EAST QUOGUE FIRE DISTRICT
REGULAR MONTHLY MEETING
JANUARY 5, 2023
The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire
District was called to order by Chairman James Schaefer at 7:30 p.m. Present were
Commissioners Allyn Jackson, James Schaefer, Stephen Gregory and Robert Despres, Fire District
Facilities Supervisor Dave Schaffauer, Medical Coordinator Brian Danowski, Chief Paul
Sulzinski, First Assistant Chief Keith Phillips (left 7:35 p.m.), Second Assistant Chief Glenn
Bullock, Third Assistant Chief Mark Gregory, Treasurer Colleen Pearsall and Secretary Lorraine
Gregory.
The Chiefs were sworn in by Commissioner Gregory.
Commissioner Schaefer acknowledged out-going Chief Ted Jankowski for his work and service to
the Department.
FIRE DISTRICT FACILITIES SUPERVISOR REPORT
See attached report.
Mr. Schaffauer presented proposals for the following:
1. Long Island Telecommunications & Electronic Services, Inc., replacement of the UPS Power
Supply - $2,700.00
2. Multi Median Communications, Inc, 10 UHF Minitor VI 5 Channel UHF pagers - $3,999.50
3. Long Island Telecommunications & Electronic Services, Inc., New Motorola APX6500 Remote
Mount Dual Head Radio, $5,055.50
4. Long Island Telecommunications & Electronic Services, Inc., New Motorola APX8500 Dash
Alt Mount UHF, VHF, 700/800 Mobile Radio, $7,991.00
A motion was made by Commissioner Despres, seconded by Commissioner Gregory, approving
the replacement of the UPS Power Supply by Long Island Telecommunications & Electronic
Services, Inc., at a cost of $2,700.00. Approved 4-0.
A motion was made by Commissioner Jackson, seconded by Commissioner Gregory, approving
the purchase from Multi Media Communications, Inc. of ten (10) Minitor VI 5 Channel UHF
#A04RAC9JA2N w/Belt Clip, Battery and two (2) year Warranty - $3,399.50 and an additional
three (3) year Warranty - $600.00, at a total cost of $3,999.50. Approved 4-0.
A motion was made by Commissioner Gregory, seconded by Commissioner Despres, approving
the purchase from Long Island Telecommunications & Electronic Services, Inc. of one (1) new
Motorola APX6500 Series UHF Radio, at a cost of $5,055.50 and one (1) Motorola APX8500
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Dash Alt Mount UHF, VHF, 700/800 Mobile Radio, at a cost of $7,991.00 to be installed in the
new Chevrolet Tahoe (7-6-30). Approved 4-0.
The Life Cycle Report from Fluid Imagery regarding the computer system will be discussed at a
Workshop.
The Board requested Mr. Schaffauer to call Nardy Pest Control and set up the service immediately
and not wait until the 12 th of the month.
ITEMS FOR DISCUSSION
Replacement of Scott Paks will be discussed at a Workshop.
MEDICAL COORDINATOR REPORT
See attached report.
MATERIAL REQUESTS:
A motion was made by Commissioner Jackson, seconded by Commissioner Gregory, approving
the medical supplies requested from Bound Tree, at a total cost of $724.44. Approved 4-0.
Stryker Medical Board will review the CPR quotes AED CPR
1. AED Units - A motion was made by Commissioner Gregory, seconded by Commissioner
Despres, authorizing the purchase of twelve (12) LIFEPAK CR2 Defibrillators with Quick-Step
Electrodes from Stryker Medical, at an approximate total cost of $25,206.76 which includes the
trade-in of twelve (12) Zoll AED’s. Approved 4-0.
2. Lucas CPR - Tabled. The Board will pursue a grant.
Mr. Danowski advised the Board that the above items would be perfect items for a grant
application, but time is of the essence.
REPORT DISCUSSION:
1. Noted.
2. Noted.
3. Noted.
4. After a brief discussion regarding RSI (Rapid Sequence Intubation), a resolution was drawn up
and states as follows:
2023-16. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to
become a Suffolk County EMS Rapid Sequence Intibation (RSI) Agency.
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A motion was made by Commissioner Jackson, seconded by Commissioner Despres, accepting
adoption of Resolution 2023-16. Approved 4-0.
5. A motion was made by Commissioner Despres, seconded by Commissioner Gregory, stating
that the District will accept, from other Fire Districts/Agencies, staff members’ certificates
regarding mandatory training that they have taken such as workplace violence, sexual harassment,
bloodborne pathogens, etc. Approved 4-0.
6. Medical billing will be discussed further at a Workshop.
7. Noted.
8. Commissioner Schaefer stated that alarm and mutual aid operational procedures should be
discussed between the Chief and Mr. Danowski.
9. Commissioner Gregory will order the shirts and sweatshirts.
10. The Board advised that there is no definite date, but that delivery of the new ambulance is
expected within a few weeks.
MAINTENANCE REPORT
Maintenance Report dated 12/1/2022 to 12/31/2022 submitted to the Board.
CHIEF'S REPORT
See attached report.
REQUESTS
1. A motion was made by Commissioner Gregory, seconded by Commissioner Despres,
authorizing the purchase of ten (10) Black Firefighter Helmets from Hi-Tech, at a cost of $400.00
each . Approved 4-0.
2. A motion was made by Commissioner Gregory, seconded by Commissioner Despres,
authorizing the purchase from The Fire Store of five (5) Probationary Front Pieces, at a cost of
$$42.99 each and five (5) Firefighter Front Pieces, at a cost of $$55.49 each. Approved 4-0.
2A. A motion was made by Commissioner Gregory, seconded by Commissioner Despres,
authorizing the purchase of two (2) Chief class 'A' hats from Rico’s, at a cost of $$63.99 each.
Approved 4-0.
2B. A motion was made by Commissioner Gregory, seconded by Commissioner Despres,
authorizing the purchase of grey Tactical Bucket Seat Covers for the 2016 Tahoe SSV, at a cost of
$335.00 and grey Tactical Driver Only Seat Covers for the 2019 Tahoe SSV, at a cost of $195.00.
Approved 4-0.
3. - 5. Mr. Schaffauer will handle.
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6. Tabled.
7. Tabled.
ITEMS FOR DISCUSSION
1. The Board requested the Chief to inventory the fire prevention materials in inventory.
2. Noted. The kitchen is available for use only by members when requesting use of the Meeting
Room. The kitchen is not available for use by the various homeowner associations that hold their
meeting in the Meeting Room. The Training Room is off limits to non-members.
3. Noted. Chief will keep the Board advised as to the plans for the shipping container.
4. Mr. Schaffauer will handle.
5. Noted.
6. Noted.
7. Notify the Board regarding the need for uniform alterations, uniforms, hats, etc.
8. 7-6-7 is in service.
9. Noted.
10. Noted.
Chief Sulzinski advised the Board that Dr. Freeman that he must make a decision regarding his
status. Dr. Freeman stated that he will take the Fire Police class and that will give him to time to
decide.
Commissioner Gregory advised the Board and the Chiefs that the Chiefs’ Office is almost 100%
complete.
Commissioner Schaefer advised the Chiefs that the physicals will be held on February 4 and
March 13, 2023.
Commissioner Jackson advised the Chief that the 2023 Dinner Dance is April 22. The District will
be paying for the venue, food and refreshments, based on 150 people. Commissioners Jackson and
Schaefer will coordinate with the Department’s Committee.
Commissioner Jackson reminded Chief Sulzinski that the Department SOG’s must be reviewed
and approved by the Chiefs and the Board each year.
At this point, the Chiefs and Mr. Danowski were excused from the remainder of the meeting.
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ATTORNEY DISCUSSION
Mr. Glass not in attendance.
MINUTES
A motion was made by Commissioner Gregory, seconded by Commissioner Jackson, accepting the
Minutes of the December 1, 2022 Regular Monthly Meeting and the December 29, 2022 Special
Meeting (Year End). Approved 4-0.
TREASURER'S REPORT
A motion was made by Commissioner Gregory, seconded by Commissioner Despres, approving
the Treasurer’s Report as submitted. Approved 4-0.
ABSTRACT OF BILLS
A motion was made by Commissioner Gregory, seconded by Commissioner Despres, approving
the Abstract of Bills for the General Fund consisting of 25 checks totaling $84,735.22 and to
authorize the transfer of $150,000.00 from the Money Market to the Checking Account. Approved
4-0.
Purchase of a new photocopy machine will be discussed at a Workshop.
COMMUNICATIONS AND CORRESPONDENCE
An e-mail was received from the Town enclosing Resolution RES-2023-12.regarding the EMS
Advisory Committee, a letter from the Town of Southampton Planning Board regarding 8 Vail
Avenue, an e-mail from the Association of Fire Districts of the State of New York regarding the
2023 Annual Meeting and Expo, the 2023 Looseleaf Law Updates Order Form and a letter from
the Department regarding the probationary membership of Ian Recchion, Gennaro DeScalo, Luis
Muralles, Liam Lewis and Lucas Sidor.
OLD BUSINESS
After a brief discussion regarding the Draft Employee Handbook concerning carry over sick time,
the Board realized a discrepancy. A motion was made by Commissioner Jackson, seconded by
Commissioner Schaefer, changing the carry over sick time from “80 hours” to “40 days”.
Approved 4-0. (Note: Commissioner Jackson will notify Mr. Glass of the correction.)
After a brief discussion concerning the purchase of an additional Chevrolet Tahoe, a motion was
made by Commissioner Gregory, seconded by Commissioner Jackson, authorizing the purchase of
one (1) Chevrolet Tahoe for 7-6-30 with the upgraded leather seat package, at an approximate cost
of $94,000.00 minus the trade-in of 7-6-81, Approved 4-0. (Note: Trade-in amount unavailable
at this time.)
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Commissioner Gregory stated that the Board should start seeking proposals for fuel oil, oil burner
maintenance and landscaping for 2023. Mr. Schaffauer will handle.
Commissioner Jackson advised the Board that he contacted SCWA regarding the Oakville Estates
and Southampton Pines hydrants.
NEW BUSINESS
Commissioner Gregory suggested that the Board receive a copy of the Department’s Monthly
Meeting Minutes.
After a brief discussion regarding 8 Vail Avenue, the Board has no recommendations to make at
this time. A letter will be sent to the Town Planning Board enclosing the District’s General
Requirements.
A motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, authorizing
up to six (6) Board members to attend the AFDSNY Meeting and Expo, in Verona, New York,
May 17-20, 2023, at an approximate cost of $1,800.00 per member. Approved 4-0. (Note:
Commissioners Schaefer and Jackson will be attending the Meeting/Expo.)
A motion was made by Commissioner Despres, seconded by Commissioner Jackson, authorizing
the purchase of two (2) copies of EMS & Fire Personnel Guide to NYS Law and the Town &
Village Law, at a total cost of $131.77. Approved 4-0.
A motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, accepting
the probationary membership of Ian Recchion, Gennaro DeScalo, Luis Muralles, Laim Lewis and
Lucas Sidor in the Department. Approved 4-0.
A workshop was scheduled for Thursday, January 26, 2023, at 7:00 p.m.
At 9:55 p.m., there being no further business, a motion was made by Commissioner Gregory,
seconded by Commissioner Jackson, to adjourn the meeting. Approved 5-0.
Submitted by
Lorraine Gregory, Secretary