NOTICE OF RESOLUTION

ADOPTED SUBJECT TO PERMISSIVE REFERENDUM

            NOTICE IS HEREBY GIVEN that the Board of Fire Commissioners of the East Quogue Fire District, at a regular meeting thereof, held on July 2, 2026, duly adopted the following resolution:

            BE IT RESOLVED, pursuant to the provisions of the General Municipal Law and the Town Law of the State of New York, that a sum not to exceed $45,000.00 be expended from the Apparatus Reserve Fund of said Fire District for the purpose of purchasing one previously used High Water Rescue Vehicle and be it

            FURTHER RESOLVED, that this resolution is adopted subject to a permissive referendum as provided in the General Municipal Law of the State of New York, and be it

            FURTHER RESOLVED, that the Secretary of the Fire District shall, within ten working days of the adoption of this resolution, publish a notice within the official newspaper of the Fire District setting forth the date of the adoption of the resolution and an abstract of the resolution concisely stating the purpose and effect thereof and that the resolution was adopted subject to a permissive referendum.

Dated:  July 2, 2026

BY ORDER OF THE BOARD OF FIRE COMMISSIONERS

OF THE EAST QUOGUE FIRE DISTRICT

Town of Southampton, Suffolk County, New York

_________________________________________

By:  LORRAINE GREGORY, Fire District Secretary

NOTICE OF RESOLUTION

ADOPTED SUBJECT TO PERMISSIVE REFERENDUM

            NOTICE IS HEREBY GIVEN that the Board of Fire Commissioners of the East Quogue Fire District, at a regular meeting thereof, held on July 2, 2026, duly adopted the following resolution:

            BE IT RESOLVED, pursuant to the provisions of the General Municipal Law and the Town Law of the State of New York, that a sum not to exceed $10,000.00 be expended from the Communications Reserve Fund of said Fire District for the purpose of installing an emergency backup activation system using the AVTEC dispatch console and be it

            FURTHER RESOLVED, that this resolution is adopted subject to a permissive referendum as provided in the General Municipal Law of the State of New York, and be it

            FURTHER RESOLVED, that the Secretary of the Fire District shall, within ten working days of the adoption of this resolution, publish a notice within the official newspaper of the Fire District setting forth the date of the adoption of the resolution and an abstract of the resolution concisely stating the purpose and effect thereof and that the resolution was adopted subject to a permissive referendum.

Dated:  July 2, 2026

BY ORDER OF THE BOARD OF FIRE COMMISSIONERS

OF THE EAST QUOGUE FIRE DISTRICT

Town of Southampton, Suffolk County, New York

 _________________________________________

 By:  LORRAINE GREGORY, Fire District Secretary

NOTICE OF RESOLUTION

ADOPTED SUBJECT TO PERMISSIVE REFERENDUM

            NOTICE IS HEREBY GIVEN that the Board of Fire Commissioners of the East Quogue Fire District, at a regular meeting thereof, held on July 2, 2026, duly adopted the following resolution:

            BE IT RESOLVED, pursuant to the provisions of the General Municipal Law and the Town Law of the State of New York, that a sum not to exceed $30,000.00 be expended from the Building and Grounds Reserve Fund of said Fire District for the purpose of making necessary repairs to an area of the apparatus floor at Station 2 located at 35 Head of Lots Road, East Quogue, New York by removing the cracked concrete and replacing it with Number 4 rebar grid and new concrete as per the recommendations of the project engineer and to repair the sunken areas in the parking lot drain area and be it

            FURTHER RESOLVED, that this resolution is adopted subject to a permissive referendum as provided in the General Municipal Law of the State of New York, and be it

            FURTHER RESOLVED, that the Secretary of the Fire District shall, within ten working days of the adoption of this resolution, publish a notice within the official newspaper of the Fire District setting forth the date of the adoption of the resolution and an abstract of the resolution concisely stating the purpose and effect thereof and that the resolution was adopted subject to a permissive referendum.

Dated:  July 2, 2026

BY ORDER OF THE BOARD OF FIRE COMMISSIONERS

OF THE EAST QUOGUE FIRE DISTRICT

Town of Southampton, Suffolk County, New York

 _________________________________________

By:  LORRAINE GREGORY, Fire District Secretary

NOTICE OF PUBLIC HEARING

EAST QUOGUE FIRE DISTRICT

            PLEASE TAKE NOTICE that a Public Hearing will be held on October 20, 2026 at 7:00 p.m. (prevailing time) at the main firehouse located at Montauk Highway and Bay Avenue, East Quogue, New York.

            The purpose of the Public Hearing will be to permit public review of the proposed budget for the East Quogue Fire District for fiscal year 2027.

            PLEASE TAKE FURTHER NOTICE that a copy of the proposed budget has been filed with the Town Clerk and is available for review at that office and is also available for review at the Office of the Board of Fire Commissioners, Monday through Thursday, between the hours of 9:00 a.m. and 3:00 p.m.

Dated:  September 29, 2026

BY ORDER OF THE BOARD

OF FIRE COMMISSIONERS OF THE

EAST QUOGUE FIRE DISTRICT

Town of Southampton

Suffolk County, New York

By:  Lorraine Gregory, Fire District Secretary

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

SEPTEMBER 3, 2026

 

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Stephen Gregory at 7:00 p.m. Present were Commissioners Stephen Gregory, Allyn Jackson, Edmund Densieski, Ted Jankowski and Bob Despres, Medical Coordinator Brian Danowski, Fire District Facilities Manager Paul Sulzinski, Chief Glenn Bullock, First Assistant Chief Mark Gregory, Second Assistant Chief Alex Gladding, Treasurer Jenine Oudeans and Secretary Lorraine Gregory.

 

FIRE DISTRICT FACILITIES MANAGER REPORT

See attached reports.

MEDICAL COORDINATOR REPORT

A motion was made by Commissioner Jackson, seconded by Commissioner Densieski, approving the purchase of the medical supplies requested from Bound Tree Medical ($1,190.60) and Amazon ($352.78), at a total cost of $1,543.38. Approved 5-0.

REPORT DISCUSSISON

1.  Approved.

2. The representative from Specialty Ambulance will be invited to attend the next Workshop to discuss the possibility of a future ambulance purchase.

3. EMS Turnout gear tabled.

4. Danowski advised the Board that, if the Paramedics employed by The Hills use their own protocols and are not operating under a Department of Health Certificate, they are not allowed to ride our ambulances and, given the fact that in a few years there will be many more residents, Mr. Danowski would like to get ahead of the issue.

CHIEF'S REPORT REQUESTS

1. A motion was made by Commissioner Despres, seconded by Commissioner Densieski, approving the purchase of one (1) Halligan Bar for 7-6-80 from Firematic, at a cost of $261.25. Approved 5-0.

2. Danowski advised the Chief that there already is a box light located in 7-6-16.

 

ITEMS FOR DISCUSSION

The Chief mentioned that the audible alarm notification is still not working properly. Commissioner Jankowski stated that it might be the fault of the dispatcher sitting too far away from the console.

Chief Bullock and Second Assistant Chief Gladding met with the Security Manager at The Hills. The Club House is 93,000 sq. ft. and consists of condos, a pro shop and a restaurant. In a month or so, they will meet to discuss the hydrant locations. The Chiefs were advised that there are no standpipes, only a sprinkler system. Once things are settled with the Town regarding funds, The Hills management may be available to discuss the possibility of their donating funds for the purchase of apparatus that the Department will need so that it can efficiently handle emergencies within their complex.

A motion was made by Commissioner Jackson, seconded by Commissioner Despres, granting permission for The Hills to use the Department's radio frequency in their radios. Approved 5-0.

ATTORNEY DISCUSSION

Mr. Glass was not in attendance. Commissioner Jackson will contact Mr. Glass regarding the legalities of transferring funds within accounts.

MINUTES

A motion was made by Commissioner Densieski, seconded by Commissioner Despres, approving the Minutes of the August 6, 2026 Regular Monthly Meeting. Approved 5-0.

TREASURER'S REPORT

See attached report.

ABSTRACT OF BILLS

A motion was made by Commissioner Jackson, seconded by Commissioner Despres, approving the Treasurer's Report as submitted and the August 10, 2026 Abstract of Bills for the General Fund consisting of 42 checks totaling $49,276.88 and the transfer of $150,000.00 made from the General Fund Money Market to the Checking Account. Approved 5-0.

COMMUNICATIONS AND CORRESPONDENCE

Memos were received from the Suffolk County Department of Fire, Rescue and Emergency Services regarding the 9/11 Alert Tones and the Remembrance being held on Friday, September 11, 2026 at 12:00 p.m.

OLD BUSINESS

Commissioner Jackson presented a proposal from Aspatuck Gardens, Inc. for the renovation of the 9/11 Memorial Landscape Design, in the amount of $2,843.20. Half of the work with be done in the fall and the other half in the spring.

A motion was made by Commissioner Despres, seconded by Commissioner Densieski, accepting the proposal from Aspatuck Gardens, Inc. for the renovation of the 9/11 Memorial landscaped area, in the amount of $2,843.20. Approved 5-0.

Commissioner Jackson advised the Board that he, Commissioner Jankowski and Ms. Oudeans are on the LOSAP Committee and will be meeting with a representative from Hometown who may suggest making changes to our investments. Commissioner Jackson suggested that we may want to consider paying the premium out of the investment and not the budget.

Chief Bullock advised the Board that there will be a 9/11 Ceremony at the Memorial at 6:30

p.m. and that he has requested members to wear their Class A uniforms and that the members who are FDNY may wear their NYC uniforms.

Chief Bullock also advised the Board that the owners of the high water truck are still looking to sell the vehicle and that, right now, the truck is not working.

The Chiefs also questioned the amount of tax revenue that is coming in from The Hills. Commissioner Jankowski stated that the Town goes by taxable valuation. Ms. Oudeans stated that she had contacted the Assessor's Office and they advised that a dollar amount is not available yet.

First Assistant Chief Gregory suggested calling a meeting with the Town Assessor's Office, Maria Moore and Cindy MacNamara to discuss the tax issue and stated that the District should be due additional tax revenue, since, at the present time, there are occupied homes in The Hills development. He also stated, that extra tax money is especially needed now that we are looking to purchase two new costly vehicles and that, one of the vehicles, would be extremely valuable in accessing their buildings in the event of a fire or other emergency in the development.

NEW BUSINESS

A workshop was scheduled for Thursday, September 24, 2026, at 6:30 p.m. to meet with the representative from Specialty Ambulance.

At 8:06 p.m., there being no further business, a motion was made by Commissioner Jankowski, seconded by Commissioner Despres, to adjourn the meeting. Approved 5-0.

Submitted by

Lorraine Gregory, Secretary

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

AUGUST 6, 2026

 

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Stephen Gregory at 7:00 p.m. Present were Commissioners Stephen Gregory, Allyn Jackson, Edmund Densieski and Bob Despres, Medical Coordinator Brian Danowski, Fire District Facilities Manager Paul Sulzinski, Chief Glenn Bullock, First Assistant Chief Mark Gregory, Second Assistant Chief Alex Gladding, Treasurer Jenine Oudeans and Secretary Lorraine Gregory.

 

FIRE DISTRICT FACILITIES MANAGER REPORT

See attached report.

MEDICAL COORDINATOR REPORT

A motion was made by Commissioner Despres, seconded by Commissioner Jackson, approving the purchase of the medical supplies requested from Bound Tree, at a total cost of $1,488.24.

Approved 4-0.

REPORT DISCUSSISON

2. , , 4. After a brief discussion regarding hiring Steve Blum and Taylor Reed as part-time paramedics and Christian Sinning as a part-time EMT, a resolution was drawn up and states as follows:

2026-29. The Board of Fire Commissioners of the East Quogue Fire District hereby resolves to retain Steve Blum and Taylor Reed as part-time Paramedics, at an hourly rate of $35.00 and Christian Sinning as a part-time EMT, at an hourly rate of $26.00.

A motion was made by Commissioner Densieski, seconded by Commissioner Despres, approving adoption of Resolution 2026-29. Approved 4-0.

5. Danowski advised the Board that he had spoken with Specialty Ambulance and that the cost of a new ambulance, right now from State bid, is approximately $350,000.00 and does not include auto load stretchers.

6. To be discussed

CHIEF'S REPORT REQUESTS

1. A motion was made by Commissioner Jackson, seconded by Commissioner Densieski, approving the purchase of fifty (50) straps and holders for the portable radios, at a cost of $4,805.50. Approved 4-0.

2. A motion was made by Commissioner Despres, seconded by Commissioner Jackson, approving the purchase of Hand Tools for 7-6-2, at an approximate cost of $300.00. Approved 4-0.

3. A motion was made by Commissioner Densieski, seconded by Commissioner Despres, approving the purchase of three (3) 25' Extension Cords for various apparatus, at an approximate cost of $49.00 each. Approved 4-0.

ITEMS FOR DISCUSSION

None.

ATTORNEY DISCUSSION

Mr. Glass was not in attendance.

MINUTES

A motion was made by Commissioner Densieski, seconded by Commissioner Despres, approving the Minutes of the July 2, 2026 Regular Monthly Meeting. Approved 4-0.

TREASURER'S REPORT

See attached report.

ABSTRACT OF BILLS

A motion was made by Commissioner Jackson, seconded by Commissioner Gregory, approving the Treasurer's Report as submitted and the following Abstracts of Bills for the General Fund:

July 7, 2026 consisting of 25 checks totaling $37,233.93 and July 22, 2026 consisting of 18 checks totaling $57,812.25 and the transfer of $100,000.00 made from the General Fund Money Market to the Checking Account. Approved 4-0.

COMMUNICATIONS AND CORRESPONDENCE

A letter was received from the Town of Southampton Planning Department regarding the Kosinski Subdivision.

OLD BUSINESS

A motion was made by Commissioner Densieski, seconded by Commissioner Despres, authorizing the purchase often (10) sets of bunker gear from Fire Tech and Safety, at a total approximate cost of $57,492.50. Approved 4-0.

A motion was made by Commissioner Despres, seconded by Commissioner Densieski, accepting the proposal from Hello Alert for the Telephone System Upgrade and Key Card System upgrade, at a total cost of $9,854.32. Approved 4-0.

Commissioner Gregory advised the Board that Commissioner Jankowski and Chief Bullock have been negotiating with an ambulance service in New Jersey regarding the purchase of a high water vehicle. The price is firm at $21,000.00 and shipping cost would be $600.00. Seller requires payment prior to delivery of the vehicle. However, the Law does not allow prepayment. Chief Bullock will follow up on this project.

Commissioner Jackson stated that he is still working on the Cancer insurance, LOSAP and the upgrading of the monument area which will be scheduled after September 11th.

Commissioner Gregory asked the Chiefs if they had any memorial plans for September 11^th.

Commissioner Gregory also thanked the Chiefs and Department members for their cooperation in cleaning up Station 2.

NEW BUSINESS

Commissioner Gregory advised the Board that the gutters at Station 2 have been cleaned and that he has arranged for several trees to be removed and several to be trimmed. A motion was made by Commissioner Despres, seconded by Commissioner Densieski, accepting the proposal from Alhei Tree Service Corp. for the removal of three trees with stump grinding, trimming branches from remainder of trees and removal of debris, at a cost of$2,800.00. Approved 4-0.

Chief Bullock asked if the District is responsible for paying for repairs to 7-6-3. Commissioner Jackson responded, yes.

Commissioner Jackson reminded the Board that we need to notify Hometown that we will not be renewing the First Reliance Standard Disability Policy.

With regard to the Kosinski Subdivision, the Board has no recommendations to make at this time except for the usual General Requirements.

At 8:40 p.m., a motion was made by Commissioner Gregory, seconded by Commissioner Densieski, calling the meeting into Executive Session to discuss an employment issue. Approved 4-0. (Note: At this point, the Chiefs, Mr. Sulzinski and Mr. Danowski left the meeting.)

At 8:50 p.m., a motion was made by Commissioner Gregory, seconded by Commissioner Jackson, calling the meeting out of Executive Session. Approved 4-0.

At the close of Executive Session, a resolution was drawn up and states as follows:

 

2026-30. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to accept the resignation of Jamie Gluck, per diem Paramedic, effective immediately.

A motion was made by Commissioner Gregory, seconded by Commissioner Densieski, accepting adoption of Resolution 2026-30. Approved 4-0.

A workshop was scheduled for Thursday, August 27, 2026, at 7:00 p.m. to discuss the 2027 Budget. All necessary personnel will be asked to attend so as to present their budget needs for the commg year.

At 8:55 p.m., there being no further business, a motion was made by Commissioner Despres, seconded by Commissioner Jackson, to adjourn the meeting. Approved 4-0.

Submitted by

Lorraine Gregory, Secretary

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

JULY 2l, 2026

 

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Stephen Gregory at 7:00 p.m. Present were Commissioners Stephen Gregory, Allyn Jackson, Ted Jankowski, Edmund Densieski and Bob Despres, Medical Coordinator Brian Danowski, Fire District Facilities Manager Paul Sulzinski, Chief Glenn Bullock, First Assistant Chief Mark Gregory, Treasurer Jenine Oudeans and Secretary Lorraine Gregory.

FIRE DISTRICT FACILITIES MANAGER REPORT

See attached report.

MEDICAL COORDINATOR REPORT

A motion was made by Commissioner Despres, seconded by Commissioner Densieski, approving the purchase of the medical supplies requested from Bound Tree, at a total cost of $345.94.

Approved 5-0.

A motion was made by Commissioner Despres, seconded by Commissioner Densieski, approving the purchase of EZ IO 25MM and 15MM Needle Sets+ Stabilizers, from Teleflex, in the amount of $1,330.00. Approved 5-0.

REPORT DISCUSSISON

1. Noted and will be taken under

2. After a brief discussion regarding hiring Nick Knoebel as the third full time Paramedic and Matt Gomez as a part-time Paramedic, resolutions were drawn up and state as follows:

2026-24. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to retain Nick Knoebel as a Full Time First Responder Paramedic, at an hourly rate of $38.00, including health insurance, and with a six (6) month probationary period beginning July 3, 2026 and ending January 2, 2027.

A motion was made by Commissioner Jackson, seconded by Commissioner Despres, approving adoption of Resolution 2026-24. Approved 5-0.

2026-25. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to hire Matt Gomez as a part-time EMT, at an hourly rate of $26.00.

A motion was made by Commissioner Jackson, seconded by Commissioner Densieski, approving adoption of Resolution 2026-25. Approved 5-0.

CHIEF'S REPORT REQUESTS

1. A motion was made by Commissioner Jankowski, seconded by Commissioner Despres,

approving the purchase of ten (10) sets of Turnout Gear consisting of a pair of pants and a coat, from Lion, at a total cost not to exceed $60,000.00. Approved 5-0.

2. A motion was made by Commissioner Jankowski, seconded by Commissioner Densieski, approving the purchase of five (5) Class A Uniforms, from Ricca's, at a cost of approximately

$4,000.00. Approved 5-0.

3. A motion was made by Commissioner Jankowski, seconded by Commissioner Jackson, approving the purchase of ten (10) Black Firefighter Helmet Front Pieces, at an approximate cost of $50.00 each. Approved 5-0.

 

ITEMS FOR DISCUSSION

1.  Progress.

2. To be discussed under Old Business

3. To correct the problem, the Town of Southampton needs to purchase and install a Cross Band Repeater costing approximately $10,000.00 which the Town is not willing to The Town's feelings are that the East Quogue Fire District should be responsible for the expense. However, the Town's resident real estate bills contain a 911 System Public Safety Tax. Residents are being taxed, but is the money being spent to improve public safety?

4. Red Alert Issues - Progress

A brief discussion ensued regarding repairs to the concrete floor at Station 2. The following proposals were received:

Ken Rousell, Inc.    $19,150.00

G.F. Volz Jr. Carpenter      $17,145.00

 

A motion was made by Commissioner Gregory, seconded by Commissioner Jackson, accepting the proposal from G.F. Volz, Jr. Carpenter to perform the necessary work to repair the concrete floor in the building and repairs to the parking lot, in the amount of $17,145.00 pending the approval of the Permissive Referendum. Approved 5-0.

A resolution was drawn up and states as follows:

2026-26. BE IT RESOLVED, pursuant to the provisions of the General Municipal Law and the Town Law of the State of New York, that a sum not to exceed $30,000.00 be expended from the Building and Grounds Reserve Fund of said Fire District for the purpose of making necessary repairs to an area of the apparatus floor at Station 2 located at 35 Head of Lots Road, East Quogue, New York by removing the cracked concrete and replacing it with Number 4 rebar grid and new

concrete as per the recommendations of the project engineer and to repair the sunken areas in the parking lot drain area and be it

FURTHER RESOLVED, that this resolution is adopted subject to a permissive referendum as provided in the General Municipal Law of the State of New York, and be it

FURTHER RESOLVED, that the Secretary of the Fire District shall, within ten working days of the adoption of this resolution, publish a notice within the official newspaper of the Fire District setting forth the date of the adoption of the resolution and an abstract of the resolution concisely stating the purpose and effect thereof and that the resolution was adopted subject to a permissive referendum.

The adoption of the foregoing resolution was duly put to a vote and upon roll call, the vote was as follows:

 

Chairman Stephen Gregory -               Aye
Vice-Chairman Allyn Jackson -            Aye
Commissioner Edmund Densieski -     Aye
Commissioner Robe11 Despres -        Aye
Commissioner Theodore Jankowski -  Aye

 

The resolution was thereupon duly declared to have been adopted. Dated: July 2, 2026

East Quogue, New York

A brief discussion ensued regarding the purchase and installation of an AVTEC dispatch console. A proposal was received from Long Island Telecommunications & Electronic Services, Inc. for an AVTEC Tie In for the Backup Repeater, in the amount of $4,300.00 pending the approval of the Permissive Referendum. Approved 5-0.

A resolution was drawn up and states as follows:

2026-27. BE IT RESOLVED, pursuant to the provisions of the General Municipal Law and the Town Law of the State of New York, that a sum not to exceed $10,000.00 be expended from the Communications Reserve Fund of said Fire District for the purpose of installing an emergency· backup activation system using the AVTEC dispatch console and be it

FURTHER RESOLVED, that this resolution is adopted subject to a permissive referendum as provided in the General Municipal Law of the State of New York, and be it

FURTHER RESOLVED, that the Secretary of the Fire District shall, within ten working days of the adoption of this resolution, publish a notice within the official newspaper of the Fire District setting forth the date of the adoption of the resolution and an abstract of the resolution concisely stating the purpose and effect thereof and that the resolution was adopted subject to a permissive referendum.

The adoption of the foregoing resolution was duly put to a vote and upon roll call, the vote was as follows:

 

Chairman Stephen Gregory -               Aye
Vice-Chairman Allyn Jackson -            Aye
Commissioner Edmund Densieski -     Aye
Commissioner Robe11 Despres -        Aye
Commissioner Theodore Jankowski -  Aye

 

The resolution was thereupon duly declared to have been adopted. Dated: July 2, 2026

East Quogue, New York

ATTORNEY DISCUSSION

Mr. Glass was not in attendance.

MINUTES

A motion was made by Commissioner Jankowski, seconded by Commissioner Densieski, approving the Minutes of the June 4, 2026 Regular Monthly Meeting. Approved 5-0.

TREASURER'S REPORT

See attached report.

ABSTRACT OF BILLS

A motion was made by Commissioner Jackson, seconded by Commissioner Despres, approving the Treasurer's Report as submitted and the following Abstract of Bills for the General Fund: June 12, 2026 consisting of25 checks totaling $24,935.52 and June 23, 2026 consisting of 18 checks totaling $19,788.67 and the transfer of $85,000.00 made from the General Fund Money Market to the Checking Account. Approved 5-0.

COMMUNICATIONS AND CORRESPONDENCE

A letter was received from the East Quogue Fire Department regarding the acceptance of Ronan Seltenreich' s resignation.

OLD BUSINESS

Commissioner Jackson presented a proposal from Organically Green for treating the landscaping for pests and applying fertilizer, at a cost of $1,025.00.

A motion was made by Commissioner Jackson, seconded by Commissioner Despres, accepting the proposal from Organically Green for treating the landscaping for pests and applying fertilizer.

Approved 5-0.

Commissioner Jankowski advised the Board that he is waiting for a proposal regarding the phone system. The cost may be as much as $5,000.00. He is also still working on the hydrant project.

A discussion ensued regarding the purchase of a High Water Rescue Vehicle. A resolution was drawn up and states as follows:

2026-28. BE IT RESOLVED, pursuant to the provisions of the General Municipal Law and the Town Law of the State of New York, that a sum not to exceed $45,000.00 be expended from the Apparatus Reserve Fund of said Fire District for the purpose of purchasing one previously used High Water Rescue Vehicle and be it

FURTHER RESOLVED, that this resolution is adopted subject to a permissive referendum as provided in the General Municipal Law of the State of New York, and be it

FURTHER RESOLVED, that the Secretary of the Fire District shall, within ten working days of the adoption of this resolution, publish a notice within the official newspaper of the Fire District setting forth the date of the adoption of the resolution and an abstract of the resolution concisely stating the purpose and effect thereof and that the resolution was adopted subject to a permissive referendum.

The adoption of the foregoing resolution was duly put to a vote and upon roll call, the vote was as follows:

 

Chairman Stephen Gregory -               Aye
Vice-Chairman Allyn Jackson -            Aye
Commissioner Edmund Densieski -     Aye
Commissioner Robe11 Despres -        Aye
Commissioner Theodore Jankowski -  Aye

 

The resolution was thereupon duly declared to have been adopted. Dated: July 2, 2026

East Quogue, New York

NEW BUSINESS

Commissioner Jackson advised the Board that Hometown had suggested that the LOSAP program be increased to 50 years of service instead of 40 and will meet with Hometown to discuss this further.

A motion was made by Commissioner Jackson, seconded by Commissioner Despres, accepting the resignation of Ronan Seltenreich from the Department pending the return of all District equipment issued to him. Approved 5-0.

At 8:20 p.m., a motion was made by Commissioner Jackson, seconded by Commissioner Densieski, calling the meeting into Executive Session to discuss employment benefits. Approved 5-0.

At 8:42 p.m., a motion was made by Commissioner Jackson, seconded by Commissioner Despres, calling the meeting out of Executive Session. Approved 5-0.

A motion was made by Commissioner Jankowski, seconded by Commissioner Despres, requesting the Treasurer, Jenine Oudeans, to notify Mr. Schaffauer of the Board's decision and to prepare a letter to him with the calculations and the payment amount of $9,107.27. Approved 5-0.

At 8:47 p.m., there being no fu1iher business, a motion was made by Commissioner Jankowski, seconded by Commissioner Jackson, to adjourn the meeting. Approved 5-0.

Submitted by

Lorraine Gregory, Secretary

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

JUNE 4, 2026

 

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Stephen Gregory at 7:00 p.m. Present were Commissioners Stephen Gregory, Allyn Jackson, Ted Jankowski, Edmund Densieski and Bob Despres, Chief Glenn Bullock, Treasurer Jenine Oudeans and Secretary Lorraine Gregory.

 

FIRE DISTRICT FACILITIES MANAGER REPORT

Prior to the meeting, Paul Sulzinski submitted a May Facility Activity Log.

CHIEF'S REPORT REQUESTS

1. Gear Dryer for Station 2 - total approximate cost $7,600.00 from MES

2. Three (3) Thermal Imaging Cameras - approximate total cost $4,200.00

3. Wood for roof cutting prop -

4. Shoreline Auto Eject Outlet for 7-6-4 - price

A motion was made by Commissioner Despres, seconded by Commissioner Densieski, authorizing the purchase of items 1., 2. and 4. listed above, at a total approximate cost of$11,900.00.

Approved 5-0.

ITEMS FOR DISCUSSION

3. Brush Gear has been inspected and Sulzinski reported that no repairs are needed.

4. Jack Ryckman cleaned the fountain, and it is operating

5. Meeting with DeLandro (engineer) this week.

6. Three (3) sets of Lion Bunker Gear - Tabled

7. The general rule is to purchase five (5) sets of Bunker Gear and five (5) Class A Uniforms.

8. Commissioner Jankowski is handling Grant period is closing in a few

9. Waiting for a proposal

10. High Water Truck - Tabled

At this point, Chief Bullock left the meeting to attend award ceremonies.

MEDICAL COORDINATOR REPORT

See attached report.

MATERIAL REQUESTS

A motion was made by Commissioner Jackson, seconded by Commissioner Despres, authorizing the purchase of the medical supplies requested from Bound Tree Medical, at a cost of $960.05.

Approved 5-0.

A motion was made by Commissioner Despres, seconded by Commissioner Jackson, authorizing the purchase of two (2) Video Laryngoscopes with batteries, cases and accessories from Stryker, at a cost of $3,308.86. Approved 5-0.

REPORT DISCUSSION

None. Mr. Danowski not in attendance.

ATTORNEY DISCUSSION

Mr. Glass was not in attendance.

MINUTES

A motion was made by Commissioner Densieski, seconded by Commissioner Jackson, approving the Minutes of the May 7, 2026 Regular Monthly Meeting. Approved 5-0.

TREASURER'S REPORT

See attached report.

ABSTRACT OF BILLS

A motion was made by Commissioner Jackson, seconded by Commissioner Despres, approving the Treasurer's Report as submitted and the following Abstract of Bills for the General Fund: May 7, 2026 consisting of 1 check totaling $24,872.00, May 14, 2026 consisting of 26 checks totaling

$36,580.51 and May 26, 2026 consisting of 16 checks totaling $13,335.32 and the transfer of

$125,000.00 made from the General Fund Money Market to the Checking Account. Approved 5-0.

COMMUNICATIONS AND CORRESPONDENCE

The following communication was received:

Facility Use Permit Application from Ed Seltenreich for the Holiday on Main, December 5, 2026 requesting use of the Second Floor Meeting Room and the Parking Lot.

OLD BUSINESS

No discussion.

NEW BUSINESS

At 7:45 p.m., a motion was made by Commissioner Jackson, seconded by Commissioner Despres, calling the meeting into Executive Session to discuss employee hirings and job titles. Approved 5-0.

At this point, the Secretary and Treasurer left the meeting room.

At 7:58 p.m., a motion was made by Commissioner Gregory, seconded by Commissioner Densieski, calling the meeting out of Executive Session. Approved 5-0.

At this point, the Secretary and Treasurer rejoined the meeting. Resolutions were drawn up and state as follows:

2026-20. The Board of Fire Commissioners hereby resolve to change the position of Treasurer from a part-time position requiring twenty hours (20) per week to a full-time position requiring thirty-two (32) hours per week.

2026-21. The Board of Fire Commissioners hereby resolve to change the position of Fire District Facilities Supervisor from a full-time position requiring forty (40) hours a week to a part-time position requiring twenty (20) house per week and to change the job title from Fire District Facilities Supervisor to Fire District Facilities Manager.

2026-22. The Board of Fire Commissioners hereby resolve to retain Jenine Oudeans as the full-time Treasurer with a total of thirty-two (32) hours per week with an hourly pay rate of $50.00 and to include health insurance and benefits as in accordance with the East Quogue Fire District Employee Manual.

2026-23. The Board of Fire Commissioners hereby resolve to retain Paul Sulzinski as the part-time Fire District Facilities Manager with a total of twenty (20) hours per week with an hourly pay rate of $40.00 and no benefits package.

A motion was made by Commissioner Gregory, seconded by Commissioner Jackson, accepting adoption of Resolutions 2026-20, 2026-21, 2026-22 and 2026-23. Approved 5-0 (Note:

Resolution 2026-22 Approved 4-0 Abstain 1 (Commissioner Densieski).

A motion was made by Commissioner Jackson, seconded by Commissioner Jankowski, granting permission for Ed Seltenreich to use the Second Floor Meeting Room and the Parking Lot for the Holiday on Main, December 5, 2026. Approved 5-0.

 

The Secretary advised the Board that the Association of Fire Districts of the State of New York will be holding their 2026 Annual Meeting at the Saratoga Hilton & City Center, October 8-10, 2026. After a brief discussion, a motion was made by Commissioner Jankowski, seconded by Commissioner Densieski, approving Commissioner Stephen Gregory, Secretary Lorraine Gregory and Treasurer Jenine Oudeans to attend the Annual Meeting, at an approximate cost of $3,500.00. Approved 5-0.

A workshop was scheduled for Thursday, June 25, 2026, at 7:00 p.m.

At 8:02 p.m., there being no further business, a motion was made by Commissioner Jankowski, seconded by Commissioner Jackson, to adjourn the meeting. Approved 5-0.

Submitted by

Lorraine Gregory, Secretary

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY

MEETING MAY 7,.2026

 

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Stephen Gregory at 7:00 p.m. Present were Commissioners Stephen Gregory, Edmund Densieski and Bob Despres, Medical Coordinator Brian Danowski, Chief Glenn Bullock, Second Assistant Chief Alex Gladding, Treasurer Jenine Oudeans and Secretary Lorraine Gregory.

FIRE DISTRICT FACILITIES SUPERVISOR REPORT

No Report.

ITEMS FOR DISCUSSION

No Report.

MAINTENANCE REPORT

No Report.

Commissioner Gregory presented a proposal from G.F. Volz Jr. Carpenter, in the amount of

$6,880.00, for repairs to the North edge of the Main Firehouse roof as compared to the recent proposal from Martin's that amounted to approximately $28,000.00.

A motion was made by Commissioner Despres, seconded by Commissioner Densieski, accepting the proposal from G.F. Volz Jr. Carpenter, in the amount of $6,880.00, for repairs to the North edge of the Main Firehouse roof. Approved 3-0.

MEDICAL COORDINATOR REPORT

See attached report.

MATERIAL REQUESTS

A motion was made by Commissioner Densieski, seconded by Commissioner Despres, authorizing the purchase of the medical supplies requested from Bound Tree Medical, at a cost of $2,322.33.

Approved 3-0.

REPORT DISCUSSION

1. DOH equipment regulations for ambulances and State certified response

2. DOH requirements for ambulances and responder vehicles to include visual and audible alert

3. Possibility of controlled substance safe required in 80

4. Request the use of a polo style shirt instead oft-shirt as part of warm weather uniform

       John will be asked to relocate the tri-band radio charger to the front of the vehicle.

CHIEF'S REPORT REQUESTS

1. Torch Rechargeable Wand - 4 at $23.49 each - Total $94.00
2. Levowin Radio Strap/Holster - 2 at $35.99 each - Total $72.00
3. Reflective Traffic Gloves - 8 at $19.99 each Total $160.00
4. Personal Strobe - 4 at $29.99 each - Total $119.96
5. LED Road Flares w/UBS Charger - 2 at $19.99 each Total $39.98
6. Reflective Vests - 6 at $30.00 each - Total $180.00
7. Step for Trailer Hitch Receiver on 7-6-4 - 1 at $95.00
8. Cover Plate for Shore Power Outlet on 7-6-4 - cost not available

A motion was made by Commissioner Densieski, seconded by Commissioner Despres, authorizing the purchase of the items listed above, at an approximate cost of $760.00. Approved 3-0.

 

ITEMS FOR DISCUSSION

1.  Tabled.

2. Commissioner Gregory advised the Chiefs that an engineer's report had been done a few years ago regarding the issues at Station 2. The Board will review the report again.

3. The Board had no issues with the cost of the shelves ($1,200.00) but thought that the labor cost was high ($3,500.00). It was suggested that perhaps the membership would be interested in taking on this project.

 

ATTORNEY DISCUSSION

Mr. Glass was not in attendance.

MINUTES

A motion was made by Commissioner Densieski, seconded by Commissioner Despres, approving the Minutes of the April 2, 2026 Regular Monthly Meeting. Approved 3-0.

TREASURER'S REPORT ABSTRACT OF BILLS

A motion was made by Commissioner Despres, seconded by Commissioner Gregory, approving the Treasurer's Report as submitted, the Abstracts of Bills for the General Fund as follows: April

1, 2026 consisting of30 checks totaling $44,964.51, April 7, 2026 consisting of 8 check in the amount of $25,180.77, April 17, 2026 consisting of 15 checks totaling $33,170.46 and April 30, 2026 consisting of 15 checks totaling $100,060.11 and the transfer of $185,000.00 made from the General Fund Money Market to the Checking Account. Approved 3-0.

COMMUNICATIONS AND CORRESPONDENCE

The following communications were received:

1. Facility Use Permit Application from Bill Potter for the East Quogue Elementary School Kindergarten Visit to the Main Firehouse on May 27, 2026 (or May 28 rain date or future date)

2. Letter from the Southampton Town Planning Board (Anthony Trezza) regarding the Madsen, Ashley & Nicole, Subdivision - Final

3. Letter from the Southampton Town Planning Board (Theresa Masin) regarding the Kuroski, Andrew Subdivision - Final

OLD BUSINESS

Commissioner Despres advised the Board that the antique vehicle is almost ready and will require insurance. He will contact our account representative at Hometown Insurance.

NEW BUSINESS

A motion was made by Commissioner Gregory, seconded by Commissioner Densieski, granting permission for the East Quogue Elementary School Kindergarten Class to visit the Main Firehouse on May 27, 2026 or on a rain date. Approved 3-0.

After reviewing the Final Subdivision plans for the Madsen, Ashley & Nicole Subdivision and the Kuroski, Andrew Subdivision, the Board has no issues or comments to make.

At 7:45 p.m., a motion was made by Commissioner Gregory, seconded by Commissioner Densieski, calling the meeting into Executive Session to discuss a legal matter relating to the notice received from the IRS and a matter regarding the accumulation of personnel time.

Approved 3-0.

At 8:05 p.m., a motion was made by Commissioner Gregory, seconded by Commissioner Despres, calling the meeting out of Executive Session. Approved 3-0.

A workshop was scheduled for Thursday, May 28, 2026, at 7:00 p.m.

At 8:10 p.m., there being no further business, a motion was made by Commissioner Gregory, seconded by Commissioner Densieski, to adjourn the meeting. Approved 3-0.

Submitted by

Lorraine Gregory, Secretary

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY

MEETING APRIL 21 2026

 

 

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Stephen Gregory at 7:00 p.m. Present were Commissioners Allyn Jackson, Stephen Gregory, Edmund Densieski and Theodore Jankowski, Fire District Facilities Supervisor Dave Schaffauer, Medical Coordinator Brian Danowski, First Assistant Chief Mark Gregory, Second Assistant Chief Alex Gladding, Treasurer Jenine Oudeans and Secretary Lorraine Gregory.

 

FIRE DISTRICT FACILITIES SUPERVISOR REPORT

See attached report.

ITEMS FOR DISCUSSION

Commissioner Densieski advised the Board that there is a sink hole in the Station 2 parking lot near the drain that needs to be addressed. Assistant Chief Gregory stated that there is also a sink hole inside the building.

MAINTENANCE REPORT

Maintenance Report dated 4/2/26 submitted to the Board.

MEDICAL COORDINATOR REPORT

See attached report.

MATERIAL REQUESTS

A motion was made by Commissioner Densieski, seconded by Commissioner Jackson, authorizing the purchase of the medical supplies requested from Bound Tree Medical, at a cost of $588.30.
Approved 4-0.

REPORT DISCUSSION

A motion was made by Commissioner Jankowski, seconded by Commissioner Jackson, authorizing the purchase of Schedule 2 Controlled Substance Software, from Schedule 2.IT, at a startup cost of $3,300.00 for the first year and an annual reoccurring cost of $1,800.00. Approved 4-0. (Note: To be funded by the EMS Special Account.)

A motion was made by Commissioner Jankowski, seconded by Commissioner Jackson, authorizing the purchase of Continuing Education Medical Education Software, from Blood Borne Services, at a cost of $6,000.00 annually for the service and an additional cost of $1,500.00 for the software. Approved 4-0. (Note: To be funded by the EMS Special Account.)

CHIEF'S REPORT

REQUESTS

1. A motion was made by Commissioner Densieski, seconded by Commissioner Jackson, authorizing the purchase of a Bench Grinder from Home Depot, at an approximate cost of $150.00. Approved 4-0.

2. A motion was made by Commissioner Jackson, seconded by Commissioner Densieski, authorizing the purchase of two (2) Flashlights for the ambulances from Galls, at an approximate total cost of $300.00. Approved 4-0.

3. A motion was made by Commissioner Densieski, seconded by Commissioner Jankowski, authorizing the purchase of four (4) Ice Rescue Suits from MES, at a total cost of $5,600.00. Approved 5-0.

ITEMS FOR DISCUSSION

1. Servicing has been completed.

2. Progress.

3. Waiting for delivery.

4. Mr. Schaffauer will handle.

5. Tent and ice rescue equipment has been received, and cost was less than expected.

6. Approval of By-Laws Section 11

A motion was made by Commissioner Gregory, seconded by Commissioner Densieski, approving the Department By-Laws Addition/Revision of Section 11 (al) as follows: "All interior members shall attend one Chiefs approved live interior fire exercise." Approved 4-0. (Note: The Secretary will notify the Department of the Board's approval.)

Commissioner Gregory advised the Chiefs that the Board was not going ahead with the Bail Out System in the Steel Building. The project is too costly. Quogue Fire Department will still allow East Quogue to use their facilities.

Commissioner Jackson reminded the Chiefs that they still need to work on the PPE for the EMT's and Fire Police so that an order can be placed.

ATTORNEY DISCUSSION

Mr. Glass was not in attendance.

MINUTES

A motion was made by Commissioner Jackson, seconded by Commissioner Densieski, approving the Minutes of the March 5, 2026 Regular Monthly Meeting. Approved 4-0.

TREASURER'S REPORT

ABSTRACT OF BILLS

A motion was made by Commissioner Jackson, seconded by Commissioner Jankowski, approving the Treasurer's Report as submitted and the following Abstracts of Bills for the General Fund: March 9, 2026 consisting of 27 checks totaling $20,545.76, March 26, 2026 consisting of 1 check in the amount of$250.13, March 23, 2026 consisting of 18 checks totaling $19,186.02 and March 25, 2026 consisting of 7 checks totaling $24,679.90. A transfer of $200,000.00 needs to be made from the General Fund Money Market to the Checking Account. Approved 4-0.

A motion was made by Commissioner Jackson, seconded by Commissioner Gregory, approving the Treasurer's Report as submitted and the Abstract of Bills. Approved 4-0.

The Treasurer presented the proposals for the 2026 Grounds Maintenance from Steve's Landscaping LLC as follows:

Main Firehouse    $8,158.00 

Station 2                $7,811.00

A motion was made by Commissioner Gregory, seconded by Commissioner Jackson, accepting the two proposals from Steve's Landscaping LLC for the 2026 Grounds Maintenance as follows: Main Firehouse - $8,158.00 and Station 2 - $7,811.00. Approved 4-0.

The Treasurer is also seeking pricing from several local heating oil companies.

Within the upcoming months, the Board plans to bid for heating oil, insurance, landscaping, an attorney and an auditor.

The Treasurer advised the Board that she had received an e-mail from Kevin Parrett of Hometown regarding a meeting to discuss the Charles Schwab LOSAPO plan.

COMMUNICATIONS AND CORRESPONDENCE

A letter of resignation was received from David Schaffauer resigning his position as Fire District Facilities Supervisor, effective April 10, 2026.

A resolution was drawn up and states as follows:

2026-19. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to accept the resignation of David Schaffauer as Fire District Facilities Supervisor, effective April 10, 2026.

A motion was made by Commissioner Jackson, seconded by Commissioner Gregory, accepting the adoption of Resolution 2026-19. Approved 4-0.

OLD BUSINESS

Commissioner Jackson stated that two medics will be on duty, April I 7, 2026, the night of the Inspection Dinner.

A motion was made by Commissioner Jankowski, seconded by Commissioner Jackson, accepting the proposal from The Vineyards for the 2027 Inspection Dinner, April 30, 2027, at a cost of
$143.00 per person (approximately 140 guests) consisting of a Cocktail Hour with a Buffet Dinner which includes a Seafood Table. Approved 4-0. (Note: There is the option of having a Sit Down Dinner rather than a Buffet Dinner.)

NEW BUSINESS

Commissioner Jackson stated that the Fire District Facilities Supervisor position needs to be advertised as soon as possible. Commissioner Gregory stated that hiring a local individual would be beneficial when it comes to snow removal that requires immediate attention. It would also be a plus if the individual were also a member of the Department and is acquainted with the Department/District operations. Commissioner Gregory advised the Board that Glenn Bullock and Mark Ryckman are both interested in the position and will submit resumes. Commissioner Jackson stated that, according to the State Auditors and Comptroller's Office, it would be a conflict of interest to hire a Department member. Second Assistant Chief Gregory advised the Board that, within the County, there are several Chiefs that hold the position of Chief and work for the District as well. The District employee/Chief only reports to life threatening situations and, when responding to an alarm, they punch in and punch out to be covered by VHBL. Chief Bullock is willing to give up his Chiefs position and, during the daytime hours, there is usually an Assistant Chief to respond to alarms. Assistant Chief Gregory advised the Board that, right now, the morale in the Department is the highest it has been in years and member response to alarms is high.

Commissioner Densieski stated that there is a problem with Hampton Bays dispatch not giving the correct address when dispatching alarms. First Assistant Chief Gregory stated that the problem is not in the dispatching. The problem lies in the fact that the Town Police radio volume is low and inaudible. Commissioner Gregory again stated that Mike Tortorisi is willing to meet with the Board and the Chiefs to discuss the dispatch issues.

A workshop was scheduled for Thursday, April 30, 2026, at 7:00 p.m.

At 8:15 p.m., there being no further business, a motion was made by Commissioner Gregory, seconded by Commissioner Densieski, to adjourn the meeting. Approved 4-0.

Submitted by

Lorraine Gregory, Secretary

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

MARCH 5, 2026

 

 

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Stephen Gregory at 7:00 p.m.  Present were Commissioners Allyn Jackson, Stephen Gregory, Edmund Densieski, Robert Despres and Theodore Jankowski, Fire District Facilities Supervisor Dave Schaffauer, Medical Coordinator Brian Danowski, First Assistant Chief Mark Gregory, Second Assistant Chief Alex Gladding, Treasurer Jenine Oudeans and Secretary Lorraine Gregory.

 

 

FIRE DISTRICT FACILITIES SUPERVISOR REPORT

See attached report.

The application deadline for the Grant Program was extended to March 11, 2026.

ITEMS FOR DISCUSSION

No discussion.

MAINTENANCE REPORT

Maintenance Report dated 2/1/26 to 3/5/26 submitted to the Board.

Commissioner Gregory requested First Assistant Chief Gregory to follow up on the problem of not being able to see the computer screen on the Brush Truck.

MEDICAL COORDINATOR REPORT

See attached report.

MATERIAL REQUESTS

A motion was made by Commissioner Jankowski, seconded by Commissioner Densieski, authorizing the purchase of the medical supplies requested from Bound Tree Medical, at a cost of $167.00.  Approved 5-0.

REPORT DISCUSSION

A motion was made by Commissioner Jankowski, seconded by Commissioner Densieski, accepting the resignations of Amit Patel and Justin Deak from the per diem paramedic program.  Approved 5-0.

Ms. Oudeans advised the Board that, since Mr. Patel had resigned his full time position in 2022 and the fact that the Employee Handbook was adopted on February 2, 2023, he would not be entitled to the accrued time accumulated prior to his resignation.

CHIEF'S REPORT

REQUESTS

1.  A motion was made by Commissioner Jankowski, seconded by Commissioner Jackson, authorizing the purchase of a new commercial grade tent to be used for FF & EMS rehab, from Amazon, at an approximate cost of $$250.00.  Approved 5-0.

2.  A motion was made by Commissioner Jankowski, seconded by Commissioner Densieski, authorizing the purchase of a gear dryer from Williams Direct Dryers, at an approximate cost of $6,000.00.  Approved 5-0.   (Note:  Commissioner Gregory suggested that the dryer be set-up in the Main Firehouse close to the gear racks rather than in the Steel Building.)

3.  A motion was made by Commissioner Jankowski, seconded by Commissioner Densieski, authorizing the purchase of four (4) Ice Rescue Suits, from MES, at a total cost of $5,600.00.  Approved 5-0.

4.  A motion was made by Commissioner Jankowski, seconded by Commissioner Densieski, authorizing the purchase of four (4) Personal Flotation Devices (PFD), from MES, at a total cost of $1,400.00.  Approved 5-0.

5. A motion was made by Commissioner Jankowski, seconded by Commissioner Densieski, authorizing the purchase of two (2) Ice Rescue Cinch Rings, from MES, at a total cost of $2,800.00.  Approved 5-0.

ITEMS FOR DISCUSSION

1.  Commissioner Jankowski will contact Ann Bailey (SCWA) regarding hydrant installations.  SCWA plans on installing five before June and another five after June.  Chief Gregory asked about a better way of actually marking hydrant locations on the streets.  The Secretary advised that she had written a letter to the CEO of SCWA regarding the installation of markers on each hydrant, similar to those used in the Riverhead fire district, rather than stenciling the streets.  The response from SCWA was that the project would be too costly.

2.  Commissioner Jankowski is handling this project.

3.  Chief Gregory stated that he had spoken to Dave Parlato about having a section on the website that relates to probationary members and to also have a section containing blank forms available to the membership.

4.  The Secretary will request the Certificates of Insurance as soon as the new policy goes into effect and will have them forwarded to the appropriate individuals.

Chief Gregory advised that the Brush Fire Gear needs to be inspected.  Mr. Schaffauer will make the arrangements.

ATTORNEY DISCUSSION

Mr. Glass was not in attendance.  Commissioner Jackson spoke with Mr. Glass regarding use of the District credit cards.  Mr. Glass advised that the cards need not be stored “under lock and key” on the District premises and may be kept on the person of the card holder as a means of convenience.  Mr. Glass also advised that he no longer attends one meeting a year free of charge and that he is available remotely, at a cost of $300.00 per hour.

MINUTES

A motion was made by Commissioner Jankowski, seconded by Commissioner Despres, approving the Minutes of the February 5, 2026 Regular Monthly Meeting.  Approved 5-0.

TREASURER'S REPORT

Ms. Oudeans asked for a confirmation of the pay rate for snowplowing.  Since the work entailed shoveling and snow blowing, the rate of pay is $25.00 per hour, per individual.

A motion was made by Commissioner Jackson, seconded by Commissioner Despres, approving the Treasurer’s Report as submitted.  Approved 5-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Jackson, seconded by Commissioner Despres, approving the following Abstract of Bills for the General Fund:  February 10, 2026 consisting of 17 checks totaling $175,804.22 and February 27, 2026 consisting of 17 checks totaling $25,876.04.  On February 26, 2026 a transfer of $50,000.00 was made from the General Fund Money Market to the Checking Account and an additional transfer of $200,000.00 will have to be made from the General Fund Money Market to the Checking Account.  Approved 5-0.

COMMUNICATIONS AND CORRESPONDENCE

The following correspondence was received:

1.  Letter from the Department regarding the swearing in of Sean Ebrus and Mark Gregory and the Section 11 By-Law Amendment passed by the membership.

2.  E-mail from SCFRES regarding Records Check for New Members.

OLD BUSINESS

Commissioner Jackson advised the Board that a Blood Drive is scheduled for March 16, 2026 and will be held in the Steel Building.

Commissioner Jackson also advised the Board that the cost of the umbrella policy has doubled to $14,000.00.  A motion was made by Commissioner Jankowski, seconded by Commissioner Densieski, authorizing the Umbrella Insurance Policy coverage to remain the same at $1,000,000.00.  Approved 5-0.

Commissioner Jackson stated that, given the amount of alarms that the Department responds to, the accident rate is good and progress is being made on getting insurance for the antique truck.

A motion was made by Commissioner Jackson, seconded by Commissioner Despres, declaring the District cell phone previously used by ex-Commissioner Schaefer as surplus property and to have the phone number removed from the District’s billing.  Approved 5-0.

Commissioner Gregory presented the following two proposals for the necessary repairs and renovations to the Steel Building:

                                    G.F. Volz Jr. Carpenter           $24,872.00

(Proposal Attached)                $  3,400.00  (Optional Extra)

                                    Hunter Insulation                    $38,465.00

                                    (Proposal Attached)

A motion was made by Commissioner Gregory, seconded by Commissioner Jackson, accepting the proposal from G.F. Volz Jr. Carpenter in the amount of $24,872.00 and to include the Optional Extra of $3,460.00 which includes removing and replacing the racks where needed and the preparing and painting of the T1-11 boards.  Approved 5-0.

After a brief discussion, a resolution was drawn up and states as follows:

2026-18.  BE IT RESOLVED, pursuant to the provisions of the General Municipal Law and the Town Law of the State of New York, that a sum not to exceed $45,000.00 be expended from the Buildings Reserve Fund of said Fire District for the purpose of making necessary repairs and renovations to the Steel Storage Building and be it

            FURTHER RESOLVED, that this resolution is adopted subject to a permissive referendum as provided in the General Municipal Law of the State of New York, and be it

            FURTHER RESOLVED, that the Secretary of the Fire District shall, within ten working days of the adoption of this resolution, publish a notice within the official newspaper of the Fire District setting forth the date of the adoption of the resolution and an abstract of the resolution concisely stating the purpose and effect thereof and that the resolution was adopted subject to a permissive referendum.

The adoption of the foregoing resolution was duly put to a vote and upon roll call, the vote was as follows:

Chairman Stephen Gregory                ) Aye

Vice-Chairman Allyn Jackson            ) Aye

Commissioner Edmund Densieski      ) Aye

Commissioner Robert Despres           ) Aye

Commissioner Theodore Jankowski   ) Aye

The resolution was thereupon duly declared to have been adopted.

Dated:  March 5, 2026

             East Quogue, New York

NEW BUSINESS

At 7:45 p.m., a motion was made by Commissioner Jackson, seconded by Commissioner Despres, calling the meeting into Executive Session to discuss workplace procedures.  Approved 5-0.

At 8:05 p.m., a motion was made by Commissioner Gregory, seconded by Commissioner Jackson, calling the meeting out of Executive Session.  Approved 5-0.

A workshop was scheduled for Thursday, March 26, 2026, at 7:00 p.m.

At 8:08 p.m., there being no further business, a motion was made by Commissioner Gregory, seconded by Commissioner Despres, to adjourn the meeting.  Approved 5-0.

Submitted by

                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   Lorraine Gregory, Secretary

 

 

 

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

FEBRUARY 5, 2026

 

 

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Stephen Gregory at 7:00 p.m.  Present were Commissioners Allyn Jackson, Stephen Gregory, Robert Despres and Theodore Jankowski, Fire District Facilities Supervisor Dave Schaffauer, Medical Coordinator Brian Danowski, Chief Glenn Bullock, First Assistant Chief Mark Gregory, Treasurer Jenine Oudeans and Secretary Lorraine Gregory.

 

 

FIRE DISTRICT FACILITIES SUPERVISOR REPORT

See attached report.

Mr. Schaffauer advised the Board that Jerry is working on a proposal for the bailout window and will also include the cost of a movable wall.  The wall will prevent members from “swinging”.

ITEMS FOR DISCUSSION

No discussion.

MAINTENANCE REPORT

Maintenance Report dated 1/1/26 to 1/31/26 submitted to the Board.

Due to proprietary program issues, 7-6-11 will have to be taken to Seagrave in New Jersey or RVI to repair the bucket problems.

MEDICAL COORDINATOR REPORT

See attached report.

MATERIAL REQUESTS

A motion was made by Commissioner Jankowski, seconded by Commissioner Despres, authorizing the purchase of the medical supplies requested ($447.77) and five (5) Slishman Traction Splints ($187.49 each - total cost $937.45) from Bound Tree Medical, at a total cost of $1,385.22.  Approved 4-0.

REPORT DISCUSSION

None..

CHIEF'S REPORT

REQUESTS

A motion was made by Commissioner Jackson, seconded by Commissioner Despres, authorizing the purchase of the following Chiefs’ Purchase Requests:

1.  Four (4) Proby Helmet Shields from the Fire Store, at a cost of $50.00 each.

2.  Firefighter Boots (as needed) from Firematic, at a cost of $400.00 a pair.

3.  Two (2) Lieutenant Uniform Hat Bands from Fox, at a cost of $40.00 each.

4.  Four (4) Sets of Lieutenant Badges from Fox, at a cost of $400.00 per set.

5.  Water Extinguisher Bracket for 7-6-16 from Firematic, at an approximate cost of $100.00.

6.  FF Gloves for stock – two (2) Small, four (4) Medium, seven (7) Large and seven (7) XL from Rag Top Fire, at a cost of $130.00 each.

7.  Sixty (60) FF Hoods from Rag Top Fire, at a cost of $45.00 each.

9.  Hi-VIS winter jacket for Chief Gregory, from East End Screen Printing, at a cost of $220.00.

11. 25’ of 1-3/4” hose for the bucket on 7-6-11, from Firematic, at an approximate cost of $400.00.

Approved 4-0.

The following Purchase Requests were tabled:

8.  PVC Pipe white ½”

10. 50’ of Blue 1-3/4” Hose

The following were part of the Chiefs’ Future Purchases 1, 2 and 3:

A motion was made by Commissioner Jankowski, seconded by Commissioner Jackson, authorizing the purchase of three (3) Thermal Imaging Cameras, Chargers and Mounts for 7-6-1, 7-6-2 and 7-6-11 from MES, at a total cost of $4,785.21.  Approved 4-0.

A motion was made by Commissioner Jankowski, seconded by Commissioner Despres, authorizing the purchase for 7-6-2 and 7-6-8 of two (2) I-Pads from Amazon, at an approximate cost of $500.00 each and Two (2) Mounts from Pro Liner, at an approximate cost of $1,000.00 each.  Approved 4-0.

A motion was made by Commissioner Jackson, seconded by Commissioner Jankowski, authorizing the purchase of three (3) 10’ lengths of currently rated chain for 7-6-7 from Ken Rousell, at an approximate cost of $250.00.  Approved 4-0.

The following Future Purchase Requests were tabled:

4.  Surfboard for 7-6-7

5.  Training Props – Roof Ventilation

ITEMS FOR DISCUSSION

1.  Noted.

2.   Mr. Schaffauer stated that there has been no progress with the grants.

3.   Noted.

4.  N95 Fit Testing will be provided at the physicals.

5.  Tabled pending more specific information.

6.  In the process of getting a proposal.

7.  2026 Budget allows for the purchase of five sets of bunker gear.  Purchasing more will take    away funds from other budgeted items.

8.  Radio for 7-6-1 is on order.

9.  Waiting for parts.

10. John has been notified.

11. Mr. Schaffauer stated that the mount is installed in the only location that it can be.

Chief Bullock advised the Board that the wildfire grant that Brian Frank applied for has been approved.

ATTORNEY DISCUSSION

Mr. Glass was not in attendance.  Commissioner Jackson spoke with Mr. Glass regarding seeking insurance proposals.  Mr. Glass stated that we must include ISIP and VFIS.  Commissioner Gregory advised that Scott Horowitz would like to make a presentation to the Board and he will include a representative from VFIS.

MINUTES

A motion was made by Commissioner Despres, seconded by Commissioner Jackson, approving the Minutes of the January 2, 2026 Organizational Meeting and the January 2, 2026 Regular Monthly Meeting.  Approved 4-0.

TREASURER'S REPORT

A motion was made by Commissioner Jackson, seconded by Commissioner Despres, approving the Treasurer’s Report as submitted.  Approved 4-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Jackson, seconded by Commissioner Despres, approving the following Abstract of Bills for the General Fund:  February 6, 2026 consisting of 19 checks totaling $6,502.04, January 6, 2026 consisting of 5 checks totaling $63,725.98, January 16, 2026 consisting of 16 checks totaling $53,139.39 and January 30, 2026 consisting of 18 checks totaling $22,113.46 and to authorize the transfer of $200,000.00 from the General Fund Money Market to the Checking Account.  Approved 4-0.

COMMUNICATIONS AND CORRESPONDENCE

The following correspondence was received:

1. An e-mail from SCOEM regarding Preliminary Damage Assessment from the January 25-26, 2026 Winter Storm

2.  An e-mail from SCFRES regarding Suffolk County Codes governing EMS Provider Agency Response Times

3.  Volunteer Firefighters’ Benefit Law Policy and Workers’ Compensation Policy Renewal Quotes from FDM

4.  Letter from the Department regarding the probationary memberships of Sean Ebrus and Mark Gregory in the Department

OLD BUSINESS

Commissioner Jackson stated that he and Mr. Schaffauer have been working on the LOSAP Program with help from Jimmy Schaefer.  Commissioner Jackson would like to work with Commissioners Despres and Jankowski to familiarize them with what needs to be done.

Commissioner Jackson also stated that we have to seek proposals for auditing.  Although, it might be too late for this year.

Commissioner Jackson advised the Board that the physicals are set for Saturday, weather permitting, and that the scheduling deadline is April 1, 2026.  N95 is not mandated but members may be tested if they want.  Mr. Danowski has already ordered masks..

Commissioner Jackson also stated that PPE needs to be ordered for EMS and Fire Police members.

NEW BUSINESS

Commissioner Jackson asked Mr. Schaffauer to print out a computer report for 2024 and 2025 that includes manpower, drills, alarms and mutual aid.

Commissioner Jankowski stated that he will be handling the key fobs and ID cards.

Commissioner Gregory advised the Board that twelve sets of gear were cleaned by the Quogue Fire Department and that it will cost approximately $3,900.00 to have the remaining gear cleaned.

Commissioner Gregory advised the Board that the Treasurer is seeking proposals for heating oil.  At the present time, Mendenhall Fuel is charging almost $4.00 which is about $1.00 above the going rate.

At 8:10 p.m., a motion was made by Commissioner Gregory, seconded by Commissioner Jackson, calling the meeting into Executive Session to discuss manpower for the Medical crew.  Approved 4-0.

At 8:20 p.m., a motion was made by Commissioner Gregory, seconded by Commissioner Jackson, calling the meeting out of Executive Session.  Approved 4-0.

A motion was made by Commissioner Jankowski, seconded by Commissioner Despres, approving the probationary memberships of Sean Erbus and Mark Gregory, Jr. in the Department.  Approved 4-0.

A workshop was scheduled for Thursday, February 26, 2026, at 7:00 p.m.

At 8:25 p.m., there being no further business, a motion was made by Commissioner Gregory, seconded by Commissioner Despres, to adjourn the meeting.  Approved 4-0.

Submitted by

                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   Lorraine Gregory, Secretary

 

 

 

East Quogue Fire District’s House Attendant Report

 

 

To the Board of Fire Commissioners,

This is the attendant’s report for February 5th, 2026, meeting including but not limited to:  

• General Maintenance and building care.
• Updated the website For the District.
• Updated the sign.
• NERIS Reporting problems are being addressed
• Cleaning gear from the fire
• Fire Fighter Equipment has been in and will be back next week to finish the inspection and repairs
• Snow removal
• The new pagers are out getting reprogrammed and should be back before Monday
• Called Fluid Imagery about the District computer that is dead.
• I received one quote for the spray foam in the rear building. Waiting for the second.
• Electrician should be here tomorrow for the parking lot light issues.
• Jerry is working on a quote for a bailout window in the back building

Topics for discussion:

 

 

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

JANUARY 2, 2026

 

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Stephen Gregory at 7:10 p.m.  Present were Commissioners Allyn Jackson, Stephen Gregory and Robert Despres, Fire District Facilities Supervisor Dave Schaffauer, Medical Coordinator Brian Danowski, Chief Glenn Bullock, First Assistant Chief Mark Gregory, Second Assistant Chief Alex Gladding and Secretary Lorraine Gregory.

 

 

The following Chiefs were sworn in by Commissioner Gregory in the Meeting Room to accommodate friends and family:

Chief of Department  -  Glenn Bullock

1^st Assistant Chief  -  Mark Gregory

2^nd Assistant Chief  -  Alex Gladding

FIRE DISTRICT FACILITIES SUPERVISOR REPORT

See attached report.

Mr. Schaffauer advised the Board that he will be getting proposals for repairs to the insulation in the Steel Building and the repairs to the walls in the Main Firehouse that were opened in areas relating to the mold survey.

ITEMS FOR DISCUSSION

The Board authorized Mr. Schaffauer to purchase the amount of snow melt needed for the season.

MAINTENANCE REPORT

Maintenance Report dated 12/1/25 to 12/31/25 submitted to the Board.

MEDICAL COORDINATOR REPORT

See attached report.

MATERIAL REQUESTS:

A motion was made by Commissioner Despres, seconded by Commissioner Jackson, authorizing the purchase of the medical supplies requested from Bound Tree Medical, at a total cost of $247.26.  Approved 3-0.

REPORT DISCUSSION:

Noted  -  Removal of Jaime DeFeo, Peter Kane and Amit Patel from the roster.

Mr. Danowski advised the Board that there are five mandatory on-line EMS courses that must be taken every year.

CHIEF'S REPORT

No report submitted.

ATTORNEY DISCUSSION

Mr. Glass was not in attendance.

MINUTES

A motion was made by Commissioner Gregory, seconded by Commissioner Despres, approving the Minutes of the December 4, 2025 Regular Monthly Meeting and the December 18, 2025 Special Meeting (Year End).  Approved 3-0.

TREASURER'S REPORT

ABSTRACT OF BILLS

The newly appointed Treasurer, Jenine Oudeans was not in attendance due to her commitment to previous plans.  The Account Balances as of December 30, 2025 were given to the Secretary by Colleen Pearsall at the end of her employment term.

COMMUNICATIONS AND CORRESPONDENCE

The following correspondence was received:

1.  Facility Use Permit Application from Lois Holley (on behalf of Dianne Baulch)

2.  Letter from the Town of Southampton Planning Board regarding Toplands Realty Holdings

OLD BUSINESS

No discussion.

NEW BUSINESS

A motion was made by Commissioner Jackson, seconded by Commissioner Despres, approving the Facility Use Application from Lois Holley, on behalf of Dianne Baulch, to use the Meeting Room on April 11, 2026 for a Celebration of Life for lifetime member Doug Baulch from 11:00 a.m. to 6:00 p.m.  Approved 3-0.  (Note:  The Board approved the use of the Meeting Room, but until 4:00 p.m. only.  The Secretary will notify Lois Holley by mail of the time restriction.)

After reviewing the subdivision plans for Toplands Realty Holdings, the Board had no recommendations except for the General Requirements.

A workshop was scheduled for Thursday, January 29, 2026, at 7:00 p.m.

At 8:07 p.m., there being no further business, a motion was made by Commissioner Gregory, seconded by Commissioner Despres, to adjourn the meeting.  Approved 3-0.

Submitted by

                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   Lorraine Gregory, Secretary

 

 

 

East Quogue Fire District’s House Attendant Report

 

 

To the Board of Fire Commissioners,

This is the attendant’s report for January 2nd, 2026, meeting including but not limited to:  

• General Maintenance and building care.
• Updated the website For the District.
• Updated the sign.
• Submitted the last NIFRS reports to the state.
• NERIS Reporting is up and running
• The garage doors are completed
• Snow removal
• The new sign has been installed at the east end of the district.
• New pagers came in
• Green Earth Plumbing and heating has replaced the water heater

Topics for discussion:

We will need to purchase ice melt

 

 

 

EAST QUOGUE FIRE DISTRICT

ORGANIZATIONAL MEETING

JANUARY 2, 2026

 

 

The Organizational Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Secretary Lorraine Gregory, at 6:30 p.m.  Present were Commissioners Allyn Jackson, Stephen Gregory, Edmund Densieski and Robert Despres, Fire District Facilities Supervisor Dave Schaffauer, Medical Coordinator Brian Danowski and Secretary Lorraine Gregory.

 

 

Nominations for Chairman were called.  Commissioner Stephen Gregory was nominated for Chairman by Commissioner Despres, seconded by Commissioner Densieski.  Approved 3-0.  Recused – Commissioner Gregory.

There being no further nominations for Chairman, a motion was made by Commissioner Despres, seconded by Commissioner Densieski, closing the nominations.  Approved 4-0.

Nominations for Vice-Chairman were called.  Commissioner Allyn Jackson was nominated for Vice-Chairman by Commissioner Despres, seconded by Commissioner Densieski.  Approved 3-0.  Recused 1 – Commissioner Jackson.

There being further nominations for Vice-Chairman, a motion was made by Commissioner Despres, seconded by Commissioner Densieski, closing the nominations.  Approved 4-0.

Vice-Chairman Allyn Jackson took charge of the meeting and called for the appointment of Lorraine Gregory as District Secretary for the term of one (1) year with a monthly retainer of $1,733.00.

A resolution was drawn up and states as follows:

2026-01.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to appoint Lorraine Gregory as District Secretary for the term of one (1) year with a monthly retainer of $1,733.00.

A motion was made by Commissioner Densieski, seconded by Commissioner Despres, accepting adoption of Resolution 2026-01.  Approved 3-0.  Recused 1 - Commissioner Gregory.

Secretary Lorraine Gregory will sign the Oath of Office in the presence of a Notary Public and will forward it to the Town Clerk.

Chairman Stephen Gregory took charge of the meeting and called for the appointment of Jenine Oudeans as District Treasurer and Human Resources Officer for the term of one (1) year with a monthly retainer of $1,833.00.

A resolution was drawn up and states as follows:

2026-02.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to appoint Jenine Oudeans as District Treasurer and Human Resources Officer for the term of one (1) year with a monthly retainer of $1,833.00.

A motion was made by Commissioner Gregory, seconded by Commissioner Despres, accepting adoption of Resolution 2026-02.  Approved 3-0.  Recused 1 – Commissioner Densieski.

Treasurer/Human Resources Officer Jenine Oudeans will be asked to sign the Oath of Office in the presence of a Notary Public and will give it to the Secretary for forwarding to the Town Clerk.

Chairman Gregory placed in the Minutes of the Organizational Meeting the notification of the meeting that was sent to the media.

A motion was made by Commissioner Jackson, seconded by Commissioner Despres, appointing William F. Glass, Jr., Esq., as the Attorney for the District.  Approved 4-0.

A resolution was drawn up and states as follows:

2026-03.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to appoint William F. Glass, Jr., Esq. as the Attorney for the District with an annual retainer of $6,960.00 for services outlined in Retainer Agreement – Legal

Services (billed in twelve monthly installments of $580.00 each), an hourly rate of $300.00 (billed in ¼ hour increments) for services outlined in Retainer Agreement – Legal Services Section IV and reimbursement of no more or less than $250.00 which is 1/22 of his actual and necessary expenses in connection with his attendance at the two annual meetings of the AFDSNY and the annual meeting of the NFPA.

A motion was made by Commissioner Gregory, seconded by Commissioner Despres, accepting the “Southampton Press - Western Edition” as the official District newspaper.  Approved 4-0.

A resolution was drawn up and states as follows:

2026-04.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to accept the “Southampton Press - Western Edition” as the official District newspaper.

A motion was made by Commissioner Gregory, seconded by Commissioner Despres, accepting Dime Bank as the depository for the District and that Jenine Oudeans, as Treasurer, be designated as the sole official to sign checks for the District.  Approved 3-0.  Recused 1 – Commissioner Densieski.

A resolution was drawn up and states as follows:

2026-05.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to accept Dime Bank as the depository for the District and that Jenine Oudeans, as Treasurer, be designated as the sole official to sign checks for the District.

A motion was made by Commissioner Despres, seconded by Commissioner Jackson, authorizing that, checks written for payments in the amount of $5,000.00 or more, be signed by both the Treasurer, Jenine Oudeans, and in her absence, by the Secretary, Lorraine Gregory and the Chairman of the Board, Stephen Gregory, and in the Chairman’s absence, by Commissioner Edmund Densieski.  Approved 4-0.

A resolution was drawn up and states as follows:

2026-06.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to authorize that, checks written for payments in the amount of $5,000.00 or more, be signed by both the Treasurer, Jenine Oudeans, and in her absence, by the Secretary, Lorraine Gregory and the Chairman of the Board, Stephen Gregory, and in the Chairman’s absence, by Commissioner Edmund Densieski.

A motion was made by Commissioner Gregory, seconded by Commissioner Jackson, designating that the 2026 Monthly Meetings of the East Quogue Fire District will be held at the East Quogue Firehouse on the first Thursday of the month, at 7:00 p.m.  The Budget Hearing will be held on Tuesday, October 13, 2026, at 7:00 p.m.  Immediately following the Budget Hearing, there will be a Special Meeting to adopt the 2027 Budget.  The Year-End Meeting will be held on Thursday, December 17, 2026, at 10:00 a.m.  Workshops will be held on the last Thursday of each month at 7:00 p.m.  Approved 4-0.

A motion was made by Commissioner Gregory, seconded by Commissioner Jackson, approving the renewal of the Surety Bond covering the Treasurer in the amount of $2,500,000.00.  Approved 4-0

A motion was made by Commissioner Despres, seconded by Commissioner Gregory, to participate in the membership of the following organizations:

Association of Fire Districts State of New York

FDIC

International Chiefs Association

New York State Chiefs Association

Southampton Town Fire District Association

Suffolk County Fire Districts Association                                                      Approved 4-0.

A motion was made by Commissioner Jackson, seconded by Commissioner Despres, approving Department membership in the following organizations:

Fire Chiefs Council of Suffolk County

New York State Chiefs Association

Southampton Town Chiefs Council

Southampton Town EMS

Suffolk County Fire Chiefs Association

South Fork Fire Police Association

Volunteer Police Association State of New York                                          Approved 4-0.

A motion was made by Commissioner Jackson, seconded by Commissioner Gregory, that the following committees be in effect:

HOUSE

All Commissioners as listed.

Website  -  Allyn Jackson, Robert Despres

Key System  -  Edmund Densieski, Theodore Jankowski

Dinner Dance  - Allyn Jackson, Stephen Gregory

ID Cards  -  Edmund Densieski, Theodore Jankowski

Room Requests  -  Allyn Jackson, Stephen Gregory

PURCHASING

Firematic Equipment and Supplies  -  Stephen Gregory, Edmund Densieski

Medical Equipment and Supplies  -  Robert Despres, Theodore Jankowski, Brian Danowski

Electronic Equipment and Supplies  -  Stephen Gregory, Edmund Densieski

Uniforms  -  Stephen Gregory, Robert Despres

Misc. Supplies  -  Stephen Gregory, Allyn Jackson

MAINTENANCE AND REPAIR

Apparatus and Automotive  -  Edmund Densieski, Theodore Jankowski, Fire District Facilities Supervisor

Firematic Equipment and Tools  -  Stephen Gregory, Theodore Jankowski

EMS Equipment  -  Robert Despres, Theodore Jankowski, Brian Danowski

Buildings  -  Stephen Gregory, Allyn Jackson, Edmund Densieski

Grounds  -  Stephen Gregory, Edmund Densieski, Robert Despres

AUDITING

Stephen Gregory, Chairman

Jenine Oudeans, Treasurer

Robert Despres, Commissioner

SERVICE AWARD PROGRAM

Allyn Jackson

Robert Despres

Theodore Jankowski

EMPLOYEE AND DEPARTMENT MEMBERSHIP WELFARE  -  Department Physicals, Physical Fitness Program, Workmen’s Compensation, VFBL

Allyn Jackson

Robert Despres

Theodore Jankowski

NEW APPARATUS PURCHASING

All Commissioners

Two Commissioners on the Truck Committee

FIREHOUSE DISTRICT FACILITIES SUPERVISOR AND PART-TIME CUSTODIAN  -  Supervisory and Evaluation Review

Stephen Gregory

Robert Despres

OFFICE PERSONNEL  -  Supervisory and Evaluation Review

Allyn Jackson

Stephen Gregory

FIRST RESPONDER PROGRAM  -  Supervisory and Evaluation Review

Stephen Gregory

Theodore Jankowski

Brian Danowski

INSURANCE POLICY AND ACCIDENT CLAIMS

Allyn Jackson

Robert Despres

Edmund Densieski

MAJOR CONSTRUCTION

Stephen Gregory

Robert Despres

Edmund Densieski

GRANTS

David Schaffauer

Robert Despres

Theodore Jankowski                                                                                       Approved 4-0.

A motion was made by Commissioner Gregory, seconded by Commissioner Despres, to retain David Schaffauer as Fire District Facilities Supervisor, at an hourly rate of $39.00 and to include 20% of the health insurance family plan of $37,577.04 currently being paid by the District for the Full Time Medical Coordinator which amounts to $289.05 per bi-weekly pay period.  Approved 4-0.

A resolution was drawn up and states as follows:

2026-07.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to retain David Schaffauer as Fire District Facilities Supervisor, at an hourly rate of $39.00 and to include 20% of the health insurance family plan of $37,577.04 currently being paid by the District for the Full Time Medical Coordinator which amounts to $289.05 per bi-weekly pay period.

A motion was made by Commissioner Jackson, seconded by Commissioner Gregory, to retain John C. Ryckman as Part Time Custodian, at an hourly rate of $27.00.  Approved 4-0.

A resolution was drawn up and states as follows:

2026-08.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to retain Jack Ryckman as Part Time Custodian, at an hourly rate of $27.00.

A motion was made by Commissioner Gregory, seconded by Commissioner Despres, to retain Brian Danowski as Full Time Medical Coordinator, at an hourly rate of $45.00 and to include health insurance.  Approved 4-0.

A resolution was drawn up and states as follows:

2026-09.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to retain Brian Danowski as Full Time Medical Coordinator, at an hourly rate of $45.00 and to include health insurance.

A motion was made by Commissioner Jackson, seconded by Commissioner Gregory to retain Jeff Corazzini as Assistant Full Time Medical Coordinator, at an hourly rate of $39.00 and to include health insurance.  Approved 4-0.

A resolution was drawn up and states as follows:

2026-10.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to retain Jeff Corazzini as Assistant Full Time Medical Coordinator, at an hourly rate of $39.00 and to include health insurance.

A motion was made by Commissioner Despres, seconded by Commissioner Jackson, to retain Michael Boucher as Assistant Full Time Medical Coordinator, at an hourly rate of $39.00 and to include 20% of the health insurance family plan of $37,577.04 currently being paid by the District for the Full Time Medical Coordinator which amounts to $289.05 per bi-weekly pay period.  Approved 4-0.

A resolution was drawn up and states as follows:

2026-11.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to retain Michael Boucher as Assistant Full Time Medical Coordinator, at an hourly rate of $39.00 and to include 20% of the health insurance family plan of $37,577.04 currently being paid by the District for the Full Time Medical Coordinator which amounts to $289.05 per bi-weekly pay period.

A motion was made by Commissioner Despres, seconded by Commissioner Gregory, to retain the present roster of On Call Paramedics, at an hourly rate of $35.00 and the present roster of On Call Basic EMT’s, at an hourly rate of $28.00   New hires will be paid an hourly rate of $25.00 and, after six (6) months probation, the hourly rate will be increased to $26.00.  Approved 4-0.

A resolution was drawn up and states as follows:

2026-12.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to retain. the present roster of On Call Paramedics, at an hourly rate of $35.00 and the present roster of On Call Basic EMT’s, at an hourly rate of $28.00   New hires will be paid an hourly rate of $25.00 and, after six (6) months probation, the hourly rate will be increased to $26.00.

A motion was made by Commissioner Despres, seconded by Commissioner Gregory, to retain part time labor for the performance of miscellaneous incidental work, at an hourly rate of $25.00.  Approved 4-0.

A resolution was drawn up and states as follows:

2026-13.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to retain part time labor for the performance of miscellaneous incidental work, at an hourly rate of $25.00.

At this point, the Board authorized the Treasurer to file a copy of the Annual Report to the Department of Audit and Control within sixty (60) days after the end of the fiscal year (March 1, 2026) and to submit same to the Board.

A motion was made by Commissioner Jackson, seconded by Commissioner Gregory, to reaffirm the East Quogue Fire District Policy and Procedures Manual, adopted January 3, 2019. containing the following:

DISTRICT ADMINISTRATION

            DA-001           Alcohol Policy (Use and Distribution of)

            DA-002           Public Access to Records (FOIL)      

            DA-003           Military Leave Policy

            DA-004           Driver Training and Response Policy (formerly DO-012)

            DA-005           Cell Phone Policy (Issuance and Use of)

            DA-006           Code of Ethics

            DA-007           Credit Card Policy

            DA-008           Conduct of Elections Policy

            DA-009           Social Media Policy

            DA-010           Classification of Firefighters Policy

            DA-011           Medical Leave Policy

            DA-012           Procurement Policy

            DA-013           Progressive Discipline Policy

            DA-014           Public Comment at Meetings Policy

            DA-015           Travel Expense Policy

            DA-016           Workplace Harassment Policy

            DA-017           Investment Policy

            DA-018           Fixed Assets Policy

            DA-019           Inspection Dinner Policy

            DA-020           Use of Chiefs’ Vehicles Policy

            DA-021           Meals and Refreshments Policy

DA-022           Uniform Guidelines For Determining The Responsibility of            Bidders

            DA-023           Defense and Indemnification of Fire District Officers Policy

            DA-024           Records Retention Policy

            DA-025           Substance Abuse Policy

            DA-026           Seat Belt Use Policy

            DA-027           Fund Balance Policy

            DA-028           Privacy Breach Notification Policy

DA-030           Sexual Harassment Policy and Complaint Form For Reporting Sexual Harassment

DA-031           Use of Facility Policy

DISTRICT ORGANIZATION

            DO-001           Organizational Statement

            DO-002           Health and Safety Plan Policy

            DO-003           Risk Management Plan Policy

            DO-004           Accident/Injury Investigation Policy

            DO-005           Infectious Disease Control Policy

            DO-006           Workplace Violence Policy

            DO-007           Incident Rehabilitation Policy

            DO-008           Emergency Escape/Self  Rescue Policy

            DO-009           Firefighter Qualification Policy

            DO-010           Child Abuse Report Policy

            DO-011           Respiratory Protection Policy

                                                                                                            Approved 4-0.

2025-14.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to reaffirm the East Quogue Fire District Policy and Procedures Manual, adopted January 3, 2019, containing the following:

DISTRICT ADMINISTRATION

            DA-001           Alcohol Policy (Use and Distribution of)

            DA-002           Public Access to Records (FOIL)      

            DA-003           Military Leave Policy

            DA-004           Driver Training and Response Policy (formerly DO-012)

            DA-005           Cell Phone Policy (Issuance and Use of)

            DA-006           Code of Ethics

            DA-007           Credit Card Policy

            DA-008           Conduct of Elections Policy

            DA-009           Social Media Policy

            DA-010           Classification of Firefighters Policy

            DA-011           Medical Leave Policy

            DA-012           Procurement Policy

            DA-013           Progressive Discipline Policy

            DA-014           Public Comment at Meetings Policy

            DA-015           Travel Expense Policy

            DA-016           Workplace Harassment Policy

            DA-017           Investment Policy

            DA-018           Fixed Assets Policy

            DA-019           Inspection Dinner Policy

            DA-020           Use of Chiefs’ Vehicles Policy

            DA-021           Meals and Refreshments Policy

DA-022           Uniform Guidelines For Determining The Responsibility of            Bidders

            DA-023           Defense and Indemnification of Fire District Officers Policy

            DA-024           Records Retention Policy

            DA-025           Substance Abuse Policy

            DA-026           Seat Belt Use Policy

            DA-027           Fund Balance Policy

            DA-028           Privacy Breach Notification Policy

DA-030           Sexual Harassment Policy and Complaint Form For Reporting Sexual Harassment

            DA-031           Use of Facility Policy

DISTRICT ORGANIZATION

            DO-001           Organizational Statement

            DO-002           Health and Safety Plan Policy

            DO-003           Risk Management Plan Policy

            DO-004           Accident/Injury Investigation Policy

            DO-005           Infectious Disease Control Policy

            DO-006           Workplace Violence Policy

            DO-007           Incident Rehabilitation Policy

            DO-008           Emergency Escape/Self  Rescue Policy

            DO-009           Firefighter Qualification Policy

            DO-010           Child Abuse Report Policy

            DO-011           Respiratory Protection Policy                         Approved 4-0.

A motion was made by Commissioner Jackson, seconded by Commissioner Gregory, to reaffirm the East Quogue Fire District Employee Handbook, dated February 2, 2023 and revised on August 3, 2023.  Approved 4-0.

A resolution was drawn up and states as follows:

2026-15.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to reaffirm the East Quogue Fire District Employee Handbook, dated February 2, 2023 and revised on August 3, 2023.

A motion was made by Commissioner Jackson, seconded by Commissioner Gregory, reestablishing the following Capital Reserve Funds:

Building & Grounds Reserve Fund (Generic)

Apparatus & Equipment Reserve Fund (Generic)

                        Communications Reserve Fund (Generic)

                                                                                                            Approved 4-0.

A resolution was drawn up and states as follows:

2026-16.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to reestablish the following Capital Reserve Funds:

                        Building & Grounds Reserve Fund (Generic)

Apparatus & Equipment Reserve Fund (Generic)

                        Communications Reserve Fund (Generic)

A motion was made by Commissioner Jackson, seconded by Commissioner Gregory, reaffirming the Financial Reporting Requirements of Governmental Accounting Standards Board (GASB) Statement 54.  Approved 4-0.

A resolution was drawn up and states as follows:

2026-17.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to reaffirm the Financial Reporting Requirements of Governmental Accounting Standards Board (GASB) Statement 54 now in effect. 

At 7:08 p.m., there being no further business for the Organizational Meeting, a motion was made by Commissioner Despres, seconded by Commissioner Jackson, to adjourn the meeting.  Approved 4-0.

Submitted by:

Lorraine Gregory, Secretary

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

DECEMBER 4, 2025

 

 

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman James Schaefer at 7:00 p.m.  Present were Commissioners James Schaefer, Allyn Jackson, Stephen Gregory, Edmund Densieski and Bob Despres, Fire District Facilities Supervisor Dave Schaffauer, Medical Coordinator Brian Danowski, First Assistant Chief Glenn Bullock, Second Assistant Chief Mark Gregory, Third Assistant Chief Alex Gladding, Treasurer Colleen Pearsall and Secretary Lorraine Gregory.

 

 

FIRE DISTRICT FACILITIES SUPERVISOR REPORT

See attached report.

ITEMS FOR DISCUSSION

A motion was made by Commissioner Densieski, seconded by Commissioner Gregory, authorizing the purchase of a new “Heroes” sign to be re-installed at the corner of Montauk Highway and Jones Road, at a cost not to exceed $500.00.  Approved 5-0.

A motion was made by Commissioner Jackson, seconded by Commissioner Gregory, accepting the proposal from Long Island Telecommunications & Electronic Services, Inc. for the purchase of ten (10) Motorola Minitor VII pagers, at a cost of $6,014.00.  Approved 5-0.

MAINTENANCE REPORT

Maintenance Report dated 11/6/25 to 12/4/25 submitted to the Board.

A motion was made by Commissioner Gregory, seconded by Commissioner Jackson, authorizing the purchase of one (1) Tri-Band Radio for 7-6-1 from Motorola Solutions, at a cost of $7,671.32.  Approved 5-0.

MEDICAL COORDINATOR REPORT

See attached report.

MATERIAL REQUESTS:

A motion was made by Commissioner Densieski, seconded by Commissioner Despres, authorizing the purchase of the medical supplies requested from Bound Tree Medical, at a total cost of $522.54.  Approved 5-0.

REPORT DISCUSSION

Mr. Danowski advised the Board that he discarded one stair chair and that the second stair chair is being stored in the basement to be used as a spare.

CHIEF'S REPORT

See attached report.

REQUESTS

The Chief was advised to purchase two (2) reducers, at an approximate cost of $250.00 each.

ITEMS FOR DISCUSSION

It was decided that the spare bottles and packs could be mounted at the end of the racks.

Noted  -  Lt. Frank will be preparing the application for a Wildland Fire Grant.

A motion was made by Commissioner Gregory, seconded by Commissioner Jackson, authorizing the purchase of long sleeve and short sleeve t-shirts for the members from East End Screen Printing, at a total cost of $3,640.00.  Approved 5-0.

A motion was made by Commissioner Gregory, seconded by Commissioner Jackson, authorizing the purchase of t-shirts and sweatshirts for the Chiefs from East End Screen Printing, at a total cost of $645.00.  Approved 5-0.

The Chiefs and Mr. Danowski suggested that the District host a remote EMT Class in September.  Mr. Danowski will follow up on this project.

 

ATTORNEY DISCUSSION

Mr. Glass was not in attendance.

MINUTES

A motion was made by Commissioner Gregory, seconded by Commissioner Densieski, approving the Minutes of the November 6, 2025 Regular Monthly Meeting.  Approved 5-0.

TREASURER'S REPORT

A motion was made by Commissioner Despres, seconded by Commissioner Jackson, approving the Treasurer’s Report as submitted.  Approved 5-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Despres, seconded by Commissioner Jackson, approving the Abstracts of Bills for the General Fund consisting of 34 checks totaling $111,670.61 and to authorize the transfer of $200,000.00 from the Money Market to the Checking Account.  Approved 5-0.

COMMUNICATIONS AND CORRESPONDENCE

Correspondence received included the following:

1.  A letter from the Town of Southampton Town Clerk regarding their Resolution RES-2025-1430 Fee Waiver for “Holiday on Main” Event

2.  A memo from the Southampton Town Planning Board enclosing the Final Subdivision Map of Est. of Madeline Cuomo (aka Haven Estates)

3.  A letter from the Town of Southampton Planning Board regarding the Ashley & Nicole Madsen, Subdivision – Pre-Application

4.  A letter from the East Quogue Fire Department dated December 3, 2025 regarding the swearing in at the October 13, 2025 Monthly Meeting of Gabriel Blowes and Kevin Geddie and the Department’s acceptance of the resignation of Michael Weir and at the November 10, 2025 Monthly Meeting acceptance of the resignation of John Tocco.  (Note:  The District had not previously been advised of Kevin Geddie’s membership in the Department.  The Board will vote for his acceptance under New Business.)

5.  Renewal of Agreement – Dispatch between the East Quogue Fire District and the Hampton Bays Fire District

6.  NYS Volunteer Firefighter Cancer Benefit Program Proposal For Coverage

OLD BUSINESS

Commissioner Jackson advised the Board that he would be addressing the Department members at their upcoming meeting regarding the possibility of renovating the Main Firehouse or new construction.

A motion was made by Commissioner Gregory, seconded by Commissioner Jackson, to accept the Municipal Cooperative Agreement with the Hampton Bays Fire District.  Approved 5-0.

A motion was made by Commissioner Jackson, seconded by Commissioner Densieski, accepting Option 2 of the Enhanced Plan of the Proposal for Coverage of the Cancer Benefit Program.  Approved 5-0.

NEW BUSINESS

Commissioner Schaefer advised the Board that Vince Marmorale will be here on December 15 to review the LOSAP Program.

Super Sunday is scheduled for 1/18/26 at 9:00 a.m.

After a brief discussion regarding the Madsen subdivision, the Board decided that there are no special requirements.  As usual, the Secretary will forward the General Requirements to the Planning Board.

A motion was made by Commissioner Jackson, seconded by Commissioner Gregory, accepting the membership of Kevin Geddie in the Department.  Approved 5-0.

A motion was made by Commissioner Jackson, seconded by Commissioner Gregory, accepting the resignations of Michael Weir and John Tocco, pending the return of all District equipment issued to them.  Approved 5-0.

The Year End Meeting will be held on Thursday, December 18, 2025 at 10:00 a.m.

The 2026 Organizational Meeting will be held on Friday, January 2, 2026 at 6:30 p.m. and the Regular Monthly Meeting will be held immediately after at 7:00

At 8:08 p.m., there being no further business, a motion was made by Commissioner Gregory, seconded by Commissioner Despres, to adjourn the meeting.  Approved 5-0.

Submitted by

Lorraine Gregory, Secretary

 

 

East Quogue Fire District’s House Attendant Report

 

 

To the Board of Fire Commissioners,

This is the attendant’s report for December 4^th, 2025, meeting including but not limited to:  

• General Maintenance and building care.
• Updated the website For the District.
• Updated the sign.
• Received Firefighting Helmets
• I Set up the new NERIS for the Switch over on December 15
• Ian’s bunker pants came back from repair
• We are expecting the garage doors next week

Topics for discussion:

New Sign for the East side of the district.

Quote for pagers

 

 

 

No Chiefs report

 

 

 

 

PUBLIC NOTICE

 

Please take notice that the Organizational Meeting of the East Quogue Fire District of the Town of Southampton, County of Suffolk, New York, for the year 2026 will be held on Friday, January 2, 2026, at 6:30 P.M., at the East Quogue Firehouse, Montauk Highway, East Quogue, New York and that the Regular Monthly Meeting of the Board of Fire Commissioners will follow at 7:00 p.m.

 

Dated: December 5, 2025

Lorraine Gregory,

Secretary Board of Fire Commissioners

East Quogue Fire District

Drawer 860,

East Quogue, NY 11942

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

NOVEMBER 6, 2025

 

 

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman James Schaefer at 7:00 p.m.  Present were Commissioners James Schaefer, Allyn Jackson, Stephen Gregory, Edmund Densieski and Bob Despres, Fire District Facilities Supervisor Dave Schaffauer, Medical Coordinator Brian Danowski, First Assistant Chief Glenn Bullock, Third Assistant Chief Alex Gladding, Treasurer Colleen Pearsall and Secretary Lorraine Gregory.

 

 

FIRE DISTRICT FACILITIES SUPERVISOR REPORT

See attached report presented by Commissioner Gregory.

ITEMS FOR DISCUSSION

Commissioner Gregory presented the following proposals for the painting of the new and existing garage doors at the Main Firehouse:

            1.  G.F. Volz Jr. Carpenter  -  $3,460.00

            2.  Taurus Custom Painting Inc.  -  $5,400.00

A motion was made by Commissioner Jackson, seconded by Commissioner Densieski, accepting the proposal from G.F. Volz Jr. Carpenter for the painting of the new and existing garage doors at the Main Firehouse, in the amount of $3,460.00.  Approved 5-0.

MAINTENANCE REPORT

Maintenance Report dated 10/1/25 to 11/6/25 submitted to the Board.

MEDICAL COORDINATOR REPORT

See attached report.

MATERIAL REQUESTS:

A motion was made by Commissioner Despres, seconded by Commissioner Gregory, authorizing the purchase of the medical supplies requested from Bound Tree Medical, at a total cost of $1,901.75.  Approved 5-0.

REPORT DISCUSSION

The Treasurer will prepare the $200.00 check for the annual blood glucose testing license.

A motion was made by Commissioner Densieski, seconded by Commissioner Jackson, authorizing the purchase of a printer/scanner for the EMS Office, at a cost not to exceed $300.00.  Approved 5-0.

After further discussion with Mr. Danowski, the Board decided not to purchase the service contract from Stryker.  Mr. Danowski advised the Board that neighboring ambulance services plan on keeping spares on hand for loan out.

After a brief discussion regarding the Stony Brook Mobile Stroke Unit, the Board agreed to participate in the program and will furnish a Memorandum of Understanding (MOU).

CHIEF'S REPORT

See attached report.

REQUESTS

A motion was made by Commissioner Despres, seconded by Commissioner Schaefer, accepting the proposal from PL Vulcan for bailout training for approximately fifteen (15) firefighters, at a total cost of $2,000.00.  Approved 5-0.

A motion was made by Commissioner Densieski, seconded by Commissioner Despres, authorizing the purchase of CPR Books, at an approximate cost of $147.15.  Approved 5-0.

ITEMS FOR DISCUSSION

The Secretary advised the Chiefs that the Gear Policy was adopted at the October 9, 2025 meeting and that, as soon as she can, the Chiefs will be receiving a copy for their District Policy and Procedures Book.

Commissioner Gregory reminded the Chiefs that the items from the Seafood Party have not all been put away.  The Chief will follow up with the Committee.

 

ATTORNEY DISCUSSION

Mr. Glass was not in attendance.  Commissioner Jackson advised the Board that he spoke with Mr. Glass as to whether or not there would be a conflict with Second Assistant Chief Gregory’s company, PL Vulcan, to be used for the firefighter training.  Mr. Glass stated that Chief Gregory would be required to submit a letter to the Board.

MINUTES

A motion was made by Commissioner Gregory, seconded by Commissioner Despres, approving the Minutes of the October 9, 2025 Regular Monthly Meeting and the October 14, 2025 2026 Proposed Budget Hearing and Special Meeting.  Approved 5-0.

TREASURER'S REPORT

A motion was made by Commissioner Densieski, seconded by Commissioner Despres, approving the Treasurer’s Report as submitted.  Approved 5-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Densieski, seconded by Commissioner Despres, approving the Abstracts of Bills for the General Fund consisting of 30 checks totaling $32,686.71 dated November 6, 2025.  A transfer from the Money Market to the Checking Account was not required.  Approved 5-0.

COMMUNICATIONS AND CORRESPONDENCE

Correspondence received including the following:

1.  Facility Usage Request from William Potter for a Child’s Birthday Party on November 15, 2025.

2.  An e-mail from the Southampton Town Board regarding their adoption of Res-2025-1182

OLD BUSINESS

Commissioner Jackson reminded the Board that 2026 Salaries will need to be discussed at the November Workshop.

Commissioner Jackson stated that Sand Pebble suggested that the Board not introduce a public relations firm to the Department regarding the construction.  Instead, they suggested that the District put something together.  Commissioner Jackson will take on this task and he will ask Cindy McNamara for tax guidance.

NEW BUSINESS

Workshop scheduled for November 25, 2025 at 7:00 p.m.

A motion was made by Commissioner Jackson, seconded by Commissioner Despres, granting permission for William Potter to use the Meeting Room on November 15, 2025 for a Child’s Birthday Party.  Approved 5-0.

At 8:00 p.m., there being no further business, a motion was made by Commissioner Jackson, seconded by Commissioner Despres, to adjourn the meeting.  Approved 5-0.

Submitted by

Lorraine Gregory, Secretary

 

 

 

 

East Quogue Fire District’s House Attendant Report

 

 

To the Board of Fire Commissioners,

This is the attendant’s report for November 6^th, 2025, meeting including but not limited to:  

• General Maintenance and building care.
• Updated the website For the District.
• Updated the sign.
• Ordered Firefighting Helmets
• “HERO” sign at the east end of the district has been driven through and needs to be replaced. We do not have a sign in the back building.
• Windshields repaired on 17 and 32 vehicles and replaced on 80 was covered by insurance.
• Quotes for the garage door paint. (Mr. Gregory has them)
• Firematic completed extinguisher inspection.
• Reprogrammed the 800 radios to add Southampton Village Fire.
• I attended the new NERIS class and started the on-boarding process. To be ready for the switchover.
• Installed Driver reminder stickers “Spotter reminder” in all the vehicles
• Ran 32’s vehicle to Commander for a battery problem.
• Sent Ian’s bunker pants out for repair

Topics for discussion:

Garage Door Paint

Chief's Report

    November District Request 

 

PL VOLCAN Bail out training: Firefighter bailout training is essential for ensuring member safety during extreme emergencies where traditional exits are compromised. By equipping members with the skills and confidence to perform rapid egress from elevated structures, the district fulfills its duty of care, aligns with NFPA standards. Approving this training not only reduces risk and liability but also demonstrates a proactive commitment to protecting lives and strengthens resilience under pressure.  

Cost: $2,000.00 (covers approximately 15 firefighters) 

               Requested by: Chief Bullock 

Discussions

Update on District gear policy?

Respectfully Submitted, 

Keith Phillips

 

Annual Election of the

East Quogue Fire District

December 9, 2025

 

 

PLEASE TAKE NOTICE that the Annual Election of the East Quogue Fire District will take place on December 9, 2025, between the hours of 6:00 p.m. and 9:00 p.m. at the East Quogue Firehouse located at Montauk Highway and Bay Avenue, East Quogue, New York for the purposes of electing one Commissioner for a five year term commencing on January ,1 2026 and ending on December 31, 2030.

Candidates for District Office shall file a petition signed by at least twenty-five (25) registered voters of the Fire District, which petition must be filed with the Secretary of the Fire District no later than November 19, 2025. Petition forms may be obtained at the East Quogue Firehouse, Monday through Friday, between the hours of 8:30 a.m. and 4:00 p.m.

All residents of the Fire District duly registered with the Suffolk County Board of Elections as of November 17, 2025, shall be eligible to vote.

Please be advised that the Board of Elections of the Fire District shall meet on November 24, 2025, from 10:30 a.m. to 11:30 a.m. at the firehouse for the purpose of preparing the rolls of the registered voters of the Fire District.

 

 

BY ORDER OF THE BOARD OF FIRE COMMISSIONERS OF THE

EAST QUOGUE FIRE DISTRICT

 

A public hearing was held for the purpose of reviewing the Proposed 2026 Budget for the East Quogue Fire District.  The hearing was called to order by Chairman James Schaefer at 7:00 p.m.  Present were Chairman James Schaefer, Vice Chairman Allyn Jackson, Commissioners Stephen Gregory, Edmund Densieski and Bob Despres and Secretary Lorraine Gregory.

 

 

No one from the public attended the hearing to comment on the Proposed 2026 Budget.

At 7:15 p.m., the budget hearing was closed.

At 7:16 p.m., a motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, calling for a Special Meeting to adopt the 2026 Budget.  Approved 5-0.

A resolution was drawn up and states as follows:

2025-27.  WHEREAS, the Board of Fire Commissioners of the East Quogue Fire District must adopt a proposed budget for 2026 and estimate of fund balances in preparation for the annual fire district budget hearing and did so in preparation for the budget hearing, and

WHEREAS, the Board of Fire Commissioners of the East Quogue Fire District held the annual fire district budget hearing on notice to the public on October 14, 2025 and

WHEREAS, the Board of Fire Commissioners has considered the proposed budget and comments received, if any, on the proposed budget on October 14, 2025 at said budget hearing, and

NOW, THEREFORE, BE IT RESOLVED, that the Board of Fire Commissioners hereby approves the Final Budget for the East Quogue Fire District for 2026 attached hereto and made a part hereof in the amount of $1,960,000.00.

The adoption of the foregoing resolution was duly put to a vote and upon roll call the vote was as follows:

Chairman James Schaefer  -  Aye

Vice-Chairman Allyn Jackson  -  Aye

Commissioner Stephen Gregory  -  Aye

Commissioner Edmund Densieski  -  Aye

Commissioner Bob Despres  -  Aye

The resolution was thereupon duly declared to have been adopted.

Dated:  October 14, 2025

             East Quogue, New York

At 7:20 p.m., there being no further business, a motion was made by Commissioner Schaefer, seconded by Commissioner Despres, to adjourn the meeting.  Approved 5-0.

Submitted by
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                             Lorraine Gregory, Secretary

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

OCTOBER 9, 2025

 

 

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman James Schaefer at 7:00 p.m.  Present were Commissioners James Schaefer, Allyn Jackson, Stephen Gregory, Edmund Densieski and Bob Despres, Treasurer Colleen Pearsall and Secretary Lorraine Gregory.

 

 

FIRE DISTRICT FACILITIES SUPERVISOR REPORT

See attached report.

ITEMS FOR DISCUSSION

Commissioner Gregory will contact Mr. Schaffauer tomorrow regarding the radio for 7-6-1 and the 90 day repair warranty.

The following proposals were received for the replacement of the garage doors:

            1.  Door Performance  -  $11,025.00

            2.  T.M. Kenney Door Systems  -  $15,585.00

A motion was made by Commissioner Densieski, seconded by Commissioner Despres, accepting the proposal from Door Performance for the replacement of the garage doors, in the amount of $11,025.00.  Approved 5-0.

A motion was made by Commissioner Jackson, seconded by Commissioner Despres, accepting the proposal from Steve’s Landscaping for aerating ($300.00) and seeding the lawn ($500.00) at Station 2 and seeding the lawn ($200.00) at the Main Firehouse, at a total cost of 1,000.00.  Approved 5-0.

MAINTENANCE REPORT

Maintenance Report dated 9/1/25 to 10/9/25 submitted to the Board.

MEDICAL COORDINATOR REPORT

See attached report.

MATERIAL REQUESTS:

A motion was made by Commissioner Jackson, seconded by Commissioner Gregory, authorizing the purchase of the medical supplies requested, from Bound Tree Medical, at a total cost of $142.99.  Approved 5-0.

REPORT DISCUSSION

Stryker Service Contract  -  Tabled pending further discussion with Mr. Danowski.

EMS Clothing  -  Tabled.

CHIEF'S REPORT

No report submitted.

REQUESTS

ITEMS FOR DISCUSSION

 

ATTORNEY DISCUSSION

Mr. Glass was not in attendance.

MINUTES

A motion was made by Commissioner Jackson, seconded by Commissioner Gregory, approving the Minutes of the September 4, 2025 Regular Monthly Meeting.  Approved 5-0.

TREASURER'S REPORT

A motion was made by Commissioner Despres, seconded by Commissioner Densieski, approving the Treasurer’s Report as submitted.  Approved 5-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Jackson, seconded by Commissioner Gregory, approving the Abstracts of Bills for the General Fund consisting of 15 checks totaling $24,157.00 dated October 9, 2025, 3 checks totaling $1,350.76 dated September 25, 2025 and 28 checks totaling $31,203.15 dated September 30, 2025 and to authorize the transfer of $150,000.00 from the Money Market to the Checking Account.  Approved 5-0.

A motion was made by Commissioner Jackson, seconded by Commissioner Despres, authorizing the payment for the two (2) Stair Chairs, in the total amount of $12,321.20, to be made from the EMS Special Account.  Approved 5-0.

COMMUNICATIONS AND CORRESPONDENCE

Correspondence received including the following:

1.  Facility Usage Request from Denise Flynn for a combination Birthday Party and Westhampton High School Cheerleaders Pasta Party on October 23, 2025.

2.  A letter from the East Quogue Fire Department advising that Michael Weir had been sworn in.

OLD BUSINESS

Commissioner Jackson advised the Board that he had received a letter from Sand Pebble giving their estimated cost of $690,000.00 for their handling of the building renovation project.  Commissioner Gregory suggested that the Board address the Department members for their input – renovate or build new.  Commissioner Jackson advised that he will start work on the bond issue.

After a brief discussion regarding the Personal Protective Equipment Policy, a resolution was drawn up and states as follows:

2025-25.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to adopt DA-034 Personal Protective Equipment Policy as part of the District Administration Section of the Policy and Procedures Manual as follows:

Purpose:  The purpose of this Policy is to establish written guidelines and procedures to set forth minimum standards for the issuance and upkeep of Personal Protective Equipment (“PPE”) for firefighters in the East Quogue Fire Department.  It is further intended to confirm with the laws, rules and procedures of New York State.

Authority:  This Policy is adopted by the Board of Fire Commissioners of the East Quogue Fire District pursuant to its authority under New York State law.

Procedure:  The Officers and members of the East Quogue Fire Department shall carry out and obey all sections of this Policy.

DEFINITIONS:  The following definitions shall apply to this Policy:

Specific Requirements:

 

* Interior Firefighter – a firefighter who has been medically certified and properly trained to carry out firefighting operations on and in structures while wearing Self Contained Breathing Apparatus (“SCBA”).

 

* Exterior Firefighter – a firefighter who has been medically certified and properly trained to carry out firefighting operations in non-enclosed areas and without the necessity for SCBA.

 

* Fire Police - a firefighter medically certified and trained by Suffolk County.

 

* EMS Firefighter – a firefighter who has been medically certified and properly trained to carry out firefighting operations in the field of Emergency Medical Services (“EMS”).

*Full Time and Part Time Paid EMS  -  full time and part time medical employees of the Fire District

PPE – refers to equipment issued to firefighters to be used for their personal protection when carrying out their duties.  PPE includes, but is not necessarily limited to, helmets, bunker gear (coat and pants), hoods, boots, gloves and such other equipment as may be furnished from time to time by the Fire District.

PROCESS:  The Fire Department and Fire District shall provide structural firefighting personal protective equipment (PPE) to all Class A Interior Firefighters and Class B Exterior Firefighters.  Equipment provided to members shall consist of the following:

 

Class A Interior Firefighter

One (1) Structural Firefighting Helmet

One (1) Self-contained Breathing Apparatus Facepiece

Two (2) Firefighting Hoods

One (1) Structural Firefighting Bunker Jacket

One (1) Structural Firefighting Bunker Pants

One (1) Pair of Bunker Boots

One (1) Pair Structural Firefighting Gloves

Exterior Firefighter

One (1) Structural Firefighting Helmet

One (1) Exterior Firefighting Bunker Jacket

One (1) Exterior Firefighting Bunker Pants

One (1) Pair of Bunker Boots

One (1) Pair of Structural Firefighting Gloves

The Fire Department and Fire District shall provide Fire Police and EMS personnel with protective equipment (PPE) to all EMS responders.  Equipment provided shall consist of the following:

Fire Police “Certified” as per Suffolk County

One (1) Yellow Jacket

One (1) Vest

One (1) Helmet

One (1) Pair of Pants

One (1) Pair Reflective Gloves

EMS Volunteer (EMT’s not Firefighters)

One (1) Reflective Coat

One (1) Reflective Vest

One (1) Light Duty Cover Pants

One (1) EMS Helmet

One (1) Pair Tactical Gloves

EMS (who are Firefighters *)

One (1) Reflective Coat

One (1) Pair Light Duty Pants

 

*Firefighting PPE not to be worn in the ambulance.

Full Time Paid EMS

One (1) Yellow Reflective Four-Season Coat

Two (2) ¾ Length Zip Pull Over (replaced as needed)

One (1) Pair Reflective Light Duty Pants

Two (2) T Shirts

Part Time Paid EMS

One (1) T Shirt (replaced as needed)

One (1) ¾ Length Zip Pull Iver (replaced as needed)

One (1) Reflective Coat – to be shared

PPE Maintenance

It is the responsibility of each member to bring to the attention of the Chief all PPE that is in need of service.  All PPE shall be regularly inspected by a certified repair service once per year.  Repairs shall be made as needed, as determined by service.  PPE shall be taken out of service if beyond repair as determined by the service.

PPE shall be washed whenever it has been exposed to carcinogenic substances or at least once per year.  The member must advise the Chief of the need for cleaning and the District will provide for an approved cleaning.

The Fire District notes that the “ten (10) year standard” espoused by the NFPA is just that, a standard.  It is neither rule, nor law, as has been confirmed by the New York State Department of Labor’s PESH.  Accordingly, and due in part to the relatively light use that some PPE encounters, the District declines to adopt the NRPA standard.  This policy, including the routine annual inspection, constitutes the District’s own standard for the issuance, use and replacement of PPE.

PPE Replacement

In general, the Fire District budgets to acquire a certain amount of new PPE each year.  The determination of which members shall be furnished with new PPE will be up to the Chief.  The Chief shall forward a request to the Board of Fire Commissioners to fit certain members with new PPE.  The standard to be used by the Chief will be a combination of reviewing member activity points for the prior year and reviewing/inspecting the PPE currently issued to all members.  Priority shall be given to members whose gear is most in need of replacement and members who are most active in the prior year.

New members and members whose PPE no longer fits them or has been put out of service will be fitted with used PPE that the Fire District has in stock.  Such PPE has been washed and inspected and will be tailored as required.

PPE that fails inspection shall be declared surplus by the Fire District and properly discarded.

No member may utilize personal protective equipment that is not issued by the East Quogue Fire District.  Any member who believes that they need replacement items of PPE must notify the Chief immediately.  If a member’s PPE is taken out of service and the member cannot be provided with temporary PPE, then the member shall not respond to alarms for which PPE is required.  The member can respond to the firehouse and seek to perform service for which PPE is not required until they are properly equipped.

No member may respond to alarms or drills that requires PPE without such PPE.  Members found in violation of any part of this Policy may be subject to disciplinary action by the Chief.

No member may use Department/District PPE for personal reasons or as a costume.  Violators will be subject to disciplinary action.

The adoption of the foregoing resolution was duly put to a vote and upon roll call, the vote was as follows:

Chairman James Schaefer                   )  AYE

Vice-Chairman Allyn Jackson            )  AYE

Commissioner Stephen Gregory         )  AYE

Commissioner Edmund Densieski      )  AYE

Commissioner Robert Despres           )  AYE

The resolution was thereupon declared duly adopted.

Dated:  East Quogue, New York

             October 9, 2025

Commissioner Schaefer advised the Board that he had spoken to Kathy Galway and that the District would be allowed to pay the late fees amounting to $1,900.00 regarding Brian Danowski’s NYS Retirement issue.

Commissioner Gregory stated that the remnants of the recent Seafood Party have not been cleaned up and properly stored.  The Chief will be notified and requested to have the issue taken care of.

Commissioner Despres advised the Board that the refurbishing of the antique fire engine may be done by the end of the year and that measurements will be taken for the lift.

NEW BUSINESS

Commissioner Jackson suggested that some repairs should be made in the Steel Building.  Insulation needs to be covered and the floor needs painting.

2025-26.  Whereas, Section 175-a of the Town Law, as amended, provides for a system of registration of Fire District elections; and

            Whereas, a register of eligible Fire District voters must be prepared prior to the Fire District election: and

            Now therefore, be it resolved that three resident election inspectors of the East Quogue Fire District be appointed to constitute the East Quogue Fire District Board of Elections for the 2025 Annual Fire District Election;

            And be it further resolved, that in case any of the members appointed therein are unable to assume or perform the duties required of them, the Board of Fire Commissioners will appoint three alternates who are resident electors ;

            And be it further resolved, that the Chairman, Election Inspector and Poll Clerk be compensated in the amount of $70.00 for their services and attendance at the annual election which shall take place during the hours of 6:00 p.m. and 9:00 p.m.;

            And be it further resolved, that if clerical help is deemed necessary, this Board of Fire Commissioners will consider the appointment of such clerical persons upon the request of the Chairman of the Fire District Board of Elections.  

A motion was made by Commissioner Despres, seconded by Commissioner Jackson, accepting the adoption of Resolution 2025-26.  Approved 5-0.

At this point, an alarm was sounded and four of the Board members responded.  Upon their return, the meeting continued.

No Workshop scheduled for October.

A motion was made by Commissioner Gregory, seconded by Commissioner Despres, granting permission for Denise Flynn to use the Meeting Room on October 23, 2025 for a combination Birthday Party and WHB Cheerleader Pasta Party.  Approved 5-0.

At 8:50 p.m., there being no further business, a motion was made by Commissioner Jackson, seconded by Commissioner Despres, to adjourn the meeting.  Approved 5-0.

Submitted by

Lorraine Gregory, Secretary

 

East Quogue Fire District’s House Attendant Report

To the Board of Fire Commissioners,

This is the attendant’s report for October 9^th, 2025, meeting including but not limited to:  

• General Maintenance and building care.
• Updated the website For the District.
• Updated the sign.
• EMS Helmets were delivered
• Green Earth Plumbing has completed work on the heating system.
• Reinstalled the radio in 7-6-1
• Replaced the GFI for the sign
• PM’s completed for 7-6-16 and 17
• Windshields repaired on 17 and 32 vehicles and replaced on 80.

Topics for discussion:

I would like to replace the radio in 7-6-1with a tri band as the old came back from repair and is still having a problem. We have the quote from the one we purchased for 33’s vehicle

.

Garage door replacement. Quotes attached               

Seeding and overseeding Quote        

 

No Chiefs report this Month