EAST QUOGUE FIRE DISTRICT
SPECIAL MEETING
MAY 26, 2022
The Special Meeting of the Board of Fire Commissioners of the East Quogue Fire District was
called to order by Chairman Allyn Jackson at 7:00 p.m. Present were Commissioners Allyn
Jackson, James Schaefer, Stephen Gregory, Michael Mattera and Ed Seltenreich, Fire District
Facilities Supervisor Dave Schaffauer, Treasurer Colleen Pearsall and Secretary Lorraine Gregory.
FIRE DISTRICT FACILITIES SUPERVISOR REPORT
See attached report.
A motion was made by Commissioner Seltenreich, seconded by Commissioner Schaefer,
authorizing the purchase, installation and training of a BadgePass NXT5000 Badge Printer System
from MDS, at a total cost of $4,977.50. Approved 5-0.
A motion was made by Commissioner Schaefer, seconded by Commissioner Mattera, authorizing
the purchase of ten (10) P5000 Pheonix Structural Gloves Large ($890.00) and ten (10) Cobra
Barriaire Silver Extended Coverage ($910.00) from Firematic Supply, at a total cost of $1,800.00.
Approved 5-0.
Mr. Schaffauer presented a proposal from T.M. Kenney Door Systems for the installation of safety
equipment to the bay doors. After a brief discussion concerning this safety issue, Commissioner
Jackson requested Mr. Schaffauer to get a proposal to equip all of the bay doors with safety photo
eyes and remotes.
Mr. Schaffauer advised the Board that Dennis asked that, if Hampton Bays had a problem with
their repeater, would it be ok if they switched to East Quogue’s repeater and visa versa? The
Board requested that the Hampton Bays Fire District be asked to prepare a resolution to be adopted
by both Districts.
Mr. Schaffauer recommended that the Board approve the purchase and installation of an I-Pad in
the brush truck and will discuss this further with the Chief.
ITEMS FOR DISCUSSION
1. Noted.
2. Noted.
EMS OPERATIONAL REPORT
To be discussed at the June Regular Monthly Meeting.
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MAINTENANCE REPORT
To be discussed at the June Regular Monthly Meeting.
CHIEF'S REPORT
To be discussed at the June Regular Monthly Meeting.
ATTORNEY DISCUSSION
Mr. Glass not in attendance.
Commissioner Jackson advised the Board that he had spoken with Mr. Glass regarding the
DRAFT Employee Handbook. Mr. Glass advised that a handbook is usually reviewed by a
Human Resources Representative or an attorney and, since the District does not have a Human
Resources Representative, it would be in the District’s best interest for him to review the
handbook. Mr. Glass has initiated Employee Handbooks in the past and the Board plans to submit
the DRAFT to him for review and comment. Mr. Glass quoted a cost of approximately $750.00
for his services.
A motion was made by Commissioner Jackson, seconded by Commissioner Gregory, accepting the
proposal from Mr. Glass to review the DRAFT Employee Handbook and to make
recommendations and edits as necessary, at a cost not to exceed $1,000.00. Approved 5-0.
MINUTES
Tabled until the June Regular Monthly Meeting.
TREASURER'S REPORT
A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, approving
the Treasurer’s Report as submitted. Approved 5-0.
ABSTRACT OF BILLS
A motion was made by Commissioner Gregory, seconded by Commissioner Mattera, approving
the May 5, 2022 Abstract of Bills for the General Fund consisting of 24 checks totaling
$33,186.68, the May 17, 2022 Abstract of Bills for the General Fund consisting of 3 checks
totaling $27,781.72 and the May 26, 2022 Abstract of Bills for the General Fund consisting of 15
checks totaling $20,124.00 previously paid, and to authorize the transfer of $100,000.00 from the
Money Market to the Checking Account. Approved 5-0.
COMMUNICATIONS AND CORRESPONDENCE
Tabled until the June Regular Monthly Meeting.
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OLD BUSINESS
The Board further discussed the items that need to be addressed in the handbook regarding pay
rates, holidays and benefits.
Commissioner Gregory asked the Board for a vote on the paint color to be used on the bay doors
of the Main Firehouse. The vote was as follows:
Commissioner Jackson Grey
Commissioner Schaefer White
Commissioner Gregory Red
Commissioner Mattera Red
Commissioner Seltenreich Red
A motion was made by Commissioner Gregory, seconded by Commissioner Mattera, designating
the paint color red (same red as Station 2) be used on the Main Firehouse bay doors. Approved 5-
0.
Commissioners Jackson and Gregory will meet with Glenn Bullock to discuss the arrangements
for the Memorial Day Parade.
A brief discussion ensued regarding the upcoming 100 th Anniversary Dinner Dance. The Board
will schedule a meeting with the committee to discuss open issues.
A motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, authorizing
the Treasurer to pay all of the bills that are now due concerning the 100 th Anniversary Dinner
Dance. Approved 5-0.
NEW BUSINESS
Commissioner Gregory stated that, since none of the Chiefs are available this Memorial Day
weekend to respond to emergencies, the Captain be designated as the back up officer. Second
Assistant Chief Sulzinski, the only Chief in town, is unable to respond due to a work related injury.
At 9:15 p.m., there being no further business, a motion was made by Commissioner Schaefer,
seconded by Commissioner Seltenreich, to adjourn the meeting. Approved 5-0.
Submitted by
Lorraine Gregory, Secretary