April Monthly Meeting 2018

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

APRIL 5, 2018

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Aaron Sacks at 7:30 p.m. Present were Commissioners Aaron Sacks, Allyn Jackson, James Schaefer, Jennifer Davonski and Michael Mattera, Chief Scott Davonski, Firehouse Attendant David Schaffauer (left at 7:50 p.m.), First Responder Amit Patel (left at 8:00 p.m.), Treasurer Nancy Knotoff and Secretary Lorraine Gregory.

FIREHOUSE ATTENDANT REPORT

See attached report.

ITEMS FOR DISCUSSION

1. 1. Noted.

2. 2. Noted.

3. 3. Commissioner Sacks instructed Mr. Schaffauer to hire an electrician to install a new Panasonic fan.

4. 4. No decision.

EMS REPORT

See attached report.

STAFF REPORT

1. 1. Noted.

2. 2. A resolution was drawn up and states as follows:

2018-23. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to remove Jeffrey Matheson from the On Call Fire Responder Rolls.

A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, approving adoption of Resolution 2018-23. Approved 5-0.

The Board will keep a total of ten On Call First Responders on the Roll and gave Commissioners Schaefer and Davonski the authority to hire additional personnel as needed.

EQUIPMENT AND SUPPLIES

1. 1. A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, authorizing the purchase of the medical supplies requested, at a total cost of $3,439.05 (Hammer Medical - $3,401.55, BoundTree Medical - $37.50). Approved 5-0.

2. 2. A motion was made by Commissioner Davonski, seconded by Commissioner Schaefer, authorizing the renewal of the Clinical Clean contract. Approved 5-0.

3. 3. A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, approving the purchase of four (4) MedixSafe – MS2-HID Biometric Fingerprint TCP/IP Electronic Security Narcotics Cabinets (one with WiFi), at a total cost of $7,350.00. Approved 5-0.

4. 4. A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, authorizing the purchase of a new recliner for the EMS Room, at a cost not to exceed $325.00. Approved 5-0.

5. 5. Noted.

6. 6. Noted.

7. 7. Noted.

8. 8. Commissioner Davonski advised the Board that, if 7-6-81 is used as an ALS vehicle, it will have to be certified, but if it is used only when the 80 car is out of service, it does not need to be certified.

MAINTENANCE REPORT

Work Order Report dated 3/1/18 to 4/5/18 was submitted to the Board.

Commissioner Jackson advised the Board of the following:

7-6-4   -   Shorting out. There may be a problem with the invertor.

7-6-2   -   Governor was replaced under warranty.

After a brief discussion regarding repairs to 7-6-11, a motion was made by Commissioner Jackson, seconded by Commissioner Davonski, accepting the evaluation/proposal submitted by RVI for the necessary repairs to 7-6-11, at an approximate cost of $28,627.73. Approved 5-0.

CHIEF'S REPORT

See attached report.

REQUESTS

Request 1. - A motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, authorizing the purchase of six (6) large SCVA Facepieces from Coastal Fire Systems, at a total cost of $1,806.00. Approved 5-0.

Request 2. - A motion was made by Commissioner Schaefer, seconded by Commissioner Jackson, authorizing an On Call First Responder to cover the overnight shift on the night of the Inspection Dinner (May 5 – May 6, 2018). Approved 5-0.

Request 3. - The Board approved storing the Mack pumper in Station 2 while 7-6-11 is out of service being repaired.

ITEMS FOR DISCUSSION

1. 1. A motion was made by Commissioner Davonski, seconded by Commissioner Jackson, approving the purchase of two (2) new tri-pod lights for 7-6-7, at a cost of $3,492.00. Approved 5-0.

2. 2. Progress.

3. 3. The stretcher will be put out to bid next month.

4. 4. Certain repairs will be done when the weather warms up.

5. 5. Noted.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

At 8:42 p.m., a motion was made by Commissioner Jackson, seconded by Commissioner Sacks, calling the meeting into Executive Session to discuss a Civil Service issue and the proposed acquisition of real property. Approved 5-0.

At 8:56 p.m., a motion was made by Commissioner Mattera, seconded by Commissioner Jackson, calling the meeting out of Executive Session. Approved 5-0.

The Board will request Mr. Glass to attend the April Workshop.

MINUTES

A motion was made by Commissioner Jackson, seconded by Commissioner Davonski, accepting the Minutes of the March 1, 2018 Regular Monthly Meeting. Approved 5-0.

TREASURER'S REPORT

Ms. Knotoff reminded the Board and the Chief that she needs copies of the State Contract for the items previously purchased off the contract.

Ms. Knotoff asked whether or not the Department members signed the Code of Ethics.

A motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, approving the Treasurer’s Report as submitted. Approved 5-0.

COMMUNICATIONS AND CORRESPONDENCE

Miscellaneous correspondence was presented to the Board including a letter from the East Quogue Fire Department regarding the application of Briana Gladding to rejoin the Department as a probationary member, a Meeting Room request from the Southampton Pines Homeowners’ Association and a letter from the Southampton Town Clerk regarding RES-2018-291.

OLD BUSINESS

Commissioner Schaefer reminded the Board about moving the cooler to the outside of the Steel Building.

The Chief advised the Board that, due to the fact that Butch Danowski will be receiving an award for 50 years of service, additional dignitaries were invited to the Inspection Dinner and that the Department acknowledges the fact that it will be responsible for the overage. Commissioner Jackson advised that the District will reimburse the Department for the band.

Commissioner Jackson reminded the Board that the fence needs to be replaced.

Commissioner Jackson asked the Chief if he had settled the Auto 24 situation. Chief Davonski will look into it.

Commissioner Sacks is awaiting proposals for a new phone system.

A motion was made by Commissioner Jackson, seconded by Commissioner Sacks, authorizing the Stryker Power Loading System and Stretcher Uplift Kit to be put out to bid and that the bid opening take place at 7:15 p.m. on May 3, 2018. Approved 5-0. (Note: A Bid Notice will be placed in the April 19, 2018 issue of the Southampton Press – Western Edition.)

NEW BUSINESS

Commissioner Jackson suggested having the East Quogue Elementary School as an emergency shelter and would like to speak with the School Superintendent, the Town and the Red Cross to see if this is feasible.

A motion was made by Commissioner Schaefer, seconded by Commissioner Sacks, granting permission for the Southampton Pines Homeowners’ Association to use the Meeting Room on June 2, 2018 for its Annual Meeting. Approved 5-0.

A motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, approving the application of Briana Gladding to rejoin the Department as a probationary member. Approved 5-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Davonski, seconded by Commissioner Schaefer, approving the Abstract of Bills for the General Fund consisting of 1 check totaling $3,590.00 and a second Abstract of Bills for the General Fund consisting of 51 checks totaling $118,838.44 and to authorize the transfer of $130,000.00 from the Money Market to the Checking Account. Approved 5-0.

At 9:25 p.m., there being no further business, a motion was made by Commissioner Jackson, seconded by Commissioner Sacks, to adjourn the meeting. Approved 5-0.

Submitted by
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   Lorraine Gregory, Secretary