EAST QUOGUE FIRE DISTRICT
REGULAR MONTHLY MEETING
OCTOBER 5, 2017
The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Allyn Jackson at 7:30 p.m. Present were Commissioners Allyn Jackson, James Schaefer, Aaron Sacks and Jonathan Erwin, First Assistant Chief Scott Flynn, Second Assistant Chief David Rosante, First Responder Amit Patel, Treasurer Nancy Knotoff and Secretary Lorraine Gregory.
FIREHOUSE ATTENDANT REPORT
See attached report.
ITEMS FOR DISCUSSION
None.
EMS REPORT
See attached report.
STAFF REPORT
Noted.
EQUIPMENT AND SUPPLIES
- A motion was made by Commissioner Schaefer, seconded by Commissioner Sacks, authorizing the purchase of the medical supplies requested, at a total cost of $2,478.29 (Hammer Medical - $1,479.67, Boundtree - $119.07, Zoll Medical - $879.55). Approved 4-0.
- Commissioner Sacks will order.
- Noted.
- Noted.
Commissioner Schaefer advised the Board and Mr. Patel that a lot of outdated medications were removed from the ambulances and requested Mr. Patel to follow up on this with the On Call personnel. Commissioner Sacks suggested that spot checks be done.
Commissioner Schaefer also advised the Board that the District needs to hire additional On Call First Responder personnel and that he will be more aggressive in obtaining resumes.
Mr. Patel left the meeting at 8:50 p.m.
MAINTENANCE REPORT
The Work Order Report dated 9/1/2017 - 10/4/17 was presented to the Board.
Commissioner Sacks advised the Board that the Brush Truck had been repaired.
CHIEF'S REPORT
See attached report.
REQUESTS
Request 1. - A motion was made by Commissioner Erwin, seconded by Commissioner Schaefer, authorizing the purchase of one (1) Altair Gas Meter 12-volt Charger for 7-6-11 from Firematic Supply, at an approximate cost of $210.00. Approved 4-0.
Request 2. - A motion was made by Commissioner Schaefer, seconded by Commissioner Sacks, authorizing the purchase of EMS Gear for Stephanie Kober from Coastal Fire Systems, at an approximate cost of $595.32. Approved 4-0.
Request 3. - A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, authorizing the purchase of four (4) EMS Helmets from Coastal Fire Systems, at an approximate cost of $1,026.00 ($256.50 each). Approved 4-0.
Request 4. - Cost is less than $100.00 and may be ordered directly by the Chief.
ITEMS FOR DISCUSSION
- A motion was made by Commissioner Erwin, seconded by Commissioner Schaefer, authorizing the purchase of one (1) pair of boots for EMS Stephanie Kober, at a cost not to exceed $300.00. Approved 4-0.
- A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, granting permission for Theodore Jankowski to use the Meeting Room on Sunday, October 29, 2017. Approved 4-0.
- No motion required for Training.
- A motion was made by Commissioner Schaefer, seconded by Commissioner Sacks, granting permission for the Department to use the grounds for the Annual Christmas Tree Sale. Approved 4-0.
ATTORNEY DISCUSSION
Mr. Glass not in attendance.
MINUTES
A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, accepting the Minutes of the September 7, 2017 Regular Monthly Meeting. Approved 4-0.
TREASURER'S REPORT
Ms. Knotoff advised the Board that the 2018 Proposed Budget was filed with the Town and has been posted on the District’s website. The Budget Hearing is scheduled for Tuesday, October 17, 2017, at 7:00 p.m. with a Special Meeting to immediately follow.
A motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, authorizing the purchase of a new desk chair for the Treasurer, at a cost not to exceed $200.00. Approved 4-0.
A motion was made by Commissioner Sacks, seconded by Commissioner Erwin, approving the Treasurer’s Report as submitted. Approved 4-0.
COMMUNICATIONS AND CORRESPONDENCE
Miscellaneous correspondence was presented to the Board including a letter from the SCWA regarding a hydrant installation at Shinnecock Avenue, a letter from the East Quogue Fire Department regarding the swearing in of Danielle Tasso and the resignation of Shaun Enright, an e-mail from the Town of Southampton regarding RES-2017-875 and a letter from the Town of Southampton regarding RES-2017-906 and RES-2017-907.
OLD BUSINESS
Commissioner Jackson requested the Secretary to forward a letter to the Town Supervisor and Town Board Members reaffirming the District’s position on The Hills.
Commissioner Sacks advised the Board that, at the September meeting, he had made an error in quoting the price for the gutter system for the Steel Building. The proposal from DAG was $1,700.00, not $1,500.00. A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, accepting the proposal from DAG for the installation of gutters on the Steel Building, at an approximate cost of $1,700.00. Approved 4-0. (Note: The price was lower than that submitted by Martin’s Roofing/Siding - $1,850.00.) Approved 4-0.
A motion was made by Commissioner Jackson, seconded by Commissioner Sacks, authorizing the lettering of the new 2017 Ford 350, at an approximate cost of $2,200.00. Approved 4-0.
A motion was made by Commissioner Sacks, seconded by Commissioner Erwin, authorizing the changes to the specifications for the new Seagrave Pumper, at an approximate total cost of $19,349.70. Approved 4-0.
2017-36. - The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to Amend the Service Award Program of the East Quogue Fire District:
BE IT RESOLVED THAT:
The Defined Benefit Program established by the Length of Service Award Program as approved by the voters of the East Quogue Fire District, Town of Southampton, County of Suffolk, State of New York shall be amended to provide that the maximum number of years that may be earned in the plan be increased from 30 years to 40 years, such change bearing an estimated annual cost of $20,600.00.
AND BE IT FURTHER RESOLVED THAT:
The above resolution shall be presented to the voters of the East Quogue Fire District at the annual election thereof to be held on December 12, 2017, between the hours of 5:30 p.m. and 9:00 p.m. at the East Quogue Firehouse, 465 Montauk Highway, East Quogue, New York and that the Secretary of the Fire District is hereby directed to cause public notice of such election to be published in timely fashion, according to statutory prescription.
Such resolution to take effect as of the 1st day of January, 2018 if approved by the voters of the Fire District.
A motion was made by Commissioner Schaefer, seconded by Commissioner Erwin, accepting adoption of Resolution 2017-36. Approved 4-0.
NEW BUSINESS
Commissioner Erwin advised the Board that he will not be running for re-election in December.
2017-37. Whereas, Section 175-a of the Town Law, as amended, provides for a system of registration of Fire District elections; and
Whereas, a register of eligible Fire District voters must be prepared prior to the Fire District election: and
Now therefore, be it resolved that three resident election inspectors of the East Quogue Fire District, namely, Faith Erwin, Stephen M. Gregory, Jr. and Patricia Densieski be appointed to constitute the East Quogue Fire District Board of Elections for the 2017 Annual Fire District Election;
And be it further resolved, that in case any of the members appointed therein are unable to assume or perform the duties required of them, the Board of Fire Commissioners will appoint alternates who are resident electors, namely, Linda DeRosa, Patricia Despres and Theresa Gregory;
And be it further resolved, that the Chairman, Election Inspector and Poll Clerk be compensated in the amount of $50.00 for their services and attendance at the annual election which shall take place during the hours of 5:30 p.m. and 9:00 p.m.;
And be it further resolved, that if clerical help is deemed necessary, this Board of Fire Commissioners will consider the appointment of such clerical persons upon the request of the Chairman of the Fire District Board of Elections.
A motion was made by Commissioner Schaefer, seconded by Commissioner Sacks, accepting adoption of Resolution 2017-37. Approved 4-0.
Commissioner Erwin also advised the Board that there is a Ford recall regarding 7-6-80.
The recall has to do with CO coming through holes that have been drilled in the rear of the vehicle. Ford will repair the holes.
Commissioner Erwin suggested declaring the old 7-6-6 car as surplus and to remove the lights. The vehicle will be left in service until the new vehicle is in service.
2017-38. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to declare the Ford Van - 7-6-6 as surplus property and to offer it up for sale.
A motion was made by Commissioner Erwin, seconded by Commissioner Schaefer, accepting adoption of Resolution 2017-38. Approved 4-0.
Commissioner Schaefer requested the Secretary to forward a letter to Rosemar thanking their workers for the respect they showed during Richard Carter’s funeral.
A motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, authorizing the purchase of thirty (30) sets of gloves and twenty (20) sets of hoods from Firematic Supply, at a cost not to exceed $4,200.00. Approved 4-0.
A motion was made by Commissioner Jackson, seconded by Commissioner Sacks, accepting the resignation of Shaun Enright, pending the return of all District property issued to him. Approved 4-0.
ABSTRACT OF BILLS
A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, approving the Abstract of Bills for the General Fund consisting of 32 checks totaling $28,791.27 and the Building and Grounds Fund consisting of 1 check totaling $1,000.00 and to authorize the transfer of $40,000.00 from the Money Market to the Checking Account. Approved 4-0.
At 10:17 p.m., a motion was made by Commissioner Schaefer, seconded by Commissioner Sacks, to adjourn the meeting. Approved 4-0.
Submitted by
Lorraine Gregory, Secretary