August 2017 Meeting Minutes

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

AUGUST 3, 2017

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Allyn Jackson at 7:30 p.m.  Present were Commissioners  Allyn Jackson, James Schaefer, Aaron Sacks (Via Videoconference) and Jennifer Davonski, First Assistant Chief Scott Flynn, First Responder Amit Patel, Treasurer Nancy Knotoff and Secretary Lorraine Gregory.

Attached as follows are copies of the required videoconference notifications made by Secretary Lorraine Gregory in Suffolk County, New York:

1. Media Notification to “Southampton Press – Western Edition”
2. District website posting
3. Town of Southampton website posting
4. Notice posted on the Main Firehouse entrance door

FIREHOUSE ATTENDANT REPORT

See attached report.

ITEMS FOR DISCUSSION

1. Martin’s Roofing has not yet submitted a proposal for the gutters and snow guards for the Steel Building.

2. After a brief discussion regarding the Minitor pagers, a resolution was drawn up and states as follows:

            2017-29.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to declare Nineteen (19) Low Band Minitor Pagers as surplus property and to offer them for sale to the Quogue Fire Department at $75.00 each.

            A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, accepting adoption of Resolution 2017-29.  Approved 4-0.

3. A motion was made by Commissioner Sacks, seconded by Commissioner Davonski, accepting the proposal from Fully Involved, in the amount of $1,055.00, to install 1/8” brushed aluminum on the rear wall of 7-6-8.  Approved 4-0.

Mr. Schaffauer presented the July 1, 2017 – August 2, 2017 Work Order Report.

Mr. Schaffauer left the meeting at 8:00 p.m.

EMS REPORT

See attached report.

STAFF REPORT

1. Noted.

2. 2017-30.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to accept the resignation of Lindsay Campbell and to remove her from the On Call First Responder Rolls.

            A motion was made by Commissioner Davonski, seconded by Commissioner Schaefer, accepting adoption of Resolution 2017-30.  Approved 4-0.

EQUIPMENT AND SUPPLIES

1. A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, authorizing the purchase of the medical supplies requested, at a total cost of $907.63 (Hammer Medical - $496.50, Moore Medical - $411.13).  Approved 4-0.

2. Noted.

3. Noted.

Mr. Patel left the meeting at 8:48 p.m.

MAINTENANCE REPORT

Commissioner Erwin was not in attendance.  The Work Order Report was previously submitted by Mr. Schaffauer.

CHIEF'S REPORT

See attached report.

REQUESTS

Request 1.  -  Tabled.

Request 2.  -  A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, authorizing Amit Patel, Kevin Quinn and Garrett Benham to attend the EMS Vital Signs Conference, October 25-29, 2017, in Rochester, New York, at a total cost not to exceed $3,000.00.  Approved 4-0.

ITEMS FOR DISCUSSION

1. A motion was made by Commissioner Sacks, seconded by Commissioner Davonski, granting permission for Lance Mion to use the Meeting Room on October 13, 2017, 5:00 p.m. to 8:00 p.m., for the Westhampton Beach Varsity Football Team Dinner.  Approved 4-0.

2. Noted.

ATTORNEY DISCUSSION

Mr. Glass was not in attendance.

MINUTES

A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, accepting the Minutes of the July 6, 2017 Regular Monthly Meeting.  Approved 4-0.

TREASURER'S REPORT

The Board advised Ms. Knotoff that they were not interested in upgrading the Avaya phone system.

A second Budget Workshop was scheduled for August 23, 2017 at 7:30 p.m.

A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, approving the Treasurer’s Report as submitted, with explanation.  Approved 4-0.  (Note:  Ms. Knotoff explained to the Board that she had experienced computer problems with the Budget Detail Report.)

COMMUNICATIONS AND CORRESPONDENCE

Miscellaneous correspondence was presented to the Board including a letter from the East Quogue Fire Department regarding the probationary membership of Noel Feliciano, a letter from the Town of Southampton regarding Town Resolution 2017-701, a Registration Packet from the Association of Fire Districts of the State of New York regarding the October 12-14, 2017 Leadership Summit, in Saratoga Springs, New York, an order form from Looseleaf Law Publications regarding the EMS & Fire Personnel Legal Guide to NYS Town Law Updates and a copy of the response letter sent by William F. Glass, Jr., Esq. to Mark D. Gregory.

OLD BUSINESS

Commissioner Schaefer reminded the Board that it needs to discuss whether or not to extend the LOSAP system.  Commissioner Sacks will contact Vince and Cathy to set up a conference call to discuss the matter.

Commissioner Jackson advised the Board that the second boiler installation was almost complete.

Commissioner Jackson also advised the Board that the electrical inspection report for Station 2 was not yet available.

Commissioner Jackson presented a proposal from Father and Son Chimney East Inc., in the total amount of $3,600.00, for the installation of stainless steel liners and chimney caps/screens.

A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, accepting the proposal from Father and Son Chimney East Inc. for the installation of two stainless steel liners ($3,250.00) and two chimney caps/screens ($350.00), at a total cost of $3,600.00.  Approved 4-0.

NEW BUSINESS

Commissioner Davonski advised the Board that Jennifer Lehman has been late twice because she overslept and, if it happens again, she will be taken off the On Call First Responder rolls.

Commissioner Schaefer stated that he would like the Board to hire three additional On Call First Responders instead of two.

After a brief discussion regarding the old Bach oil fired hot water heater, a resolution was drawn up and states as follows:

2017-31.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to declare the Bach oil fired hot water heater as surplus property and to offer it “as is” to the Department members.  (Note:  The Secretary will forward a letter to the Chief.)

A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, accepting adoption of Resolution 2017-31.  Approved 4-0.

Commissioner Jackson advised the Board that he spoke with Billy Smith regarding Mr. Smith’s parent’s house.  Mr. Smith will keep him apprised.  Commissioner Jackson also advised the Board that he spoke with Tom Mendenhall and that Tom will speak to his sister regarding her property.  Commissioner Jackson stated that there is a County easement regarding water drainage between the Smith and Mendenhall houses.

A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, approving the purchase from Looseleaf Law Publications of two copies of the EMS & Fire Personnel Legal Guide to NYS Town Law Updates, at a total cost of $72.35.  Approved 4-0.

2017-32.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to

adopt the abbreviated version of the MU-1 for Fire Districts as prepared by Joyce Petkus, Regional Director New York State Fire District Officers Association together with Maria McCashion of the New York State Archives.

A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, accepting adoption of Resolution 2017-32.  Approved 4-0.

A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, accepting the probationary membership of Noel Feliciano in the Department.  Approved 4-0.

Commissioner Jackson stated that Mr. Glass had advised him that the Board does not have to give a reason when it does not accept an individual for membership in the Department.

After further discussion which ended in a stalemate, Commissioner Jackson tabled the decision on Danielle Tasso.

A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, approving three members of the Board (Commissioner James Schaefer, Treasurer Nancy Knotoff, Secretary Lorraine Gregory) to attend the Association of Fire Districts of the State of New York Leadership Summit, October 12-14, 2017, in Saratoga Springs, New York, at an approximate total cost of $4,500.00.  Approved 4-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, approving the Abstract of Bills for the General Fund consisting of 33 checks totaling $40,676.34 and the Apparatus Fund consisting of 1 check totaling $431.42 and to authorize the transfer of $75,000.00 from the Money Market to the Checking Account.  Approved 4-0.

At 8:48 p.m., a motion was made by Commissioner Davonski, seconded by Commissioner Schaefer, to adjourn the meeting.  Approved 4-0.

Submitted by
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                             Lorraine Gregory, Secretary