April's Meeting Minutes 2017

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

APRIL 6, 2017

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Allyn Jackson at 7:30 p.m.  Present were Commissioners Aaron Sacks, Allyn Jackson, James Schaefer, Jonathan Erwin and Jennifer Davonski, Chief Scott Davonski, First Responder Amit Patel, Treasurer Nancy Knotoff and Secretary Lorraine Gregory.

FIREHOUSE ATTENDANT REPORT

See attached report.

ITEMS FOR DISCUSSION

Commissioner Jackson will order boots ($50.00), a winter shirt and a summer shirt ($100.00) for Mr. Schaffauer from Rico’s, at an approximate cost of $150.00.

A motion was made by Commissioner Sacks, seconded by Commissioner Jackson, accepting the Firehouse Attendant Report as submitted.  Approved 5-0.

EMS REPORT

See attached report.

STAFF REPORT

Noted.

A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, authorizing the hiring of two On Call First Responders.  Approved 5-0.

EQUIPMENT AND SUPPLIES

1. A motion was made by Commissioner Davonski, seconded by Commissioner Schaefer, authorizing the purchase of the medical supplies requested, at a total cost of $2,546.29 (Teleflex EZ IO Needles - $550.00, Hammer Medical - $1,638.32, BoundTree - $479.95).  Approved 5-0.

2. Ms. Knotoff will release the check.

3. A motion was made by Commissioner Davonski, seconded by Commissioner Schaefer, authorizing the extension of the Zoll warranty contract for all four monitors, at a cost of $4,183.25.  Approved 5-0.

4. Noted.

A motion was made by Commissioner Schaefer, seconded by Commissioner Erwin, accepting the EMS Report as submitted.  Approved 5-0.

Commissioner Davonski presented a resignation letter from On Call First Responder, Brandon McAlary.  A resolution was drawn up and states as follows:

2017-18.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolves to remove Brandon McAlary from the On Call First Responder Rolls.

A motion was made by Commissioner Davonski, seconded by Commissioner Schaefer, approving adoption of Resolution 2017-18.  Approved 5-0.

Mr. Patel left the meeting at 9:07 p.m.

MAINTENANCE REPORT

Work Order Report dated March 1, 2017 – April 6, 2017 was presented to the Board.

CHIEF'S REPORT

See attached report.

REQUESTS

Request 1.  -  A motion was made by Commissioner Schaefer, seconded by Commissioner Sacks, authorizing the purchase of a new Department flag and bases from All Flags & Flagpoles, Inc., at a cost not to exceed $750.00.  Approved 5-0.

Request 2.  -  A motion was made by Commissioner Sacks, seconded by Commissioner Davonski, authorizing the purchase of two (2) Knox Key Secure Boxes ($579.00 each) and the Admin Software ($245.00) to be installed in 7-6-5 and 7-6-2, plus $40.00 shipping, at an approximate cost of $1,443.00.  Approved 5-0.

ITEMS FOR DISCUSSION

1. A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, approving use of the parking lot by the East Quogue PTA for the 6^th grade Car Wash on April 22, 2017.  Approved 5-0.

2. A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, approving use of the Meeting Room by Michael Algozzino for a birthday party on May 13, 2017.  Approved 5-0.                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                

3. Commissioner Jackson will contact Hi-Tech Fire & Safety.

4. A motion was made by Commissioner Davonski, seconded by Commissioner Sacks, extending the deadline to May 31, 2017 for the physical exams to be taken by the eight members who have not yet done so.  Approved 4-1 (Disapproved - Commissioner Schaefer).

5. A motion was made by Commissioner Davonski, seconded by Commissioner Sacks, approving the purchase of six (6) polo shirts for the Juniors, at an approximate cost of $40.00 each.  Approved 5-0.

6. Noted.

7. Commissioner Sacks will handle.

8. A professional carpenter will be hired to install the bulletin board.

9. Commissioner Erwin will handle.

Commissioner Jackson advised the Board that Cub Scout Pak 261 has requested use of the Meeting Room on May 19, 2017 for the Blue & Gold Awards Banquet.  A motion was made by Commissioner Sacks, seconded by Commissioner Jackson, granting permission for the East Quogue Cub Scout Pak 261 to use the Meeting Room on May 19, 2017 for the Blue & Gold Awards Banquet and requiring a Security Deposit of $100.00, together with a Certificate of Insurance and, in lieu of a room charge, the Board will pay Mr. Schaffauer to be on duty.  Approved 5-0.

Commissioner Jackson also advised the Board that the Southampton Pines Homeowners Association would like to use the Meeting Room on May 27, 2017.  A motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, granting permission for the Southampton Pines Homeowners Association to use the Meeting Room on May 27, 2017.  Approved 5-0.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

MINUTES

A motion was made by Commissioner Sacks, seconded by Commissioner Davonski, accepting the Minutes of the March 2, 2017 Regular Monthly Meeting.  Approved 5-0.

TREASURER'S REPORT

A motion was made by Commissioner Sacks, seconded by Commissioner Erwin, approving the Treasurer’s Report as submitted.  Approved 5-0.

COMMUNICATIONS AND CORRESPONDENCE

Miscellaneous correspondence was presented to the Board including a copy of the response letter sent by Mr. Glass to Edward A. Tini, Esq., attorney for General Utilities/General Bangston LLC, a letter from the Town of Southampton regarding the Town’s Resolution 2017-315 and a letter from the Town of Southampton Planning Board regarding the John Picone River Edge, LLC Subdivision.

OLD BUSINESS

Commissioner Jackson will contact Sound Engineering for information and cost factors regarding the installation of a traffic light outside the front ramp.

Commissioner Erwin advised the Board that the van is on order.  The Board agreed that the lettering will be standard regulation with the Department logo on the doors.

After a brief discussion regarding the purchase of a new pumper, a resolution was drawn up and states as follows:

2017-19.  BE IT RESOLVED, pursuant to the provisions of the General Municipal Law and the Town Law of the State of New York, that a sum not to exceed $600,000.00 be expended from the Apparatus & Equipment Reserve Fund of said Fire District for the purchase of one (1) Seagrave Model TB50CA, Marauder II with associated equipment, and be it

            FURTHER RESOLVED, that this resolution is adopted subject to a permissive referendum as provided in the General Municipal Law of the State of New York, and be it

            FURTHER RESOLVED, that the Secretary of the Fire District shall, within ten working days of the adoption of this resolution, publish a notice within the official newspaper of the Fire District setting forth the date of the adoption of the resolution and an abstract of the resolution concisely stating the purpose and effect thereof and that the resolution was adopted subject to a permissive referendum.

A motion was made by Commissioner Sacks, seconded by Commissioner Davonski, accepting adoption of Resolution 2017-19.  Approved 5-0.

Commissioner Sacks advised the Board that he had spoken with Lt. Zaro (Southampton Town Police) regarding Securis’ software.  Lt. Zaro stated that he is not satisfied with Securis.  The District will not make any payments until the software issue is resolved.

Commissioner Sacks also advised the Board that the Firemen’s Room is almost complete.

Commissioner Jackson stated that he will reschedule the meeting with EMTEC.

NEW BUSINESS

A motion was made by Commissioner Sacks, seconded by Commissioner Davonski, accepting the proposal from Rich Warno Ltd. for the purchase of one (1) cooler compressor unit, at a cost of $551.00 and for one (1) walk-in cooler compressor, at a cost of $1,848.00.  Approved 5-0.

Commissioner Sacks advised the Board that he had inspected the roof and that it is in need of major repairs.

Commissioner Schaefer reminded the Board that, before payment is made to a vendor having performed work on the premises or provided a service, the Board should make an inspection and agree that the work/service has been done to satisfaction and, if the Board is not satisfied, payment should be withheld.

A motion was made by Commissioner Sacks, seconded by Commissioner Davonski, accepting the proposal from Barboy Hampton Bays for the purchase of shelving for the walk in cooler, corporation storage area, chiefs’ storage area and basement storage area, at a total cost of $1,739.04.  Approved 5-0.

Commissioner Jackson advised the Board that he had completed his Annual District Report and would like to send it to the “Southampton Press” for publication.

ABSTRACT OF BILLS

A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, approving the Abstract of Bills for the General Fund consisting of 55 checks totaling $131,056.14 and the Building & Grounds Fund consisting of 3 checks totaling $16,986.25 and to authorize the transfer of $160,000.00 from the Money Market to the Checking Account.  Approved 5-0.

At 9:07 p.m., there being no further business, a motion was made by Commissioner Davonski, seconded by Commissioner Erwin, to adjourn the meeting.  Approved 5-0.

Submitted by
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                             Lorraine Gregory, Secretary