Proposed Budget 2022

Proposed Budget 2022
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East Quogue Fire District - Public Notice

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Meeting Schedule 2023

PUBLIC NOTICE

 
The 2023 Monthly Meetings of the Fire District be held at the East Quogue Firehouse on
the first Thursday of the month, at 7:30 p.m. The Budget Hearing will be held on
Tuesday, October 17, 2023, at 7:00 p.m. Immediately following the Budget Hearing
there will be a Special Meeting to adopt the 2024 Budget. The Year-End Meeting will be
held on Thursday, December 28, 2023, at 10:00 a.m. Workshops will be held, as needed,
on the fourth Thursday of each month at 7:00 p.m.
 
 
 
 
Dated: January 9, 2023
Lorraine Gregory
Secretary
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End of Year Meeting 2022 Minutes

EAST QUOGUE FIRE DISTRICT

SPECIAL MEETING
DECEMBER 29, 2021
 
 
 
The Special Meeting of the Board of Fire Commissioners of the East Quogue Fire District was
called to order by Chairman Allyn Jackson, at 10:00 a.m. Present were Commissioners Allyn
Jackson, James Schaefer, Stephen Gregory, Michael Mattera and Ed Seltenreich, newly-elected
Commissioner Robert Despres, Treasurer Colleen Pearsall and Secretary Lorraine Gregory.
 
 
 
FIRE DISTRICT FACILITIES SUPERVISOR REPORT
Mr. Schaffauer was not requested to attend the meeting.
EMS REPORT
Mr. Danowski was not requested to attend the meeting.
MAINTENANCE REPORT
No report submitted.
CHIEF'S REPORT
The Chiefs were not requested to attend the meeting.
ATTORNEY DISCUSSION
Mr. Glass not in attendance.
MINUTES
A motion was made by Commissioner Gregory, seconded by Commissioner Mattera, accepting
the Minutes of the December 1, 2022 Regular Monthly Meeting. Approved 5-0.
TREASURER'S REPORT
Mrs. Pearsall stated and that the transfers closing out all of the code balances in the 2022
Budget will be made at the February 2, 2023 Regular Monthly Meeting.
A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich,
approving the Treasurer's Report as submitted. Approved 5-0.
 
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ABSTRACT OF BILLS
A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich,
approving the Abstract of Bills for the General Fund consisting of 6 transfers totaling
$7,750.00. Approved 5-0.
COMMUNICATIONS AND CORRESPONDENCE
No communications presented to the Board.
OLD BUSINESS
Commissioner Schaefer advised the Board that Hometown Insurance advised him that
Renaissance will be taking over the insurance policy from Standard Securities.
Commissioner Gregory presented a proposal from G.F. Volz, Jr., in the amount of $16,813.33,
for the repairs needed to be made to the shed at Station 2.
A motion was made by Commissioner Mattera, seconded by Commissioner Gregory, accepting
the proposal from G.F. Volz, Jr. for labor and materials for repairs to the shed at Station 2, in
the total amount of $16,813.33 which also includes the cost of a ten (10) yard dumpster.
Approved 5-0. (Note: Commissioner Gregory advised the Board that he had sought two
additional proposals – one contractor inspected the project and did not submit a proposal and
the second contractor was a “no show”.)
Commissioner Gregory presented a proposal from Taurus Custom Painting for the painting of
the Chiefs’ Office, at a cost of $2,850.00.
A motion was made by Commissioner Mattera, seconded by Commissioner Schaefer, accepting
the proposal from Taurus Custom Painting, Inc. for the removal of wallpaper, skim coating the
walls and painting the walls if the Chiefs’ Office, at a cost of $2,850.00. Approved 5-0.
Commissioner Gregory also presented a proposal from We’ll Floor U, Inc. for new flooring to
be installed in the Chiefs’ Room, at a cost of $2,600.00.
A motion was made by Commissioner Gregory, seconded by Commissioner Mattera, accepting
the proposal from We’ll Floor U, Inc. for Bethel Floor Covering Loose Lay Planks to be
installed in the Chiefs’ Office, at a cost of $2,600.00. Approved 5-0.
The Board discussed and agreed upon changes that need to be made to the Draft Employee
Handbook. Commissioner Jackson will contact Mr. Glass regarding the changes and will stress
the fact that the Handbook must be ready ASAP so that it can be adopted and adhered to.
Commissioner Jackson advised the Board that Chevrolet Tahoes with the upgraded leather
package are available now at an additional cost of $10,000.00. The Tahoes with the lower grade
package will not be available for more than a year.
 
3
 
Commissioner Jackson presented a new Incident Report Form to replace the present Unusual
Occurrence Form. The Board reviewed the form and will formally adopt it at the January
meeting after discussing it with the Chiefs.
NEW BUSINESS
No discussion.
Commissioner Mattera thanked the Board, the Treasurer and the Secretary for all of their help
and guidance during his five year term in office. He said, “I learned a lot and I am more
educated as to the workings of the Fire District and Fire Department”.
At 11:15 a.m., there being no further business, a motion was made by Commissioner Schaefer,
seconded by Commissioner Jackson, to adjourn the meeting. Approved 5-0.
 
Submitted by:
Lorraine Gregory, Secretary
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December 2022 Meeting Minutes

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING
DECEMBER 1, 2022
 
 
 
The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire
District was called to order by Chairman Allyn Jackson at 7:30 p.m. Present were Commissioners
Allyn Jackson, James Schaefer, Stephen Gregory, Michael Mattera and Ed Seltenreich, Fire
District Facilities Supervisor Dave Schaffauer, Medical Coordinator Brian Danowski, First
Assistant Chief Paul Sulzinski, Treasurer Colleen Pearsall and Secretary Lorraine Gregory.
 
 
 
FIRE DISTRICT FACILITIES SUPERVISOR REPORT
See attached report.
ITEMS FOR DISCUSSION
Mr. Schaffauer spoke with Frank Lau of Firematic Supply regarding the Bailout System. Mr. Lau
advised that ropes and harnesses should be replaced every ten years according to the date stamped
by the manufacturer. There is no need to replace the hooks since they don’t wear out. Mr.
Schaffauer advised the Board that there is no record of when the Bailout System was given to
individual firefighters. Commissioner Jackson requested that the Chief submit a report of the
members who have the system. Commissioner Schaefer advised that his records indicate that there
are forty two Class A firefighters in the Department.
Mr. Schaffauer advised the Board that Firematic Supply does the SCBA testing and that he is
keeping track of the life span in Red Alert.
A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, accepting
the proposal from Firematic Supply for the Preventive Maintenance of the Hurts E-Draulics Cutter
Service (2 @ $150.00), Hurst E-Draulics Spreader Service (2 @ $150.00) and Hurst E-Draulics
Ram Service (2 @ $60.00), at a total cost of $720.00. Approved 5-0.
MEDICAL COORDINATOR REPORT
See attached report.
l. After a brief discussion regarding the interviews with Peter Sulzinski and Jeff Corazzini for the
full time First Responder Paramedic position, a resolution was drawn up and states as follows:
2022-29. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to
retain Jeff Corazzini as a Full Time First Responder Paramedic (the same position held by Brian
Danowski), with a six (6) month probation period effective January 1, 2023 and ending July 1,
2023, with an hourly rate of $33.00 and health insurance included.
The adoption of the foregoing resolution was duly put to a vote and upon roll call the vote was as
follows:
 
2
 
Chairman Allyn Jackson - Aye
Vice-Chairman James Schaefer - Aye
Commissioner Gregory - Aye
Commissioner Mattera - Aye
Commissioner Seltenreich - Aye
The resolution was thereupon duly declared to have been adopted.
Dated: December 1, 2022
East Quogue, New York
2. EMT training would be the best direction for Bruce Friedman. Commissioner Jackson stated
that Mr. Friedman could go into Team Support/Fire Police and that he has two years before the
Chief would be able to remove him from the rolls.
3. Noted.
4. A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich,
approving the purchase of the medical supplies requested, at a total cost of $331.95.
Approved 5-0.
5. Noted.
6. The Board agreed to continue the service contract with Am Star, since a service contract with
Stryker would be very costly.
MAINTENANCE REPORT
Maintenance Report dated 11/1/2022 to 12/1/2022 submitted to the Board.
CHIEF'S REPORT
No written report submitted.
ITEMS FOR DISCUSSION
Commissioner Jackson requested that the Chief contact committee members regarding the need to
clean up and put back into proper storage the items and equipment used for events. The timeframe
is within two weeks. If the committee members don’t cooperate, then perhaps the Chief can make
the clean-up a drill and involve more than just committee members.
First Assistant Chief Paul Sulzinski suggested that there be a position of Public Relations Officer
so that everything would then go through the Chiefs’ Office.
Commissioner Seltenreich advised the Board and the Chief that State law prohibits the bringing of
firearms into the firehouse, and also mentioned that lawsuits are coming about because of photos
being taken at fire/emergency incidents and then being posted on social media. The Secretary
 
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reminded the Board and the Chief that the District does have a Social Media Policy in place.
Commissioner Seltenreich asked the Chief to remind the members of the Social Media Policy.
ATTORNEY DISCUSSION
Mr. Glass not in attendance.
Commissioner Jackson advised the Board that Mr. Glass will be forwarding a short version of the
duties of a Fire District.
MINUTES
A motion was made by Commissioner Seltenreich, seconded by Commissioner Schaefer,
accepting the Minutes of the November 3, 2022 Regular Monthly Meeting. Approved 5-0.
TREASURER'S REPORT
A motion was made by Commissioner Gregory, seconded by Commissioner Schaefer, approving
the Treasurer’s Report as submitted. Approved 5-0.
ABSTRACT OF BILLS
A motion was made by Commissioner Gregory, seconded by Commissioner Schaefer, approving
the Abstract of Bills for the General Fund consisting of 21 checks totaling $51,233.00 and to
authorize the transfer of $150,000.00 from the Money Market to the Checking Account. Approved
5-0.
Commissioner Jackson stated that, before the Board considers hiring a third full time Paramedic
next year, the Treasurer will be asked to prepare a list of all personnel money that is included in
the budget with line items for full time/part time employees’ salaries and hospitalization for full
time employees.
COMMUNICATIONS AND CORRESPONDENCE
A Facility Use Permit Application was received from Edmund Densieski for a birthday party on
January 14, 2023.
OLD BUSINESS
Commissioner Seltenreich advised the Board that the hydrant locations were reviewed in
Southampton Pines and Oakville Estates. Commissioner Jackson will contact SCWA to arrange
for installations.
Commissioner Seltenreich also advised the Board that he is working on the grants and time is of
the essence.
 
4
 
Commissioner Jackson advised the Board that he is waiting for a breakdown from ProLiner
regarding the purchase of a new Tahoe (approximately $80,000.00) and for the Board to consider
trading in 7-6-81 (possible trade-in $12,000-$15,000).
Commissioner Jackson asked the Board if they had given any thought to the pager change. After a
brief discussion, the Board decided to leave the pagers as they are, unless the Chief wants to make
a change.
NEW BUSINESS
Commissioner Gregory advised the Board that the Chiefs’ Office will be renovated after the first
of the year – new paint, flooring and an additional desk. Items being stored in the room that are no
longer needed will be discarded. At the request of Mr. Danowski, lockers have been ordered for
the EMT’s.
Commissioner Jackson advised that the storage building at Station 2 is going to be renovated. The
structure is in good condition. Commissioner Jackson asked the Chief to see if the Department
still needs the storage container. If not, then it should be removed.
Commissioner Schaefer advised the Board that, as of December 31, 2022, Standard Security will
no longer be holding the life insurance policies. Vesta Life will be the new policy holder and the
benefits remain the same. Hometown will still be the insurance agency.
A motion was made by Commissioner Jackson, seconded by Commissioner Seltenreich,
reinstating Vaughn Sacks’ driving privileges as of December 1, 2022. Approved 5-0.
A motion was made by Commissioner Gregory, seconded by Commissioner Schaefer, requesting
the Secretary to make copies of the “Driver Training and Response Policy” No. DA-004 to be
handed out to all the Department members and signed for so that they are aware of what is
expected of them. Approved 5-0.
A motion was made by Commissioner Mattera, seconded by Commissioner Gregory, granting
permission for Edmund Densieski to use the Meeting Room on January 14, 2023 for a birthday
party. Approved 4 – Abstain – 1 (Commissioner Schaefer).
No workshop scheduled.
At 8:47 p.m., there being no further business, a motion was made by Commissioner Schaefer,
seconded by Commissioner Jackson, to adjourn the meeting. Approved 5-0.
 
Submitted by
Lorraine Gregory, Secretary
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Revised November 2022 Meeting Minutes

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING
NOVEMBER 3, 2022
 
 
 
The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire
District was called to order by Chairman Allyn Jackson at 7:30 p.m. Present were Commissioners
Allyn Jackson, James Schaefer, Stephen Gregory, Michael Mattera and Ed Seltenreich, Fire
District Facilities Supervisor Dave Schaffauer, Medical Coordinator Brian Danowski, First
Assistant Chief Paul Sulzinski, Treasurer Colleen Pearsall and Secretary Lorraine Gregory.
 
 
FIRE DISTRICT FACILITIES SUPERVISOR REPORT
See attached report.
ITEMS FOR DISCUSSION
No discussion.
MEDICAL COORDINATOR REPORT
See attached report.
Noted - New York State Inspection – Wednesday, November 9, 2022, 8:00 a,m.
Mr. Danowski advised the Board that, if 7-6-81 is going to be replaced, all of the State stickers
will have to be removed and the Department of Health will have to be notified that the vehicles is
“out-of-service”.
After a brief discussion regarding the Paramedic roster, a motion was made by Commissioner
Schaefer, seconded by Commissioner Gregory, approving the removal of Nickolas Knoebel Kim
Pokorny, Tim Randazzo and Miranda Schultze from the East Quogue Fire District Paramedic
roster. Approved 5-0.
EQUIPMENT AND SUPPLIES
None requested.
Mr. Danowski advised the Board that he would like to engage the services of a different company
to service the ambulance stretchers. We presently have a contract with Am Star and they are not
very responsive. The stair chairs are Ferno and are beginning to age. Stryker is a good company
but, will only service their own products. He suggested that, when we replace the ambulance
stretchers and stair chairs, we consider Stryker products with one comprehensive service program.
MAINTENANCE REPORT
Maintenance Report dated 10/1/2022 to 11/3/2022 submitted to the Board.
 
2
 
Mr. Schaffauer advised the Board that he had requested Firematic to submit a proposal for
Preventive Maintenance on all the Hurst tools.
CHIEF'S REPORT
See attached report.
REQUESTS
1. Mark Gregory has submitted a letter to run for the 7-6-33 position. The Chiefs approve
reinstating the position. Mark has all the qualifications and by having four Chiefs, there would
then be no need for a Captain’s vehicle.
A resolution was drawn up and states as follows:
2022-27. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to
approve the re-instatement position of Third Assistant Chief (7-6-33).
A motion was made by Commissioner Seltenreich, seconded by Commissioner Gregory,
approving adoption of Resolution 2022-27. Approved 5-0.
2. A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory,
authorizing the purchase of two (2) pair of boots – size 12 and size 11EEE, at a cost of $150.00
each. Approved 5-0. (Note: The boots that are in inventory are not the sizes that are being
requested.)
3. Tabled. An inventory was requested to include expiration dates.
4. Tabled.
5. Tabled.
6. Fire Marshal’s Office request for Knox Box Key. Commissioner Schaefer stated that a letter
should be sent by the Town and that homeowners should be notified that the Fire Marshal has
access.
7. A motion was made by Commissioner Seltenreich, seconded by Commissioner Jackson,
approving the Bailout Training Class, at a total cost of $2,625.00. Approved 5-0.
First Assistant Chief Sulzinski advised Commissioner Jackson that, to the best of his knowledge,
all members have their proper gear and that the membership has been advised to report gear
damages and need for replacement to the Chiefs’ Office.
ITEMS FOR DISCUSSION
1. Commissioner Jackson requested Mr. Schaffauer to reach out to the membership regarding their
Bailout System expiration dates and to record the information in the Red Alert System.
 
3
 
Commissioner Jackson advised the Chief that there is a ten (10) year life span and that, if members
are not taking training classes, they will be classified as Class B.
2. Commissioner Jackson responded that this is an issue right now with ambulance billing.
3. Pricing and further information has not been submitted to the Board.
4. Noted.
ATTORNEY DISCUSSION
Mr. Glass not in attendance.
MINUTES
A motion was made by Commissioner Mattera, seconded by Commissioner Seltenreich, accepting
the Minutes of the October 6, 2022 Regular Monthly Meeting and the Minutes of the October 18,
2022 Budget Hearing for 2023 and Special Meeting. Approved 5-0.
TREASURER'S REPORT
A motion was made by Commissioner Schaefer, seconded by Commissioner Mattera, approving
the Treasurer’s Report as submitted. Approved 5-0.
ABSTRACT OF BILLS
A motion was made by Commissioner Schaefer, seconded by Commissioner Mattera, approving
the Abstract of Bills for the General Fund consisting of 37 checks totaling $76,042.81 and to
authorize the transfer of $150,000.00 from the Money Market to the Checking Account. Approved
5-0.
COMMUNICATIONS AND CORRESPONDENCE
A Facility Use Permit Application was received from the New York Blood Center for use of the
Steel Building on November 14, 2022, 2:00 – 8:00 p.m., for a Blood Drive and letters were
received from the Town of Southampton Planning Board regarding Coastal Vision I - 48 Old
County Road and Coastal Vision II – 38 Old Country Road Subdivisions.
OLD BUSINESS
After a brief discussion regarding the hiring of a full time Paramedic, a resolution was drawn up
and states as follows:
2022-28. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to
create a second position of one full time Paramedic from the Suffolk County Civil Service list, at
an hourly pay rate of $33.00 and to include health insurance.
 
4
 
The adoption of the foregoing resolution was duly put to a vote and upon roll call the vote was as
follows:
Chairman Allyn Jackson - Aye
Vice-Chairman James Schaefer - Aye
Commissioner Gregory - Aye
Commissioner Mattera - Aye
Commissioner Seltenreich - Aye
The resolution was thereupon duly declared to have been adopted.
Dated: November 3, 2022
East Quogue, New York
First Assistant Chief Sulzinski advised the Board that, when a shift is open, the Chief notifies
Hampton Bays Dispatch and the entire membership is made aware of the situation.
Commissioner Gregory presented a proposal from We’ll Floor “U”, Inc. for the installation of
vinyl flooring in the new EMS Room, in the amount of $900.00 for materials only. There is no
labor charge.
A motion was made by Commissioner Gregory, seconded by Commissioner Mattera, accepting the
proposal from We’ll Floor “U”, Inc. for the installation of vinyl flooring (materials only) in the
new EMS Room, at a cost of $900.00. Approved 5-0.
Commissioner Gregory also presented a proposal from Logos Greenwich for various EMT and
Paramedic clothing (see attached list), in the total amount of $1,661.00.
A motion was made by Commissioner Jackson, seconded by Commissioner Seltenreich, accepting
the proposal from Logos Greenwich for various EMT and Paramedic clothing, at a total cost of
$1,661.00. Approved 5-0. (Note: Clothing is to be kept as inventory in the EMS Quarter Master
Room.)
The mini-refrigerator, butcher block desk, TV and recliners will be purchased after the floor is
installed.
With respect to Dr. Bruce Friedman being appointed as Field Physician, Mr. Danowski advised the
Board that he had spoken with Dr. Winslow. Dr. Winslow suggested that Dr. Friedman speak with
him directly to decide which direction he would like to take.
With regard to extending the Main Firehouse, Commissioner Seltenreich suggested meeting with
architects and engineers, presenting our needs to them and having them come up with plans and
then going to bid. Commissioner Jackson stated that the District should stay with Sand Pebble.
Commissioner Schaefer recommended that Commissioner Jackson contact Sand Pebble and ask
them to recommend three architects and, at this point, that is all that is needed.
A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich,
authorizing Commissioner Jackson to contact Sand Pebble for recommendations for at least three
 
5
 
architects so that the District’s needs can be addressed and plans drawn up to accommodate those
needs.
NEW BUSINESS
A motion was made by Commissioner Schaefer, seconded by Commissioner Mattera, granting
permission for the New York Blood Center to use the Steel Building on November 14, 2022, 2:00
p.m. – 8:00 p.m. for a Blood Drive. Approved 5-0.
A workshop was scheduled for Monday, November 28, 2022 at 7:00 p.m.
At 9:05 p.m., there being no further business, a motion was made by Commissioner Jackson,
seconded by Commissioner Seltenreich, to adjourn the meeting. Approved 5-0.
 
Submitted by
Lorraine Gregory, Secretary
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Organizational Meeting

PUBLIC NOTICE

 
Please take notice that the Organizational Meeting of the East Quogue Fire District of the
Town of Southampton, County of Suffolk, New York, for the year 2023 will be held on
Thursday, January 5, 2023, at 7:00 P.M., at the East Quogue Firehouse, Montauk
Highway, East Quogue, New York and that the Regular Monthly Meeting of the Board of
Fire Commissioners will follow at 7:30 p.m.
 
 
Dated: December 15, 2022
Lorraine Gregory, Secretary
Board of Fire Commissioners
East Quogue Fire District
Drawer 860, East Quogue, NY 11942
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November Monthly Meeting Minutes 2022

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING
NOVEMBER 3, 2022
 
 
The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire
District was called to order by Chairman Allyn Jackson at 7:30 p.m. Present were Commissioners
Allyn Jackson, James Schaefer, Stephen Gregory, Michael Mattera and Ed Seltenreich, Fire
District Facilities Supervisor Dave Schaffauer, Medical Coordinator Brian Danowski, First
Assistant Chief Paul Sulzinski, Treasurer Colleen Pearsall and Secretary Lorraine Gregory.
 
 
FIRE DISTRICT FACILITIES SUPERVISOR REPORT
See attached report.
ITEMS FOR DISCUSSION
No discussion.
MEDICAL COORDINATOR REPORT
See attached report.
Noted - New York State Inspection – Wednesday, November 9, 2022, 8:00 a,m.
Mr. Danowski advised the Board that, if 7-6-81 is going to be replaced, all of the State stickers
will have to be removed and the Department of Health will have to be notified that the vehicles is
“out-of-service”.
After a brief discussion regarding the Paramedic roster, a motion was made by Commissioner
Schaefer, seconded by Commissioner Gregory, approving the removal of Nickolas Knoebel Kim
Pokorny, Tim Randazzo and Miranda Schultze from the East Quogue Fire District Paramedic
roster. Approved 5-0.
EQUIPMENT AND SUPPLIES
None requested.
Mr. Danowski advised the Board that he would like to engage the services of a different company
to service the ambulance stretchers. We presently have a contract with Am Star and they are not
very responsive. The stair chairs are Ferno and are beginning to age. Stryker is a good company
but, will only service their own products. He suggested that, when we replace the ambulance
stretchers and stair chairs, we consider Stryker products with one comprehensive service program.
MAINTENANCE REPORT
Maintenance Report dated 10/1/2022 to 11/3/2022 submitted to the Board.
 
2
 
Mr. Schaffauer advised the Board that he had requested Firematic to submit a proposal for
Preventive Maintenance on all the Hurst tools.
CHIEF'S REPORT
See attached report.
REQUESTS
1. Mark Gregory has submitted a letter to run for the 7-6-33 position. The Chiefs approve
reinstating the position. Mark has all the qualifications and by having four Chiefs, there would
then be no need for a Captain’s vehicle.
A resolution was drawn up and states as follows:
2022-27. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to
approve the re-instatement position of Third Assistant Chief (7-6-33).
A motion was made by Commissioner Seltenreich, seconded by Commissioner Gregory,
approving adoption of Resolution 2022-27. Approved 5-0.
2. A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory,
authorizing the purchase of two (2) pair of boots – size 12 and size 11EEE, at a cost of $150.00
each. Approved 5-0. (Note: The boots that are in inventory are not the sizes that are being
requested.)
3. Tabled. An inventory was requested to include expiration dates.
4. Tabled.
5. Tabled.
6. Fire Marshal’s Office request for Knox Box Key. Commissioner Schaefer stated that a letter
should be sent by the Town and that homeowners should be notified that the Fire Marshal has
access.
7. A motion was made by Commissioner Seltenreich, seconded by Commissioner Jackson,
approving the Bailout Training Class, at a total cost of $2,625.00. Approved 5-0.
First Assistant Chief Sulzinski advised Commissioner Jackson that, to the best of his knowledge,
all members have their proper gear and that the membership has been advised to report gear
damages and need for replacement to the Chiefs’ Office.
ITEMS FOR DISCUSSION
1. Commissioner Jackson requested Mr. Schaffauer to reach out to the membership regarding their
Bailout System expiration dates and to record the information in the Red Alert System.
 
3
 
Commissioner Jackson advised the Chief that there is a ten (10) year life span and that, if members
are not taking training classes, they will be classified as Class B.
2. Commissioner Jackson responded that this is an issue right now with ambulance billing.
3. Pricing and further information has not been submitted to the Board.
4. Noted.
ATTORNEY DISCUSSION
Mr. Glass not in attendance.
MINUTES
A motion was made by Commissioner Mattera, seconded by Commissioner Seltenreich, accepting
the Minutes of the October 6, 2022 Regular Monthly Meeting and the Minutes of the October 18,
2022 Budget Hearing for 2023 and Special Meeting. Approved 5-0.
TREASURER'S REPORT
A motion was made by Commissioner Schaefer, seconded by Commissioner Mattera, approving
the Treasurer’s Report as submitted. Approved 5-0.
ABSTRACT OF BILLS
A motion was made by Commissioner Schaefer, seconded by Commissioner Mattera, approving
the Abstract of Bills for the General Fund consisting of 37 checks totaling $76,042.81 and to
authorize the transfer of $150,000.00 from the Money Market to the Checking Account. Approved
5-0.
COMMUNICATIONS AND CORRESPONDENCE
A Facility Use Permit Application was received from the New York Blood Center for use of the
Steel Building on November 14, 2022, 2:00 – 8:00 p.m., for a Blood Drive and letters were
received from the Town of Southampton Planning Board regarding Coastal Vision I - 48 Old
County Road and Coastal Vision II – 38 Old Country Road Subdivisions.
OLD BUSINESS
After a brief discussion regarding the hiring of a full time Paramedic, a resolution was drawn up
and states as follows:
2022-28. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to
create a second position of one full time Paramedic from the Suffolk County Civil Service list, at
an hourly pay rate of $33.00 and to include health insurance.
 
4
 
The adoption of the foregoing resolution was duly put to a vote and upon roll call the vote was as
follows:
Chairman Allyn Jackson - Aye
Vice-Chairman James Schaefer - Aye
Commissioner Gregory - Aye
Commissioner Mattera - Aye
Commissioner Seltenreich - Aye
The resolution was thereupon duly declared to have been adopted.
Dated: November 3, 2022
East Quogue, New York
First Assistant Chief Sulzinski advised the Board that, when a shift is open, the Chief notifies
Hampton Bays Dispatch and the entire membership is made aware of the situation.
Commissioner Gregory presented a proposal from We’ll Floor “U”, Inc. for the installation of
vinyl flooring in the new EMS Room, in the amount of $900.00 for materials only. There is no
labor charge.
A motion was made by Commissioner Gregory, seconded by Commissioner Mattera, accepting the
proposal from We’ll Floor “U”, Inc. for the installation of vinyl flooring (materials only) in the
new EMS Room, at a cost of $900.00. Approved 5-0.
Commissioner Gregory also presented a proposal from Logos Greenwich for various EMT and
Paramedic clothing (see attached list), in the total amount of $1,661.00.
A motion was made by Commissioner Jackson, seconded by Commissioner Seltenreich, accepting
the proposal from Logos Greenwich for various EMT and Paramedic clothing, at a total cost of
$1,661.00. Approved 5-0. (Note: Clothing is to be kept as inventory in the EMS Quarter Master
Room.)
The mini-refrigerator, butcher block desk, TV and recliners will be purchased after the floor is
installed.
With respect to Dr. Bruce Friedman being appointed as Field Physician, Mr. Danowski advised the
Board that he had spoken with Dr. Winslow. Dr. Winslow suggested that Dr. Friedman speak with
him directly to decide which direction he would like to take.
With regard to extending the Main Firehouse, Commissioner Seltenreich suggested meeting with
architects and engineers, presenting our needs to them and having them come up with plans and
then going to bid. Commissioner Jackson stated that the District should stay with Sand Pebble.
Commissioner Schaefer recommended that Commissioner Jackson contact Sand Pebble and ask
them to recommend three architects and, at this point, that is all that is needed.
A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich,
authorizing Commissioner Jackson to contact Sand Pebble for recommendations for at least three
 
5
 
architects so that the District’s needs can be addressed and plans drawn up to accommodate those
needs.
The foregoing motion was put to a vote and upon roll call the vote was as follows:
Chairman Allyn Jackson - Aye
Vice-Chairman James Schaefer - Aye
Commissioner Stephen Gregory - Aye
Commissioner Michael Mattera - Aye
Commissioner Ed Seltenreich - Aye
The motion was thereupon duly declared to have been approved.
NEW BUSINESS
A motion was made by Commissioner Schaefer, seconded by Commissioner Mattera, granting
permission for the New York Blood Center to use the Steel Building on November 14, 2022, 2:00
p.m. – 8:00 p.m. for a Blood Drive. Approved 5-0.
A workshop was scheduled for Monday, November 28, 2022 at 7:00 p.m.
At 9:05 p.m., there being no further business, a motion was made by Commissioner Jackson,
seconded by Commissioner Seltenreich, to adjourn the meeting. Approved 5-0.
 
Submitted by
Lorraine Gregory, Secretary
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2023 Proposed Budget Hearing

EAST QUOGUE FIRE DISTRICT

2023 PROPOSED BUDGET HEARING
AND SPECIAL MEETING
OCTOBER 18, 2022
 
 
A public hearing was held for the purpose of reviewing the Proposed 2023 Budget for the East
Quogue Fire District. The hearing was called to order by Chairman Allyn Jackson at 7:00 p.m.
Present were Commissioners Allyn Jackson, Stephen Gregory and Michael Mattera, Treasurer
Colleen Pearsall and Secretary Lorraine Gregory.
 
 
No one from the public attended the hearing to comment on the Proposed 2023 Budget.
At 7:15 p.m., the budget hearing was closed.
At 7:16 p.m., a motion was made by Commissioner Jackson, seconded by Commissioner Gregory,
calling for a Special Meeting to adopt the 2023 Budget. Approved 3-0.
A resolution was drawn up and states as follows:
2022-26. WHEREAS, the Board of Fire Commissioners of the East Quogue Fire District must
adopt a proposed budget for 2023 and estimate of fund balances in preparation for the annual fire
district budget hearing and did so in preparation for the budget hearing, and
WHEREAS, the Board of Fire Commissioners of the East Quogue Fire District held the annual fire
district budget hearing on notice to the public on October 18, 2022 and
WHEREAS, the Board of Fire Commissioners has considered the proposed budget and comments
received, if any, on the proposed budget on October 18, 2022 at said budget hearing, and
NOW, THEREFORE, BE IT RESOLVED, that the Board of Fire Commissioners hereby approves
the Final Budget for the East Quogue Fire District for 2023 attached hereto and made a part hereof
in the amount of $1,773,000.00.
The adoption of the foregoing resolution was duly put to a vote and upon roll call the vote was as
follows:
Chairman Allyn Jackson - Aye
Commissioner Stephen Gregory - Aye
Commissioner Michael Mattera - Aye
The resolution was thereupon duly declared to have been adopted.
Dated: October 18, 2022
East Quogue, New York
 
2
 
At 7:20 p.m., there being no further business, a motion was made by Commissioner Mattera,
seconded by Commissioner Gregory, to adjourn the meeting. Approved 3-0.
Submitted by
Lorraine Gregory, Secretary
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October Meeting Minutes 2022

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING
OCTOBER 6, 2022
 
 
 
The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire
District was called to order by Vice Chairman James Schaefer at 7:30 p.m. Present were
Commissioners James Schaefer, Stephen Gregory and Michael Mattera, Fire District Facilities
Supervisor Dave Schaffauer, Medical Coordinator Brian Danowski, First Assistant Chief Paul
Sulzinski, Treasurer Colleen Pearsall and Secretary Lorraine Gregory.
 
 
 
FIRE DISTRICT FACILITIES SUPERVISOR REPORT
See attached report.
T.M. Kenney Garage Door installed the sensors. They have been notified that there are
intermittent problems and have made no attempt to remedy the situation. Payment will be
withheld until issues are resolved.
ITEMS FOR DISCUSSION
1. Noted.
2. Noted.
3. Noted.
MEDICAL COORDINATOR REPORT
See attached report.
STAFF REPORT
Some shifts are still available. Would like to hire additional personnel.
See attached e-mail from Richard E. Robinson, Deputy Chief MARO EMS stating that the BLS
First Responder can utilize the medic car, if needed. However, there should be no access to any of
the ALS equipment, including the monitor.
After a brief discussion regarding the 81 car, Mr. Danowski advised that, if the vehicle is no longer
in use and decommissioned, a letter must be sent to the State Health Department notifying them.
Mr. Danowski advised the Board that the EMT’s have a checklist and will be responsible for
checking the ambulances for supplies, etc.
 
2
 
EQUIPMENT AND SUPPLIES
1. A motion was made by Commissioner Gregory, seconded by Commissioner Mattera,
authorizing the purchase of the medical supplies requested, at a total cost of $5,077.64 (Bound
Tree Medical - $2,955.72, Teleflex - $1,995.00, McKesson Medical - $126.92). Approved 3-0.
MAINTENANCE REPORT
Maintenance Report dated 9/1/2022 to 9/30/2022 submitted to the Board.
CHIEF'S REPORT
No written report submitted to the Board.
Second Assistant Chief Paul Sulzinski asked the following:
1. Boots - Mr. Schaffauer advised that there are several pairs in stock and that if they are not the
sizes needed, he will order.
2. Air Bottles - On order.
3. I-pad for 7-6-12 - Mr. Schaffauer’s has the I-pad.
4. New Ambulance and Chief’s Vehicle - Progress.
5. Strobe Lights and Hand Lights - Tabled. More information requested.
ATTORNEY DISCUSSION
Mr. Glass not in attendance. Commissioner Schaefer stated that there are revisions that need to be
made to the Employee Handbook.
MINUTES
A motion was made by Commissioner Gregory, seconded by Commissioner Mattera, accepting the
Minutes of the September 1, 2022 Regular Monthly Meeting. Approved 3-0.
TREASURER'S REPORT
A motion was made by Commissioner Mattera, seconded by Commissioner Gregory, approving
the Treasurer’s Report as submitted. Approved 3-0.
ABSTRACT OF BILLS
A motion was made by Commissioner Mattera, seconded by Commissioner Gregory, approving
the Abstract of Bills for the General Fund consisting of 16 checks totaling $112,212.59 and 18
 
3
 
checks totaling $11,853.39 paid on September 29, 2022 and to authorize the transfer of
$150,000.00 from the Money Market to the Checking Account. Approved 3-0.
COMMUNICATIONS AND CORRESPONDENCE
A Meeting Room request was received from Sean McDermott for a birthday party on November 5,
2022 from 3:30 p.m. to 9:00 p.m. and a letter was received from Hometown Insurance Agency
enclosing an updated Beneficiary Designation Form.
OLD BUSINESS
Commissioner Gregory presented a proposal from We’ll Floor “U”, Inc. for the floor in the
Firemen’s Room bathroom. They are donating the vinyl flooring ($1,300.00) and will only be
charging the labor cost of $400.00.
A motion was made by Commissioner Gregory, seconded by Commissioner Schaefer, accepting
the labor only proposal from We’ll Floor “U”, Inc. for the installation of the vinyl floor in the
Firemen’s Room bathroom. Approved 3-0. (Note: The Secretary will forward a thank you letter.)
Commissioner Gregory also presented the following proposals from Gerard Volz:
Labor and Materials - Construction of EMT Room Main Firehouse - $5,733.44
Labor and Materials – Construction of Outdoor Shed Main Firehouse - $8,465.55
Commissioner Gregory advised the Board that he had sought additional proposals with no
response. Martin’s in East Quogue was one of the vendors.
A motion was made by Commissioner Gregory, seconded by Commissioner Mattera, accepting the
proposals from Gerard Volz for the Construction of the EMT Room in the Main Firehouse, at a
cost of $5,733.44 and the Construction of the Outdoor Shed at the Main Firehouse, at a cost of
$8,465.55. Approved 3-0.
NEW BUSINESS
Commissioner Mattera advised the Board that he will not be running for re-election in December.
2021-25. Whereas, Section 175-a of the Town Law, as amended, provides for a system of
registration of Fire District elections; and
Whereas, a register of eligible Fire District voters must be prepared prior to the Fire
District election: and
Now therefore, be it resolved that three resident election inspectors of the East Quogue Fire
District be appointed to constitute the East Quogue Fire District Board of Elections for the 2022
Annual Fire District Election;
 
4
 
And be it further resolved, that in case any of the members appointed therein are unable to
assume or perform the duties required of them, the Board of Fire Commissioners will appoint three
alternates who are resident electors ;
And be it further resolved, that the Chairman, Election Inspector and Poll Clerk be
compensated in the amount of $70.00 for their services and attendance at the annual election which
shall take place during the hours of 6:00 p.m. and 9:00 p.m.;
And be it further resolved, that if clerical help is deemed necessary, this Board of Fire
Commissioners will consider the appointment of such clerical persons upon the request of the
Chairman of the Fire District Board of Elections.
A motion was made by Commissioner Gregory, seconded by Commissioner Jackson, accepting the
adoption of Resolution 2021-25. Approved 3-0.
A motion was made by Commissioner Gregory, seconded by Commissioner Mattera, granting
permission for Sean McDermott to use the Meeting Room on November 5, 2022. Approved 3-0.
A workshop was scheduled for Thursday, October 27, 2022 at 7:00 p.m.
At 8:45 p.m., there being no further business, a motion was made by Commissioner Schaefer,
seconded by Commissioner Gregory, to adjourn the meeting. Approved 3-0.
 
Submitted by
Lorraine Gregory, Secretary
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Annual Election 2022

ANNUAL ELECTION OF THE

EAST QUOGUE FIRE DISTRICT
DECEMBER 13, 2022
 
 
 
PLEASE TAKE NOTICE that the Annual Election of the East Quogue Fire
District will take place on December 13, 2022, between the hours of 6:00 p.m. and 9:00
p.m. at the East Quogue Firehouse located at Montauk Highway and Bay Avenue, East
Quogue, New York for the purposes of electing one Commissioner for a five year term
commencing on January 1, 2023 and ending on December 31, 2027.
Candidates for District Office shall file a petition signed by at least twenty-five
(25) registered voters of the Fire District, which petition must be filed with the Secretary
of the Fire District no later than November 23, 2022. Petition forms may be obtained at
the East Quogue Firehouse, Monday through Friday, between the hours of 8:30 a.m. and
4:00 p.m.
All residents of the Fire District duly registered with the Suffolk County Board of
Elections as of November 21, 2022 shall be eligible to vote.
Please be advised that the Board of Elections of the Fire District shall meet on
December 1, 2022 from 6:30 p.m. to 7:30 p.m. at the firehouse for the purpose of
preparing the rolls of the registered voters of the Fire District.
 
 
 
 
Dated: November 10, 2022
BY ORDER OF THE BOARD OF FIRE
COMMISSIONERS OF THE
EAST QUOGUE FIRE DISTRICT
Town of Southampton, Suffolk County, New York
_________________________________________
By: LORRAINE GREGORY, Fire District Secretary
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September Monthly Meeting Minutes 2022

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING
SEPTEMBER 1, 2022
 
 
 
The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire
District was called to order by Chairman Allyn Jackson at 7:30 p.m. Present were Commissioners
Allyn Jackson, James Schaefer, Stephen Gregory and Ed Seltenreich, Chief Ted Jankowski,
Treasurer Colleen Pearsall and Secretary Lorraine Gregory.
 
 
FIRE DISTRICT FACILITIES SUPERVISOR REPORT
See attached report.
ITEMS FOR DISCUSSION
1. A motion was made by Commissioner Jackson, seconded by Commissioner Seltenreich,
authorizing the Aerial and Ground Ladders to be tested by Testing Unlimited Corporation.
Approved 4-0.
2. Noted.
3. Noted.
EMS OPERATIONAL REPORT
See attached report.
STAFF REPORT
1. Noted.
2. Noted.
EQUIPMENT AND SUPPLIES
1. A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich,
authorizing the purchase of the medical supplies requested, at a total cost of $322.84 (Bound Tree
Medical - $89.59, McKesson - $136.49, Zoll Medical - $96.76). Approved 4-0.
2. A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory,
approving the one year renewal, beginning October 22, 2022, of the Online Scheduling Program
from When To Work, at a cost of $220.00. Approved 4-0.
ITEMS FOR DISCUSSION
None.
 
2
 
MAINTENANCE REPORT
Maintenance Report dated 8/1/2022 to 8/31/2022 submitted to the Board.
CHIEF'S REPORT
REQUESTS
1. Tabled. First Assistant Chief Phillips is handling the EMS Expo in Orlando, Florida and will
furnish the Board with the costs involved as well as a list of members interested in attending and
their points status.
2. Chief Jankowski advised the Board that Chief Safety Officer Eric Plum will be handling the
Fire Prevention Program. Commissioner Gregory suggested that the items that are on hand and
being stored in the Main Firehouse and the Steel Building be used before purchasing more
material. After a review of the inventory, the items that are needed will be ordered. The Treasurer
reminded the Chief that the 2023 budget has not been finalized.
ITEMS FOR DISCUSSION
1. Commissioner Jackson requested the Chief to furnish a list of members and then Bail Out
System training will be arranged.
2. The Board is aware of the ambulance invoicing.
3. As mentioned at the August meeting, the Board has decided to keep both vehicles.
4. Tabled. More information requested on the Active Shooter Kits.
5. Noted.
6. Commissioner Jackson advised the Chief that the Board must be made aware of what the
Department would like to post on the sign board and that the Board will have to give it’s approval.
7. Commissioner Gregory advised the Chief that Jack Ryckman is planning to thoroughly clean
the ice machine and that it will probably take 24 hours before the ice bin is full.
8. The Chief advised the Board that low band will not be in use by the end of the year. The
County will then be using different radio frequencies. Commissioner Jackson suggested that the
Chief consult with Mr. Schaffauer.
Chief Jankowski stated that the Department has no definite plans for September 11 th . The sirens
will be blown at the time periods representing the tragedies that took place September 11, 2001.
Commissioner Schaefer suggested putting a notice on the sign board to advise the public.
Commissioner Jackson advised the Chief that the District will be choosing the venue for the 2023
Dinner and that the Department will be responsible for all the arrangements they have previously
been responsible for.
 
3
 
Commissioner Jackson asked the Chief of his plans regarding the 2023 budget for gear, uniforms
and Scott Paks. Chief Jankowski would like to order five sets of turnout gear. Uniforms will be
inspected at the December meeting and the Chief will consult with Mr. Schaffauer regarding the
Scott Paks.
Chief Jankowski stated that he has not given out any equipment to the Fire Police.
Commissioner Schaefer advised the Board that there have been no applications for Fire Police
Captain and that there should be a member in control of scheduling and training. Also, new Fire
Police members have not been given any Fire Police gear.
Commissioner Seltenreich will contact the County regarding Dr. Bruce Friedman as Field
Physician.
ATTORNEY DISCUSSION
Mr. Glass not in attendance. Commissioner Jackson advised the Board that he spoke with Mr.
Glass regarding revisions to the Employee Handbook.
MINUTES
A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich,
accepting the Minutes of the August 4, 2022 Regular Monthly Meeting. Approved 4-0.
TREASURER'S REPORT
A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, approving
the Treasurer’s Report as submitted. Approved 4-0.
ABSTRACT OF BILLS
A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, approving
the Abstract of Bills for the General Fund consisting of 23 checks totaling $34,987.27 and to
authorize the transfer of $100,000.00 from the Money Market to the Checking Account. Approved
4-0.
COMMUNICATIONS AND CORRESPONDENCE
A letter was received from Appraisal Affiliates, Inc. enclosing the Maintenance Service Report as
of December 31, 2021 and an invoice for $800 covering the service.
OLD BUSINESS
Commissioner Seltenreich advised the Board that he had met with the engineers and they will be
using cameras to check underneath the driveways at Station 2. The electrical violations have been
taken care of and a walk through is scheduled for next week.
 
4
 
Commissioner Gregory advised the Board that he is getting proposals for the renovation of the
bathroom in the Firemen’s Room.
Commissioner Schaefer advised the Board that Pine Edge will not be charging for the fuel
surcharge and that they will be weeding the Memorial site.
After a brief discussion, the Board decided to replace, on State Bid, the rear and side fence at
Station 2.
Commissioner Jackson stated that he had asked Sand Pebble to look into the feasibility of building
a new firehouse with two bays and a second floor on the property east of the Main Firehouse. He
also stated that the District will need the support of the members, if the District has to go for a
bond. Commissioner Seltenreich asked if a rendering could be available for the December 15
meeting with the Department and community organizations.
Commissioner Jackson advised the Board that the September 11th Memorial Plaque will be
corrected and that the firehouse’s physical address will be added to the bottom of the electronic
sign.
The Chief and Commissioner Seltenreich will review the hydrants in Oakville Estates.
NEW BUSINESS
At 8:25 p.m., a motion was made by Commissioner Schaefer, seconded by Commissioner
Seltenreich, calling the meeting into Executive Session to discuss the candidates for the Full Time
Medical Coordinator position. Approved 4-0.
At 8:50 p.m., a motion was made by Commissioner Schaefer, seconded by Commissioner
Seltenreich, calling the meeting out of Executive Session. Approved 4-0.
2022-24. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to
hire Brian Danowski as Full Time Medical Coordinator, at an hourly rate of $39.00 and health
insurance.
The adoption of the foregoing resolution was duly put to a vote and upon roll call the vote was as
follows:
Commissioner Jackson - Yay
Commissioner Schaefer - Yay
Commissioner Gregory - Abstain
Commissioner Seltenreich - Yay
The resolution was thereupon duly declared to have been adopted.
Dated: East Quogue, New York
September 1, 2022
 
5
 
A motion was made by Commissioner Seltenreich, seconded by Commissioner Jackson, that, in
the event Brian Danowski does not accept the position of Full Time Medical Coordinator, the
position will be offered to Hector Feliciano-Nieves with an hourly pay rate of $39.00 and health
insurance. Approved 4-0.
A workshop was scheduled for Thursday, September 22, 2022 at 7:00 p.m.
At 8:55 p.m., there being no further business, a motion was made by Commissioner Schaefer,
seconded by Commissioner Seltenreich, to adjourn the meeting. Approved 4-0.
 
Submitted by
Lorraine Gregory, Secretary
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October's Meeting Minutes 2022 Draft

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

OCTOBER 6, 2022

 

 

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Vice Chairman James Schaefer at 7:30 p.m. Present were Commissioners James Schaefer, Stephen Gregory and Michael Mattera, Fire District Facilities Supervisor Dave Schaffauer, Medical Coordinator Brian Danowski, Second Assistant Chief Paul Sulzinski, Treasurer Colleen Pearsall and Secretary Lorraine Gregory.

 

 

FIRE DISTRICT FACILITIES SUPERVISOR REPORT

See attached report.

T.M. Kenney Garage Door installed the sensors and there are intermittent problems with no satisfaction from them. Payment will be withheld until issues are resolved.

ITEMS FOR DISCUSSION

1. Noted.

2. Noted.

3. Noted.

MEDICAL COORDINATOR REPORT

See attached report.

STAFF REPORT

Some shifts are still available. Would like to hire additional personnel.

See attached e-mail from Richard E. Robinson, Deputy Chief MARO EMS, the BLS First Responder can utilize the medic car, if needed. However, there should be no access to any of the ALS equipment, including the monitor.

After a brief discussion regarding the 81 car, Mr. Danowski advised that, if the vehicle is no longer in use and decommissioned, a letter must be sent to the State Health Department notifying them.

Mr. Danowski advised the Board that the EMT’s have a checklist and will be responsible for checking the ambulances for supplies, etc.

EQUIPMENT AND SUPPLIES

1. A motion was made by Commissioner Gregory, seconded by Commissioner Mattera, authorizing the purchase of the medical supplies requested, at a total cost of $5,077.64 (Bound Tree Medical - $2,955.72, Teleflex - $1,995.00, McKesson Medical - $126.92). Approved 3-0.

MAINTENANCE REPORT

Maintenance Report dated 9/1/2022 to 9/30/2022 submitted to the Board.

CHIEF'S REPORT

No written report submitted to the Board.

Second Assistant Chief Paul Sulzinski asked the following:

1. Boots - Mr. Schaffauer advised that there are several pairs in stock and that if they are not the sizes needed, he will order.

2. Air Bottles - On order.

3. I-pad for 7-6-12 - In Mr. Schaffauer’s office.

4. New Ambulance and Chief’s Vehicle - Progress.

5. Strobe Lights and Hand Lights - Tabled. More information requested.

ATTORNEY DISCUSSION

Mr. Glass not in attendance. Commissioner Schaefer stated that there are revisions that need to be made to the Employee Handbook.

MINUTES

A motion was made by Commissioner Gregory, seconded by Commissioner Mattera, accepting the Minutes of the September 1, 2022 Regular Monthly Meeting. Approved 3-0.

TREASURER'S REPORT

A motion was made by Commissioner Mattera, seconded by Commissioner Gregory, approving the Treasurer’s Report as submitted. Approved 3-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Mattera, seconded by Commissioner Gregory, approving the Abstract of Bills for the General Fund consisting of 16 checks totaling $112,212.59 and 18 checks totaling $11,853.39 paid on September 29, 2022 and to authorize the transfer of $150,000.00 from the Money Market to the Checking Account. Approved 3-0.

COMMUNICATIONS AND CORRESPONDENCE

A Meeting Room request was received from Sean McDermott for a birthday party on November 5, 2022 from 3:30 p.m. to 9:00 and a letter was received from Hometown Insurance Agency enclosing an updated Beneficiary Designation Form.

OLD BUSINESS

Commissioner Gregory presented a proposal from We’ll Floor “U”, Inc. for the floor in the Firemen’s Room bathroom. They are donating the vinyl flooring ($1,300.00) and will only be charging the labor cost of $400.00.

A motion was made by Commissioner Gregory, seconded by Commissioner Schaefer, accepting the labor only proposal from We’ll Floor “U”, Inc. for the installation of the vinyl floor in the Firemen’s Room bathroom. Approved 3-0.

Commissioner Gregory also presented the following proposals from Gerard Volz:

            Labor and Materials - Construction of EMT Room Main Firehouse - $5,733.44

           

            Labor and Materials – Construction of Outdoor Shed Main Firehouse - $8,465.55

Commissioner Gregory advised the Board that he had sought additional proposals with no response. Martin’s in East Quogue was one of the vendors.

A motion was made by Commissioner Gregory, seconded by Commissioner Mattera, accepting the proposals from Gerard Volz for the Construction of the EMT Room in the Main Firehouse, at a cost of $5,733.44 and the Construction of the Outdoor Shed at the Main Firehouse, at a cost of $8,465.55. Approved 3-0.

NEW BUSINESS

A motion was made by Commissioner Gregory, seconded by Commissioner Mattera, granting permission for Sean McDermott to use the Meeting Room on November 5, 2022. Approved 3-0.

A workshop was scheduled for Thursday, October 27, 2022 at 7:00 p.m.

At 8:45 p.m., there being no further business, a motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, to adjourn the meeting. Approved 3-0.

Submitted by

                                                                                                                                                                                                                                                                                                                                                                                                                     Lorraine Gregory, Secretary

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Public Hearing

NOTICE OF PUBLIC HEARING

EAST QUOGUE FIRE DISTRICT
.
 
 
PLEASE TAKE NOTICE that a Public Hearing will be held on October 18, 2022
at 7:00 p.m. (prevailing time) at the main firehouse located at Montauk Highway and Bay
Avenue, East Quogue, New York.
The purpose of the Public Hearing will be to permit public review of the proposed
budget for the East Quogue Fire District for fiscal year 2023.
PLEASE TAKE FURTHER NOTICE that a copy of the proposed budget has
been filed with the Town Clerk and is available for review at that office and is also
available for review at the Office of the Board of Fire Commissioners, Monday through
Friday, between the hours of 9:00 a.m. and 4:00 p.m.
 
 
 
Dated: September 29, 2022
BY ORDER OF THE BOARD
OF FIRE COMMISSIONERS OF THE
EAST QUOGUE FIRE DISTRICT
Town of Southampton
Suffolk County, New York
By: Lorraine Gregory
Fire District Secretary
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Draft of August 2022 Monthly Meeting Minutes

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

AUGUST 4, 2022

 

 

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Allyn Jackson at 7:30 p.m. Present were Commissioners Allyn Jackson, James Schaefer, Stephen Gregory, Michael Mattera and Ed Seltenreich, Fire District Facilities Supervisor Dave Schaffauer, Chief Ted Jankowski, 2nd Assistant Chief Keith Phillips, Treasurer Colleen Pearsall and Secretary Lorraine Gregory.

 

 

FIRE DISTRICT FACILITIES SUPERVISOR REPORT

See attached report.

ITEMS FOR DISCUSSION

1. A motion was made by Commissioner Seltenreich, seconded by Commissioner Jackson, authorizing a mosquito spraying to be done at Station 2. Approved 5-0.

2. A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, authorizing the purchase of 100 key fobs from MDS (Metropolitan Data Solutions), at a total cost of $398.00. Approved 5-0.

3. A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, authorizing the annual inspection of turnout gear (coat and pants) and report, by Firefighters Equipment of N.Y., at a cost of $17.50 per member set. Approved 5-0.

4. Noted.

EMS OPERATIONAL REPORT

See attached report.

STAFF REPORT

1. Noted.

2, 3, 4. A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, approving the hiring of Joseph Mandola as an EMT, at an hourly pay rate of $20.00 and the resignations of Zachary Peare and Hayley Schultz as On Call First Responders. Approved 5-0.

5. A motion was made by Commissioner Gregory, seconded by Commissioner Schaefer, approving the removal of Andrea Bellucci from the On Call Roster due to the fact that she has not picked up a shift in more than six months. Approved 5-0.

EQUIPMENT AND SUPPLIES

                                                                        

1. A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, authorizing the purchase of the medical supplies requested at a total cost of $1,683.19 (Bound Tree Medical - $883.30, Hammer Medical - $216.09, McKesson - $583.80). Approved 5-0.

ITEMS FOR DISCUSSION

Tabled.

MAINTENANCE REPORT

Maintenance Report dated 7/1/2022 to 7/31/2022 submitted to the Board.

CHIEF'S REPORT

REQUESTS

1. Tabled pending further information together with a list of members who are interested in attending and their points status.

2. Tabled.

3. Commissioner Seltenreich’s will handle.

4. Further information requested.

5. Mr. Schaffauer is handling.

ITEMS FOR DISCUSSION

1. Progress.

2. Board is reviewing.

3. The Board has decided to keep both vehicles.

4. More information requested.

5. Commissioner Jackson is waiting for a reply to his letter to the Hampton Jitney.

6. Commissioner Jackson is handling.

ATTORNEY DISCUSSION

Mr. Glass not in attendance. Commissioner Jackson advised the Board that Mr. Glass will have a Draft of the Employee Handbook by the September 2022 meeting.

MINUTES

A motion was made by Commissioner Gregory, seconded by Commissioner Mattera, accepting the Minutes of the July 7, 2022 Regular Monthly Meeting. Approved 5-0.

TREASURER'S REPORT

A motion was made by Commissioner Schaefer, seconded by Commissioner Jackson, approving the Treasurer’s Report as submitted. Approved 5-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Schaefer, seconded by Commissioner Jackson, approving the Abstract of Bills for the General Fund consisting of 24 checks totaling $38,876.31 and to authorize the transfer of $100,000.00 from the Money Market to the Checking Account. Approved 5-0.

COMMUNICATIONS AND CORRESPONDENCE

No correspondence to present.

OLD BUSINESS

Commissioner Jackson advised the Board that he has been in contact with Suffolk County EMS regarding Bruce Friedman as Field Physician.

Commissoner Jackson also advised the Board that the Proliner cap is delaying the delivery of the new vehicle for the Chief.

After a brief discussion regarding Mr. Schaffauer’s 20% compensation adjustment in lieu of health insurance, a resolution was drawn up and states as follows:

2022-23. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to increase Dave Schaffauer’s,hourly pay rate as Fire District Facilities Supervisor from $31.00 per hour to $39.00 per hour and to retroactively to January 1, 2022 reimburse him 20% of the health insurance family plan ($____________) currently being paid by the District for Amit Patel which amounts to $______________ per month? COLLEEN WILL GIVE ME THIS INFORMATION

The adoption of the foregoing resolution was duly put to a vote and upon roll call the vote was as follow:

Commissioner Jackson - Nay

Commissioner Schaefer - Yay

Commissioner Gregory - Yay

Commissioner Mattera - Yay

Commissioner Seltenreich - Yay

The resolution was thereupon duly declared to have been adopted.

Dated: East Quogue, New York

             August 4, 2022

Commissioner Gregory suggested meeting with an engineer to discuss the possibility of a two bay addition to the firehouse of the east side of the property.

Commissioner Seltenreich suggested that 7-6-81 be the EMT car and 7-6-80 be the Medic car.

NEW BUSINESS

Commissioner Seltenreich advised the Board that the amount and location of hydrants in Oakville Estates needs to be reviewed.

At 9:00 p.m., a motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, calling the meeting into Executive Session to discuss a past employee’s employment history. Approved 5-0.

At 9:03 p.m., a motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, calling the meeting out of Executive Session. Approved 5-0.

A motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, in favor of not re-hiring Gavin Wolf as on On Call First Responder. Approved 3-0. Abstain – Commissioners Gregory and Mattera.

A workshop was scheduled for Thursday, August 25, 2022 at 7:00 p.m. to discuss the 2023 budget, as well as other items.

At 9:04 p.m., there being no further business, a motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, to adjourn the meeting. Approved 5-0.

Submitted by

                                                                                                                                                                                                                                                                                                                                                                                                                   Lorraine Gregory, Secretary

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July's Monthly Meeting 2022

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

JULY 7, 2022

 

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Allyn Jackson at 7:30 p.m. Present were Commissioners Allyn Jackson, James Schaefer, Stephen Gregory and Ed Seltenreich, Fire District Facilities Supervisor Dave Schaffauer, Lead Paramedic Amit Patel, Third Assistant Chief Paul Sulzinski and Secretary Lorraine Gregory.

 

 

FIRE DISTRICT FACILITIES SUPERVISOR REPORT

See attached report.

Mr. Schaffauer presented two proposals for the door systems as follows:

                        T.M. Kenney Door Systems - $5,410.00

                        All Star Doors Inc. - $4,868.57

Mr. Schaffauer stated that he was satisfied with the previous work done by T.M. Kenney and that they have been doing all of the work on the doors at both firehouses. After a brief discussion, a motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, accepting the proposal from T.M. Kenney Door Systems for the installation of two (2) Power Master Operators in the Main Firehouse and one (1) Power Master Operator in the Steel Building, at a cost of $5,410.00. Approved 4-0.

A motion was made by Commissioner Seltenreich, seconded by Commissioner Schaefer, accepting the proposal from Vincent Briggs for the detailing of 7-6-1, 7-6-2, 7-6-6, 7-6-7, 7-6-8, at a cost of $$375.00 each and 7-6-11, at a cost of $475.00. Approved 4-0.

Second Assistant Chief Paul Sulzinski stated that the Department website needs to be updated on a regular basis and didn’t know who was responsible. Commissioner Jackson stated that Mr. Schaffauer is responsible for updating the website and that it is up to the Chiefs and the Department to provide him with the information.

ITEMS FOR DISCUSSION

Noted.

EMS OPERATIONAL REPORT

See attached report.

STAFF REPORT

3. A resolution was drawn up and states as follows:

2022-22. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to appoint Briana Gladding and Jaime DeFeo as alternative control substance agents for the East Quogue Fire District, effective immediately.

A motion was made by Commissioner Schaefer, seconded by Commissioner Jackson, approving adoption of Resolution 2022-22. Approved 3-0. Recused 1 – Commissioner Seltenreich.

DISCUSSION

The Board agreed that the decision is up to Mr. Pate as to whether the BLS provider may drive the ambulance to get acquainted with the community and to be allowed to gas up the vehicle. Mr. Patel’s feeling is that, if the paid EMT’s have EVOC or CEVO and are driving for other Districts, that there is no reason why they can’t do the same here. They should be able to explore and become familiar with the District and to gas up the vehicle on their own.

Commissioner Jackson requested that the Chiefs notify Department members of the new EMT- Pilot Program Directive.

EQUIPMENT AND SUPPLIES

1.   A motion was made by Commissioner Seltenreich, seconded by Commissioner Schaefer, authorizing the purchase of the medical supplies requested, at a total cost of $1,811.73 (Bound Tree - $562.32, McKesson - $157.50, Hammer Medical - $1,091.91). Approved 4-0.

2.   A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, authorizing the purchase of an AED for 7-6-80 from Zoll, at a cost of $1,911.44. Approved 4-0.

MAINTENANCE REPORT

Maintenance Report dated June 2, 2022 to July 7, 2022 presented to the Board.

CHIEF'S REPORT

REQUESTS

 

  1. Air Bags and Struts - Progress.

2. A motion was made by Commissioner Seltenreich, seconded by Commissioner Schaefer, authorizing the purchase of ten (10) Scott 4.5 30 Minute CYL Carbon w/Valve from South Shore Fire & Safety, at a cost of $11,516.40. Approved 4-0.

3 .A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, authorizing the purchase of an I-Pad for 7-6-12, at a cost not to exceed $1,000.00. Approved 4-0.

4. Replace 7-6-31 - Tabled.

ITEMS FOR DISCUSSION

1. Waiting for prices.

2. Noted.

3. Commissioner Jackson advised the Board that Dr. Minnerop is in favor of Bruce Friedman being a Field Physician. Commissioner Gregory stated that there is a liability issue. Commissioner Jackson will consult with Mr. Glass and Hometown Insurance regarding this. The County should advise the District as to what Mr. Friedman is capable of doing and what he is certified to do. He will not be on the ambulance by himself.

4. To be discussed further at a Workshop.

5. Shooter kits - Board requested more information.

6. Commissioner Jackson will prepare a letter to the Hampton Jitney telling them that they cannot block the ramp and cannot discharge passengers on the ramp. A copy of the letter will be forwarded to the Town Supervisor.

7. Commissioner Jackson will order signs for the ramp and parking lot.

8. Commissioner Seltenreich will order the outlet installation at Second Assistant Chief Sulzinski’s desk.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

MINUTES

A motion was made by Commissioner Gregory, seconded by Commissioner Schaefer accepting the Minutes of the June 2, 2022 Regular Monthly Meeting. Approved 4-0.

TREASURER'S REPORT

A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, approving the Treasurer’s Report as submitted. Approved 4-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, approving the Abstract of Bills for the General Fund consisting of 26 checks totaling $48,530.14 and to authorize the transfer of $100,000.00 from the Money Market to the Checking Account. Approved 4-0.

COMMUNICATIONS AND CORRESPONDENCE

A letter was received from the Department regarding Kate Westra being dropped from the rolls and Mathew Atkins rejoining the Department.

OLD BUSINESS

Commissioner Gregory advised the Board that he tried but was unable to get two additional quotes for painting of the of the Steel Building and the front of the Main Firehouse.

A motion was made by Commissioner Gregory, seconded by Commissioner Schaefer, accepting the proposals from Tauruscustompaintinginc for the paining of the brick front of the Steel Building, at a cost of $3,800.00 and the front of the Main Firehouse brick and doors, in the amount of $14,500.00. Approved 4-0.

A brief discussion ensued regarding the EMT – Pilot Program and will be discussed further at the Workshop.

NEW BUSINESS

Commissioner Jackson advised the Board that he had spoken to the owner of the Ryder property and that the asking price is $2,400,000.00. The Board’s opinion is that the property is not conducive for building a new firehouse.

Commissioner Schaefer advised the Board that he had received the LOSAP Program Actuarial Review dated June 21, 2022 from Hometown Insurance.

A motion was made by Commissioner Seltenreich, seconded by Commissioner Schaefer, approving removal of Kate Westra from Department rolls and the reinstatement of Mathew Atkins in the Department. Approved 4-0.

A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, approving the following individuals, Mark Gregory, Jr.,Tyler Hershman, Alex Schurek, Christopher Kenter and Robert Scott to be hired as paid EMT’s for the Pilot Program at the rate of $20.00 per hour. Approved 3-0. Recused 1 – Commissioner Gregory.

A workshop was scheduled for Thursday, July 28, 2022 at 7:00 p.m.

At 9:20 p.m., there being no further business, a motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, to adjourn the meeting. Approved 4-0.

Submitted by

                                                                                                                                                                                                                                                                                                                                                                                                             Lorraine Gregory, Secretary

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Budget Workshop

PUBLIC NOTICE

 

 

NOTICE IS HEREBY GIVEN that the Board of Fire Commissioners will be holding a Workshop at the Main Firehouse, 465 Montauk Highway, East Quogue, New York on Thursday, August 25, 2022, at 7:00 p.m., to discuss the 2023 Fire District Budget.

Dated:  August 4, 2022

 

 

 

                                                                        BY ORDER OF THE BOARD OF

                                                                        FIRE COMMISSIONERS OF THE

                                                                        EAST QUOGUE FIRE DISTRICT

                                                                        Town of Southampton, County of Suffolk

                                                                        State of New York

                                                                        __________________________________

                                                                        By:  LORRAINE GREGORY

                                                                        Fire District Secretary

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July 2022 Meeting Minutes Draft

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

JULY 7, 2022

 

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Allyn Jackson at 7:30 p.m. Present were Commissioners Allyn Jackson, James Schaefer, Stephen Gregory and Ed Seltenreich, Fire District Facilities Supervisor Dave Schaffauer, Lead Paramedic Amit Patel, First  Assistant Chief Paul Sulzinski and Secretary Lorraine Gregory.

 

 

FIRE DISTRICT FACILITIES SUPERVISOR REPORT

See attached report.

Mr. Schaffauer presented two proposals for the door systems as follows:

                        T.M. Kenney Door Systems - $5,410.00

                        All Star Doors Inc. - $4,868.57

Mr. Schaffauer stated that he was satisfied with the previous work done by T.M. Kenney and that, basically, they have done all of the work on the doors at both firehouses. After a brief discussion, a motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, accepting the proposal from T.M. Kenney Door Systems for the installation of two (2) Power Master Operators in the Main Firehouse and one (1) Power Master Operator in the Steel Building, at a cost of $5,410.00. Approved 4-0.

A motion was made by Commissioner Seltenreich, seconded by Commissioner Schaefer, accepting the proposal from Vincent Briggs for the detailing of 7-6-1, 7-6-2, 7-6-6, 7-6-7, 7-6-8, at a cost of $$375.00 each and 7-6-11, at a cost of $475.00. Approved 4-0.

Second Assistant Chief Paul Sulzinski stated that the Department website needs to be updated on a regular basis and didn’t know who was responsible for updates. Commissioner Jackson stated that Mr. Schaffauer is responsible and requested the Chiefs/Department to notify Mr. Schaffauer of updates. It is not up to him to do this on his own.

ITEMS FOR DISCUSSION

Noted.

EMS OPERATIONAL REPORT

See attached report.

STAFF REPORT

3. A resolution was drawn up and states as follows:

2022-22. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to appoint Briana Gladding and Jaime DeFeo as alternative control substance agents for the East Quogue Fire District, effective immediately.

A motion was made by Commissioner Schaefer, seconded by Commissioner Jackson, approving adoption of Resolution 2022-22. Approved 3-0. Recused 1 – Commissioner Seltenreich.

DISCUSSION

The Board agreed that the decision is up to Mr. Patel. Mr. Patel’s feeling is that, if the paid EMT’s have EVOC or CEVO and are driving for other Districts, that there is no reason why they can’t do the same here. They should be able to explore and become familiar with the District and to gas up the vehicle on their own.

Commissioner Jackson requested that the Chiefs notify Department members of the new EMT- Pilot Program Directive.

EQUIPMENT AND SUPPLIES

                                                                        

  1. A motion was made by Commissioner Seltenreich, seconded by Commissioner Schaefer, authorizing the purchase of the medical supplies requested, at a total cost of $1,811.73 (Bound Tree - $562.32, McKesson - $157.50, Hammer Medical - $1,091.91). Approved 4-0.
  1. A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, authorizing the purchase of an AED for 7-6-80 from Zoll, at a cost of $1,911.44. Approved 4-0.

MAINTENANCE REPORT

Maintenance Report dated June 2, 2022 to July 7, 2022 presented to the Board.

CHIEF'S REPORT

REQUESTS

 

  1. Air Bags and Struts - Progress.

2. A motion was made by Commissioner Seltenreich, seconded by Commissioner Schaefer, authorizing the purchase of ten (10) Scott 4.5 30 Minute CYL Carbon w/Valve from South Shore Fire & Safety, at a cost of $11,516.40. Approved 4-0.

3.A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, authorizing the purchase of an I-Pad for 7-6-12, at a cost not to exceed $1,000.00. Approved 4-0.

  1. Replace 7-6-31 - Tabled.

ITEMS FOR DISCUSSION

1. Waiting for prices.

2. Noted.

3. Commissioner Jackson advised the Board that Dr. Minnerop is in favor of Bruce Friedman being a Field Physician. Commissioner Gregory stated that there is a liability issue. Commissioner Jackson will consult with Mr. Glass and Hometown Insurance regarding this issue. The County should advise us as to what he is capable of doing and what he is certified to do. He will not be on the ambulance by himself.

4. To be discussed further at a Workshop.

5. Shooter kits - Board requested more information.

6. Commissioner Jackson will prepare a letter to the Hampton Jitney telling them that they cannot block the ramp and cannot discharge passengers on the ramp. A copy of the letter will be forwarded to the Town Supervisor.

7. Commissioner Jackson will order signs for the ramp and parking lot.

8. Commissioner Seltenreich will order the outlet installation at Second Assistant Chief Sulzinski’s desk.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

MINUTES

A motion was made by Commissioner Gregory, seconded by Commissioner Schaefer accepting the Minutes of the June 2, 2022 Regular Monthly Meeting. Approved 4-0.

TREASURER'S REPORT

A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, approving the Treasurer’s Report as submitted. Approved 4-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, approving the Abstract of Bills for the General Fund consisting of 26 checks totaling $48,530.14 and to authorize the transfer of $100,000.00 from the Money Market to the Checking Account. Approved 4-0.

COMMUNICATIONS AND CORRESPONDENCE

A letter was received from the Department regarding Kate Westra being dropped from the rolls and Mathew Atkins rejoining the Department.

OLD BUSINESS

Commissioner Gregory advised the Board that he tried, but was unable to get two additional quotes for painting of the of the Steel Building and the front of the Main Firehouse.

A motion was made by Commissioner Gregory, seconded by Commissioner Schaefer, accepting the proposals from Tauruscustompaintinginc for the paining of the brick front of the Steel Building, at a cost of $3,800.00 and the front of the Main Firehouse brick and doors, in the amount of $14,500.00. Approved 4-0.

A brief discussion ensued regarding the EMT – Pilot Program and will be discussed further at the Workshop.

NEW BUSINESS

Commissioner Jackson advised the Board that he had spoken to the owner of the Ryder property and the asking price is $2,400,000.00. The Board’s opinion is that the property is not condusive to building a new firehouse.

Commissioner Schaefer advised the Board that he had received the LOSAP Program Actuarial Review dated June 21, 2022 from Hometown Insurance.

A motion was made by Commissioner Seltenreich, seconded by Commissioner Schaefer, approving removal of Kate Westra from Department rolls and the reinstatement of Mathew Atkins in the Department. Approved 4-0.

A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, approving the following individuals, Mark Gregory, Jr.,Tyler Hershman, Alex Schurek, Christopher Kenter and Robert Scott to be hired as paid EMT’s for the Pilot Program at the rate of $20.00 per hour. Approved 3-0. Recused 1 – Commissioner Gregory.

A workshop was scheduled for Thursday, July 28, 2022 at 7:00 p.m.

At 9:20 p.m., there being no further business, a motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, to adjourn the meeting. Approved 4-0.

Submitted by

                                                                                                                                                                                                                                                                                                                                                                                                               Lorraine Gregory, Secretary

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June 2022 Meeting Minutes

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

JUNE 2, 2022

 

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Allyn Jackson at 7:30 p.m. Present were Commissioners Allyn Jackson, James Schaefer, Stephen Gregory and Michael Mattera, Chief Ted Jankowski, 2nd Assistant Chief Keith Phillips, Treasurer Colleen Pearsall and Secretary Lorraine Gregory.

 

FIRE DISTRICT FACILITIES SUPERVISOR REPORT

Mr. Schaffauer not requested to attend.

Report submitted in May covered May and June.

ITEMS FOR DISCUSSION

Commissioner Jackson reviewed with the Chiefs the items listed on Mr. Schaffauer’s May/June Report presented at the May 26, 2022 Special Meeting.

EMS OPERATIONAL REPORT

Mr. Patel not requested to attend.

See attached report.

STAFF REPORT

1. Noted.

EQUIPMENT AND SUPPLIES

                                                                        

1. A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, authorizing the purchase of the medical supplies requested, at a total cost of $1,428.33 (Hammer Medical - $746.99, Zoll Medical - $681.34). Approved 4-0.

MAINTENANCE REPORT

Maintenance Report dated April 1, 2022 to May 26, 2022 reviewed at the May Special Meeting.

CHIEF'S REPORT

Chief Jankowski requested that the Department website be updated. Commissioner Jackson will discuss with Mr. Schaffauer and ask him to handle.

REQUESTS

1. Gloves on order.

2. Hoods on order.

3. Noted.

4. A motion was made by Commissioner Jackson, seconded by Commissioner Gregory, authorizing the purchase of the requested Air Bags and Struts from Strategic Safety Dynamics, NYS HIRE (Hazardout Incident Response Equipment) Award #23173, SSD’s Contract #PC69038 effective June 1, 2020 and updated August 9, 2021, at a cost not to exceed $34,000.00. Approved 4-0. (Note: The Board requested further information as far as pricing and trade-in value of air bags now on hand and value of bags, if any, to be disposed of.)

5. Tabled. Waiting for pricing.

ITEMS FOR DISCUSSION

1. Pending.

2. Noted.

3. Commissioner Jackson advised the Chiefs that interviews are being scheduled for EMT’s. The schedule will consist of a ten (10) hour shift per day, Monday through Friday. The District will have to come up with an operational plan for the EMT’s. Commissioner Gregory suggested that the ambulance be staffed with the paid EMT, a driver and two helpers before responding.

4. No further discussion.

5. Noted. Commissioner Schaefer advised that this was discussed in length at the recent AFDSNY Meeting.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

Commissioner Jackson advised the Board that he plans to meet with Mr. Glass next week so that they can review the “Draft” of the Employee Handbook and, also, to review the duties of a Fire District.

MINUTES

A motion was made by Commissioner Schaefer, seconded by Commissioner Mattera accepting the Minutes of the April 7, 2022 Regular Monthly Meeting and the May 26, 2922 Special Meeting. Approved 4-0.

TREASURER'S REPORT

A motion was made by Commissioner Mattera, seconded by Commissioner Schaefer, approving the Treasurer’s Report as submitted. Approved 4-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Mattera, seconded by Commissioner Schaefer, approving the Abstract of Bills for the General Fund consisting of 18 checks totaling $56,798.57 and to authorize the transfer of $150,000.00 from the Money Market to the Checking Account. Approved 4-0.

COMMUNICATIONS AND CORRESPONDENCE

An e-mail was received from the Hampton Point Association requesting use of the Meeting Room on Saturday, July 30, 2022 from 9:30 a.m. to 12:30.

OLD BUSINESS

Commissioner Gregory advised the Board that he is waiting for two estimates for the painting of the brick on the front of the Steel Building and the front of the Main Firehouse.

After a brief discussion regarding the EMT – Pilot Program, a resolution was drawn up and states as follows:

2022-21. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to

initiate a paid EMT – Pilot Program starting June 15, 2022. The schedule will consist of a ten (10) hour shift, Monday through Friday with an hourly pay rate of $20.00.

A motion was made by Commissioner Gregory, seconded by Commissioner Schaefer, approving adoption of Resolution 2022-21. Approved 4-0.

NEW BUSINESS

A motion was made by Commissioner Schaefer, seconded by Commissioner Mattera, granting permission for the Hampton Point Association to use the Meeting Room on Saturday, July 30, 2022 from 9:30 a.m. to 12:30. Approved 4-0.

A workshop was scheduled for Thursday, June 30, 2022 at 7:00 p.m.

At 8:20 p.m., there being no further business, a motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, to adjourn the meeting. Approved 4-0.

Submitted by

                                                                                                                                                                                                                                                                                                                                                                                                               Lorraine Gregory, Secretary

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May's Special Meeting

EAST QUOGUE FIRE DISTRICT

SPECIAL MEETING
MAY 26, 2022
 
 
The Special Meeting of the Board of Fire Commissioners of the East Quogue Fire District was
called to order by Chairman Allyn Jackson at 7:00 p.m. Present were Commissioners Allyn
Jackson, James Schaefer, Stephen Gregory, Michael Mattera and Ed Seltenreich, Fire District
Facilities Supervisor Dave Schaffauer, Treasurer Colleen Pearsall and Secretary Lorraine Gregory.
 
 
FIRE DISTRICT FACILITIES SUPERVISOR REPORT
See attached report.
 
A motion was made by Commissioner Seltenreich, seconded by Commissioner Schaefer,
authorizing the purchase, installation and training of a BadgePass NXT5000 Badge Printer System
from MDS, at a total cost of $4,977.50. Approved 5-0.
A motion was made by Commissioner Schaefer, seconded by Commissioner Mattera, authorizing
the purchase of ten (10) P5000 Pheonix Structural Gloves Large ($890.00) and ten (10) Cobra
Barriaire Silver Extended Coverage ($910.00) from Firematic Supply, at a total cost of $1,800.00.
Approved 5-0.
Mr. Schaffauer presented a proposal from T.M. Kenney Door Systems for the installation of safety
equipment to the bay doors. After a brief discussion concerning this safety issue, Commissioner
Jackson requested Mr. Schaffauer to get a proposal to equip all of the bay doors with safety photo
eyes and remotes.
Mr. Schaffauer advised the Board that Dennis asked that, if Hampton Bays had a problem with
their repeater, would it be ok if they switched to East Quogue’s repeater and visa versa? The
Board requested that the Hampton Bays Fire District be asked to prepare a resolution to be adopted
by both Districts.
Mr. Schaffauer recommended that the Board approve the purchase and installation of an I-Pad in
the brush truck and will discuss this further with the Chief.
ITEMS FOR DISCUSSION
1. Noted.
2. Noted.
EMS OPERATIONAL REPORT
To be discussed at the June Regular Monthly Meeting.
 
2
 
MAINTENANCE REPORT
To be discussed at the June Regular Monthly Meeting.
CHIEF'S REPORT
To be discussed at the June Regular Monthly Meeting.
ATTORNEY DISCUSSION
Mr. Glass not in attendance.
Commissioner Jackson advised the Board that he had spoken with Mr. Glass regarding the
DRAFT Employee Handbook. Mr. Glass advised that a handbook is usually reviewed by a
Human Resources Representative or an attorney and, since the District does not have a Human
Resources Representative, it would be in the District’s best interest for him to review the
handbook. Mr. Glass has initiated Employee Handbooks in the past and the Board plans to submit
the DRAFT to him for review and comment. Mr. Glass quoted a cost of approximately $750.00
for his services.
A motion was made by Commissioner Jackson, seconded by Commissioner Gregory, accepting the
proposal from Mr. Glass to review the DRAFT Employee Handbook and to make
recommendations and edits as necessary, at a cost not to exceed $1,000.00. Approved 5-0.
MINUTES
Tabled until the June Regular Monthly Meeting.
TREASURER'S REPORT
A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, approving
the Treasurer’s Report as submitted. Approved 5-0.
ABSTRACT OF BILLS
A motion was made by Commissioner Gregory, seconded by Commissioner Mattera, approving
the May 5, 2022 Abstract of Bills for the General Fund consisting of 24 checks totaling
$33,186.68, the May 17, 2022 Abstract of Bills for the General Fund consisting of 3 checks
totaling $27,781.72 and the May 26, 2022 Abstract of Bills for the General Fund consisting of 15
checks totaling $20,124.00 previously paid, and to authorize the transfer of $100,000.00 from the
Money Market to the Checking Account. Approved 5-0.
COMMUNICATIONS AND CORRESPONDENCE
Tabled until the June Regular Monthly Meeting.
 
3
 
OLD BUSINESS
The Board further discussed the items that need to be addressed in the handbook regarding pay
rates, holidays and benefits.
Commissioner Gregory asked the Board for a vote on the paint color to be used on the bay doors
of the Main Firehouse. The vote was as follows:
Commissioner Jackson Grey
Commissioner Schaefer White
Commissioner Gregory Red
Commissioner Mattera Red
Commissioner Seltenreich Red
 
A motion was made by Commissioner Gregory, seconded by Commissioner Mattera, designating
the paint color red (same red as Station 2) be used on the Main Firehouse bay doors. Approved 5-
0.
Commissioners Jackson and Gregory will meet with Glenn Bullock to discuss the arrangements
for the Memorial Day Parade.
A brief discussion ensued regarding the upcoming 100 th Anniversary Dinner Dance. The Board
will schedule a meeting with the committee to discuss open issues.
A motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, authorizing
the Treasurer to pay all of the bills that are now due concerning the 100 th Anniversary Dinner
Dance. Approved 5-0.
NEW BUSINESS
Commissioner Gregory stated that, since none of the Chiefs are available this Memorial Day
weekend to respond to emergencies, the Captain be designated as the back up officer. Second
Assistant Chief Sulzinski, the only Chief in town, is unable to respond due to a work related injury.
At 9:15 p.m., there being no further business, a motion was made by Commissioner Schaefer,
seconded by Commissioner Seltenreich, to adjourn the meeting. Approved 5-0.
 
Submitted by
Lorraine Gregory, Secretary
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May's Meeting Minutes

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING
 
MAY 5, 2022
 
 
Due to circumstances beyond control, the Regular Monthly Meeting of the Board of Fire
Commissioners of the East Quogue Fire District was cancelled via e-mail by Chairman Allyn
Jackson. Commissioners Allyn Jackson and James Schaefer were in Verona, New York attending
the AFDSNY Conference. Commissioners Stephen Gregory, Michael Mattera and Ed Seltenreich,
a quorum, were to hold the meeting. However, Commissioner Mattera had a death in the family
and was unable to attend. There was no quorum.
The vouchers, as usual, were available for review and signature by the Board during the course of
the month allowing the Treasurer to pay invoices that were due.
A Special Meeting was scheduled for Thursday, May 26, 2022, at 7:00 p.m.
 
Submitted by
Lorraine Gregory, Secretary
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April's Meeting Minutes

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

APRIL 7, 2022

 

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Allyn Jackson at 7:30 p.m. Present were Commissioners Allyn Jackson, James Schaefer, Stephen Gregory and Ed Seltenreich, Fire District Facilities Supervisor Dave Schaffauer, Lead Paramedic Amit Patel, Chief Ted Jankowski, 2nd Assistant Chief Keith Phillips, 3rd Assistant Chief Paul Sulzinski, Treasurer Colleen Pearsall and Secretary Lorraine Gregory.

 

FIRE DISTRICT FACILITIES SUPERVISOR REPORT

See attached report.

A motion was made by Commissioner Seltenreich, seconded by Commissioner Schaefer, authorizing the purchase of one (1) Altosa USA Model M8F8507GR Reach-In Refrigerator from Bar Boy, at a cost of $3,500.00. Approved 4-0.

Replacing the ID machine tabled until next month.

ITEMS FOR DISCUSSION

A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, authorizing the purchase and installation of two (2) transceivers and four (4) remotes for use at Station 2, at a cost of $855.00. Approved 4-0.

A motion was made by Commissioner Gregory, seconded by Commissioner Jackson, authorizing the purchase of one (1) APX8500 All Band Remote Mount Radio for the Chief’s new vehicle from Multi-Media Communications Inc., at a total cost of $7,561.50. Approved 4-0.

Mr. Schaffauer advised the Board that he received a phone call from Emsar, formerly Medpro, regarding their taking over the Medpro contract for the Stryker ambulance stretchers. A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, acknowledging the change in contract services from Medpro to Emsar. Approved 4-0.

EMS OPERATIONAL REPORT

See attached report.

STAFF REPORT

1. Noted.

EQUIPMENT AND SUPPLIES

                                                                        

1. A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, authorizing the purchase of the medical supplies requested from Bound Tree Medical, at a total cost of $344.04. Approved 4-0.

2. To be discussed further by Mr. Patel and Commissioners Schaefer and Seltenreich.

MAINTENANCE REPORT

Maintenance Report dated 3/1/2022 to 3/31/2022 submitted to the Board.

CHIEF'S REPORT

REQUESTS

1. Tabled.

2. Taken care of.

3. Taken care of.

4. A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, authorizing the purchase of the Safe Sitter Independent Instructor Program, at a cost of $399.00. Approved 4-0.

5. A motion was made by Commissioner Seltenreich, seconded by Commissioner Schaefer, authorizing the purchase of five (5) First Responder Bags from The Fire Store, at a cost of $32.99 each. Approved 4-0.

6. Tabled.

ITEMS FOR DISCUSSION

1. The Board requested the Chief to inquire as to whether or not the dinnerware, if imprinted with the EQFD shield, would be non-toxic and dishwasher safe.

2. No discussion.

3. Progress.

4. Waiting for pricing.

5. At this time, there is no budget allotment for the retrofitting of 7-6-7. Commissioner Jackson asked the Chief to furnish the Board with a list of the needed items.

6. Noted.

Commissioner Jackson reminded the Chief that members may take their uniforms to Rico’s to be repaired and that the budget covers the purchase of five new uniforms.

Commissioner Jackson reminded the Chief that 7-6-81 is the Captain’s vehicle and is not to be used for personal use.

Assistant Chiefs Phillips and Sulzinski left the meeting at 8:30 p.m.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

Commissioner Jackson advised the Board that Mr. Glass had sent him a “draft” of an Employee Handbook for the Board’s review and suggested that Mr. Glass be asked to attend a Workshop to discuss this further.

MINUTES

A motion was made by Commissioner Gregory, seconded by Commissioner Jackson accepting the Minutes of the March 3, 2022 Regular Monthly Meeting. Approved 4-0.

TREASURER'S REPORT

A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, approving the Treasurer’s Report as submitted. Approved 4-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Seltenreich, seconded by Commissioner Gregory, approving the Abstract of Bills for the General Fund consisting of 25 checks totaling $45,615.36 and 17 checks, previously paid, totaling $82,083.09 and to authorize the transfer of $100,000.00 from the Money Market to the Checking Account. Approved 4-0.

COMMUNICATIONS AND CORRESPONDENCE

A Meeting Room Request was received from Linda Rousell on behalf of the Southampton Pines Homeowners Association requesting use of the Meeting Room on May 21, 2022 from 10:00 a.m. to 12 noon.

OLD BUSINESS

Commissioner Seltenreich is working on the possible construction of a building at Station 2 and stated that the Board should consider including a training facility in the building. Commissioner Jackson stated that there should be at least two to three bays and that the District will probably have to do a bond. The large shed will be coming down and the items stored in it will have to be moved elsewhere. The Chief stated that the items would be more convenient if stored at the Main Firehouse in one of the buildings or, perhaps, in a storage container.

Commissioner Gregory presented the following proposals for the painting and powerwashing of the Main Firehouse:

                        Tauruscustompaintinginc - $25,200.00

                        Smiley’s Painting - $17,200.00

After a brief discussion, a motion was made by Commissioner Gregory, seconded by Commissioner Seltenreich, accepting the proposal from Tauruscustompaintinginc, in the amount of $25,200.00. Approved 4-0.

Commissioner Schaefer advised the Board that several members have not taken their physicals.

Commissioner Jackson advised the Board that the dealer increased 7-6-16’s trade-in value by $5,000.00, bringing the total to $29,500.00.

A motion was made by Commissioner Jackson, seconded by Commissioner Schaefer accepting the new trade-in value from Specialty Ambulance to $29,500.00. Approved 4-0.

NEW BUSINESS

Commissioner Jackson requested Mr. Schaffauer to have all of the fire alarms in the buildings inspected and operational.

A motion was made by Commissioner Jackson, seconded by Commissioner Seltenreich, granting permission for the Southampton Pines Homeowners Association to use the Meeting Room on May 21, 2022 from 10:00 a.m. to 12 noon. Approved 4-0.

A workshop was scheduled for Thursday, April 28, 2022 at 7:00 p.m.

At 8:55 p.m., there being no further business, a motion was made by Commissioner Seltenreich, seconded by Commissioner Gregory, to adjourn the meeting. Approved 4-0.

Submitted by

                                                                                                                                                                                                                                                                                                                                                                                                                     Lorraine Gregory, Secretary

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