Proposed Budget 2022

Proposed Budget 2022
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East Quogue Fire District - Public Notice

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May's Special Meeting

EAST QUOGUE FIRE DISTRICT

SPECIAL MEETING
MAY 26, 2022
 
 
The Special Meeting of the Board of Fire Commissioners of the East Quogue Fire District was
called to order by Chairman Allyn Jackson at 7:00 p.m. Present were Commissioners Allyn
Jackson, James Schaefer, Stephen Gregory, Michael Mattera and Ed Seltenreich, Fire District
Facilities Supervisor Dave Schaffauer, Treasurer Colleen Pearsall and Secretary Lorraine Gregory.
 
 
FIRE DISTRICT FACILITIES SUPERVISOR REPORT
See attached report.
 
A motion was made by Commissioner Seltenreich, seconded by Commissioner Schaefer,
authorizing the purchase, installation and training of a BadgePass NXT5000 Badge Printer System
from MDS, at a total cost of $4,977.50. Approved 5-0.
A motion was made by Commissioner Schaefer, seconded by Commissioner Mattera, authorizing
the purchase of ten (10) P5000 Pheonix Structural Gloves Large ($890.00) and ten (10) Cobra
Barriaire Silver Extended Coverage ($910.00) from Firematic Supply, at a total cost of $1,800.00.
Approved 5-0.
Mr. Schaffauer presented a proposal from T.M. Kenney Door Systems for the installation of safety
equipment to the bay doors. After a brief discussion concerning this safety issue, Commissioner
Jackson requested Mr. Schaffauer to get a proposal to equip all of the bay doors with safety photo
eyes and remotes.
Mr. Schaffauer advised the Board that Dennis asked that, if Hampton Bays had a problem with
their repeater, would it be ok if they switched to East Quogue’s repeater and visa versa? The
Board requested that the Hampton Bays Fire District be asked to prepare a resolution to be adopted
by both Districts.
Mr. Schaffauer recommended that the Board approve the purchase and installation of an I-Pad in
the brush truck and will discuss this further with the Chief.
ITEMS FOR DISCUSSION
1. Noted.
2. Noted.
EMS OPERATIONAL REPORT
To be discussed at the June Regular Monthly Meeting.
 
2
 
MAINTENANCE REPORT
To be discussed at the June Regular Monthly Meeting.
CHIEF'S REPORT
To be discussed at the June Regular Monthly Meeting.
ATTORNEY DISCUSSION
Mr. Glass not in attendance.
Commissioner Jackson advised the Board that he had spoken with Mr. Glass regarding the
DRAFT Employee Handbook. Mr. Glass advised that a handbook is usually reviewed by a
Human Resources Representative or an attorney and, since the District does not have a Human
Resources Representative, it would be in the District’s best interest for him to review the
handbook. Mr. Glass has initiated Employee Handbooks in the past and the Board plans to submit
the DRAFT to him for review and comment. Mr. Glass quoted a cost of approximately $750.00
for his services.
A motion was made by Commissioner Jackson, seconded by Commissioner Gregory, accepting the
proposal from Mr. Glass to review the DRAFT Employee Handbook and to make
recommendations and edits as necessary, at a cost not to exceed $1,000.00. Approved 5-0.
MINUTES
Tabled until the June Regular Monthly Meeting.
TREASURER'S REPORT
A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, approving
the Treasurer’s Report as submitted. Approved 5-0.
ABSTRACT OF BILLS
A motion was made by Commissioner Gregory, seconded by Commissioner Mattera, approving
the May 5, 2022 Abstract of Bills for the General Fund consisting of 24 checks totaling
$33,186.68, the May 17, 2022 Abstract of Bills for the General Fund consisting of 3 checks
totaling $27,781.72 and the May 26, 2022 Abstract of Bills for the General Fund consisting of 15
checks totaling $20,124.00 previously paid, and to authorize the transfer of $100,000.00 from the
Money Market to the Checking Account. Approved 5-0.
COMMUNICATIONS AND CORRESPONDENCE
Tabled until the June Regular Monthly Meeting.
 
3
 
OLD BUSINESS
The Board further discussed the items that need to be addressed in the handbook regarding pay
rates, holidays and benefits.
Commissioner Gregory asked the Board for a vote on the paint color to be used on the bay doors
of the Main Firehouse. The vote was as follows:
Commissioner Jackson Grey
Commissioner Schaefer White
Commissioner Gregory Red
Commissioner Mattera Red
Commissioner Seltenreich Red
 
A motion was made by Commissioner Gregory, seconded by Commissioner Mattera, designating
the paint color red (same red as Station 2) be used on the Main Firehouse bay doors. Approved 5-
0.
Commissioners Jackson and Gregory will meet with Glenn Bullock to discuss the arrangements
for the Memorial Day Parade.
A brief discussion ensued regarding the upcoming 100 th Anniversary Dinner Dance. The Board
will schedule a meeting with the committee to discuss open issues.
A motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, authorizing
the Treasurer to pay all of the bills that are now due concerning the 100 th Anniversary Dinner
Dance. Approved 5-0.
NEW BUSINESS
Commissioner Gregory stated that, since none of the Chiefs are available this Memorial Day
weekend to respond to emergencies, the Captain be designated as the back up officer. Second
Assistant Chief Sulzinski, the only Chief in town, is unable to respond due to a work related injury.
At 9:15 p.m., there being no further business, a motion was made by Commissioner Schaefer,
seconded by Commissioner Seltenreich, to adjourn the meeting. Approved 5-0.
 
Submitted by
Lorraine Gregory, Secretary
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May's Meeting Minutes

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING
 
MAY 5, 2022
 
 
Due to circumstances beyond control, the Regular Monthly Meeting of the Board of Fire
Commissioners of the East Quogue Fire District was cancelled via e-mail by Chairman Allyn
Jackson. Commissioners Allyn Jackson and James Schaefer were in Verona, New York attending
the AFDSNY Conference. Commissioners Stephen Gregory, Michael Mattera and Ed Seltenreich,
a quorum, were to hold the meeting. However, Commissioner Mattera had a death in the family
and was unable to attend. There was no quorum.
The vouchers, as usual, were available for review and signature by the Board during the course of
the month allowing the Treasurer to pay invoices that were due.
A Special Meeting was scheduled for Thursday, May 26, 2022, at 7:00 p.m.
 
Submitted by
Lorraine Gregory, Secretary
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April's Meeting Minutes

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

APRIL 7, 2022

 

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Allyn Jackson at 7:30 p.m. Present were Commissioners Allyn Jackson, James Schaefer, Stephen Gregory and Ed Seltenreich, Fire District Facilities Supervisor Dave Schaffauer, Lead Paramedic Amit Patel, Chief Ted Jankowski, 2nd Assistant Chief Keith Phillips, 3rd Assistant Chief Paul Sulzinski, Treasurer Colleen Pearsall and Secretary Lorraine Gregory.

 

FIRE DISTRICT FACILITIES SUPERVISOR REPORT

See attached report.

A motion was made by Commissioner Seltenreich, seconded by Commissioner Schaefer, authorizing the purchase of one (1) Altosa USA Model M8F8507GR Reach-In Refrigerator from Bar Boy, at a cost of $3,500.00. Approved 4-0.

Replacing the ID machine tabled until next month.

ITEMS FOR DISCUSSION

A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, authorizing the purchase and installation of two (2) transceivers and four (4) remotes for use at Station 2, at a cost of $855.00. Approved 4-0.

A motion was made by Commissioner Gregory, seconded by Commissioner Jackson, authorizing the purchase of one (1) APX8500 All Band Remote Mount Radio for the Chief’s new vehicle from Multi-Media Communications Inc., at a total cost of $7,561.50. Approved 4-0.

Mr. Schaffauer advised the Board that he received a phone call from Emsar, formerly Medpro, regarding their taking over the Medpro contract for the Stryker ambulance stretchers. A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, acknowledging the change in contract services from Medpro to Emsar. Approved 4-0.

EMS OPERATIONAL REPORT

See attached report.

STAFF REPORT

1. Noted.

EQUIPMENT AND SUPPLIES

                                                                        

1. A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, authorizing the purchase of the medical supplies requested from Bound Tree Medical, at a total cost of $344.04. Approved 4-0.

2. To be discussed further by Mr. Patel and Commissioners Schaefer and Seltenreich.

MAINTENANCE REPORT

Maintenance Report dated 3/1/2022 to 3/31/2022 submitted to the Board.

CHIEF'S REPORT

REQUESTS

1. Tabled.

2. Taken care of.

3. Taken care of.

4. A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, authorizing the purchase of the Safe Sitter Independent Instructor Program, at a cost of $399.00. Approved 4-0.

5. A motion was made by Commissioner Seltenreich, seconded by Commissioner Schaefer, authorizing the purchase of five (5) First Responder Bags from The Fire Store, at a cost of $32.99 each. Approved 4-0.

6. Tabled.

ITEMS FOR DISCUSSION

1. The Board requested the Chief to inquire as to whether or not the dinnerware, if imprinted with the EQFD shield, would be non-toxic and dishwasher safe.

2. No discussion.

3. Progress.

4. Waiting for pricing.

5. At this time, there is no budget allotment for the retrofitting of 7-6-7. Commissioner Jackson asked the Chief to furnish the Board with a list of the needed items.

6. Noted.

Commissioner Jackson reminded the Chief that members may take their uniforms to Rico’s to be repaired and that the budget covers the purchase of five new uniforms.

Commissioner Jackson reminded the Chief that 7-6-81 is the Captain’s vehicle and is not to be used for personal use.

Assistant Chiefs Phillips and Sulzinski left the meeting at 8:30 p.m.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

Commissioner Jackson advised the Board that Mr. Glass had sent him a “draft” of an Employee Handbook for the Board’s review and suggested that Mr. Glass be asked to attend a Workshop to discuss this further.

MINUTES

A motion was made by Commissioner Gregory, seconded by Commissioner Jackson accepting the Minutes of the March 3, 2022 Regular Monthly Meeting. Approved 4-0.

TREASURER'S REPORT

A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, approving the Treasurer’s Report as submitted. Approved 4-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Seltenreich, seconded by Commissioner Gregory, approving the Abstract of Bills for the General Fund consisting of 25 checks totaling $45,615.36 and 17 checks, previously paid, totaling $82,083.09 and to authorize the transfer of $100,000.00 from the Money Market to the Checking Account. Approved 4-0.

COMMUNICATIONS AND CORRESPONDENCE

A Meeting Room Request was received from Linda Rousell on behalf of the Southampton Pines Homeowners Association requesting use of the Meeting Room on May 21, 2022 from 10:00 a.m. to 12 noon.

OLD BUSINESS

Commissioner Seltenreich is working on the possible construction of a building at Station 2 and stated that the Board should consider including a training facility in the building. Commissioner Jackson stated that there should be at least two to three bays and that the District will probably have to do a bond. The large shed will be coming down and the items stored in it will have to be moved elsewhere. The Chief stated that the items would be more convenient if stored at the Main Firehouse in one of the buildings or, perhaps, in a storage container.

Commissioner Gregory presented the following proposals for the painting and powerwashing of the Main Firehouse:

                        Tauruscustompaintinginc - $25,200.00

                        Smiley’s Painting - $17,200.00

After a brief discussion, a motion was made by Commissioner Gregory, seconded by Commissioner Seltenreich, accepting the proposal from Tauruscustompaintinginc, in the amount of $25,200.00. Approved 4-0.

Commissioner Schaefer advised the Board that several members have not taken their physicals.

Commissioner Jackson advised the Board that the dealer increased 7-6-16’s trade-in value by $5,000.00, bringing the total to $29,500.00.

A motion was made by Commissioner Jackson, seconded by Commissioner Schaefer accepting the new trade-in value from Specialty Ambulance to $29,500.00. Approved 4-0.

NEW BUSINESS

Commissioner Jackson requested Mr. Schaffauer to have all of the fire alarms in the buildings inspected and operational.

A motion was made by Commissioner Jackson, seconded by Commissioner Seltenreich, granting permission for the Southampton Pines Homeowners Association to use the Meeting Room on May 21, 2022 from 10:00 a.m. to 12 noon. Approved 4-0.

A workshop was scheduled for Thursday, April 28, 2022 at 7:00 p.m.

At 8:55 p.m., there being no further business, a motion was made by Commissioner Seltenreich, seconded by Commissioner Gregory, to adjourn the meeting. Approved 4-0.

Submitted by

                                                                                                                                                                                                                                                                                                                                                                                                                     Lorraine Gregory, Secretary

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March 2022 Meeting Minutes

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

MARCH 3, 2022

 

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Allyn Jackson at 7:30 p.m. Present were Commissioners Allyn Jackson, James Schaefer (8:17 p.m.), Stephen Gregory, Michael Mattera and Ed Seltenreich, Fire District Facilities Supervisor Dave Schaffauer, 2nd Assistant Chief Keith Phillips, Treasurer Colleen Pearsall and Secretary Lorraine Gregory.

 

FIRE DISTRICT FACILITIES SUPERVISOR REPORT

See attached report.

ITEMS FOR DISCUSSION

Mr. Schaffauer will purchase two garage door openers to be used in two of the Station 2 vehicles.

EMS OPERATIONAL REPORT

Mr. Patel not in attendance.

See attached report.

STAFF REPORT

1. Noted.

2. A motion was made by Commissioner Jackson, seconded by Commissioner Seltenreich, approving the hiring of Miranda Schultz (EMT-CC) as an On Call First Responder, at an hourly pay rate of $25.00. Approved 4-0.

3. A motion was made by Commissioner Seltenreich, seconded by Commissioner Mattera, approving the re-hiring of Nicholas Knoebel as an On Call First Responder, at an hourly pay rate of $26.00. Approved 4-0.

EQUIPMENT AND SUPPLIES

                                                                        

1. A motion was made by Commissioner Jackson, seconded by Commissioner Gregory, authorizing the purchase of the medical supplies requested from Hammer Medical, at a total cost of $278.37. Approved 4-0.

2. A motion was made by Commissioner Seltenreich, seconded by Commissioner Gregory, authorizing the renewal of the ESO Software, at a cost of $4,368.06. Approved 4-0.

MAINTENANCE REPORT

Maintenance Report dated 2/1/2022 to 2/28/2022 submitted to the Board.

Mr. Schaffauer advised the Board that he is waiting for parts for the Brush Truck.

CHIEF'S REPORT

REQUESTS

1. Board requested that the Chiefs not include reminders of open items in the report.

2. A motion was made by Commissioner Seltenreich, seconded by Commissioner Mattera, authoring the purchase from Hearth.com of six (6) Underwater Scuba Dive Lights Bright IPX8, at a cost of $25.00 each and six (6) Princeton Tec LED Aqua Strobe Beacons, at a cost of $23.31 each. Approved 4-0.

3. Mr. Schaffauer will take the members’ EMS jackets to Good Ground Cleaners.

4. Waiting for pricing.

5. Waiting for pricing.

6. Mr. Schaffauer will handle.

7. Tabled.

ITEMS FOR DISCUSSION

1. Progress.

2. Waiting for pricing.

3. Tabled.

4. Noted.

5. Noted.

6. Commissioner Jackson advised 2nd Assistant Chief Phillips that the Board has decided to keep 7-6-7 and to use it as a Fire Police On Scene Emergency Vehicle and to refurbish the interior to accommodate necessary emergency equipment.

A resolution was drawn up and states as follows:

2022-19. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to rescind Resolution 2022-18 which was adopted at the February 3, 2022 Regular Monthly Meeting and to keep 7-6-7, the 1995 Smeal Heavy Rescue Truck, for use as a Fire Police On Scene Emergency Vehicle and to refurbish the interior to accommodate necessary emergency equipment.

The adoption of the foregoing resolution was duly put to a vote and upon roll call the vote was as follows:

Commissioner Allyn Jackson - Aye

Commissioner James Schaefer - Aye

Commissioner Stephen Gregory - Aye

Commissioner Michael Mattera - Aye

Commissioner Ed Seltenreich - Aye

The resolution was thereupon duly declared to have been adopted.

Commissioner Jackson reminded 2nd Assistant Chief Phillips that, when the Chiefs are going to be out-of-town for more than just a few days, they must notify the Board in advance.

Commissioner Jackson advised the Chief that, since the Department members’ uniforms and gear will be inspected prior to the Inspection Dinner and the fact that members will not be required to dress in their Class A unforms, the Inspection Dinner will then be called the Annual Awards Dinner.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

Commissioner Jackson advised the Board that he spoke with Mr. Glass concerning the District’s Employee Handbook and that Mr. Glass will put something together for the District.

MINUTES

A motion was made by Commissioner Gregory, seconded by Commissioner Mattera, accepting the Minutes of the February 3, 2022 Regular Monthly Meeting. Approved 5-0.

TREASURER'S REPORT

Mrs. Pearsall advised the Board that the Hometown Insurance premium to increase the Surety Bond for the Treasurer from $975,000.00 to $2,500,000.00 will cost an additional $24.00.

A resolution was drawn up and states as follows:

2022-20. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to increase the Treasurer’s Surety Bond from $975,000.00 to $2,500,000.00 at an additional premium cost of $24.00.

A motion was made by Commissioner Jackson, seconded by Commissioner Gregory, approving adoption of Resolution 2022-20. Approved 5-0.

Mrs. Pearsall asked the Board for clarification of the two hour Recall Policy. The policy is that, if an On Call First Responder is not on the premises and is not scheduled to work and is called to come in, he or she would be entitled to receive an incentive of an additional two (2) hours of pay for the shift. The Lead Paramedic and Fire District Facilities Supervisor are also entitled to the Recall Policy whenever they spend their off time filling vacant shifts and, in the case of the Facilities Supervisor, look for custodial personnel to fill in or help out with a shift or contacting vendors to help with an issue.

Tabled. Commissioner Jackson will contact Mr. Glass regarding the On Call First Responders and part-time Custodial Workers sick time policy. It was understood that part-timers would be entitled to thirty-six (36) hours of annual sick time and, if not used, they would receive half (18 hours) in pay.

Mrs. Pearsall advised the Board that, in order to pay bills on time and avoid last fees and other charges, she will leave the “Bills To Be Paid” folder on the conference table so that the bills can be reviewed and vouchers signed prior to the Monthly Meeting.

A motion was made by Commissioner Jackson, seconded by Commissioner Gregory, approving the Treasurer’s Report as submitted. Approved 5-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Jackson, seconded by Commissioner Gregory, approving the Abstract of Bills for the General Fund consisting of 23 checks totaling $28,488.87 and to authorize the transfer of $100,000.00 from the Money Market to the Checking Account. Approved 5-0.

COMMUNICATIONS AND CORRESPONDENCE

A letter was received from the Department regarding the resignation of Chris Smith and the probationary membership in the Department of Robert Despres, Jr.

OLD BUSINESS

Commissioner Seletenreich advised the Board that he is working on the Employee Handbook and that the electrical work in the Main Firehouse is almost complete. He also advised the Board that the work at Station 2 has been completed and that the engineer’s report will follow.

Commissioner Gregory advised the Board that the two estimates regarding the elevator amounted to $64,000.00 and $95,000.00 depending on what the Board decided to do. Tabled.

Commissioner Gregory also presented a proposal from Tauruscustompaintinginc for the painting and powerwashing of the Main Firehouse, in the amount of $23,400.00. Tabled.

It was suggested that the water cooler be replaced due to the fact that the water coming out of the cooler is discolored.

Commissioner Schaefer advised the Board that about half of the membership have taken their physicals and that he advised NDI that the Board approved prostate testing to be included as part of the physical.

Commissioner Schaefer presented the following proposals from Pine Edge Landscaping for the 2022 Full Property Maintenance:

                        Main Firehouse - $7,211.00

                        Station 2 - $7,601.00

A motion was made by Commissioner Seltenreich, seconded by Commissioner Schaefer, accepting the proposals from Pine Edge Landscaping for the 2022 Full Property Maintenance of the Main Firehouse, at a cost of $7,211.00 and for Station 2, at a cost of $7,601.00. Approved 5-0.

NEW BUSINESS

A motion was made by Commissioner Gregory, seconded by Commissioner Mattera, requesting that the monthly reports from the Fire District Facilities Supervisor, Lead Paramedic and Chiefs be submitted to the Board by the last Thursday of the month.

A motion was made by Commissioner Gregory, seconded by Commissioner Jackson, accepting the resignation of Chris Smith from the Department and the probationary membership of Robert Despres, Jr. in the Department. Approved 5-0.

A workshop was scheduled for Thursday, March 24, 2022 at 7:00 p.m.

At 8:55 p.m., there being no further business, a motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, to adjourn the meeting. Approved 5-0.

Submitted by

                                                                                                                                                                                                                                                                                                                                                                                                                           Lorraine Gregory, Secretary

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February's 2022 Meeting Minutes

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

FEBRUARY 3, 2022

 

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Allyn Jackson at 7:30 p.m. Present were Commissioners Allyn Jackson, James Schaefer, Stephen Gregory, Michael Mattera and Ed Seltenreich, Fire District Facilities Supervisor Dave Schaffauer, Chief Ted Jankowski, 1st Assistant Chief Paul Sulzinski, Treasurer Colleen Pearsall and Secretary Lorraine Gregory.

 

1st Assistant Chief Paul Sulzinski was sworn in by Commissioner Gregory.

 

FIRE DISTRICT FACILITIES SUPERVISOR REPORT

See attached report.

ITEMS FOR DISCUSSION

1. To be discussed under the Chief’s Report.

2. Purchase of two Water Cans approved.

EMS REPORT

Mr. Patel not in attendance.

See attached report.

STAFF REPORT

1. Noted.

2. A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, approving the hiring of EMT-CC’s as On Call First Responders to supplement open shifts. Approved 5-0.

A resolution was drawn up and states as follows:

2022-15. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to hire EMT-CC’s as On Call First Responders to supplement open shifts on Saturdays and other days of the week, when necessary, at an hourly rate of $24.00.

3. To be discussed under New Business.

4. Treasurer will handle.

EQUIPMENT AND SUPPLIES

                                                                         

1. A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, authorizing the purchase of the medical supplies requested, at a total cost of $1,692.90 (Hammer Medical - $1,406.40, BoundTree Medical - $286.50). Approved 5-0.

2. Noted.

MAINTENANCE REPORT

Maintenance Report dated February 3, 2022 submitted to the Board.

Mr. Schaffauer is still working on updating the computer program to allow the Chiefs to be notified when vehicles are back in service.

Mr. Schaffauer presented proposals from Waterway as follows:

1. Pump Testing - $975.00

2. NFPA Hose Testing - $2,965.80

3. NFPA Flow Testing - $1,645.00

A motion was made by Commissioner Mattera, seconded by Commissioner Seltenreich, accepting the proposals from Waterway for the annual NFPA Pump Testing - $975.00, Hose Testing - $2,965.80 and Flow Testing - $1,645.00. Approved 5-0.

CHIEF'S REPORT

REQUESTS

1. Noted.

2. A motion was made by Commissioner Gregory, seconded by Commissioner Seltenreich, authoring the purchase of one (1) Code 6 Platinum High Density Fog Machine from Master FX, at a cost of $1,299.99. Approved 5-0.

3. Tabled.

4. All work has been completed on the generator at Station 2.

5. A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, granting permission for a Strategy and Tactics three course class to be held at the Main Firehouse, at a cost of $580.00. Approved 5-0.

6. A motion was made by Commissioner Gregory, seconded by Commissioner Jackson, granting permission for the New York Blood Center to hold a Blood Drive, in the Steel Building, on March 28, 2022 and November 28, 2022. Approved 5-0.

7. Commissioner Mattera will arrange for the “Hero” sign to be re-installed at Sunset Avenue.

ITEMS FOR DISCUSSION

1. Progress.

2. Progress.

3. Noted.

4. Noted.

5. Progress.

6. Chief Jankowski advised the Board that the County will not be holding an EVOC Class until the Fall. The Chief would like members to be tested on a yearly basis and will provide further information at the March meeting.

1st Assistant Chief Paul Sulzinski will look into a Defensive Driving Course for the membership.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

Commissioner Jackson advised the Board that he spoke with Mr. Glass concerning Chris Pinto still being in possession of a District pager and that the Department Secretary reached out to him with no avail. The District Secretary will forward the relevant paperwork to Mr. Glass and he will handle.

MINUTES

A motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, accepting the Minutes of the January 6, 2022 Organizational Meeting and the January 6, 2022 Regular Monthly Meeting. Approved 5-0.

TREASURER'S REPORT

A motion was made by Commissioner Gregory, seconded by Commissioner Schaefer, approving the Treasurer’s Report as submitted. Approved 5-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Mattera, seconded by Commissioner Schaefer, approving the Abstract of Bills for the General Fund consisting of 29 checks totaling $99,887.41 and to authorize the transfer of $150,000.00 from the Money Market to the Checking Account. Approved 5-0.

COMMUNICATIONS AND CORRESPONDENCE

No correspondence to present.

OLD BUSINESS

Commissioner Seltenreich advised the Board that Rico’s is willing to do an inspection of Class A uniforms in the firehouse and will make notes as to what needs to be done to each uniform. The Chief suggested doing the inspection the night of the Chiefs’ Election when most of the membership is in attendance.

A motion was made by Commissioner Mattera, seconded by Commissioner Schaefer, doing away with the requirement that Department members attending the Annual Inspection Dinner wear their Class A uniforms. Approved 5-0.

Commissioner Jackson advised the Board that the BOCES State Bid for the Chevrolet 2 Cab ½ ton Pick Up Truck is $40,994.00 and that the upfitting will cost $37,872.00 for a total $78,867.00.

A resolution was drawn up and states as follows:

2022-16. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to purchase one (1) 2022 Chevrolet 1500 SSV 4 Wheel Drive Crew Cab Vehicle from North Shore Chevrolet of Smithtown in accordance with the BOCES Cooperative Bidding Program BID #19/20-045 Ext. #2, at a purchase price for the vehicle of $40,994.00 and $37,873.00 for the additional equipment/accessory package for a total cost of $78,867.00, less the trade-in of the current vehicle (7-6-81), 2015 Ford Explorer, at a price to be determined by the dealership at the time of trade-in.

A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, accepting adoption of Resolution 2022-16. Approved 5-0.

After a brief discussion regarding the purchase of a new ambulance, a resolution was drawn up and states as follows:

2022-17. BE IT RESOLVED, pursuant to the provisions of the General Municipal Law and the Town Law of the State of New York, that a sum not to exceed $275,000.00 be expended from the Apparatus Reserve Fund of said Fire District for the purchase of one (1) 2023 Ford e450 Type 3 Ambulance, and be it

            FURTHER RESOLVED, that this resolution is adopted subject to a permissive referendum as provided in the General Municipal Law of the State of New York, and be it

            FURTHER RESOLVED, that the Secretary of the Fire District shall, within ten working days of the adoption of this resolution, publish a notice within the official newspaper of the Fire District setting forth the date of the adoption of the resolution and an abstract of the resolution concisely stating the purpose and effect thereof and that the resolution was adopted subject to a permissive referendum.

A motion was made by Commissioner Jackson, seconded by Commissioner Gregory, accepting adoption of Resolution 2022-17. Approved 5-0.

After a brief discussion regarding the 1995 Smeal Heavy Rescue Truck, 7-5-7, a resolution was drawn up and states as follows:

2022-18. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to declare 7-6-7, 1995 Smeal Heavy Rescue Truck, as surplus property and to offer it for sale with a minimum offer of $20,000.00.

The adoption of the foregoing resolution was duly put to a vote and upon roll call the vote was as follows:

Commissioner Allyn Jackson - Aye

Commissioner James Schaefer - Nay

Commissioner Stephen Gregory - Aye

Commissioner Michael Mattera - Aye

Commissioner Ed Seltenreich - Aye

The resolution was thereupon duly declared to have been adopted.

A brief discussion ensued regarding the two invoices received from Fully Involved for the changes made to 7-6-11 after delivery and recent repairs amounting to approximately $7,000.00, Commissioner Jackson advised the Board that the seller, Command Fire Apparatus, has offered to reimburse the District for 70% of the cost for the changes made after delivery of the vehicle even though the Warranty only covers the Power Train. Commissioner Gregory reminded the Board that the Truck Committee had been advised that all additions/changes were to be made prior to delivery, not after.

A motion was made by Commissioner Gregory, seconded by Commissioner Mattera, approving

the forwarding of copies of the invoices from Fully Involved to Command Fire Apparatus so that Command may reimburse the District for 70% of the cost. Approved 5-0.

NEW BUSINESS

After a brief discussion regarding the pros and cons of hiring Department members as EMT-CC’s to supplement open shifts, a motion was made to hire Brianna Gladding as an On Call EMT-CC, at an hourly rate of $24.00.

The foregoing motion was duly put to a vote and upon roll call the vote was as follows:

Commissioner Allyn Jackson - Aye

Commissioner James Schaefer - Nay

Commissioner Stephen Gregory - Aye

Commissioner Michael Mattera - Aye

Commissioner Ed Seltenreich - Recused

The motion was thereupon duly declared to have been approved.

A motion was made by Commissioner Seltenreich, seconded by Commissioner Schaefer, approving the purchase and installation from Specialty Fleet Services in 7-6-16 of one (1) Power Inverter including wires, looms and connectors and one (1) Intercom, at a total cost of $2,361.33. Approved 5-0.

A motion was made by Commissioner Seltenreich, seconded by Commissioner Mattera, authorizing Commissioners Jackson and Schaefer to attend the AFDSNY Annual Meeting and Vendor Expo being held at Turning Stone Resort and Casino in Verona, New York, from May 4-7, 2022, at an approximate total cost of $4,000.00. Approved 5-0.

A workshop was scheduled for Thursday, February 24, 2022 at 7:00 p.m.

At 9:03 p.m., there being no further business, a motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, to adjourn the meeting. Approved 5-0.

Submitted by

                                                                                                                                                                                                                                                                                                                                                                                                                                   Lorraine Gregory, Secretary

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Permissive Referendum

NOTICE OF RESOLUTION

ADOPTED SUBJECT TO

PERMISSIVE REFERENDUM

 

            NOTICE IS HEREBY GIVEN that the Board of Fire Commissioners of the East Quogue Fire District, at a regular meeting thereof, held on February 3, 2022 duly adopted the following resolution:

            BE IT RESOLVED, pursuant to the provisions of the General Municipal Law and the Town Law of the State of New York, that a sum not to exceed $275,000.00 be expended from the Apparatus Reserve Fund of said Fire District for the purchase of one (1) 2023 Ford e450 Type 3 Ambulance, and be it

            FURTHER RESOLVED, that this resolution is adopted subject to a permissive referendum as provided in the General Municipal Law of the State of New York, and be it

            FURTHER RESOLVED, that the Secretary of the Fire District shall, within ten working days of the adoption of this resolution, publish a notice within the official newspaper of the Fire District setting forth the date of the adoption of the resolution and an abstract of the resolution concisely stating the purpose and effect thereof and that the resolution was adopted subject to a permissive referendum.

Dated: February 3, 2022

                                                            BY ORDER OF THE BOARD OF FIRE

                                                            COMMISSIONERS OF THE

                                                            EAST QUOGUE FIRE DISTRICT

                                                            Town of Southampton, Suffolk County, New York

                                                            _________________________________________

                                                            By: LORRAINE GREGORY

                                                            Fire District Secretary

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Organizational Meeting 2022

EAST QUOGUE FIRE DISTRICT

ORGANIZATIONAL MEETING

JANUARY 6, 2022

 

The Organizational Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Commissioner Allyn Jackson, at 7:00 p.m. Present were Commissioners Allyn Jackson, Stephen Gregory, James Schaefer, Ed Seltenreich and Michael Mattera, Treasurer Colleen Pearsall and Secretary Lorraine Gregory.

 

Re-elected Commissioner Allyn F. Jackson and newly-elected Commissioner Ed Seltenreich were sworn in by Treasurer Colleen Pearsall.

Nominations for Chairman were called. Commissioner Allyn Jackson was nominated for Chairman by Commissioner Gregory, seconded by Commissioner Schaefer. Approved 4-0. Recused 1 - Commissioner Jackson.

There being no further nominations, a motion was made by Commissioner Seltenreich, seconded by Commissioner Mattera, closing the nominations. Approved 5-0.

Nominations for Vice-Chairman were called. Commissioner James Schaefer was nominated for Vice-Chairman by Commissioner Gregory, seconded by Commissioner Jackson. Approved 4-0. Recused 1 - Commissioner Schaefer.

There being no further nominations, a motion was made by Commissioner Gregory, seconded by Commissioner Jackson, closing the nominations. Approved 5-0.

Chairman Allyn Jackson took charge of the meeting and called for the appointment of Lorraine Gregory as District Secretary for the term of one (1) year with a monthly retainer of $1,364.67.

A resolution was drawn up and states as follows:

2022-01. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to appoint Lorraine Gregory as District Secretary for the term of one (1) year with a monthly retainer of $1,364.67.

A motion was made by Commissioner Seltenreich, seconded by Commissioner Mattera, accepting adoption of Resolution 2022-01. Approved 4-0. Recused 1 - Commissioner Gregory.

Chairman Allyn Jackson called for the appointment of Colleen Pearsall as District Treasurer for the term of one (1) year with a monthly retainer of $1,364.67.

A resolution was drawn up and states as follows:

2022-02. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to appoint Colleen Pearsall as District Treasurer for the term of one (1) year with a monthly retainer of $1,364.67.

A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, accepting adoption of Resolution 2022-02. Approved 5-0.

Secretary Lorraine Gregory and Treasurer Colleen Pearsall were sworn in by Chairman Allyn Jackson.

Chairman Jackson placed in the Minutes of the Organizational Meeting the notification of the meeting sent to the media.

A motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, appointing William F. Glass, Jr., Esq., as the Attorney for the District. Approved 5-0.

A resolution was drawn up and states as follows:

2022-03. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to appoint William F. Glass, Jr., Esq. as the Attorney for the District with an annual retainer of $6,420.00 for services outlined in Schedule A including attendance at one (1) monthly meeting – Legal Services Section I and II, an hourly rate of $300.00 (billed in ¼ hour increments) for services outlined in Schedule A – Legal Services Section III and reimbursement of no more than $250.00 which is 1/25 of his actual and necessary expenses in connection with his attendance at the two annual meetings of the AFDSNY and the annual meeting of the NFPA.

A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, accepting the “Southampton Press - Western Edition” as the official District newspaper. Approved 5-0.

A resolution was drawn up and states as follows:

2022-04. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to accept the “Southampton Press - Western Edition” as the official District newspaper.

A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, accepting Dime Bank as the depository for the District and that Colleen Pearsall, as Treasurer, be designated as the sole official to sign checks for the District. Approved 5-0.

A resolution was drawn up and states as follows:

2022-05. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to accept Dime Bank as the depository for the District and that Colleen Pearsall, as Treasurer, be designated as the sole official to sign checks for the District.

A motion was made by Commissioner Jackson, seconded by Commissioner Seltenreich, authorizing that checks written for payments in the amount of $5,000.00 or more be signed by both the Treasurer, Colleen Pearsall, and in her absence, by the Secretary, Lorraine Gregory and the Chairman of the Board, Allyn Jackson, and in the Chairman’s absence, by Vice-Chairman James Schaefer. Approved 5-0.

A resolution was drawn up and states as follows:

2022-06. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to authorize that checks written for payments in the amount of $5,000.00 or more be signed by both the Treasurer, Colleen Pearsall, and in her absence, by the Secretary, Lorraine Gregory and the Chairman of the Board, Allyn Jackson, and in the Chairman’s absence, by Vice-Chairman James Schaefer.

A motion was made by Commissioner Gregory, seconded by Commissioner Mattera, designating that the 2022 Monthly Meetings of the Fire District be held at the East Quogue Firehouse on the first Thursday of the month, at 7:30 p.m. The Budget Hearing will be held on Tuesday, October 18, 2022, at 7:00 p.m. Immediately following the Budget Hearing, there will be a Special Meeting to adopt the 2023 Budget. The Year-End Meeting will be held on Thursday, December 29, 2022, at 10:00 a.m. Workshops will be held, as needed, on the fourth Thursday of each month at 7:00 p.m. Approved 5-0.

A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, approving the renewal of the Surety Bond covering the Treasurer in the amount of $975,000.00. Approved 5-0

A motion was made by Commissioner Gregory, seconded by Commissioner Schaefer, to participate in the membership of the following organizations:

Association of Fire Districts State of New York

FDIC

International Chiefs Association

New York State Chiefs Association

Southampton Town Fire District Association

Suffolk County Fire Districts Association                                                      Approved 5-0.

A motion was made by Commissioner Gregory, seconded by Commissioner Schaefer, approving Department membership in the following organizations:

Fire Chiefs Council of Suffolk County

New York State Chiefs Association

Southampton Town Chiefs Council

Southampton Town EMS

Suffolk County Fire Chiefs Association

South Fork Fire Police Association

Volunteer Police Association State of New York                                          Approved 5-0.

A motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, that the following committees be in effect:

HOUSE

All Commissioners as listed.

Website - Ed Seltenreich, Michael Mattera

Key System - Ed Seltenreich, James Schaefer

Dinner Dance - Allyn Jackson, James Schaefer

ID Cards - Ed Seltenreich, James Schaefer

Room Requests - Allyn Jackson, Stephen Gregory

Juniors - Allyn Jackson, Michael Mattera

PURCHASING

Firematic Equipment and Supplies - James Schaefer, Stephen Gregory

Medical Equipment and Supplies - James Schaefer, Ed Seltenreich

Electronic Equipment and Supplies - Stephen Gregory, Ed Seltenreich

Uniforms - Stephen Gregory, Michael Mattera

Misc. Supplies - Allyn Jackson, Stephen Gregory

MAINTENANCE AND REPAIR

Apparatus and Automotive - Allyn Jackson, James Schaefer

Firematic Equipment and Tools - Stephen Gregory, James Schaefer

EMS Equipment - James Schaefer, Ed Seltenreich

Buildings - Allyn Jackson, Stephen Gregory

Grounds - James Schaefer, Michael Mattera

AUDITING

Allyn Jackson, Chairman

Colleen Pearsall, Treasurer

Michael Mattera, Commissioner

SERVICE AWARD PROGRAM

James Schaefer

Allyn Jackson

Michael Mattera

EMPLOYEE AND DEPARTMENT MEMBERSHIP WELFARE - Department Physicals, Physical Fitness Program, Workmen’s Compensation, VFBL

James Schaefer

Allyn Jackson

Michael Mattera

NEW APPARATUS PURCHASING

All Commissioners

Two Commissioners on the Truck Committee

FIREHOUSE ATTENDANT - Supervisory and Evaluation Review

Stephen Gregory

Michael Mattera

OFFICE PERSONNEL - Supervisory and Evaluation Review

Allyn Jackson

James Schaefer

FIRST RESPONDER PROGRAM - Supervisory and Evaluation Review

James Schaefer

Ed Seltenreich

Amit Patel

INSURANCE POLICY AND ACCIDENT CLAIMS

Allyn Jackson

Michael Mattera

Ed Seltenreich

MAJOR CONSTRUCTION

Allyn Jackson

Stephen Gregory                                                                                             Approved 5-0.

A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, to retain David Schaffauer as Fire District Facilities Supervisor, at an hourly rate of $31.00. Approved 5-0.

A resolution was drawn up and states as follows:

2022-07. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to retain David Schaffauer as Fire District Facilities Supervisor, at an hourly rate of $31.00.

A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, to retain John C. Ryckman as Part Time Custodian, at an hourly rate of $21.00. Approved 5-0.

A resolution was drawn up and states as follows:

2022-08. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to retain Jack Ryckman as Part Time Custodian, at an hourly rate of $21.00.

A motion was made by Commissioner Mattera, seconded by Commissioner Gregory, to retain Amit Patel as Full Time Medical Coordinator, at an hourly rate of $34.00 and includes health insurance. Approved 5-0.

A resolution was drawn up and states as follows:

2022-09. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to retain Amit Patel as Full Time Medical Coordinator, at an hourly rate of $34.00 and includes health insurance.

A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, to retain On Call First Responders hired as of January 1, 2022, at an hourly rate of $25.00. The following On Call First Responders: J. Boyd, J. Corazzini, Z. Peare and H. Schultz shall be retained at an hourly rate of $26.00. The remainder of the On Call First Responder Roster shall receive an increase of $1.00 per hour. Approved 5-0.

A resolution was drawn up and states as follows:

2022-10. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to retain On Call First Responders hired as of January 1, 2022, at an hourly rate of $25.00; On Call First Responders: J. Boyd, J. Corazzini, Z. Peare and H. Schultz shall be retained at an hourly rate of $26.00 and the remainder of the On Call First Responder Roster shall receive an increase of $1.00 per hour.

A motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, to retain part time labor for the performance of miscellaneous incidental work, at an hourly rate of $25.00. Approved 5-0.

A resolution was drawn up and states as follows:

2022-11. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to retain part time labor for the performance of miscellaneous incidental work, at an hourly rate of $25.00.

At this point, the Board authorized the Treasurer to file a copy of the Annual Report to the Department of Audit and Control within sixty (60) days after the end of the fiscal year (March 1, 2022) and to submit same to the Board.

A motion was made by Commissioner Gregory, seconded by Commissioner Mattera, to reaffirm the East Quogue Fire District Policy and Procedures Manual, as revised January 2, 2020, containing the following:

 

DISTRICT ADMINISTRATION

            DA-001           Alcohol Policy (Use and Distribution of)

            DA-002           Public Access to Records (FOIL)      

            DA-003           Military Leave Policy

            DA-004           Driver Training and Response Policy (formerly DO-012)

            DA-005           Cell Phone Policy (Issuance and Use of)

            DA-006           Code of Ethics

            DA-007           Credit Card Policy

            DA-008           Conduct of Elections Policy

            DA-009           Social Media Policy

            DA-010           Classification of Firefighters Policy

            DA-011           Medical Leave Policy

            DA-012           Procurement Policy

            DA-013           Progressive Discipline Policy

            DA-014           Public Comment at Meetings Policy

            DA-015           Travel Expense Policy

            DA-016           Workplace Harassment Policy

            DA-017           Investment Policy

            DA-018           Fixed Assets Policy

            DA-019           Inspection Dinner Policy

            DA-020           Use of Chiefs’ Vehicles Policy

            DA-021           Meals and Refreshments Policy

DA-022           Uniform Guidelines For Determining The Responsibility of            Bidders

            DA-023           Defense and Indemnification of Fire District Officers Policy

            DA-024           Records Retention Policy

            DA-025           Substance Abuse Policy

            DA-026           Seat Belt Use Policy

            DA-027           Fund Balance Policy

            DA-028           Privacy Breach Notification Policy

DA-030           Sexual Harassment Policy and Complaint Form For Reporting Sexual Harassment

DA-031           Use of Facility Policy

DISTRICT ORGANIZATION

            DO-001           Organizational Statement

            DO-002           Health and Safety Plan Policy

            DO-003           Risk Management Plan Policy

            DO-004           Accident/Injury Investigation Policy

            DO-005           Infectious Disease Control Policy

            DO-006           Workplace Violence Policy

            DO-007           Incident Rehabilitation Policy

            DO-008           Emergency Escape/Self Rescue Policy

            DO-009           Firefighter Qualification Policy

            DO-010           Child Abuse Report Policy

            DO-011           Respiratory Protection Policy

                                                                                                            Approved 5-0.

2022-12. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to reaffirm the East Quogue Fire District Policy and Procedures Manual, as revised January 2, 2020, containing the following:

DISTRICT ADMINISTRATION

            DA-001           Alcohol Policy (Use and Distribution of)

            DA-002           Public Access to Records (FOIL)      

            DA-003           Military Leave Policy

            DA-004           Driver Training and Response Policy (formerly DO-012)

            DA-005           Cell Phone Policy (Issuance and Use of)

            DA-006           Code of Ethics

            DA-007           Credit Card Policy

            DA-008           Conduct of Elections Policy

            DA-009           Social Media Policy

            DA-010           Classification of Firefighters Policy

            DA-011           Medical Leave Policy

            DA-012           Procurement Policy

            DA-013           Progressive Discipline Policy

            DA-014           Public Comment at Meetings Policy

            DA-015           Travel Expense Policy

            DA-016           Workplace Harassment Policy

            DA-017           Investment Policy

            DA-018           Fixed Assets Policy

            DA-019           Inspection Dinner Policy

            DA-020           Use of Chiefs’ Vehicles Policy

            DA-021           Meals and Refreshments Policy

DA-022           Uniform Guidelines For Determining The Responsibility of            Bidders

            DA-023           Defense and Indemnification of Fire District Officers Policy

            DA-024           Records Retention Policy

            DA-025           Substance Abuse Policy

            DA-026           Seat Belt Use Policy

            DA-027           Fund Balance Policy

            DA-028           Privacy Breach Notification Policy

DA-030           Sexual Harassment Policy and Complaint Form For Reporting Sexual Harassment

            DA-031           Use of Facility Policy

DISTRICT ORGANIZATION

            DO-001           Organizational Statement

            DO-002           Health and Safety Plan Policy

            DO-003           Risk Management Plan Policy

            DO-004           Accident/Injury Investigation Policy

            DO-005           Infectious Disease Control Policy

            DO-006           Workplace Violence Policy

            DO-007           Incident Rehabilitation Policy

            DO-008           Emergency Escape/Self Rescue Policy

            DO-009           Firefighter Qualification Policy

            DO-010           Child Abuse Report Policy

            DO-011           Respiratory Protection Policy

                                                                                                            Approved 5-0.

A motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, reestablishing the following Capital Reserve Funds:

Building & Grounds Reserve Fund (Generic)

Apparatus & Equipment Reserve Fund (Generic)

                        Communications Reserve Fund (Generic)

                                                                                                            Approved 5-0.

A resolution was drawn up and states as follows:

2022-13. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to reestablish the following Capital Reserve Funds:

                        Building & Grounds Reserve Fund (Generic)

Apparatus & Equipment Reserve Fund (Generic)

                        Communications Reserve Fund (Generic)

A motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, reaffirming the Financial Reporting Requirements of Governmental Accounting Standards Board (GASB) Statement 54. Approved 5-0.

A resolution was drawn up and states as follows:

2022-14. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to reaffirm the Financial Reporting Requirements of Governmental Accounting Standards Board (GASB) Statement 54 now in effect.

At 7:34 p.m., there being no further business for the Organizational Meeting, a motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, to adjourn the meeting. Approved 5-0.

Submitted by:

Lorraine Gregory, Secretary

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January's Meeting Minutes

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

JANUARY 6, 2022

 

 

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Allyn Jackson at 7:35 p.m. Present were Commissioners Allyn Jackson, James Schaefer, Stephen Gregory, Michael Mattera and Ed Seltenreich, Chief Ted Jankowski, 2nd Assistant Chief Keith Phillips, Treasurer Colleen Pearsall and Secretary Lorraine Gregory.

Chief Ted Jankowski and 2nd Assistant Chief Keith Phillips were sworn in by Commissioner Jackson.

 

 

FIRE DISTRICT FACILITIES SUPERVISOR REPORT

No report submitted. Mr. Schaffauer not in attendance due to COVID-19 exposure.

ITEMS FOR DISCUSSION

EMS REPORT

See attached report.

STAFF REPORT

1. Noted.

2. Noted.

EQUIPMENT AND SUPPLIES

                                                                         

1. A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, authorizing the purchase of the medical supplies requested, at a total cost of $1,445.78 (Hammer Medical - $683.80, BoundTree Medical - $84.48, Teleflex - $677.50). Approved 5-0.

MAINTENANCE REPORT

No report submitted.

CHIEF'S REPORT

REQUESTS

1. Progress. Re-vamping the Red Alert System.

2. A motion was made by Commissioner Gregory, seconded by Commissioner Seltenreich, authoring the purchase of one (1) Milwaukee Battery Operated Forcible Entry Saw from True Value Hardware, at a cost of $2,500.00. Approved 5-0.

3. A motion was made by Commissioner Seltenreich, seconded by Commissioner Mattera, authoring the purchase of five (5) Hot Sticks for certain Apparatus, at a cost of $1,600.00. Approved 5-0.

4. Tabled. To be discussed at the upcoming Workshop.

5. Tabled. To be discussed at the upcoming Workshop.

6. Commissioner Gregory will contact the computer company.

7. Tabled. To be discussed at the upcoming Workshop.

ITEMS FOR DISCUSSION

1. Progress.

2. Might be able to purchase on State Bid.

3. Tabled. To be discussed at the upcoming Workshop.

4. Waiting for prices.

5. Commissioner Gregory stated that the District may have the opportunity to sell 7-6-7 and asked the Chief if he could operate without 7-6-7. The Chief responded, yes. Commissioner Gregory would like to see the replacement vehicle that the Chief has in mind.

Commissioner Jackson reminded the Chief and the Board that we must be diligent regarding COVID restrictions.

Commissioner Gregory advised the Chief that the new generator has been installed at Station 2 and that the gas tanks will be installed next week.

Commissioner Schaefer advised the Chief that the physicals will be held on the second Saturday in February and that he is waiting for a confirmation from NDI.

Commissioner Seltenreich suggested holding an EVOC class.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

MINUTES

A motion was made by Commissioner Gregory, seconded by Commissioner Mattera, accepting the Minutes of the December 30, 2021 Year End Meeting. Approved 5-0.

TREASURER'S REPORT

Mrs. Pearsall advised the Board that the LENS Program is up-to-date.

Mrs. Pearsall also advised the Board that she will be paying the remaining 2021 vouchers with funds from the 2021 Budget. The exact transfer amounts of remaining funds in the 2021 Budget will be available next month.

A motion was made by Commissioner Mattera, seconded by Commissioner Seltenreich, approving the Treasurer’s Report as submitted. Approved 5-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Mattera, seconded by Commissioner Schaefer, approving the Abstract of Bills for the General Fund consisting of 21 checks totaling $197,689.61 and to authorize the transfer of $200,000.00 from the Money Market to the Checking Account. Approved 5-0.

COMMUNICATIONS AND CORRESPONDENCE

An e-mail sent to Commissioner Jackson from John Tocco on behalf of the Shinnecock Shores Association was presented to the Board. The Association is requesting use of the Meeting Room for its June 10, 2022 and August 26, 2022 Resident Meetings.

OLD BUSINESS

After a brief discussion regarding the $1,202.93 grant check that the Department turned over to the District, the Board agreed to return the check to the Department even though the District paid for the brush truck helmets. The Department needs to be reminded that all purchasing is done by the District, including grant items.

Commissioner Jackson stated that he will prepare a memo to the Chiefs regarding the procedure they should follow in notifying the District when they plan on being away from the District for a period of time.

NEW BUSINESS

Commissioner Seltenreich suggested that all of the Board members dress in a “civilian uniform” when they are representing the District at a funeral or a social function. Commissioners who are Department members should not wear Class A uniforms. Commissioners Gregory and Mattera already have “civilian uniforms” that were purchased from Rico’s a few years ago. Mrs. Pearsall will look for the voucher so that the remaining Board members order the same items.

Commissioner Gregory suggested that Department members not wear uniforms to the Inspection Dinner. His opinion is that gear and uniforms should be inspected in the firehouse on several different nights or days to accommodate the members.

A motion was made by Commissioner Gregory, seconded by Commissioner Mattera, to hold an on-site inspection of the Department members’ gear and Class A uniforms at an agreed upon date. Approved 5-0.

With regard to the request by the Shinnecock Shores Association to use the Meeting Room for their two upcoming meetings, the Secretary was instructed to respond that, due to COVID restrictions, the Meeting Room is not available.

At 9:20 p.m., there being no further business, a motion was made by Commissioner Gregory, seconded by Commissioner Seltenreich, to adjourn the meeting. Approved 5-0.

Submitted by

                                                                                                                                                                                                                                                                                                                                                                                                                                     Lorraine Gregory, Secretary

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2022 Monthly Meetings

PUBLIC NOTICE

 

The 2022 Monthly Meetings of the East Quogue Fire District will be held at the East Quogue Firehouse on the first Thursday of the month, at 7:30 p.m. The Budget Hearing will be held on Tuesday, October 18, 2022, at 7:00 p.m. Immediately following the Budget Hearing, there will be a Special Meeting to adopt the 2023 Budget. The Year-End Meeting will be held on Thursday, December 29, 2022, at 10:00 a.m. Workshops will be held, as needed, on the fourth Thursday of each month at 7:00 p.m. All meetings of the East Quogue Fire District are open to the public. This notification is being given to the news media pursuant to the provisions of Section 94 of the Public Officers Law of the State of New York. By order of the Board of Fire Commissioners of the East Quogue Fire District.

Dated: January 12, 2022

Lorraine Gregory

Secretary

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2021 Year End Meeting

EAST QUOGUE FIRE DISTRICT

SPECIAL MEETING

DECEMBER 30, 2021

 

The Special Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Allyn Jackson, at 10:00 a.m. Present were Commissioners Allyn Jackson, Stephen Gregory and Ed Seltenreich (via phone conference), Treasurer Colleen Pearsall and Secretary Lorraine Gregory.

 

 

FIRE HOUSE ATTENDANT REPORT

Mr. Schaffauer was not requested to attend the meeting.

EMS REPORT

Mr. Patel was not requested to attend the meeting.

MAINTENANCE REPORT

No report submitted.

CHIEF'S REPORT

The Chiefs were not requested to attend the meeting.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

MINUTES

A motion was made by Commissioner Jackson, seconded by Commissioner Gregory, to accept the Minutes of the December 2, 2021 Regular Monthly Meeting. Approved 3-0.

TREASURER'S REPORT

Mrs. Pearsall stated that the transfers closing out all of the code balances in the 2021 Budget will be made at the January 6, 2022 Regular Monthly Meeting.

A motion was made by Commissioner Jackson, seconded by Commissioner Gregory, approving the Treasurer's Report as submitted. Approved 3-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Gregory, seconded by Commissioner Jackson, approving the Abstract of Bills for the General Fund consisting of 20 checks totaling $25,165.11 and to authorize the transfer of $50,000.00 from the Money Market to the Checking Account. Approved 3-0.

COMMUNICATIONS AND CORRESPONDENCE

A letter was received from the Department regarding the new slate of Chiefs as follows:

                        Chief Ted Jankowski, III

                        1st Assistant Chief Paul Sulzinski

                        2nd Assistant Chief Keith Phillips

OLD BUSINESS

After a brief discussion regarding the purchase of the LIFEPAK 15 Monitors from Stryker, a motion was made by Commissioner Gregory, seconded by Commissioner Seltenreich, authorizing the purchase of the LIFEPAK 15 V4 Monitor/Defib from Stryker (see attached proposal), at a total cost of $105,789.45. Approved 3-0.

The purchase of the Stryker Software, in the amount of $18,360.00, will be discussed further at the January 6, 2022 Regular Monthly Meeting.

A motion was made by Commissioner Gregory, seconded by Commissioner Jackson, authorizing the purchase of ten (10) Minitor VI VHF 136-174 5 Channel Radios, including two (2) Year Warranties ($3,399.50) and three (3) additional years of Warranties ($600.00), at a total cost of $3,999.50. Approved 3-0.

Regarding the purchase of a new ambulance, Commissioners Schaefer and Seltenreich will meet with the Ambulance Committee and the company’s representative to discuss the needs and requirements. The requests will then be submitted to the Board for final approval.

Commissioner Jackson advised the Board that the Chief would like his new vehicle to have a red body, black top and black cap. Tabled until the January meeting.

The Secretary advised the Board that she spoke with Jon Erwin (Town of Southampton Parks Department) regarding the cyclone fence at Station 2 that is in need of repair. Mr. Erwin believes that the fence is owned by the District, not the Town. The District installed the fence when Mrs. Derop donated the property to the District. Mr. Erwin suggested sending a letter to the Town Attorney, but didn’t think that it would do any good. Commissioner Gregory suggested replacing the fence after all of the work has been completed at Station 2.

The Secretary also advised the Board that she e-mailed Mr. Glass for his opinion regarding the $25.00 affidavit fee that is now being charged by the “Southampton Press – Western Edition” when publishing a notice in the paper. Mr. Glass agreed with her that it is ok to cut the notice out of the paper and include a portion of the masthead as proof of publication. The only time an affidavit would be required is for the publishing of a Bond Notice.

NEW BUSINESS

No discussion.

At 10:45 a.m., there being no further business, a motion was made by Commissioner Gregory, seconded by Commissioner Jackson, to adjourn the meeting. Approved 3-0.

Submitted by:

Lorraine Gregory, Secretary

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December 2021 Monthly Meeting Minutes

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

DECEMBER 2, 2021

 

 

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Allyn Jackson at 7:30 p.m. Present were Commissioners Allyn Jackson, James Schaefer, Stephen Gregory, Michael Mattera and Ed Seltenreich, Fire District Facilities Supervisor David Schaffauer, Treasurer Colleen Pearsall and Secretary Lorraine Gregory.

 

 

FIRE DISTRICT FACILITIES SUPERVISOR REPORT

See attached report.

With regard to the purchase of a new floor cleaning machine, the Board left the decision up to Mr. Schaffauer.

Mr. Schaffauer advised the Board that the final cost of the two coolers purchased from Bar Boys is less than the original proposal of $7,790.00 approved at the November meeting.

ITEMS FOR DISCUSSION

A motion was made by Commissioner Gregory, seconded by Commissioner Mattera, authorizing the purchase from Fluid Imagery of a Dell Latitude 3520 Series Laptop with a three year Hardware Warranty and Level 2 Technician Labor, at a total cost of $1,400.00, for remote use by the Treasurer. Approved 5-0.

A motion was made by Commissioner Gregory, seconded by Commissioner Seltenreich, authorizing the purchase from Fluid Imagery of a Dell Optiplex 3080, Dell 24” Monitor Model (P2422H), Dell Soundbar and Level 2 Technician Labor, to be installed in the Chiefs’ Office, at a total cost of $1,634.98. Approved 5-0.

A motion was made by Commissioner Schaefer, seconded by Commissioner Mattera, authorizing the purchase of one (1) “M” Cylinder to be used as an ambulance spare, at an approximate cost of $300.00. Approved 5-0.

EMS REPORT

See attached report.

STAFF REPORT

1. Noted.

EQUIPMENT AND SUPPLIES

                                                                         

1. A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, authorizing the purchase of the medical supplies requested from Hammer Medical, at a cost of $215.30. Approved 5-0.

2. Tabled. Cost estimated to be approximately $125,000.00.

MAINTENANCE REPORT

Work Order dated 11/1/21 – 12/2/21 was submitted to the Board.

CHIEF'S REPORT

No Chief in attendance and no Chief’s Report submitted.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

Commissioner Jackson spoke with Mr. Glass regarding the District using purchasing co-ops within the United States. Mr. Glass was not sure if it is appropriate to use these co-ops. He will look in to this further and forward his opinion in writing. The Board will discuss this further and make a decision at the Year End Meeting.

MINUTES

A motion was made by Commissioner Gregory, seconded by Commissioner Jackson, accepting the Minutes of the November 4, 2021 Regular Monthly Meeting. Approved 5-0.

TREASURER'S REPORT

Mrs. Pearsall advised the Board of Hometown’s NYS Volunteer Firefighter Cancer Benefit Program proposal. The Basic Plan is $5,967.00. The Enhanced Plan is $7,611.75. The 2022 budget amount is $10,000.00.

A motion was made by Commissioner Schaefer, seconded by Commissioner Mattera, approving Hometown’s Enhanced Plan for the NYS Volunteer Firefighter Cancer Benefit Program, at a cost of $7,611.75. Approved 5-0.

A motion was made by Commissioner Schaefer, seconded by Commissioner Mattera, approving the Treasurer’s Report as submitted. Approved 5-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Gregory, seconded by Commissioner Schaefer, approving the Abstract of Bills for the General Fund consisting of 28 checks totaling $66,270.28 and to authorize the transfer of $70,000.00 from the Money Market to the Checking Account. Approved 5-0.

COMMUNICATIONS AND CORRESPONDENCE

Miscellaneous correspondence was presented to the Board including a letter from the Department regarding the probationary membership in the Department of Karina Ortiz.

OLD BUSINESS

A motion was made by Commissioner Seltenreich, seconded by Commissioner Gregory, authorizing the purchase of a new gas generator for Station 2 from Celi Electric, at an approximate cost of $16,400.00. Approved 5-0.

Commissioner Jackson stated that he had reached out to Specialty and ProLiner regarding the purchase of a new ambulance and suggested that the ambulance committee get together to decide on what is needed.

With regard to the Chief’s vehicle, Commissioner Jackson advised the Board that a 2022 Silverado will cost $44,000.00 on the BOCES State Bid and expects approximately $32,000.00 in up costs, lettering not included.

A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, authorizng the purchase of one (1) 2022 Chevrolet Silverado from BOCES State Bid, at a base cost of $44,000.00 and up costs of approximately $32,000.00. Approved 5-0.

Commissioner Jackson also advised the Board that he is waiting for prices on 7-6-7.

Commissioner Jackson advised the Board that he had spoken with Greg of Sand Pebble regarding a 24 x 36 prefab garage. The cost might be about $35,000.00. A floor will cost approximately $100,000.00. The project will have to go out to bid. By law, a performance bond of 5% is required. The same procedure will be required for Station 2.

NEW BUSINESS

A motion was made by Commissioner Seltenreich, seconded by Commissioner Schaefer, authorizing the hiring of Kimberly A. Pokorny as an On Call First Responder with an hourly pay rate of $24.00. Approved 5-0.

Commissioner Jackson advised the Board that Peter Sulzinski has COVID-19 and will be putting in a claim.

A motion was made by Commissioner Gregory, seconded by Commissioner Mattera, accepting the probationary membership of Karina Ortiz in the Department. Approved 5-0.

No workshop scheduled for December.

The Year End Meeting is scheduled for Thursday, December 30, 2021, at 10:00 a.m.

At 8:45 p.m., there being no further business, a motion was made by Commissioner Jackson, seconded by Commissioner Seltenreich, to adjourn the meeting. Approved 5-0.

Submitted by

                                                                                                                                                                                                                                                                                                                                                                                                                                   Lorraine Gregory, Secretary

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November 2021 Meeting minutes

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

NOVEMBER 4, 2021

 

 

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Allyn Jackson at 7:30 p.m. Present were Commissioners Allyn Jackson, James Schaefer, Stephen Gregory, Michael Mattera and Ed Seltenreich, Chief Ted Jankowski, Treasurer Colleen Pearsall and Secretary Lorraine Gregory.

 

 

FIRE DISTRICT FACILITIES SUPERVISOR REPORT

See attached report.

ITEMS FOR DISCUSSION

Noted.

EMS REPORT

See attached report.

STAFF REPORT

1. Noted.

EQUIPMENT AND SUPPLIES

                                                                                      

1. A motion was made by Commissioner Schaefer, seconded by Commissioner Mattera, authorizing the purchase of the medical supplies requested, at a total cost of $2,072.00 (Bound Tree - $744.03, McKesson - $1,327.97). Approved 5-0.

2. Commissioner Seltenreich advised the Board that he has been in contact with a grant writer and that the cost of writing the grant may be $3,000.00. Commissioner Seltenreich suggested that the grant also include items requested by the Chiefs.

MAINTENANCE REPORT

Work Order dated 10/1/21 – 10/31/21 was submitted to the Board.

Chief Jankowski requested that he be advised when items on the Work Orders have been resolved.

CHIEF'S REPORT

See attached report.

REQUESTS

1. The I-pads are in inventory. Mr. Schaffauer will order the brackets and install them.

2. and 3. A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, granting permission for the grounds to be used for the Christmas Tree Sales in November/December and for the Benevolent Association to use the Meeting Room on November 17, 2021 for their Annual Thanksgiving Dinner. Approved 5-0.

4. and 5. A motion was made by Commissioner Schaefer, seconded by Commissioner Mattera, authorizing the purchase, from Westhampton True Value Hardware, of one (1) M18 Chainsaw for 7-6-1, at a cost of $500.00 and four (4) M18 batteries, at a cost of $129.00 each. Approved.

6. Tabled.

ITEMS FOR DISCUSSION

1. Progress.

2. Chief Jankowski advised the Board that it is difficult to get appointments with the Fire Academy for training and that he would like to investigate the use of ConX Boxes. Commissioners Jackson and Schaefer suggested “piggy backing” training with Riverhead or other neighboring Departments.

3. Tabled. Extra expense not budgeted for 2022. Commissioner Seltenreich stated that keeping the schedule going is difficult and that 70% of the calls are BLS.

4. Tabled. Demo taking place at the end of the year.

5. Commissioner Jackson stated the following regarding the vehicles:

a. Ambulance - Would prefer to continue purchasing from ProLiner and will make a cost comparison of base unit and extras.

b. 7-6-7 - At some point, declare as surplus property.

c. Fire Police Vehicle - Keep, for the time being.

d. 7-6-81 - Use as a trade-in for the Chief’s new vehicle.

           e. Keep one vehicle for a Chief.

           f. Purchase one vehicle for the Chief.

Chief Jankowski also advised the Board that the Ladies Auxiliary will be hosting a Santa fundraiser in the parking lot on December 4, 2021.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

Commissioner Jackson advised the Board that he contacted Mr. Glass regarding the proper procedure for approving motions made at District meetings. According to Mr. Glass, there is no set rule and that there are several ways a motion can be approved. The Board is acting within the guidelines. Mr. Glass reminded Commissioner Jackson that the budget adoption must be done by a roll call (which we do) and that all major Resolutions or Motions must also be done by a roll call. The Secretary had also sent an e-mail to Mr. Glass (copy attached) regarding this subject.

MINUTES

A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, accepting the Minutes of the October 7, 2021 Regular Monthly Meeting and the October 19, 2021 Budget Hearing. Approved 5-0.

TREASURER'S REPORT

Mrs. Pearsall advised the Board that she has been working on the LENS Program and that she is missing information on one employee and one member. Mrs. Pearsall asked the Board if there was a limit on the amount of points an individual would be allowed to have on their license before the Board would not allow them to drive District vehicles. Tabled.

A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, approving the Treasurer’s Report as submitted. Approved 5-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, approving the Abstract of Bills for the General Fund consisting of 33 checks totaling $50,548.01. A transfer of funds was not required.

COMMUNICATIONS AND CORRESPONDENCE

Miscellaneous correspondence was presented to the Board including a reminder regarding the SCFDOA Meeting on November 18, 2021 in Centereach, a memo from the Suffolk County Department of Fire, Rescue and Emergency Services regarding the Nor-easter 10/25-10/27/21 Damage Reporting and letters from the Department regarding the swearing in of Dr. Bruce Friedman and the fact that the letter sent to Chris Pinto notifying him that he has been removed from the Active Rolls was undeliverable.

OLD BUSINESS

Commissioner Seltenreich advised the Board that he is still waiting for generator proposals for Station 2.

Commissioner Schaefer advised the Board that he and Commissioner Seltenreich had met with Hayley Schulz and that a decision was made to grant her Covid-19 salary.

Commissioner Jackson advised the Board of the expenses for the upcoming Inspection Dinner as follows:

            Sparkling Pointe (venue)        $5,250.00       

            East End Events Catering       $205.00 x 150 persons = $30,750.00

            Tent Rental                             $5,387.00

            Security Deposit (damages)    $1,500.00

A motion was made by Commissioner Gregory, seconded by Commissioner Mattera, authorizing the Treasurer to pay, out of the 2021 Budget, all of the required deposits due with regard to the upcoming 2022 Inspection Dinner. Approved 5-0.

Commissioner Jackson also advised the Board that, if the Board decides on using prefab buildings at the Main Firehouse and Station 2, prevailing wages would have to be paid.

NEW BUSINESS

Commissioner Jackson presented a proposal from Bar Boys for the replacement of the coolers in the Firemen’s Room.

A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, authorizing the purchase of one (1) Beverage Air Model No. B858HC-1-F-B and one (1) Beverage Air Model No. DD58HC-1-B from Bar Boys, including installation, removal of the old coolers and service, at a total cost of $7,790.00. Approved 5-0.

Commissioner Jackson advised the Board that he is working on the Capital Plan and that the plan for the replacement of vehicles is up-to-date.

No workshop scheduled for November.

At 9:00 p.m., there being no further business, a motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, to adjourn the meeting. Approved 5-0.

Submitted by

                                                                                                                                                                                                                                                                                                                                                                                                                                       Lorraine Gregory, Secretary

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Organizational Meeting 2022

PUBLIC NOTICE

 

Please take notice that the Organizational Meeting of the East Quogue Fire District of the Town of Southampton, County of Suffolk, New York, for the year 2022 will be held on Thursday, January 6, 2022, at 7:00 P.M., at the East Quogue Firehouse, Montauk Highway, East Quogue, New York and that the Regular Monthly Meeting of the Board of Fire Commissioners will follow at 7:30 p.m.

 

 

Dated: December 13, 2021

Lorraine Gregory, Secretary

Board of Fire Commissioners

East Quogue Fire District

Drawer 860, East Quogue, NY 11942

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Annual Election of the Fire District

ANNUAL ELECTION OF

East Quogue FIRE DISTRICT

DECEMBER 14, 2021

 

 

            PLEASE TAKE NOTICE that the Annual Election of the East Quogue Fire District will take place on December 14, 2020, between the hours of 6:00 PM and 9:00 PM at the East Quogue Firehouse located at Montauk Highway and Bay Avenue, East Quogue, New York for the purposes of electing one Commissioner for a five year term commencing on January 1, 2022 and ending on December 31, 2026 and one Commissioner for a three year term commencing on January 1, 2022 and ending on December 31, 2024.

            Candidates for District Office shall file a petition signed by at least twenty-five (25) registered voters of the Fire District, which petition must be filed with the Secretary of the Fire District no later than November 17, 2021. Petition forms may be obtained at the East Quogue Firehouse, Monday through Friday, between the hours of 8:30 a.m. and 4:00 p.m.

 

            All residents of the Fire District duly registered with the Suffolk County Board of Elections as of November 22, 2021 shall be eligible to vote.

            Please be advised that the Board of Elections of the Fire District shall meet on December 2, 2021 from 6:30 p.m. to 7:30 p.m. at the firehouse for the purpose of preparing the rolls of the registered voters of the Fire District.

           

Dated: November 5, 2021

BY ORDER OF THE BOARD OF FIRE

COMMISSIONERS OF THE

East Quogue FIRE DISTRICT

Town of Southampton, Suffolk County, New York

_________________________________________

By: LORRAINE GREGORY, Fire District Secretary

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2022 Budget Hearing

EAST QUOGUE FIRE DISTRICT

2022 PROPOSED BUDGET HEARING

AND SPECIAL MEETING

OCTOBER 19, 2021

 

A public hearing was held for the purpose of reviewing the Proposed 2022 Budget for the East Quogue Fire District. The hearing was called to order by Chairman Allyn Jackson at 7:00 p.m. Present were Commissioners Allyn Jackson, James Schaefer, Michael Mattera and Stephen Gregory, Treasurer Colleen Pearsall and Secretary Lorraine Gregory.

 

No one from the public attended the hearing to comment on the Proposed 2022 Budget.

At 7:15 p.m., the budget hearing was closed.

At 7:16 p.m., a motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, calling for a Special Meeting to adopt the 2022 Budget.

A resolution was drawn up and states as follows:

2021-30. WHEREAS, the Board of Fire Commissioners of the East Quogue Fire District must adopt a proposed budget for 2022 and estimate of fund balances in preparation for the annual fire district budget hearing and did so in preparation for the budget hearing, and

WHEREAS, the Board of Fire Commissioners of the East Quogue Fire District held the annual fire district budget hearing on notice to the public on October 19, 2021 and

WHEREAS, the Board of Fire Commissioners has considered the proposed budget and comments received, if any, on the proposed budget on October 19, 2021 at said budget hearing, and

NOW, THEREFORE, BE IT RESOLVED, that the Board of Fire Commissioners hereby approves the Final Budget for the East Quogue Fire District for 2022 attached hereto and made a part hereof in the amount of $1,719,500.00.

The adoption of the foregoing resolution was duly put to a vote and upon roll call the vote was as follows:

Chairman Allyn Jackson - Aye

Commissioner James Schaefer - Aye

Commissioner Stephen Gregory - Aye

Commissioner Michael Mattera - Aye

The resolution was thereupon duly declared to have been adopted.

Dated: October 19, 2021

            East Quogue, New York

At 7:20 p.m., there being no further business, a motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, to adjourn the meeting. Approved 4-0.

Submitted by
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                         Lorraine Gregory, Secretary

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October's Meeting Minutes 2021

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

OCTOBER 7, 2021

 

 

FIRE DISTRICT FACILITIES SUPERVISOR REPORT

See attached report.

A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, authorizing the purchase of one (1) Clarke Automatic Floor Scrubber from Emerald Island Supply (Eastern Suffolk BOCES Contract Pricing – Contract No. 2020-009-0204), at a total cost of $9,501.00. Approved 5-0.

A motion was made by Commissioner Gregory, seconded by Commissioner Schaefer, authorizing the purchase of five (5) Large Scott AV3000 H/T Masks and five (5) Medium Scott AV3000 H/T Masks from South Shore Fire & Safety, at a total cost of $3,234.00. Approved 5-0.

ITEMS FOR DISCUSSION

New generator for Station 2 will be discussed under New Business.

The Board authorized Mr. Schaffauer to have 7-6-81 thoroughly cleaned due to the water damage.

The Board instructed Mr. Schaffauer to take the ambulance to Village Auto Body to have the trim repaired.

EMS REPORT

See attached report.

STAFF REPORT

1. Noted.

2. A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, authorizing the hiring of Jamie Boyd and Zachary Peare as On Call First Responders with an hourly pay rate of $24.00. Approved 5-0.

3. A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, authorizing the removal of David Goldblum and Thomas Fauteux from the On Call First Responder Roster, due to the fact that they have not worked any shifts during the last six months, and that they be required to return all District equipment and apparel issued to them. Approved 5-0.

EQUIPMENT AND SUPPLIES

                                                                                      

1. A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, authorizing the purchase of the medical supplies requested, at a total cost of $4,010.91 (Hammer Medical - $1,247.88, Teleflex - $565.00, Zoll Medical - $226.93). Approved 5-0.

2. Tabled - The Board requested Mr. Patel to see if the LifePack Monitors are available on State Bid. Commissioner Seltenreich stated that a grant might be available.

Commissioner Jackson requested the September rig checklist from Mr. Patel.

MAINTENANCE REPORT

Work Order dated 9/1/21 – 9/30/21 was submitted to the Board.

Mr. Schaffauer advised the Board that the parts for the new 7-6-11 are still on order with Seagrave.

Chief Jankowski requested that e-mails be sent informing the officers of the status of vehicles that were designated “out-of-service”. Mr. Schaffauer will check with Red Alert to see if this update is included in the program.

CHIEF'S REPORT

See attached report.

REQUESTS

1. A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, authorizing the purchase of ten (10) full sets of Class A Firefighter uniform badges and four (4) sets of Class A Ex-Chief uniform badges from Bill Fox Co., at a total cost of $3,517.00. Approved 5-0. (Note: The Board suggested doubling the amount requested.)

2.  Approved together with #1.

3. A motion was made by Commissioner Mattera, seconded by Commissioner Gregory, granting permission for a Blood Drive to be held in the Steel Building on November 22, 2021. Approved 5-0. (Note: Commissioner Jackson requested the Chief to purchase several fans to be used in the building to circulate the air.)

4. Tabled.

5. A motion was made by Commissioner Gregory, seconded by Commissioner Mattera, authorizing the purchase of six (6) Black Plastic Horizontal Storage Units and six (6) Restraint Straps for PACSR from Firematic Supply, at a total cost of $633.00. Approved 5-0.

6. Mr. Schaffauer will order.

7. A motion was made by Commissioner Gregory, seconded by Commissioner Mattera, authorizing the Firematic Class for On Sight Bailout Certification and re-Certification, at a cost of $1,400.00. Approved 5-0.

8. Mr. Schaffauer will handle.

9. Mr. Schaffauer will handle.

10. Mr. Schaffauer will handle.

11. Mr. Schaffauer will handle.

12. A motion was made by Commissioner Schaefer, seconded by Commissioner Mattera, authorizing the purchase of five (5) Large Scott AV3000 H/T ($1,617.00) and five (5) Medium Scott AV3000 H/T ($1,617.00) from South Shore Fire & Safety Equipment, at a total cost of $3,234.00. Approved 5-0.

ITEMS FOR DISCUSSION

1. Tabled. Commissioner Gregory advised the Board that he has spoken with Mr. Patel regarding an EMS inventory program.

2. Commissioner Seltenreich is working on this project. Commissioner Jackson will check into the Pilot Program.

3. Bail Out System

4. Tabled.

5. Noted.

6. To be discussed further at a Workshop.

7. A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, authorizing payment to Westhampton True Value of $600.00 for the replacement of Faith Erwin’s cell phone screen that was broken during the transport of a patient. Approved 5-0.

8. Commissioner Jackson will discuss with Mr. Glass and Hometown.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

Commissioner Jackson advised the Board of his conversation with Mr. Glass regarding what constitutes LOSAP points. See attached copy of e-mail between Commissioner Jackson and Mr. Glass.

Commissioner Jackson also discussed with Mr. Glass the procedure for termination of paid employees. Mr. Glass advised that there must be good reason for termination. Employees with more than 5 years of employment are entitled to an Article 75 hearing and must be advised of the reason for the hearing. If an employee is a veteran or firefighter in another location, we can terminate their employment with the District.

Commissioner Jackson presented an “Employee Warning Notice” Form to the Board and, after a brief discussion, a motion was made by Commissioner Jackson, seconded by Commissioner Schaefer authorizing the use of the “Employee Warning Notice” Form, if the occasion arises when an employee needs to be warned about a situation that concerns them. Approved 5-0.

MINUTES

A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, accepting the Minutes of the September 2, 2021 Regular Monthly Meeting. Approved 5-0.

TREASURER'S REPORT

Mrs. Pearsall advised the Board that she has been working on the LENS Program and has given the membership information to the Chief.

Mrs. Pearsall also advised the Board that she has submitted the Proposed 2022 Budget to the Town and reminded the Board that the Budget Hearing is scheduled for Tuesday, October 19, 2021 at 7:00 p.m.

With regard to the Fire Prevention invoice, a motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, authorizing the District to pay the amount of $3,500.00 which is the budgeted amount for Fire Prevention and to have the Department pay for the remaining balance. Approved 5-0.

A motion was made by Commissioner Schaefer, seconded by Commissioner Mattera, approving the Treasurer’s Report as submitted. Approved 5-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Schaefer, seconded by Commissioner Mattera, approving the Abstract of Bills for the General Fund consisting of 39 checks totaling $121,040.18 and to authorize the transfer of $160,000.00 from the Money Market to the Checking Account. Approved 5-0.

COMMUNICATIONS AND CORRESPONDENCE

Miscellaneous correspondence was presented to the Board including Facility Use Requests from Brianna Gladding, Linda Rousell (Southampton Pines Homeowners Association) and Greg Celi (Red Knight Local Chapter 25) and letters from the Department regarding the removal of Chris Pinto from the Active Roles and the probationary membership of Dr. Bruce Friedman in the Department.

OLD BUSINESS

Commissioner Jackson advised the Board that the Inspection Dinner is tentatively scheduled for late May at a winery in Southold. The District will be responsible for the dinner (up to 150 people), tent, etc. The cost is expected to be $45,000.00. The Department will be responsible for the band and the souvenirs.

A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, authorizing the expenditure of $45,000.00 for the Inspection Dinner/100th Anniversary Celebration for up to 150 members/guests to be held at Sparkling Pointe Winery and excludes the expenditure for the band and souvenirs which will be the responsibility of the Department. Approved 5-0.

Commissioner Jackson also advised the Board that Sand Pebble suggested that the renovations to the Main Firehouse be addressed. Commissioner Jackson suggested that the Board look into a much less expensive pre-fab storage building.

NEW BUSINESS

A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, granting permission for Old Timers’ Night to be held in the Meeting Room on November 5, 2021. Approved 5-0.

Commissioner Seltenreich will get proposals for the purchase of a new generator for Station 2.

Commissioner Schaefer advised the Board that he had spoken with Bill Potter regarding flu shots. NDI will be here on meeting night, November, 2021 at 6:30 p.m.

A motion was made by Commissioner Gregory, seconded by Commissioner Schaefer, accepting the proposal from Hello Alert for the installation of two (2) security cameras (one by the monument and one by the front of the firehouse), at a cost of $1,956.52. Approved 5-0.

Commissioner Jackson advised the Board that the monument lawn will be overseeded and taken care of by Pine Edge.

The purchase of two coolers for the Firemen’s Room was tabled pending Mr. Schaffauer getting additional proposals.

Truck detailing will be scheduled for the Spring.

Commissioner Jackson advised the Board that he will be running for re-election in December.

Acting Commissioner, Ed Seltenreich advised the Board that he will be running for election in December.

2021-29. Whereas, Section 175-a of the Town Law, as amended, provides for a system of registration of Fire District elections; and

            Whereas, a register of eligible Fire District voters must be prepared prior to the Fire District election: and

            Now therefore, be it resolved that three resident election inspectors of the East Quogue Fire District, namely, Faith Erwin, Linda DeRosa and Patricia Despres be appointed to constitute the East Quogue Fire District Board of Elections for the 2021 Annual Fire District Election;

            And be it further resolved, that in case any of the members appointed therein are unable to assume or perform the duties required of them, the Board of Fire Commissioners will appoint alternates who are resident electors, namely, Paula Bullock, Denise Flynn and Patricia Densieski ;

            And be it further resolved, that the Chairman, Election Inspector and Poll Clerk be compensated in the amount of $70.00 for their services and attendance at the annual election which shall take place during the hours of 6:00 p.m. and 9:00 p.m.;

            And be it further resolved, that if clerical help is deemed necessary, this Board of Fire Commissioners will consider the appointment of such clerical persons upon the request of the Chairman of the Fire District Board of Elections.  

A motion was made by Commissioner Gregory, seconded by Commissioner Jackson, accepting the adoption of Resolution 2021-29. Approved 5-0.

A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, granting permission for Brianna Gladding to use the Meeting Room on October 23, 2021 for her son’s birthday party. Approved 4-0. (Recused – Commissioner Seltenreich)

A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, granting permission for Linda Rousell - Southampton Pines Homeowners Association to use the Meeting Room on October 30, 2021 for their general meeting. Approved 5-0.

A motion was made by Commissioner Mattera, seconded by Commissioner Seltenreich, granting permission for Greg Celi (Red Knight Local Chapter 25) to use the Meeting Room on November 16 or 17, 2021 for a dinner/meeting. Approved 5-0.

A motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, approving the Department’s removal of Chris Pinto from the Active Roles and requiring the he return all of the equipment and items issued to him by the District. Approved 5-0.

A motion was made by Commissioner Schaefer, seconded by Commissioner Jackson, approving the probationary membership of Dr. Bruce Friedman in the Department. Approved 5-0.

A workshop was scheduled for October 28, 2021, at 7:00 p.m.

At 9:35 p.m., there being no further business, a motion was made by Commissioner Jackson, seconded by Commissioner Seltenreich, to adjourn the meeting. Approved 5-0.

Submitted by                                                                                                                                                                                                                                                                                                                                                                                                                                   

Lorraine Gregory, Secretary

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September 2021 Meeting Minutes

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

SEPTEMBER 2, 2021

 

 

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Allyn Jackson at 6:00 p.m. Present were Commissioners Allyn Jackson, James Schaefer, Stephen Gregory and Ed Seltenreich, Treasurer Colleen Pearsall and Secretary Lorraine Gregory. (Note: The meeting was held at 6:00 p.m. due to the fact that the Board members were attending the Firematic Service for deceased Department member Thomas Mendenhall which was scheduled for 7:30 p.m.)

 

 

FIRE DISTRICT FACILITIES SUPERVISOR REPORT

See attached report.

ITEMS FOR DISCUSSION

Tabled – Pricing quotes requested for the floor cleaning machine.

EMS REPORT

See attached report.

STAFF REPORT

Noted.

EQUIPMENT AND SUPPLIES

                                                                                      

1. A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, authorizing the purchase of the medical supplies requested, at a total cost of $635.36 (Hammer Medical - $549.78, McKesson - $85.58). Approved 4-0.

2. A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, authorizing the renewal of the When To Work Online Scheduling Program, at a cost of $200.00. Approved 4-0.

Commissioner Jackson advised the Board that he had a conversation with Mr. Patel regarding the preparation of a discipline form.

MAINTENANCE REPORT

No Work Order Report submitted to the Board.

Commissioner Gregory advised the Board that there are several minor issues with the new 7-6-11 and that they are in the process of being taken care of.

Commissioner Seltenreich advised the Board that the electrical repairs are in the process of being completed.

CHIEF'S REPORT

No report submitted to the Board.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

Commissioner Jackson advised the Board of his conversation with Mr. Glass regarding COVID-19 line of duty death. Mr. Glass advised him that Federal Law refers to full time First Responders, not volunteers.

Commissioner Schaefer advised the Board that he had spoken with Kathy at Hometown regarding the Cancer Bill and will continue to follow up with her.

MINUTES

A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, accepting the Minutes of the August 5, 2021 Regular Monthly Meeting. Approved 4-0.

TREASURER'S REPORT

The Board agreed on a few minor adjustments to the Proposed 2022 Budget. A motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, accepting the adoption of the Proposed 2022 Budget. Approved 4-0.

A motion was made by Commissioner Jackson, seconded by Commissioner Gregory, approving the Treasurer’s Report as submitted. Approved 4-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Jackson, seconded by Commissioner Gregory, approving the Abstract of Bills for the General Fund consisting of 34 checks totaling $71,223.39 and to authorize the transfer of $120,000.00 from the Money Market to the Checking Account. Approved 4-0.

COMMUNICATIONS AND CORRESPONDENCE

Miscellaneous correspondence was presented to the Board including an order form from Looseleaf Law Publications for the 2022 NYS Law Updates, the extended warranty paperwork from Premium 2000+ regarding the new 7-6-11 and a Bulletin from Mr. Glass regarding legislative changes.

 

 

 

OLD BUSINESS

Commissioner Jackson advised the Board that the two World Trade Center trees will be transplanted elsewhere at the Main Firehouse or at Station 2.

Commissioner Gregory advised the Board that he is arranging for a photographer to be on hand for the 9-11 ceremony.

Commissioner Jackson advised the Board that the insurance paperwork has been submitted for the ambulance accident and suggested that there be both a verbal and written procedure for reporting an accident to the Chief and to the District. Commissioner Seltenreich will submit a copy of the Quogue Police Accident Reporting Procedure to the Board to be used as a guideline.

NEW BUSINESS

A motion was made by Commissioner Gregory, seconded by Commissioner Seltenreich, approving the purchase of two (2) copies of the 2022 Looseleaf Law Updates from Looseleaf Law Publications, at a cost of $86.75. Approved 4-0.

A workshop was scheduled for September 30, 2021, at 7:00 p.m.

At 6:45 p.m., there being no further business, a motion was made by Commissioner Seltenreich, seconded by Commissioner Schaefer, to adjourn the meeting. Approved 4-0.

Submitted by

                                                                                                                                                                                                                                                                                                                                                                                                                                          Lorraine Gregory, Secretary

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Notice of Public Hearing

NOTICE OF PUBLIC HEARING

EAST QUOGUE FIRE DISTRICT

 

            PLEASE TAKE NOTICE that a Public Hearing will be held on October 19, 2021 at 7:00 p.m. (prevailing time) at the main firehouse located at Montauk Highway and Bay Avenue, East Quogue, New York.

            The purpose of the Public Hearing will be to permit public review of the proposed budget for the East Quogue Fire District for fiscal year 2022. 

 PLEASE TAKE FURTHER NOTICE that a copy of the proposed budget has been filed with the Town Clerk and is available for review at that office and is also available for review at the Office of the Board of Fire Commissioners, Monday through Friday, between the hours of 9:00 a.m. and 4:00 p.m.

 

 

Dated: September 29, 2021

BY ORDER OF THE BOARD

OF FIRE COMMISSIONERS OF THE

EAST QUOGUE FIRE DISTRICT

Town of Southampton

Suffolk County, New York

By: Lorraine Gregory

       Fire District Secretary

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August's Meeting Minutes 2021

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

AUGUST 5, 2021

 

 

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Allyn Jackson at 7:30 p.m. Present were Commissioners Allyn Jackson, James Schaefer, Stephen Gregory and Ed Seltenreich, Chief Ted Jankowski, Second Assistant Chief Keith Phillips, Fire District Facilities Supervisor David Schaffauer, First Responder Amit Patel, Treasurer Colleen Pearsall and Secretary Lorraine Gregory.

 

 

FIRE DISTRICT FACILITIES SUPERVISOR REPORT

See attached report.

ITEMS FOR DISCUSSION

1. Firefighters Equipment of N.Y. annual inspection and report of turnout gear (coat and pants) will cost $13.50 per member.

2. A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, authorizing the purchase of one (1) MSA10178557 Altair 4XR Multi-Gas with Blue Tooth CO Meter for 7-6-11 from Firematic Supply, at a cost of $779.00. Approved 4-0.

3. Tabled. Waiting for an additional proposal.

4. A motion was made by Commissioner Seltenreich, seconded by Commissioner Schaefer, authorizing the purchase of one (1) Groves Inc. Mobile Hose Cart from The Fire Store, at a cost of $1,880.99. Approved 4-0.

5. A motion was made by Commissioner Seltenreich, seconded by Commissioner Schaefer, authorizing the purchase of fifteen (15) Galls Deluxe SCBA Mask Bags from The Fire Store, at a cost of $17.99. Approved 4-0.

Noted - Week of August 16, 2021 vacation.

EMS REPORT

See attached report.

STAFF REPORT

1. Noted.

2. A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, approving the hiring of Zachary Peare as an On Call First Responder, with an hourly pay rate of $24.00. Approved 4-0.

3. After a brief discussion, Commissioner Jackson stated that he would prefer not to give an employee a salary increase during the year, but to wait until the Organizational Meeting in January.

EQUIPMENT AND SUPPLIES

                                                                                      

A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, authorizing the purchase of the medical supplies requested, at a total cost of $601.72 (Hammer Medical - $200.58, McKesson - $401.14). Approved 4-0.

With regard to compensating off duty per diem/part time employees when they respond to work to cover another employee’s tour, Commissioner Seltenreich proposed two resolutions regarding Recall Pay (see attached). After a brief discussion, the Board decided to table Proposal 1 until next month and decided to adopt Proposal 2. A resolution was drawn up and states as follows:

2021-25. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve that all per diem/part time employees employed by the East Quogue Fire District to be compensated a two (2) hour Recall Pay, at their current rate of pay, when requested by Supervisory Staff or District Commissioner when he/she responds to work to cover another’s tour while scheduled off duty;

And be it further resolved, that a Commissioner shall be notified before any additional compensation is approved.

A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, approving adoption of Resolution 2021-25. Approved 4-0.

A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, approving that Amit Patel be given one (1) week’s pay due to his COVID-19 quarantine. Approved 4-0.

MAINTENANCE REPORT

Work Order Report dated 7/1/21 to 8/4/21 was submitted to the Board.

Commissioner Jackson advised the Board and the Chiefs that 7-6-2 needs maintenance and will be out-of-service.

CHIEF'S REPORT

See attached report.

REQUESTS

1. Approved – 5 (five) sets of Class A Bunker Gear (coat, pants, boots) from State Bid. Price not available.

2. Approved under the Fire District Facilities Supervisor Report.

3. A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, approving the purchase of six (6) five (5) gallon pails of Training Foam Re-Healing TF3 from Firematic Supply, at a cost of $354.00. Approved 4-0.

ITEMS FOR DISCUSSION

1. Noted.

2. To be discussed further at a Workshop.

3. Grant approved for the Department’s purchase of wildland firefighting equipment (helmets).

4. Chief requested to get proposals for the Bailout System.

5. Noted.

6. To be discussed further at a Workshop.

7. a.) Tabled.

     b.) Vehicle decision will be the choice of the next Chief.

     c.) Vehicle will be the same as what we are replacing.

Commissioner Jackson advised the Board that Chief Jankowski had given him a copy of the Manpower Report.

Commissioner Jackson also advised the Board and the Chiefs that COVID-19 rules may, once again, go into effect and that it will be up to the Department to check with the Town as to whether or not the Seafood Party/Beer Festival will be allowed to take place.

Commissioner Gregory advised the Chief that the replacement of the ramp at Station 2 will be starting soon and that the Chief should review the situation and decide how apparatus will be getting in and out of the building.

Commissioner Gregory also advised the Chief that he and Mr. Schaffauer found two radios which can now be used on the new 7-6-11.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

Commissioner Jackson advised the Board of his conversation with John Shields and the e-mail Mr. Shields sent to the Secretary regarding an auto accident that occurred 6/22/12 on Lewis Road and Mr. Shields’ desire to interview several Department members. Mr. Glass suggested that the District advise, in writing, the members whose names were stated in the e-mail and it would be up to them as to whether or not they want to respond.

MINUTES

A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, accepting the Minutes of the July 1, 2021 Regular Monthly Meeting. Approved 4-0.

TREASURER'S REPORT

Mrs. Pearsall presented the Jones,Little & Co. Financial Statements for the Year Ended December 31, 2020 for the Board to review.

A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, approving the Treasurer’s Report as submitted. Approved 4-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, approving the Abstract of Bills for the General Fund consisting of 36 checks totaling $75,661.50 and to authorize the transfer of $120,000.00 from the Money Market to the Checking Account. Approved 4-0.

COMMUNICATIONS AND CORRESPONDENCE

Miscellaneous correspondence was presented to the Board including a letter from the Department regarding the probationary membership of Jenna Cichy and George Desmarais, an e-mail from Gina Marrone, Bohemia Fire District Secretary, regarding Governor Cuomo’s bill S4064 increasing the amount of compensation for District elections and a letter from PWGC regarding 25 condos to be built on the Docker’s Restaurant property and requesting certain information from the District. (Note: Commissioner Schaefer stated that, besides the usual General Requirements, the District should request that there be proper access to the second floor apartments.)

OLD BUSINESS

After a brief discussion regarding the replacement of the ramp at Station 2, a resolution was drawn up and states as follows:

2021-26. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to accept the proposal from Chesterfield Associates Inc., in the amount of $18,000.00, for the reconstruction of the existing concrete apron at Station 2 located at 29 Head of Lots Road, East Quogue, New York.

A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, accepting the adoption of Resolution 2021-26. Approved 4-0.

Commissioner Jackson presented an update on the monument project. After a brief discussion, a resolution was drawn up and states as follows:

2021-27. BE IT RESOLVED, pursuant to the provisions of the General Municipal Law and the Town Law of the State of New York, that a sum not to exceed $60,000.00 be expended from the Buildings & Grounds Reserve Fund of said Fire District for the purpose of miscellaneous repairs and improvements to the Fire District Monument located at the Main Firehouse, 465 Montauk Highway, East Quogue, New York and be it

            FURTHER RESOLVED, that this resolution is adopted subject to a permissive referendum as provided in the General Municipal Law of the State of New York, and be it

            FURTHER RESOLVED, that the Secretary of the Fire District shall, within ten working days of the adoption of this resolution, publish a notice within the official newspaper of the Fire District setting forth the date of the adoption of the resolution and an abstract of the resolution concisely stating the purpose and effect thereof and that the resolution was adopted subject to a permissive referendum.

Dated: August 5, 2021

                                                            BY ORDER OF THE BOARD OF FIRE

                                                            COMMISSIONERS OF THE

                                                            EAST QUOGUE FIRE DISTRICT

                                                            Town of Southampton, Suffolk County, New York

                                                            _________________________________________

                                                            By: LORRAINE GREGORY

                                                            Fire District Secretary

A motion was made by Commissioner Schaefer, seconded by Commissioner Jackson, accepting the adoption of Resolution 2021-27. Approved 4-0.

Commissioner Jackson stated that he and Commissioner Gregory met with Sand Pebble today and that Sand Pebble will be getting proposals for a new roof. Sand Pebble also suggested that the Board also consider replacing the windows and resurfacing the exterior of the building. A bond may be necessary to complete the work. It was decided that it is not necessary to extend the steel building mezzanine. Commissioner Gregory stated that a Bail Out System can be installed without extending the second floor. Commissioner Jackson stated that the Board should consider another outside storage building.

NEW BUSINESS

After a brief discussion regarding the Grant that the Department received from the NYS Department of Environmental Conservation, a resolution was drawn up and states as follows:

2021-28. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to acknowledge that the East Quogue Fire Department received a Title IV Volunteer Fire Assistance (VFA) Grant from the New York State Department of Environmental Conservation Division of Forest Protection for the purchase of wildland firefighting equipment (helmets).

A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, accepting adoption of Resolution 2021-28. Approved 4-0.

A motion was made by Commissioner Jackson, seconded by Commissioner Seltenreich, accepting the probationary membership of Jenna Cichy and George Desmarais in the Department. Approved 4-0.

A workshop was scheduled for August 26, 2021, at 7:00 p.m. The 2022 Fire District Budget will be a topic of discussion. The Secretary will post the notice in the Southampton Press – Western Edition.

At 9:00 p.m., there being no further business, a motion was made by Commissioner Seltenreich, seconded by Commissioner Schaefer, to adjourn the meeting. Approved 4-0.

Submitted by

                                                                                                                                                                                                                                                                                                                                                                                                                                              Lorraine Gregory, Secretary

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PERMISSIVE REFERENDUM

NOTICE OF RESOLUTION

ADOPTED SUBJECT TO

PERMISSIVE REFERENDUM

 

 

            NOTICE IS HEREBY GIVEN that the Board of Fire Commissioners of the East Quogue Fire District, at a regular meeting thereof, held on August 5, 2021, duly adopted the following resolution:

            BE IT RESOLVED, pursuant to the provisions of the General Municipal Law and the Town Law of the State of New York, that a sum not to exceed $60,000.00 be expended from the Buildings & Grounds Reserve Fund of said Fire District for the purpose of miscellaneous repairs and improvements to the Fire District Monument located at the Main Firehouse, 465 Montauk Highway, East Quogue, New York and be it

            FURTHER RESOLVED, that this resolution is adopted subject to a permissive referendum as provided in the General Municipal Law of the State of New York, and be it

            FURTHER RESOLVED, that the Secretary of the Fire District shall, within ten working days of the adoption of this resolution, publish a notice within the official newspaper of the Fire District setting forth the date of the adoption of the resolution and an abstract of the resolution concisely stating the purpose and effect thereof and that the resolution was adopted subject to a permissive referendum.

Dated: August 5, 2021

                                                            BY ORDER OF THE BOARD OF FIRE

                                                            COMMISSIONERS OF THE

                                                            EAST QUOGUE FIRE DISTRICT

                                                            Town of Southampton, Suffolk County, New York

                                                            _________________________________________

                                                            By: LORRAINE GREGORY

                                                            Fire District Secretary

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