EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

JUNE 1, 2023

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Vice Chairman Allyn Jackson at 7:30 p.m. Present were Commissioners Allyn Jackson, James Schaefer (joined meeting at 7:40 p.m.), Stephen Gregory, Robert Despres and Ed Seltenreich, Fire District Facilities Supervisor Dave Schaffauer, Medical Coordinator Brian Danowski, Chief Paul Sulzinski, Treasurer Colleen Pearsall and Secretary Lorraine Gregory.

FIRE DISTRICT FACILITIES SUPERVISOR REPORT

See attached report.

Mr. Schaffauer presented the following proposals:

1. Fluid Imagery, New Computer for First Assistant Chief Phillips, $1,575.00

2. Strategic Safety Dynamics, 4 Ratchet Belts, $592.80 total

3. PC Truck & Equipment Repair Inc., 2023 Chevrolet Seat Covers, $335.00

A motion was made by Commissioner Jackson, seconded by Commissioner Gregory, accepting the proposal from Fluid Imagery for one (1) OptiPlex Small Form Factor Computer for First Assistant Chief Phillips, in the amount of $1,575.00, Approved 5-0.

A motion was made by Commissioner Gregory, seconded by Commissioner Despres, accepting the proposal from Strategic Safety Dynamics for 4 Ratchet Belts 27” WLL 3300 lbs., in the amount of $592.80 Approved 5-0.

A motion was made by Commissioner Despres, seconded by Commissioner Jackson, accepting the proposal PC Truck & Equipment Repair Inc. for the purchase of 2023 SSV Driver/Passenger Seat Covers for the 2023 Chevrolet, in the amount of $335.00. Approved 5-0.

ITEMS FOR DISCUSSION

No discussion.

MEDICAL COORDINATOR REPORT

See attached report.

MATERIAL REQUESTS

A motion was made by Commissioner Jackson, seconded by Commissioner Seltenreich, approving the purchase of the medical supplies requested, at a total cost of $691.07 (Hammer Medical - $553.82, Bound Tree - $137.25). Approved 5-0.

REPORT DISCUSSIONS

1. Noted.

2. Noted.

3. Noted. Start date scheduled for June 19, 2023

MAINTENANCE REPORT

Maintenance Report dated 5/4/2023 to 6/1/2023 submitted to the Board.

CHIEF'S REPORT

See attached report.

REQUESTS

1. Tabled.

2, 3, 4, 6, 7, 8, 9, 10, 11, 12, 13. A motion was made by Commissioner Gregory, seconded by Commissioner Seltenreich, authorizing the purchase of the items requested. Approved 5-0.

5. No damage found.

14. Tabled.

 

STATUS OF PREVIOUSLY APPROVED REQUESTS

1. On order.

2. On order.

3. On order.

ITEMS FOR DISCUSSION

1. Southampton Town is reviewing how to correct the situation.

2. Commissioner Schaefer presented a brochure from Red Line, a gear cleaning company located    in Sayville. The Board will review and discuss the information at a Workshop.

3. Five sets of gear have been approved. The Chief will supply the names of the members in need.

4. Five uniforms have been approved. Commissioner Gregory will contact Rico’s.

5. Mr. Schaffauer will handle.

Commissioner Schaefer reminded the Chief that members need to be made aware of the safety rules regarding the wearing of protective equipment when responding to alarms.

Mr. Schaffauer advised the Board that he will contact Dennis regarding the communication problems. Chief Sulzinski asked Mr. Schaffauer if a report could be generated indicating the names of the members who are doing squad time.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

MINUTES

A motion was made by Commissioner Gregory, seconded by Commissioner Seltenreich, accepting the Minutes of the May 4, 2023 Regular Monthly Meeting. Approved 5-0.

TREASURER'S REPORT

A motion was made by Commissioner Gregory, seconded by Commissioner Jackson, approving the Treasurer’s Report as submitted. Approved 5-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Gregory, seconded by Commissioner Jackson, approving the Abstract of Bills for the General Fund consisting of 37 checks totaling $70,883.39 and to transfer the amount of $150,000.00 from the Money Market to the Checking Account. Approved 5-0.

COMMUNICATIONS AND CORRESPONDENCE

A letter was received from the East Quogue Fire Department regarding the swearing in of Brian Wegman and Nicole Guerrero as active members in the Department and the probationary membership of Miller King in the Department, a letter was received from the Town of Southampton Planning Board regarding the East Quogue Mobile Home Park, a Military Leave Request Form was received from Thomas Peyton with an anticipated length of leave to be three months and an e-mail from the Hampton Point Association requesting use of the Meeting Room on Saturday, July 29, 2023.

OLD BUSINESS

The Treasurer advised the Board that the new photocopy machine will be delivered next week and the present copier will be declared surplus property. A resolution was drawn up and states as follows:

2023-23. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to declare the Kyocera TASKalfa 3501i photocopier as surplus property and to dispose of it.

A motion was made by Commissioner Gregory, seconded by Commissioner Jackson, approving adoption of Resolution 2023-23. Approved 5-0.

Commissioner Gregory advised the Board that the Board of Directors Room is finished, as well as the painting of the two bathrooms and that the parking lots were just about done.

NEW BUSINESS

After a brief discussion, the Board agreed that the time period for Department members taking their physicals is January 1 – December 31 of each year and that, if members will not be in the District during the winter months when the physicals are scheduled at the firehouse, then those members may contact NDI directly and schedule their physicals with NDI at a designated firehouse.

A motion was made by Commissioner Despres, seconded by Commissioner Gregory, accepting the probationary membership of Miller King in the Department. Approved 5-0.

After a brief discussion regarding the letter from the Town of Southampton Planning Board referencing the East Quogue Mobile Home Park, the Board has no recommendations to make at this time. Note: After further review of the plans, on June 20, 2023 a letter was sent by Commissioner James Schaefer to the Assistant Town Planning Director stating the following: 1.) Nine (9) additional fire hydrants must be installed; 2.) Access will be needed for the Brush Truck; and 3.) Emergency access will needed from Malloy Drive. See attached letter.

A motion was made by Commissioner Seltenreich, seconded by Commissioner Jackson, granting permission for the Hampton Point Association to use the Meeting Room on Saturday, July 29, 2023. Approved 5-0.

A Workshop was scheduled for June 29, 2023, at 7:00 p.m.

At 8:45 p.m., a motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, calling the meeting into Executive Session to discuss an alarm response and a work schedule adjustment. Approved 5-0. (Note: At 8:45 p.m., Mr. Schaffauer and Chief Sulzinski left the meeting. At 8:50 p.m., Mr. Danowski left the meeting.)

At 9:10 p.m., a motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, calling the meeting out of Executive Session. Approved 5-0.

A motion was made by Commissioner Schaefer, seconded by Commissioner Jackson, adjusting the work schedule for the Fire District Facilities Supervisor to a start time beginning 6:00 a.m. and ending 2:00 p.m. two days a week on a trial basis. Approved 5-0.

At 9:15 p.m., there being no further business, a motion was made by Commissioner Gregory, seconded by Commissioner Jackson, to adjourn the meeting. Approved 5-0.

Submitted by                                                                                                                                                                                                                                                                                                                                                                                            

Lorraine Gregory, Secretary

East Quogue Fire District’s House Attendant Report

To the Board of Fire Commissioners,

This is the attendant’s report for June 2023, meeting including but not limited to:  

• General Maintenance and building care.
• Updated the website For the District
• Updated the sign.
• Disinfected the Meeting room, Chief’s office, and Corp room. Along with the Firemen’s room and bathrooms every Wednesday.
• The new Chiefs car is in service.
• The old Chief’s car or new 81 car has been detailed and Jimmy Feton will be here either 5/26 or the week after next as his schedule will allow to remove the ‘Chief.’
• Ordered the door for the front of the building. They said please allow up to 6 weeks for delivery.
• Ordered the Box for 7-6-11 from Fully Involved
• Quote to have the bottles labeled.
• Ordered the Hot Sticks 7 week wait.
• Seal coating and striping will be on May 31
• Hooks and Halligan are ordered from Firematic.
• Waiting for the hose to come in could be another 6 weeks.
• Pagers and batteries have been orderd.
• Quotes for stapes for the strut system
• Quote to replace 31’s computer.

Topics for discussion:

Chiefs Report to The Board of Fire Commissioners

June 2023

Requests:

1. (5) New Tires for 7-6-12 4+ spare. Old tires are from 2007.
2. Hi Visibility vests for Highway and EMS operations 1 to be issued to each member as part of their PPE (Approx cost per vest $12.00) Sizes TBD by survey. This is so everyone has properly fitted and adequate protection at Highway and EMS operations.
3. 1 Length 1 ¾” hose. 1 hose was damaged at the fire on Bayside Avenue
4. 1 Officers tool. 1 officers tool was lost in the fire on Bayside Avenue
5. Paint on 7-6-1 to be checked for repair. Paint is bubbled, possibly from heat exposure at the fire on Bayside Avenue.
6. (6) pair fire gloves each Size Small, Medium, Extra Large
7. Fire Hoods (12) We need to issue hoods to new members and replace older hoods previously issued.
8. Firefighter badges (6) Hat (6) Breast
9. EMS Badges (6) Hat (6) Breast
10. Collar Brass for EMS (12)
11. Ready Rack Tags (12) Name tags for gear racks.
12. White Dress Gloves 1 bag each size Small, Large, Extra Large.
13. P-Touch printer tape ½” White Black Letters.
14. New Chiefs car to replace oldest car in our Fleet. Replace the current 33 vehicle while the cars are available and before price changes. This would make our oldest vehicle a 2019.

Status of previously approved requests:

1. Hose
2. Box for Struts
3. Strut straps

Discussion:

1. Hampton Jitney
2. Gear Cleaning
3. Turn out Gear purchase.
4. Uniform purchase
5. Are batteries being changed in SCBA during flow test? We have had a lot of packs with dead batteries.

Respectfully Submitted,

Paul Sulzinski

Chief of Department