August's Meeting Minutes 2021

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

AUGUST 5, 2021

 

 

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Allyn Jackson at 7:30 p.m. Present were Commissioners Allyn Jackson, James Schaefer, Stephen Gregory and Ed Seltenreich, Chief Ted Jankowski, Second Assistant Chief Keith Phillips, Fire District Facilities Supervisor David Schaffauer, First Responder Amit Patel, Treasurer Colleen Pearsall and Secretary Lorraine Gregory.

 

 

FIRE DISTRICT FACILITIES SUPERVISOR REPORT

See attached report.

ITEMS FOR DISCUSSION

1. Firefighters Equipment of N.Y. annual inspection and report of turnout gear (coat and pants) will cost $13.50 per member.

2. A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, authorizing the purchase of one (1) MSA10178557 Altair 4XR Multi-Gas with Blue Tooth CO Meter for 7-6-11 from Firematic Supply, at a cost of $779.00. Approved 4-0.

3. Tabled. Waiting for an additional proposal.

4. A motion was made by Commissioner Seltenreich, seconded by Commissioner Schaefer, authorizing the purchase of one (1) Groves Inc. Mobile Hose Cart from The Fire Store, at a cost of $1,880.99. Approved 4-0.

5. A motion was made by Commissioner Seltenreich, seconded by Commissioner Schaefer, authorizing the purchase of fifteen (15) Galls Deluxe SCBA Mask Bags from The Fire Store, at a cost of $17.99. Approved 4-0.

Noted - Week of August 16, 2021 vacation.

EMS REPORT

See attached report.

STAFF REPORT

1. Noted.

2. A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, approving the hiring of Zachary Peare as an On Call First Responder, with an hourly pay rate of $24.00. Approved 4-0.

3. After a brief discussion, Commissioner Jackson stated that he would prefer not to give an employee a salary increase during the year, but to wait until the Organizational Meeting in January.

EQUIPMENT AND SUPPLIES

                                                                                      

A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, authorizing the purchase of the medical supplies requested, at a total cost of $601.72 (Hammer Medical - $200.58, McKesson - $401.14). Approved 4-0.

With regard to compensating off duty per diem/part time employees when they respond to work to cover another employee’s tour, Commissioner Seltenreich proposed two resolutions regarding Recall Pay (see attached). After a brief discussion, the Board decided to table Proposal 1 until next month and decided to adopt Proposal 2. A resolution was drawn up and states as follows:

2021-25. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve that all per diem/part time employees employed by the East Quogue Fire District to be compensated a two (2) hour Recall Pay, at their current rate of pay, when requested by Supervisory Staff or District Commissioner when he/she responds to work to cover another’s tour while scheduled off duty;

And be it further resolved, that a Commissioner shall be notified before any additional compensation is approved.

A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, approving adoption of Resolution 2021-25. Approved 4-0.

A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, approving that Amit Patel be given one (1) week’s pay due to his COVID-19 quarantine. Approved 4-0.

MAINTENANCE REPORT

Work Order Report dated 7/1/21 to 8/4/21 was submitted to the Board.

Commissioner Jackson advised the Board and the Chiefs that 7-6-2 needs maintenance and will be out-of-service.

CHIEF'S REPORT

See attached report.

REQUESTS

1. Approved – 5 (five) sets of Class A Bunker Gear (coat, pants, boots) from State Bid. Price not available.

2. Approved under the Fire District Facilities Supervisor Report.

3. A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, approving the purchase of six (6) five (5) gallon pails of Training Foam Re-Healing TF3 from Firematic Supply, at a cost of $354.00. Approved 4-0.

ITEMS FOR DISCUSSION

1. Noted.

2. To be discussed further at a Workshop.

3. Grant approved for the Department’s purchase of wildland firefighting equipment (helmets).

4. Chief requested to get proposals for the Bailout System.

5. Noted.

6. To be discussed further at a Workshop.

7. a.) Tabled.

     b.) Vehicle decision will be the choice of the next Chief.

     c.) Vehicle will be the same as what we are replacing.

Commissioner Jackson advised the Board that Chief Jankowski had given him a copy of the Manpower Report.

Commissioner Jackson also advised the Board and the Chiefs that COVID-19 rules may, once again, go into effect and that it will be up to the Department to check with the Town as to whether or not the Seafood Party/Beer Festival will be allowed to take place.

Commissioner Gregory advised the Chief that the replacement of the ramp at Station 2 will be starting soon and that the Chief should review the situation and decide how apparatus will be getting in and out of the building.

Commissioner Gregory also advised the Chief that he and Mr. Schaffauer found two radios which can now be used on the new 7-6-11.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

Commissioner Jackson advised the Board of his conversation with John Shields and the e-mail Mr. Shields sent to the Secretary regarding an auto accident that occurred 6/22/12 on Lewis Road and Mr. Shields’ desire to interview several Department members. Mr. Glass suggested that the District advise, in writing, the members whose names were stated in the e-mail and it would be up to them as to whether or not they want to respond.

MINUTES

A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, accepting the Minutes of the July 1, 2021 Regular Monthly Meeting. Approved 4-0.

TREASURER'S REPORT

Mrs. Pearsall presented the Jones,Little & Co. Financial Statements for the Year Ended December 31, 2020 for the Board to review.

A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, approving the Treasurer’s Report as submitted. Approved 4-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, approving the Abstract of Bills for the General Fund consisting of 36 checks totaling $75,661.50 and to authorize the transfer of $120,000.00 from the Money Market to the Checking Account. Approved 4-0.

COMMUNICATIONS AND CORRESPONDENCE

Miscellaneous correspondence was presented to the Board including a letter from the Department regarding the probationary membership of Jenna Cichy and George Desmarais, an e-mail from Gina Marrone, Bohemia Fire District Secretary, regarding Governor Cuomo’s bill S4064 increasing the amount of compensation for District elections and a letter from PWGC regarding 25 condos to be built on the Docker’s Restaurant property and requesting certain information from the District. (Note: Commissioner Schaefer stated that, besides the usual General Requirements, the District should request that there be proper access to the second floor apartments.)

OLD BUSINESS

After a brief discussion regarding the replacement of the ramp at Station 2, a resolution was drawn up and states as follows:

2021-26. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to accept the proposal from Chesterfield Associates Inc., in the amount of $18,000.00, for the reconstruction of the existing concrete apron at Station 2 located at 29 Head of Lots Road, East Quogue, New York.

A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, accepting the adoption of Resolution 2021-26. Approved 4-0.

Commissioner Jackson presented an update on the monument project. After a brief discussion, a resolution was drawn up and states as follows:

2021-27. BE IT RESOLVED, pursuant to the provisions of the General Municipal Law and the Town Law of the State of New York, that a sum not to exceed $60,000.00 be expended from the Buildings & Grounds Reserve Fund of said Fire District for the purpose of miscellaneous repairs and improvements to the Fire District Monument located at the Main Firehouse, 465 Montauk Highway, East Quogue, New York and be it

            FURTHER RESOLVED, that this resolution is adopted subject to a permissive referendum as provided in the General Municipal Law of the State of New York, and be it

            FURTHER RESOLVED, that the Secretary of the Fire District shall, within ten working days of the adoption of this resolution, publish a notice within the official newspaper of the Fire District setting forth the date of the adoption of the resolution and an abstract of the resolution concisely stating the purpose and effect thereof and that the resolution was adopted subject to a permissive referendum.

Dated: August 5, 2021

                                                            BY ORDER OF THE BOARD OF FIRE

                                                            COMMISSIONERS OF THE

                                                            EAST QUOGUE FIRE DISTRICT

                                                            Town of Southampton, Suffolk County, New York

                                                            _________________________________________

                                                            By: LORRAINE GREGORY

                                                            Fire District Secretary

A motion was made by Commissioner Schaefer, seconded by Commissioner Jackson, accepting the adoption of Resolution 2021-27. Approved 4-0.

Commissioner Jackson stated that he and Commissioner Gregory met with Sand Pebble today and that Sand Pebble will be getting proposals for a new roof. Sand Pebble also suggested that the Board also consider replacing the windows and resurfacing the exterior of the building. A bond may be necessary to complete the work. It was decided that it is not necessary to extend the steel building mezzanine. Commissioner Gregory stated that a Bail Out System can be installed without extending the second floor. Commissioner Jackson stated that the Board should consider another outside storage building.

NEW BUSINESS

After a brief discussion regarding the Grant that the Department received from the NYS Department of Environmental Conservation, a resolution was drawn up and states as follows:

2021-28. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to acknowledge that the East Quogue Fire Department received a Title IV Volunteer Fire Assistance (VFA) Grant from the New York State Department of Environmental Conservation Division of Forest Protection for the purchase of wildland firefighting equipment (helmets).

A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, accepting adoption of Resolution 2021-28. Approved 4-0.

A motion was made by Commissioner Jackson, seconded by Commissioner Seltenreich, accepting the probationary membership of Jenna Cichy and George Desmarais in the Department. Approved 4-0.

A workshop was scheduled for August 26, 2021, at 7:00 p.m. The 2022 Fire District Budget will be a topic of discussion. The Secretary will post the notice in the Southampton Press – Western Edition.

At 9:00 p.m., there being no further business, a motion was made by Commissioner Seltenreich, seconded by Commissioner Schaefer, to adjourn the meeting. Approved 4-0.

Submitted by

                                                                                                                                                                                                                                                                                                                                                                                                                                              Lorraine Gregory, Secretary