                                                                        LORRAINE GREGORY, SECRETARY

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

FEBRUARY 1, 2024

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman James Schaefer at 7:30 p.m.  Present were Commissioners Allyn Jackson, James Schaefer, Stephen Gregory, Ed Seltenreich and Robert Despres, Fire District Facilities Supervisor Dave Schaffauer, Medical Coordinator Brian Danowski, Chief Paul Sulzinski, Second Assistant Chief Glen Bullock, Treasurer Colleen Pearsall and Secretary Lorraine Gregory.

FIRE DISTRICT FACILITIES SUPERVISOR REPORT

See attached report.

ITEMS FOR DISCUSSION

Noted.

MEDICAL COORDINATOR REPORT

See attached report.

MATERIAL REQUESTS:

A motion was made by Commissioner Despres, seconded by Commissioner Gregory, authorizing the purchase of the medical supplies requested from Hammer Medical, at a cost of $727.31.  Approved 5-0.

REPORT DISCUSSION:

1.  Noted.

2.  Noted.

3.  Noted.

4.  Noted.

5.  Noted.

6.  Rapid Sequence Intubation Agency Certification  -  A brief discussion ensued regarding this procedure.  Mr. Danowski stated that Dr. Minnerop feels that Suffolk County Health Department is pushing for this and, if we refuse to take the training, we will lose our RSI license.  Tabled pending further information.

MAINTENANCE REPORT

Maintenance Report dated 1/4/24 – 2/1/24 submitted to the Board.

CHIEF'S REPORT

See attached report.

REQUESTS

A motion was made by Commissioner Gregory, seconded by Commissioner Seltenreich, authorizing the purchase of the following requests:

1.  Twenty four (24) RIT stickers, at a total cost of $96.00

2.  Unit number decals for the Chiefs’ vehicles from Amazon, at a total cost of $108.00

3.  One (1) set of additional metal mirrors for 7-6-11

4.  One (1) Steamer Cap for 7-6-8

5.  One (1) 2-1/2” to 1-1/2” reducer and one (1) 1-1/2” fog nozzle for 7-6-11

Approved 5-0.

ITEMS FOR DISCUSSION

1.  The Brush Truck may be used for water rescue emergencies, only if the water is no deeper than

     the running boards.

2.  Commissioner Seltenreich stated that he had met with The Hills and plans are being revised and

     should be available this month.

3.  Commander will have the vehicle for the Third Assistant Chief ready for pick up tomorrow.

4.  LOSAP Points were given to Commissioner Schaefer for certification.

5.  The Board will consider installing a Bail Out System in the Steel Building.

6.  A motion was made by Commissioner Seltenreich, seconded by Commissioner Gregory,

     granting permission for the Department to do a stand-by for the Bethpage Fire Department on

     March 3, 2024, in honor of St. Patrick’s Day Parade and may take one of the District’s vehicles. 

     Approved 5-0.

7.  CFRD Program to be discussed further at a Workshop.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

MINUTES

A motion was made by Commissioner Gregory, seconded by Commissioner Seltenreich, approving the Minutes of the January 4, 2024 Organizational Meeting and the Regular Monthly Meeting.  Approved 5-0.

TREASURER'S REPORT

ABSTRACT OF BILLS

A motion was made by Commissioner Jackson, seconded by Commissioner Despres, approving the Abstract of Bills for the General Fund consisting of 14 checks totaling $29,779.53 and for the Abstract of Bills for the General Fund dated January 20, 2024 consisting of 29 checks totaling $217,271.09 and to authorize the transfer of $100,000.00 from the Money Market to the Checking Account.  Approved 5-0.

Mrs. Pearsall advised the Board that she was sworn in by Theresa M. Anderson, Notary Public on January 19, 2024 and that the Secretary forwarded the signed Oath of Office to the Town Clerk.

COMMUNICATIONS AND CORRESPONDENCE

Letters were received from the Town of Southampon regarding the East Quogue Mobile Home Park, Site Plan Application and the 64 Lewis Road Subdivision.

OLD BUSINESS

Commissioner Despres stated that some progress has been made regarding the Grant Program.

Commissioner Seltenreich stated that most of the new hydrants have been installed in the communities.

Commissioner Gregory advised the Board that he has been looking into making a Quarter Master Room on the second floor of the Steel Building.  He also advised the Board and the Chiefs that the Department’s Christmas decorations have not yet been properly stored.

Commissioner Jackson advised the Board that there is a tentative plan of what needs to be done regarding the building renovation and that the survey is almost complete.  Sand Pebble will be following up on the SEQRA cost.

Commissioner Jackson also advised the Board that the Blood Drives are scheduled and that he has also spoken with Wendy Kracke regarding Stony Brook’s Mobile Unit Mammography Program.

Commissioner Jackson stated that the Town is working on ambulance personnel being included in the LOSAP Program.

Commissioner Schaefer advised the Chief that the Safety Officers were Bob Holley and Mark Sidor and that replacements need to be chosen.

NEW BUSINESS

With regard to the East Quogue Mobile Home, Site Plan Application, the Town Planning Director will be advised that the Board approves the installation of two 20’ wide emergency access gates as indicated on the plan and the installation of fire hydrants as indicated on the plan.

With regard to 64 Lewis Road Subdivision Pre-Application, the Principal Planner has been advised that the fire hydrants have been properly placed and that there is no additional review required by the Board.

After a brief discussion regarding the Property Tax Exemption, a public hearing will be held on Thursday, April 4, 2024, at 7:00 p.m. prior to the start of the Regular Monthly Meeting.  The Secretary will post the notice in the Southampton Press – Western Edition.

A workshop was scheduled for Thursday, February 29, 2024, at 7:00 p.m.

At 8:50 p.m., there being no further business, a motion was made by Commissioner Gregory, seconded by Commissioner Jackson, to adjourn the meeting.  Approved 5-0.

Submitted by

                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   Lorraine Gregory, Secretary

East Quogue Fire District’s House Attendant Report

To the Board of Fire Commissioners,

This is the attendant’s report for February 1, 2024, meeting including but not limited to:  

• General Maintenance and building care.
• Updated the website For the District
• Updated the sign.
• The 3^rd tank for the back building has been installed.
• The WIFI bridge was repaired, and a range extender was installed in the back building.
• I have installed the app for the thermostat for the rear building have set it at 60 and locked it.
• The paperwork for the EMAG from Verizon needs to be signed.
• The oil tanks have been replaced.
• I have been working with Commissioner Despres on the grant paperwork and have submitted it. There is a copy of the email they sent me on your desks.
• The price quote from Waterway for testing needs to be Signed.
• The fan for 767 is in and the boots for the chief have come in.
• The flammable gas detector for 7611 came in. We are waiting for 2 more.
• I am waiting on a price quote on the Chiefs request number 5 and 6 to come back.

Topics for discussion:

             Just so Everyone knows I am leaving for vacation starting February 16 and will be back on Tuesday February 27

February 2024 Chiefs Report to District

Requests:

1. Twenty-four (24) RIT helmet stickers. Cost $ 4.00 ea.
2. ($96.00)

Reasoning: The stickers will help identify which Firefighters are RIT qualified for response to RIT calls without having to remember who is certified and who is not.

3. Unit number decals for Chiefs vehicles. $27.00 per set 4 sets ($108.00) found on Amazon.

Reasoning: Decals will aid in identifying command vehicles on scene for ICS purposes.

4. 1 set of additional metal mirrors for 7-6-11.

Reasoning: Drivers are having a hard time with the bus type mirrors, additional mirrors will help in tight turning and backing operations making operating the vehicle safer.

5. 1 - 5” steamer cap for 7-6-8.

Reasoning: 7-6-8’s steamer cap is missing, and we are unable to locate it.

6. 1 2 ½ ” to 1 ½” reducer also 1 -1 ½ fog nozzle for 7-6-11

Reasoning: 7-6-11 has an outlet in the bucket for remote access for a handline. This would aid in remote stretching of handlines to include roof operations and chimney fires. This will eliminate hand stretching up a portable ladder and limit the danger of such an operation.

For Discussion:

1. Discuss options for the acquisition of a high-water rescue vehicle. (Unimog) like QPD has in service. The need for one of these vehicles has become apparent with the last few storms. Dune Road is flooded on a regular basis. Should be available through the state.
2. Updates on the Hills building plans.

Respectfully submitted,

Paul Sulzinski

Chief

East Quogue Fire Department.

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

JANUARY 4, 2024

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman James Schaefer at 7:30 p.m.  Present were Commissioners Allyn Jackson, James Schaefer, Stephen Gregory, Ed Seltenreich and Robert Despres, Fire District Facilities Supervisor Dave Schaffauer, Medical Coordinator Brian Danowski, Chief Paul Sulzinski, First Assistant Chief Keith Phillips, Second Assistant Chief Glenn Bullock, Third Assistant Chief Mark Gregory and Secretary Lorraine Gregory.

The following Chiefs were sworn in by Commissioner Schaefer:

Chief of Department  -  Paul Sulzinski

1^st Assistant Chief  -  Keith Phillips

2^nd Assistant Chief  -  Glenn Bullock

3^rd Assistant Chief  -  Mark Gregory

FIRE DISTRICT FACILITIES SUPERVISOR REPORT

See attached report.

A motion was made by Commissioner Gregory, seconded by Commissioner Seltenreich, authorizing the purchase and installation of a third propane tank with a locking thermostat adjacent to the Steel Building and to arrange with Fluid Imagery to link the thermostat with the main computer.  Approved 5-0.  (Cost of tank estimated at approximately $1,000.00.)

Mr. Schaffauer advised the Board that there is no charge for the Verizon EMAG Service as long as there already is one operating line.

Mr. Schaffauer presented the following proposals for replacement of the Oil Tank in the basement of the Main Firehouse:

1.      Mendenhall Fuel  -  $6,500.00

2.      Green Earth  -  $6,400.00

A motion was made by Commissioner Jackson, seconded by Commissioner Despres, accepting the proposal from Mendenhall Fuel, in the amount of $6,500.00.  Approved – 3-2.  (Disapproved – Commissioner Gregory and Commissioner Seltenreich)  (Note:  The decision was made to go with Mendenhall Fuel, even though the price was $100.00 more, due to the fact that Mendenhall has been servicing the burners and providing the fuel oil for many years.)

ITEMS FOR DISCUSSION

A motion was made by Commissioner Despres, seconded by Commissioner Seltenreich, approving the purchase of one (1) HXG-2D Sensit Gas Detector w/3yr Warranty from Firematic Supply, at a cost of $997.50.  Approved 5-0.

The Board decided to replace only the two tanks that are leaking.

MEDICAL COORDINATOR REPORT

See attached report.

MATERIAL REQUESTS:

No requests.

REPORT DISCUSSION:

Commissioner Schaefer stated that the mandatory training will be held on Sunday, January 14, 2024, at 9:00 a.m.

1.  Noted.

2.  Noted.

3.  Noted.

MAINTENANCE REPORT

Maintenance Reports submitted to the Board.

CHIEF'S REPORT

See attached report.

REQUESTS

A motion was made by Commissioner Seltenreich, seconded by Commissioner Despres, authorizing the purchase of the following requests:

1.  Two (2) 5’ Talon Hooks (1 for 7-6-11 and 1 for the 7-6-33 vehicle), at an approximate cost of   

     $300.00

2.  One (1) Pair of Fire Boots for Chief Sulzinski, Size 11 4E

3.  Cable and mounting hardware for bunting placement on Main Firehouse

4.  Cleaning and repair of gear

Approved 5-0.

ITEMS FOR DISCUSSION

1.  Discussed previously under Fire District Facilities Supervisor Report.

2.  Tabled.

3.  Commissioner Gregory, Mr. Schaffauer and Dennis will be going to the site this week.

4.  Mr. Schaffauer has asked John from Fully Involved to handle.

5.  Noted.

6.  Chief will forward a list of items to Mr. Glass so that he can review them in advance of the

     January Workshop.

7.  Tabled.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

MINUTES

A motion was made by Commissioner Gregory, seconded by Commissioner Despres, approving the Minutes of the December 7, 2023 Regular Monthly Meeting and the December 28, 2023 Special Meeting (Year End).  Approved 5-0.

TREASURER'S REPORT

No report submitted.

ABSTRACT OF BILLS

A motion was made by Commissioner Gregory, seconded by Commissioner Despres, approving the Abstract of Bills for the General Fund consisting of 8 checks totaling $53,032.94 and to authorize the transfer of $150,000.00 from the Money Market to the Checking Account.  Approved 5-0.

COMMUNICATIONS AND CORRESPONDENCE

A letter was received from the Department presenting the roster of the 2024 Chiefs, an e-mail was received from Willaim Glass, Esq. regarding the Volunteer Fire Infrastructure & Response Equipment Grant Program, an e-mail was received from the Association of Fire Districts of the State of New York regarding the Mini Summit in White Plains, New York, April 26-27, 2024, a Use of Facility Request was received from Ronan Seltenreich, an e-mail from Stony Brook regarding the Mammo Van making use of the facility and a letter from Jones, Little & Co. regarding services to be provided for the year ended December 31, 2023.

OLD BUSINESS

Commissioner Jackson reminded the Board that the Inspection Dinner is at Giorgio’s, March 22, 2024 and that it will be a buffet.

Commissioner Schaefer asked the Chief if he has a written copy of the “Exposure Control Plan”.  Chief Sulzinski did not know, but will look into it.

NEW BUSINESS

Commissioner Seltenreich advised the Board that he had spoken to the engineer regarding the building’s expansion.  Documents should be available by mid-March.  Commissioner Seltenreich suggested that the Board form a committee.  Commissioner Schaefer stated that we need the support of the Department members to back up this project.

Commissioner Jackson will follow up on the use of the facilities by Stony Brook’s Mammo Van.

Chief Sulzinski asked the Board if there was an Impact Study for the Hills project and suggested meeting with them to discuss emergency response.

A motion was made by Commissioner Schaefer, seconded by Jackson, allowing four Board

Members to attend the Association of Fire Districts of the State of New York Mini Summit in White Plains, New York, April 26-27, 2024, at an approximate cost of $1,200.00 each.  Approved 5-0.

A motion was made by Commissioner Gregory, seconded by Commissioner Despres, granting permission for Ronan Seltenreich to use the facilities on February 10, 2024 for a First Birthday Party.  Approved 4 – Abstain 1.  (Commissioner Seltenreich)

A workshop was scheduled for Thursday, January 25, 2024, at 7:00 p.m. and Mr. Glass and the Chiefs will be asked to attend.

At 8:40 p.m., a motion was made by Commissioner Schaefer, seconded by Commissioner Jackson, calling the meeting into Executive Session to discuss legal matters.  Approved 5-0.

At 8:58 p.m., a motion was made by Commissioner Schaefer, seconded by Commissioner Jackson, calling the meeting out of Executive Session.  Approved 5-0.

At 8:59 p.m., there being no further business, a motion was made by Commissioner Gregory, seconded by Commissioner Jackson, to adjourn the meeting.  Approved 5-0.

Submitted by

                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   Lorraine Gregory, Secretary

East Quogue Fire District’s House Attendant Report

To the Board of Fire Commissioners,

This is the attendant’s report for January 4, 2024, meeting including but not limited to:  

Ø  General Maintenance and building care.

Ø  Updated the website For the District

Ø  Updated the sign.

Ø  Disinfected the Meeting room, Chief’s office, and Corp room. Along with the Firemen’s room and bathrooms every Wednesday.

Ø  Master stream has been installed.

Ø  Would like to recommend adding a 3^rd tank for the back building. Waiting on quote but will be around $1000.00.

Ø  I have been working with Red Alert to find a solution to the texting issue. They have finally said to go with the Verizon EMAG service. That it will take care of the problem

Ø  2 of the 4 Oil tanks are leaking in the basement. I have a quote from Mendenhall to replace them. I am also waiting for a quote from Green Earth.

Topics for discussion:

Quotes for the sniff meters

Would it be a good Idea to replace the other 2 tanks as well since they are who knows how old?

EAST QUOGUE FIRE DISTRICT

SPECIAL MEETING

DECEMBER 28, 2023         

The Special Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Schaefer, at 10:00 a.m.  Present were Commissioners Allyn Jackson, James Schaefer, Stephen Gregory, Robert Despres and Ed Seltenreich, Fire District Facilities Supervisor Dave Schaffauer (representing Treasurer Colleen Pearsall) and Secretary Lorraine Gregory.

FIRE DISTRICT FACILITIES SUPERVISOR REPORT

No report submitted.

MEDICAL COORDINATOR REPORT

Mr. Danowski was not requested to attend the meeting.

MAINTENANCE REPORT

No report submitted.

CHIEF'S REPORT

The Chiefs were not requested to attend the meeting.

ATTORNEY DISCUSSION

Mr. Glass not asked to attend the meeting.

MINUTES

A motion was made by Commissioner Gregory, seconded by Commissioner Despres, approving the Minutes of the December 7, 2023 Regular Monthly Meeting.  Approved 5-0.

TREASURER'S REPORT

Mr. Schaffauer stated that Mrs. Pearsall will make the transfers closing out all of the code balances in the 2023 Budget at the February 1, 2024 Regular Monthly Meeting.

A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, approving the Treasurer's Report as submitted.  Approved 5-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, approving the Abstract of Bills for the General Fund consisting of 10 checks totaling $9,870.04.  Approved 5-0.

COMMUNICATIONS AND CORRESPONDENCE

No communications presented to the Board.

OLD BUSINESS

Commissioner Schaefer stated that Exposure Control Forms should be submitted for the members who responded to the recent alarms in Hampton Bays and Moriches and were exposed to hazardous materials.  Commissioner Seltenreich advised the Board that First Assistant Chief Phillips had taken care of the forms and notifications.

Commissioner Schaefer reminded the Board that the New Training Classes will be held on Sunday, January 14, 2024, at 9:00 a.m.  Members and paid employees are required to attend, unless they have taken the classes elsewhere (proof required).  Classes may also be taken on-line and proof of doing so is required.

Commissioner Gregory suggested that a third propane tank be installed at the Steel Building.  Mr. Schaffauer will handle.

NEW BUSINESS

Commissioner Schaefer advised the Board that NDI is now performing Cancer screening, at a cost of $800.00 to $1,000.00 per exam.  Funds are not available in the 2024 budget, but the Board will consider this for the 2025 budget.  After further discussion, the Board decided that the screening should be offered to all members no matter what their point status.

At 10:40 a.m., there being no further business, a motion was made by Commissioner Seltenreich, seconded by Commissioner Gregory, to adjourn the meeting.  Approved 5-0.

Submitted by:

Lorraine Gregory, Secretary

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

DECEMBER 7, 2023

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman James Schaefer at 7:30 p.m.  Present were Commissioners James Schaefer, Allyn Jackson, Stephen Gregory, Ed Seltenreich and Robert Despres, Fire District Facilities Supervisor Dave Schaffauer, Medical Coordinator Brian Danowski, Chief Paul Sulzinski, Third Assistant Chief Mark Gregory, Treasurer Colleen Pearsall and Secretary Lorraine Gregory.

FIRE DISTRICT FACILITIES SUPERVISOR REPORT

See attached report.

ITEMS FOR DISCUSSION

A motion was made by Commissioner Gregory, seconded by Commissioner Seltenreich, accepting the following proposals:

1.  Firematic Supply -  Bailout Training up to 8 Members  -  $1,500.00, up to 16 members  -  $3,000.00  -  up to $4,500.00.

2.  Multi-Media Communications, Inc. – One (1) APX8500 All Band UHF, 700/800 Dual Head Radio and One (1) APX6500 Remote Mount UHF Single Channel Radio, NYS Contract PT68722, at a total cost of $11,499.35.

3.  TFS  -  One (1) Hot Stick from, at a cost of $345.99.

4.   Firematic Supply - One (1) Altair4 12V Charger - $337.50, One (1) Altair 4XR Multi-Gas Detector - $989.00 and One (1) HXG-2D Sensit Gas Detector w/3yr Warranty - $485.00, at a total cost of $1,811.50.

Approved 5-0.

The proposal from TK Elevator to replace the elevator phone, at a cost of $1,891.74 was not accepted due to the cost factor.  (Note:  Commissioner Gregory had a spare handset at home.  He and Mr. Schaffauer replaced the inoperable handset, at no cost.)

MEDICAL COORDINATOR REPORT

MATERIAL REQUESTS

1.  A motion was made by Commissioner Gregory, seconded by Commissioner Despres, authorizing the purchase of two (2) Rescue System Stretchers with Cobre Quick Release Buckles, from Skedco Inc., at a cost of $864.69 each.  Approved 5-0.

2.  A motion was made by Commissioner Gregory, seconded by Commissioner Despres, authorizing the purchase of the medical supplies requested from Hammer Medical, at a cost of $1,113.55.  Approved 5-0.

REPORT DISCUSSIONS

1.  Mr. Danowski advised the Board that, since we are not a true volunteer agency due to the fact that we have paid emergency service employees, we have to pay the $200.00 fee to renew the Limited Service Laboratory License with the NYS Department of Health.

2.  After a brief discussion, a motion was made by Commissioner Seltenreich, seconded by Commissioner Gregory, accepting the proposal from BioConnect for the MedixSafe Retrofit Kit for Biometric Access Control (4 - $752.00) and BioConnect Link Subscription with Mobile Link App for Safes, Cabinets, Lockers (4 - $6,624.00) (Freight Charge - $34.00), at a total cost of $7,410.00.  Approved 5-0.

3.  The Board stated that the Chiefs will determine if the soon to be replaced vehicle being used by Third Assistant Chief Gregory will be used as an 80 car.

4. and 5.  To be discussed further at a Workshop.

MAINTENANCE REPORT

Maintenance Report dated 11/1/2023 to 12/7/2023 submitted to the Board.

CHIEF'S REPORT

See attached report.

REQUESTS

All requests have been approved under the Fire District Supervisor Facilities Report.

STATUS OF PREVIOUSLY APPROVED REQUESTS

ITEMS FOR DISCUSSION

1.  Noted.

2.  Tabled.

Commissioner Schaefer advised the Chiefs that all required mandatory training will be held January 14, 2024, at 9:00 a.m.  He also advised the Chiefs that NDI will be conducting physicals on the first Saturday of February and the night of the March meeting.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.  Commissioner Schaefer presented the memo from Mr. Glass regarding Disposal of Surplus Property.

MINUTES

A motion was made by Commissioner Gregory, seconded by Commissioner Seltenreich, accepting the Minutes of the November 2, 2023 Regular Monthly Meeting.  Approved 5-0.

TREASURER'S REPORT

ABSTRACT OF BILLS

A motion was made by Commissioner Gregory, seconded by Commissioner Seltenreich, approving the Treasurer’s Report as submitted and the Abstract of Bills for the General Fund consisting of 31 checks totaling $80,135.38 and to authorize the transfer of $150,000.00 from the Money Market to the Checking Account.  Approved 5-0.

COMMUNICATIONS AND CORRESPONDENCE

A letter was received from the Department regarding the swearing in of Emanuel Clark, a Facility Use Permit Application from Scott Flynn and a letter from the Town of Southampton Planning Board regarding the Kuroski Subdivision.

OLD BUSINESS

Commissioner Seltenreich stated that progress is being made with the SCWA hydrant installation.

Commissioner Jackson presented The Raynor Group Proposal and Purchase Order to Commissioner Schaefer for signature and stated that a Permissive Referendum in the amount of $250,000.00 should be published in the newspaper.  The Secretary reminded the Board that a Permissive Referendum, in the amount of $50,000.00, was published in the September 14, 2023 issue of the “Southampton Press – Western Edition”.

With regard to the ambulance repair, the repair will be done “in-house”.  Mrs. Pearsall advised the Board that the check from Hometown has been deposited.

With regard to the antenna on Grant Boulevard, Commissioners Gregory and Seltenreich will visit the site.

Commissioner Gregory presented a proposal from Red Truck Sales regarding their interest in purchasing the 2017 Ford Van for $48,500.00.

After a brief discussion regarding the sale of the 2017 Ford Van, a motion was made by Commissioner Gregory, seconded by Commissioner Despres, accepting the offer of $48,500.00 from Red Truck Sales to purchase the 2017 Ford Van, 7-6-6.  Approved 5-0.

NEW BUSINESS

After reviewing the letter and plans received from the Town Planning Board regarding the Kuroski Subdivision Application, the Board has no comments and recommendations to make at this time, except for Resolution 2010-77 – General Requirements and Recommendations.

A motion was made by Commissioner Despres, seconded by Commissioner Gregory, granting permission for Scott Flynn to us the Meeting Room on Friday, December 8, 2023 for a WHB Cheer Team Pasta Dinner.  Approved 5-0.

A Workshop was not scheduled for December due to the fact that the Year End Meeting is scheduled for Thursday, December 29, 2023, at 10:00 a.m.

At 8:45 p.m., there being no further business, a motion was made by Commissioner Gregory, seconded by Commissioner Seltenreich, to adjourn the meeting.  Approved 5-0.

Submitted by                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   

Lorraine Gregory, Secretary

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

NOVEMBER 2, 2023

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman James Schaefer at 7:30 p.m.  Present were Commissioners James Schaefer, Allyn Jackson, Stephen Gregory, Ed Seltenreich and Robert Despres, Fire District Facilities Supervisor Dave Schaffauer, Medical Coordinator Brian Danowski, Chief Paul Sulzinski, Treasurer Colleen Pearsall and Secretary Lorraine Gregory.

FIRE DISTRICT FACILITIES SUPERVISOR REPORT

See attached report.

ITEMS FOR DISCUSSION

Mr. Schaffauer presented the following proposals for replacement of the heating system in the Steel Building:

1.  Mendenhall Fuel  -  $26,000.00

2.  Arenz Heating & Air Conditioning  -  $42,527.00

3.  Green Earth Plumbing and Heating  -  $31,600.00  #44-1 Navien NFC Installation

     Green Earth Plumbing and Heating  -  $24,850.00  #44-2 Biasi B10 Oil Burner

     Green Earth Plumbing and Heating  -  $23,729.00  #44-3 Reznor Gas Furnace

                                                                                                 and Navien Tankless Water Heater

After a brief discussion, a motion was made by Commissioner Gregory, seconded by Commissioner Seltenreich, accepting proposal #44-3 from Green Earth Plumbing and Heating, in the amount of $23,729.00 (Reznor Gas Furnace - $16,870.00, Navien Tankless Water Heater - $6,859.00).  Approved 5-0.

Mr. Schaffauer presented the following proposal from Command Fire Apparatus for a 2024 Chevy Silverado 1500 SSV First Responder Chief’s Vehicle Red/Black – Fully Equipped, in the amount of $84,980.00.

After a brief discussion regarding the purchase of the vehicle, a resolution was drawn up and states as follows:

2023-32.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to accept the proposal from Command Fire Apparatus, NYS OGS Contract, for the purchase of one (1) 2024 Chevy Silverado 1500 SSV First Responder Chief’s Vehicle Red/Black – Fully Equipped, at a total price of $84,980.00.

A motion was made by Commissioner Seltenreich, seconded by Commissioner Despres, accepting adoption of Resolution 2023-32.  Approved 5-0.

After a brief discussion, it was decided to keep the present 7-6-33 vehicle as a spare and to declare the 2006 Ford Van, 7-6-6, as surplus property and to offer it for sale or trade-in.

A resolution was drawn up and states as follows:

2023-33.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to declare the 2006 Ford Van, 7-6-6, VIN #1FBSS31L36DA37420 as surplus property and to offer if for sale or trade-in.

A motion was made by Commissioner Gregory, seconded by Commissioner Jackson, approving adoption of Resolution 2023-33.  Approved 5-0.

MEDICAL COORDINATOR REPORT

MATERIAL REQUESTS

None.

REPORT DISCUSSIONS

1.  Noted.

2.  Noted.

3.  Noted.

4.  Tabled for further discussion.

5.  Westhampton Volunteer Ambulance is handled by an agency and is not directly involved in billing.  Suggest meeting with them to discuss a fee schedule.

MAINTENANCE REPORT

Maintenance Report dated 10/1/2023 to 11/2/2023 submitted to the Board.

CHIEF'S REPORT

See attached report.

REQUESTS

1.  Tabled.

2.  Tabled.

3.  A motion was made by Commissioner Gregory, seconded by Commissioner Seltenreich, approving the purchase of four (4) Milwaukee M-18 12.0 Ah Batteries for 7-6-11, at a cost of $250.00 each.  Approved 5-0.

STATUS OF PREVIOUSLY APPROVED REQUESTS

1.-3.  Taken care of by Mr. Schaffauer

ITEMS FOR DISCUSSION

1.  Approved under the Fire District Facilities Supervisor Report.

2.  Noted.

3.  Items discussed at recent Officers’ Meeting:

     A.  Noted.

     B.  Noted.  However, the Board is not in favor of Chiefs only responding to automatic alarms.

     C.  Noted.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

MINUTES

A motion was made by Commissioner Gregory, seconded by Commissioner Despres, accepting the Minutes of the October 5, 2023 Regular Monthly Meeting and the October 17, 2023 Budget Hearing Special Meeting.  Approved 5-0.

TREASURER'S REPORT

ABSTRACT OF BILLS

A motion was made by Commissioner Gregory, seconded by Commissioner Despres, approving the Treasurer’s Report as submitted and the Abstract of Bills for the General Fund consisting of 20 checks totaling $43,638.47 and to authorize the transfer of $150,000.00 from the Money Market to the Checking Account.  Approved 5-0.

COMMUNICATIONS AND CORRESPONDENCE

A letter was received from the Department regarding the probationary membership in the Department of Jesse Machado, a letter of response from SCWA regarding hydrant markers, a Leave Request Form from Allyn Jackson and a letter from the Town of Southampton Planning Board regarding The Garrison Subdivision..

OLD BUSINESS

Commissioner Seltenreich advised the Board that, due to material and installation costs, SCWA will not be installing the amount of hydrants originally requested.  The installation will consist of fourteen (14) new hydrants.  Commissioner Seltenreich will meet with the planner on site.

Commissioner Despres advised the Board that he has been in touch with Grant Guys and that he and Mrs. Gregory will work together on preparing a letter to them.

Commissioner Jackson presented the following three proposals regarding the preliminary engineering work to be performed regarding the possible addition to the Main Firehouse:

1. The Raynor Group                         $18,700.00
2. DiLandro Andrews Engineering $15,900.00
3. H2M Architects & Engineers $25,600.00

After a brief discussion, a motion was made by Commissioner Jackson, seconded by Commissioner Gregory, accepting the proposal from The Raynor Group, in the amount of $18,700.00.  Approved 5-0.

Commissioner Jackson suggested that the Board meet with the Department members to discuss the plans for the expansion and to look for their support.

Commissioner Jackson advised the Chief that, when the fencing was installed for the Seafood Beer Festival, Jack Ryckman had marked the location of the sprinkler pipes and heads.  However, the markers were ignored and fencing was installed at the markers and penetrated the sprinkler system. The repair cost was $770.00.  This area is now off limits for the installation of snow fence.

The Board decided to make “in-house” repairs to the ambulance’s bumper.

Commissioner Schaefer requested the Training Schedule from the Chief.

NEW BUSINESS

Commissioner Jackson advised the Board that we have the ability to improve the radio reception/transmission by installing a repeator on the antenna on Grant Boulevard.  New wiring will be required and an enclosure will be needed for the repeater.  Dennis is capable of doing the work which would cost approximately $30,000.00.  Commissioner Jackson stated that he has already discussed this project with Randall Weichbrodt, Esq.

After a brief discussion regarding use of the Main Firehouse on Election Day by outside entities, a motion was made by Commissioner Gregory, seconded by Commissioner Despres, stating that the Main Firehouse may not be used by the Sheriff’s Department, Board of Election employees and other outside entities as a place to congregate on Election Day.  Approved 5-0.  (Note:  In case of an emergency situation, the community will be better served by their being present at the school where the elections are held.)

A motion was made by Commissioner Jackson, seconded by Commissioner Despres, tabling the vote on the membership of Jesse Machado until several areas on his application are completed.  Approved 5-0.

After a brief discussion regarding The Garrison Subdivision on Lewis/Old Country Roads, the Board has no comments and recommendations to make at this time, except for Resolution 2010-77 – General Requirements and Recommendations.

A Workshop was scheduled for November 30, 2023, at 7:00 p.m.

At 9:36 p.m., there being no further business, a motion was made by Commissioner Seltenreich, seconded by Commissioner Despres, to adjourn the meeting.  Approved 5-0.

Submitted by                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   

Lorraine Gregory, Secretary

East Quogue Fire District’s House Attendant Report

To the Board of Fire Commissioners,

This is the attendant’s report for November 2023, meeting including but not limited to:  

• General Maintenance and building care.
• Updated the website For the District
• Updated the sign.
• Disinfected the Meeting room, Chief’s office, and Corp room. Along with the Firemen’s room and bathrooms every Wednesday.
• Fountian was winterized.
• Sprinklers were blown out.
• Reset timers for lights around the building.
• 3-inch hose Came back from Firematic as 2, 25-foot lengths.
• Throw sticks came in.
• Partner saw blades came in 14inch.
• Structural firefighting gloves came in.
• Master stream has been ordered and should be here sometime by Christmas.
• The back building heating system has been replaced and is working.
• Had to call the propane company for a delivery due to leaving the doors open and the heat running.
• Green Earth will be in next week to get the tank and finish up.
• McNeil and Co would like to know when the repairs on the ambulance will be scheduled.
• Working with our rep from ATT to resolve the texting issue from Red Alert

Topics for discussion:

Quotes for Bailout training

Quotes for Chiefs car Radios one from Commteck and one from Motorola

Quote for the Hot Stick

Quotes for the meters (if they come in before your meeting tonight)

Quote from TK Elevator for the Phone replacement

November 2023Chiefs Report to District

 Members,

     I apologize for this report finding you all late. I have a new computer and had some technical difficulties sending the first report.

Requests:

1. (4) Milwaukee portable lights Model # 2366-20 Approximate cost $150.00 Each @Home Depot.
2. (4) Milwaukee M-18 Batteries for lights. 2 Pack 5.0 Ah batteries cost $200.00 each at HD

Reasoning: Portable lights will aid in lighting emergency scenes and increase safe operations by increasing visibility of possible hazards. These lights are also capable of being hooked up to an extension cord if power is available.

3. (4) Milwaukee M-18 0 Ah Batteries for 7-6-11. Approx. cost $250.00 ea. @ HD

Reasoning: We have 11 Milwaukee tools but only 9 batteries, all of them 5.0 Ah. The 12.0 batteries will enhance our capabilities for longer and more rigorous operations with energy hungry tools such as the chainsaw, reciprocating saw and band saw.

Follow up on previous requests:

1. Master stream for 11’s Bucket.
2. Partner Saw pull start from 1.
3. Horse shoe pin that was broken, supposed to be replaced by John.

Discussion:

1. Replacing 33 vehicle with newer vehicle. Word is that vehicle will become more difficult to acquire in the next few years.
2. Letters have been sent to members not meeting the Class A firefighter standards set by the Department.
3. The officers had a lengthy discussion on attendance on calls. We have had some very light crews especially on late night and early morning calls. Some idea that were floated by the officers to increase attendance: Looking for any input.
4. Programming pagers to have a channel with General Tones only. Members are turning off their pagers at night so as not to be disturbed by Rescue tones.
5. Making Automatic alarms Chiefs only calls, thereby decreasing the number of calls available to members for their minimum #
6. Duty Engine crews.

Respectfully, Paul Sulzinski COD

Meeting Schedule 2024

The 2024 Monthly Meetings of the East Quogue Fire District will be held at the East Quogue Firehouse on the first Thursday of the month, at 7:30 p.m., with the exception of the July meeting, which will be held on Wednesday, July 3, at 7:30 p.m.  The Budget Hearing will be held on Tuesday, October 15, 2024, at 7:00 p.m.  Immediately following the Budget Hearing, there will be a Special Meeting to adopt the 2025 Budget.  The Year-End Meeting will be held on Thursday, December 26, 2024, at 10:00 a.m.  Workshops will be held, as needed, on the last Thursday of each month at 7:00 p.m.

PUBLIC NOTICE

Please take notice that the Organizational Meeting of the East Quogue Fire District of the Town of Southampton, County of Suffolk, New York, for the year 2024 will be held on Thursday, January 4, 2024, at 7:00 P.M., at the East Quogue Firehouse, Montauk Highway, East Quogue, New York and that the Regular Monthly Meeting of the Board of Fire Commissioners will follow at 7:30 p.m.

Dated:  December 10, 2023

Lorraine Gregory, Secretary

Board of Fire Commissioners

East Quogue Fire District

Drawer 860, East Quogue, NY 11942

ANNUAL ELECTION OF THE

East Quogue FIRE DISTRICT

DECEMBER 12, 2023

            PLEASE TAKE NOTICE that the Annual Election of the East Quogue Fire District will take place on December 12, 2023, between the hours of 6:00 p.m. and 9:00 p.m. at the East Quogue Firehouse located at Montauk Highway and Bay Avenue, East Quogue, New York for the purposes of electing one Commissioner for a five year term commencing on January 1, 2024 and ending on December 31, 2028.

            Candidates for District Office shall file a petition signed by at least twenty-five (25) registered voters of the Fire District, which petition must be filed with the Secretary of the Fire District no later than November 22, 2023.  Petition forms may be obtained at the East Quogue Firehouse, Monday through Friday, between the hours of 8:30 a.m. and 4:00 p.m.

            All residents of the Fire District duly registered with the Suffolk County Board of Elections as of November 20, 2023 shall be eligible to vote.

            Please be advised that the Board of Elections of the Fire District shall meet on November 27, 2023 from 10:30 a.m. to 1130 a.m. at the firehouse for the purpose of preparing the rolls of the registered voters of the Fire District.

Dated:  November 9, 2023

BY ORDER OF THE BOARD OF FIRE

COMMISSIONERS OF THE

East Quogue FIRE DISTRICT

Town of Southampton, Suffolk County, New York

_________________________________________

By:  LORRAINE GREGORY, Fire District Secretary

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

OCTOBER 5, 2023

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman James Schaefer at 7:30 p.m.  Present were Commissioners James Schaefer, Allyn Jackson, Stephen Gregory and Robert Despres, Fire District Facilities Supervisor Dave Schaffauer, Third Assistant Chief Mark Gregory, Treasurer Colleen Pearsall and Secretary Lorraine Gregory.

FIRE DISTRICT FACILITIES SUPERVISOR REPORT

See attached report.

ITEMS FOR DISCUSSION

None.

Commissioner Schaefer stated that the procedure for repair requests is that they should be given to Mr. Schaffauer for his handling.

MEDICAL COORDINATOR REPORT

Mr. Danowski not in attendance.  Mr. Schaffauer presented the material requests.

MATERIAL REQUESTS

A motion was made by Commissioner Despres, seconded by Commissioner Jackson, approving the purchase of the medical supplies requested, at a total cost of $840.38 (Hammer Medical - $494.09, Bound Tree Medical - $86.29, Amazon - $260.00).  Approved 4-0.

REPORT DISCUSSIONS

None.

MAINTENANCE REPORT

Maintenance Report dated 9/1/2023 to 9/30/2023 submitted to the Board.

Commissioner Jackson suggested that 7-6-3 be tuned-up and reported that the tire tubes are bad.

CHIEF'S REPORT

See attached report.

REQUESTS

1.  A motion was made by Commissioner Despres, seconded by Commissioner Gregory, authorizing the purchase of one (1) Small Flammable Liquids Storage Locker for Station 2, at a cost not to exceed $400.00.  Approved 4-0.

2.  Progress.

3.  Tabled.

4.  A motion was made by Commissioner Gregory, seconded by Commissioner Despres, granting permission for the Chiefs to cut a 50 foot length of 3” hose be in half to accommodate their needs.  Approved 4-0.

5.  Discussed under the Maintenance Report.

6.  A motion was made by Commissioner Despres, seconded by Commissioner Gregory, accepting the proposal from Fully Involved for the installation of an Elkhart Brass Scorpion “Big Stick” Monitor on 7-6-11, at a total cost of $4,475.00 (Parts - $3,875.00, Labor - $600.00).  Approved 4-0.  (Note:  A price quote from Firematic Supply (copy attached) was for $12,700.00.)

STATUS OF PREVIOUSLY APPROVED REQUESTS

1.-2.  Mr. Schaffauer is handling.

ITEMS FOR DISCUSSION

1.  The Board stated that clearing the brush around the fire hydrants within the Districts is the responsibility of the Department.  Assistant Chief Gregory commented on the fact that the hydrant stenciling done by SCWA on the roads will not be visible when covered with snow.  He suggested that the stenciling be done in the middle of the road, since the middle of the road gets plowed first and that a more efficient way of marking hydrant locations would be for SCWA to install marker flags on the hydrants.  (Note:  The Secretary will forward a letter to SCWA with these requests.)

2.  A motion was made by Commissioner Jackson, seconded by Commissioner Gregory, granting permission for the District fire vehicles to be taken to the Flanders Parade.  Approved 4-0.

3.  A motion was made by Commissioner Jackson, seconded by Commissioner Gregory, granting permission for vehicles to be taken to Yaphank for FF-1 Training and Taxpayer Drills.  Approved 4-0.

4.  Noted.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

MINUTES

A motion was made by Commissioner Gregory, seconded by Commissioner Jackson, accepting the Minutes of the September 7, 2023 Regular Monthly Meeting.  Approved 4-0.

TREASURER'S REPORT

ABSTRACT OF BILLS

A motion was made by Commissioner Despres, seconded by Commissioner Gregory, approving the Treasurer’s Report as submitted and the Abstract of Bills for the General Fund consisting of 22 checks totaling $26,431.43 and to authorize the transfer of $150,000.00 from the Money Market to the Checking Account.  Approved 4-0.

COMMUNICATIONS AND CORRESPONDENCE

A letter was received from the Department regarding the probationary membership of Emmanuel Clarke in the Department and an e-mail from William Glass, Esq. attaching the newly mandated New York State Sexual Harassment Policy which the District is required to adopt.

OLD BUSINESS

The Board agreed to submit an insurance claim to Hometown for the repair of 7-6-16’s rear bumper.

Commissioner Jackson advised the Board that he is still waiting for proposals for the survey work that needs to be done with regard to the possible expansion of the building.

NEW BUSINESS

Commissioner Gregory advised the Board that he had been contacted by the Westhampton Fire Department regarding East Quogue’s participation in a Veterans’ Day Remembrance to be held on November 10, 2023 at the Westhampton Performing Arts Center and will follow up with further information.

A motion was made by Commissioner Gregory, seconded by Commissioner Despres, accepting the probationary membership of Emmanuel Clarke in the Department.  Approved 4-0.

With regard to the newly mandated New York State Sexual Harassment Policy, a resolution was drawn up and states as follows:

2023-29.  East Quogue Fire District Sexual Harassment Policy and Complaint Form For Reporting Sexual Harassment, Policy No. DA-030, Adopted January 3, 2019, Revised October 5, 2023 attached hereto.

The adoption of the foregoing resolution was duly put to a vote and upon roll call the vote was as follows:

Chairman James Schaefer  -  Aye

Vice-Chairman Allyn Jackson  -  Aye

Commissioner Stephen Gregory  -  Aye

Commissioner Robert Despres  -  Aye

The resolution was thereupon duly declared to have been adopted.

Dated:  October 5, 2023

             East Quogue, New York

Commissioner Gregory advised the Board that he will be running for re-election in December.

2023-30.  Whereas, Section 175-a of the Town Law, as amended, provides for a system of registration of Fire District elections; and

            Whereas, a register of eligible Fire District voters must be prepared prior to the Fire District election: and

            Now therefore, be it resolved that three resident election inspectors of the East Quogue Fire District be appointed to constitute the East Quogue Fire District Board of Elections for the 2023 Annual Fire District Election;

            And be it further resolved, that in case any of the members appointed therein are unable to assume or perform the duties required of them, the Board of Fire Commissioners will appoint three alternates who are resident electors ;

            And be it further resolved, that the Chairman, Election Inspector and Poll Clerk be compensated in the amount of $70.00 for their services and attendance at the annual election which shall take place during the hours of 6:00 p.m. and 9:00 p.m.;

            And be it further resolved, that if clerical help is deemed necessary, this Board of Fire Commissioners will consider the appointment of such clerical persons upon the request of the Chairman of the Fire District Board of Elections.  

A motion was made by Commissioner Despres, seconded by Commissioner Jackson, accepting the adoption of Resolution 2023-30.  Approved 4-0.

No Workshop scheduled in October.

At 8:45 p.m., there being no further business, a motion was made by Commissioner Despres, seconded by Commissioner Gregory, to adjourn the meeting.  Approved 4-0.

Submitted by                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   

Lorraine Gregory, Secretary

East Quogue Fire District’s House Attendant Report

To the Board of Fire Commissioners,

This is the attendant’s report for October 2023, meeting including but not limited to:  

• General Maintenance and building care.
• Updated the website For the District
• Updated the sign.
• Disinfected the Meeting room, Chief’s office, and Corp room. Along with the Firemen’s room and bathrooms every Wednesday.
• Installed radios and lights along with Mounting for Milwaukee light and saw blades into the new 7.
• Repaired siren in the new 7
• Reset timers for lights around the building.
• New Scott Packs came in for 7-6-7
• 3-inch hose went to Firematic to be made into 2, 25-foot lengths.
• Ordered throw sticks.
• You have one Scott bottle go out of service due to age.
• 2 front tires were replaced on 7-6-80.
• Horseshoe pin is back on 7-6-11.
• Master stream has been ordered and should be here sometime by Christmas.
• Met with vendors regarding the back building heating system.

Topics for discussion:

Quotes for heating system in the back building

Quotes for Chiefs car

           October 2023 Chiefs report to the District.

REQUESTS:

1. 1- Flammable liquids storage locker for Station 2. Same size as HQ’s

Reason: The only storage area for such liquids at St.2 is in the boiler room having a locker will keep liquids in a fire safe container.

2. Halyard on Spare 24 Ft extension ladder needs to be repaired.

Reason: Halyard on the ladder was broke needs to be repaired.

3. 4- 800 MHZ portable radios.

Reason: 800 Megahertz radios are being implemented in Suffolk County and are part of interoperability with mutual aid Departments. These standards are part of the WTC Investigation and debriefing findings and recommendations. As of now, we as a department have no way of communicating with all the Departments, we have mutual aid agreements with. 800 radios are the new gold standard and are being put into service County wide.

4. 7-6-12 needs 2- 25 lengths of 3-inch supply hose. We can send out a 3-inch supply hose and have in cut and butts added as needed.

Reason: 2- 25 ft. lengths are needed as storage for supply hose 0n 12 is tight and the area we were storing the hose is no longer available.

5. 7-6-3 needs to have the tires checked they are losing air. Also, the Engine needs to be checked out.

Reason: Tires are losing air, and the engine is riding rough, possibly running rich.

Status of previous requests:

1. 2 SCBA’s
2. 3 lengths 0f 1 ¾ inch hose lost in hose test.

Discussion:

1. Some hydrants in the district are overgrown with brush. Do we know who is responsible for keeping them clear?
2. Permission is requested for Vehicles to go to Flanders Parade 9-30
3. Permission for vehicle to go to Yaphank for training to include:

FF-1 training, taxpayer drill.

4. 7-6-7 training syllabus is in the works, more info to follow. Is there a minimum number of qualified operators that district wants in place to put 7 into service?

Respectfully submitted,

Paul Sulzinski

Chief

East Quogue Fire Department   

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

SEPTEMBER 7, 2023

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman James Schaefer at 7:30 p.m. Present were Commissioners James Schaefer, Allyn Jackson, Stephen Gregory and Robert Despres, Fire District Facilities Supervisor Dave Schaffauer, Chief Paul Sulzinski, Third Assistant Chief Mark Gregory, Treasurer Colleen Pearsall and Secretary Lorraine Gregory.

FIRE DISTRICT FACILITIES SUPERVISOR REPORT

See attached report.

A motion was made by Commissioner Gregory, seconded by Commissioner Schaefer, authorizing the detailing of all the District’s vehicles, at a cost not to exceed $5,000.00. Approved 4-0.

A motion was made by Commissioner Gregory, seconded by Commissioner Despres, authorizing the purchase of three (3) 1-3/4” hose lengths, at a cost of $150.00 each. Approved 4-0.

ITEMS FOR DISCUSSION

None.

MEDICAL COORDINATOR REPORT

Mr. Danowski not in attendance. Mr. Schaffauer presented the material requests and advised the Board that the ambulances are scheduled for servicing by Amsar.

MATERIAL REQUESTS

A motion was made by Commissioner Gregory, seconded by Commissioner Despres, approving the purchase of the medical supplies requested, at a total cost of $394.76 (Hammer Medical - $329.87, McKesson - $64.89). Approved 4-0.

REPORT DISCUSSIONS

Mr. Schaffauer advised the Board that the County Inspector found a few minor issues with the ambulances and that they have been addressed.

MAINTENANCE REPORT

Maintenance Report dated 8/1/2023 to 8/31/2023 submitted to the Board.

CHIEF'S REPORT

See attached report.

REQUESTS

1. A motion was made by Commissioner Gregory, seconded by Commissioner Jackson, authorizing the purchase of four (4) Mustang Rescue Sticks for each one of the Chief’s vehicles, at a cost of $250.00 each. Approved 4-0.

2. A motion was made by Commissioner Gregory, seconded by Commissioner Despres, accepting the proposal from Fully Involved to supply mountings ($4,931.00) and install the mountings ($3.675.00) on the new 7-6-7, at a total cost of $8,606.00. Approved 4-0.

3. A motion was made by Commissioner Gregory, seconded by Commissioner Despres, authorizing the purchase of a Battery Powered Fan from Firematic Supply, at a cost of $1,895.00. Approved 4-0.

4. A motion was made by Commissioner Gregory, seconded by Commissioner Despres, authorizing the purchase of two (2) nozzles and one (1) booster 1-1/5” for 7-6-7, at a cost not to exceed $1,000.00. Approved 4-0.

5. A motion was made by Commissioner Gregory, seconded by Commissioner Despres, authorizing the purchase of a Suitcase Ladder rated up to 400 lbs. for 7-6-7, at an approximate cost of $250.00. Approved 4-0.

STATUS OF PREVIOUSLY APPROVED REQUESTS

No discussion.

ITEMS FOR DISCUSSION

1. A motion was made by Commissioner Schaefer, seconded by Commissioner Jackson, approving the Department’s request to use the Apparatus Floor for an Open House and the Parking Lot for the Holiday on Main Street, December 3, 2023. Approved 4-0.

2. A motion was made by Commissioner Gregory, seconded by Commissioner Jackson, authorizing the purchase of two (2) Scott Paks to be used on 7-6-7, from State bid, at a cost of $12,000.00. Approved 4-0.

3. All of the turnout gear has been cleaned and, if only one or two sets need to be cleaned, they will be sent to the Hampton Bays Fire Department. If larger quantities need to be done, the cleaning truck will be called in.

4. The Chief advised the Board that Marlene Woldenberg is on medical leave.

5. Presented by Mr. Schaffauer under the Medical Report.

6. A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, authorizing Keith Phillips and Brian Frank to attend the 2023 EMS Expo Conference, New Orleans, Louisiana, September 18-22, 2023, at an approximate cost of $3,000.00. Approved 4-0.

The Chief advised the Board that the Fire Marshal will be handling the inspection of the flag lot driveways in the District.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

MINUTES

A motion was made by Commissioner Gregory, seconded by Commissioner Despres, accepting the Minutes of the August 3, 2023 Regular Monthly Meeting. Approved 4-0.

TREASURER'S REPORT

ABSTRACT OF BILLS

A motion was made by Commissioner Despres, seconded by Commissioner Gregory, approving the Treasurer’s Report as submitted and the Abstract of Bills for the General Fund consisting of 29 checks totaling $54,261.28 and to authorize the transfer of $150,000.00 from the Money Market to the Checking Account. Approved 4-0.

COMMUNICATIONS AND CORRESPONDENCE

A letter was received from the Department regarding the probationary membership of Luke Rampen in the Department.

OLD BUSINESS

Commissioner Gregory advised the Board that the Hampton Bays Fire District recommended the elevator service company that they use and that he will ask Mr. Schaffauer to contact them regarding repairing the elevator in the Steel Building. He also advised the Board that the equipment that is no longer needed will be picked up on Saturday.

Commissioner Jackson advised the Board that he will be picking up the Certificate of Origin for the old 7-6-7 directly from the manufacturer.

Commissioner Jackson brought up for discussion the construction of a new firehouse and reported on his conversations with Sand Pebble and David Fox. After a brief discussion, a resolution was drawn up and states as follows:

2023-28. BE IT RESOLVED, pursuant to the provisions of the General Municipal Law and the Town Law of the State of New York, that a sum not to exceed $50,000.00 be expended from the Capital Reserve Building Fund of said Fire District for expenses to be incurred in connection with the possible future construction of a new firehouse, and be it

            FURTHER RESOLVED, that this resolution is adopted subject to a permissive referendum as provided in the General Municipal Law of the State of New York, and be it

            FURTHER RESOLVED, that the Secretary of the Fire District shall, within ten working days of the adoption of this resolution, publish a notice within the official newspaper of the Fire District setting forth the date of the adoption of the resolution and an abstract of the resolution concisely stating the purpose and effect thereof and that the resolution was adopted subject to a permissive referendum.

The adoption of the foregoing resolution was duly put to a vote and upon roll call the vote was as follows:

Chairman James Schaefer - Aye

Vice-Chairman Allyn Jackson - Aye

Commissioner Stephen Gregory - Aye

Commissioner Robert Despres - Aye

The resolution was thereupon duly declared to have been adopted.

Dated: September 7, 2023

            East Quogue, New York

The Board decided that the April 26, 2025 Inspection Dinner will be at the Hyatt Hotel in Riverhead and will not include a cocktail hour at the Aquarium.

The 2024 budget will be discussed further at the upcoming workshop.

NEW BUSINESS

A motion was made by Commissioner Gregory, seconded by Commissioner Jackson, accepting the probationary membership of Luke Rampen in the Department. Approved 4-0.

A Workshop was scheduled for September 28, 2023, at 7:00 p.m.

At 9:15 p.m., there being no further business, a motion was made by Commissioner Schaefer, seconded by Commissioner Despres, to adjourn the meeting. Approved 4-0.

Submitted by                                                                                                                                                                                                                                                                                                                                                                                     

Lorraine Gregory, Secretary

East Quogue Fire District’s House Attendant Report

To the Board of Fire Commissioners,

This is the attendant’s report for September 2023, meeting including but not limited to:  

• General Maintenance and building care.
• Updated the website For the District
• Updated the sign.
• Disinfected the Meeting room, Chief’s office, and Corp room. Along with the Firemen’s room and bathrooms every Wednesday.
• The Front door has Been installed.
• The first order of pagers came in and are programmed.
• Ordered blades for the 9-inch saws came in.
• Name tags from Fox and Sons came in.
• The rear door is back in service. The siding on the building has been removed.
• The new truck is in. I have gone to DMV and requested a title. They said it will be ab 8 to 12 weeks.
• Removed radio equipment from old 7-6-7.
• I will install radios and lights into the new 7-6-7
• Quotes for the spare gear cleaning and repairs. Mr. Gregory has them.
• Fully involved was in for 7-6-8’s air buzzer staying on.
• Repaired the latch for 7-6-4
• Price from West Marine for the Mustang Rescue Sticks for $224.99

Topics for discussion:

Chiefs report to District September 2023

Requests:

1. (4) Mustang Rescue Sticks (1) for each Chief’s vehicle.

Reasoning: Each Chief vehicle has an issued throw bag for retrieval of a victim, but we don’t have a floatation device to deploy to the victim. The Rescue Stick can easily be stored and deployed. The Rescue Stick is reusable by way of a repack/re-arm kit. Approximate cost per unit $250.00.                                                      

Discussion:

1. Holiday On Main room request.
2. Scott Pack replacement.
3. Turn Out Gear cleaning.
4. Members on Medical Leave
5. State Inspection of Ambulance.