December 2021 Monthly Meeting Minutes

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

DECEMBER 2, 2021

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Allyn Jackson at 7:30 p.m. Present were Commissioners Allyn Jackson, James Schaefer, Stephen Gregory, Michael Mattera and Ed Seltenreich, Fire District Facilities Supervisor David Schaffauer, Treasurer Colleen Pearsall and Secretary Lorraine Gregory.

FIRE DISTRICT FACILITIES SUPERVISOR REPORT

See attached report.

With regard to the purchase of a new floor cleaning machine, the Board left the decision up to Mr. Schaffauer.

Mr. Schaffauer advised the Board that the final cost of the two coolers purchased from Bar Boys is less than the original proposal of $7,790.00 approved at the November meeting.

ITEMS FOR DISCUSSION

A motion was made by Commissioner Gregory, seconded by Commissioner Mattera, authorizing the purchase from Fluid Imagery of a Dell Latitude 3520 Series Laptop with a three year Hardware Warranty and Level 2 Technician Labor, at a total cost of $1,400.00, for remote use by the Treasurer. Approved 5-0.

A motion was made by Commissioner Gregory, seconded by Commissioner Seltenreich, authorizing the purchase from Fluid Imagery of a Dell Optiplex 3080, Dell 24” Monitor Model (P2422H), Dell Soundbar and Level 2 Technician Labor, to be installed in the Chiefs’ Office, at a total cost of $1,634.98. Approved 5-0.

A motion was made by Commissioner Schaefer, seconded by Commissioner Mattera, authorizing the purchase of one (1) “M” Cylinder to be used as an ambulance spare, at an approximate cost of $300.00. Approved 5-0.

EMS REPORT

See attached report.

STAFF REPORT

1. Noted.

EQUIPMENT AND SUPPLIES

1. A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, authorizing the purchase of the medical supplies requested from Hammer Medical, at a cost of $215.30. Approved 5-0.

2. Tabled. Cost estimated to be approximately $125,000.00.

MAINTENANCE REPORT

Work Order dated 11/1/21 – 12/2/21 was submitted to the Board.

CHIEF'S REPORT

No Chief in attendance and no Chief’s Report submitted.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

Commissioner Jackson spoke with Mr. Glass regarding the District using purchasing co-ops within the United States. Mr. Glass was not sure if it is appropriate to use these co-ops. He will look in to this further and forward his opinion in writing. The Board will discuss this further and make a decision at the Year End Meeting.

MINUTES

A motion was made by Commissioner Gregory, seconded by Commissioner Jackson, accepting the Minutes of the November 4, 2021 Regular Monthly Meeting. Approved 5-0.

TREASURER'S REPORT

Mrs. Pearsall advised the Board of Hometown’s NYS Volunteer Firefighter Cancer Benefit Program proposal. The Basic Plan is $5,967.00. The Enhanced Plan is $7,611.75. The 2022 budget amount is $10,000.00.

A motion was made by Commissioner Schaefer, seconded by Commissioner Mattera, approving Hometown’s Enhanced Plan for the NYS Volunteer Firefighter Cancer Benefit Program, at a cost of $7,611.75. Approved 5-0.

A motion was made by Commissioner Schaefer, seconded by Commissioner Mattera, approving the Treasurer’s Report as submitted. Approved 5-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Gregory, seconded by Commissioner Schaefer, approving the Abstract of Bills for the General Fund consisting of 28 checks totaling $66,270.28 and to authorize the transfer of $70,000.00 from the Money Market to the Checking Account. Approved 5-0.

COMMUNICATIONS AND CORRESPONDENCE

Miscellaneous correspondence was presented to the Board including a letter from the Department regarding the probationary membership in the Department of Karina Ortiz.

OLD BUSINESS

A motion was made by Commissioner Seltenreich, seconded by Commissioner Gregory, authorizing the purchase of a new gas generator for Station 2 from Celi Electric, at an approximate cost of $16,400.00. Approved 5-0.

Commissioner Jackson stated that he had reached out to Specialty and ProLiner regarding the purchase of a new ambulance and suggested that the ambulance committee get together to decide on what is needed.

With regard to the Chief’s vehicle, Commissioner Jackson advised the Board that a 2022 Silverado will cost $44,000.00 on the BOCES State Bid and expects approximately $32,000.00 in up costs, lettering not included.

A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, authorizng the purchase of one (1) 2022 Chevrolet Silverado from BOCES State Bid, at a base cost of $44,000.00 and up costs of approximately $32,000.00. Approved 5-0.

Commissioner Jackson also advised the Board that he is waiting for prices on 7-6-7.

Commissioner Jackson advised the Board that he had spoken with Greg of Sand Pebble regarding a 24 x 36 prefab garage. The cost might be about $35,000.00. A floor will cost approximately $100,000.00. The project will have to go out to bid. By law, a performance bond of 5% is required. The same procedure will be required for Station 2.

NEW BUSINESS

A motion was made by Commissioner Seltenreich, seconded by Commissioner Schaefer, authorizing the hiring of Kimberly A. Pokorny as an On Call First Responder with an hourly pay rate of $24.00. Approved 5-0.

Commissioner Jackson advised the Board that Peter Sulzinski has COVID-19 and will be putting in a claim.

A motion was made by Commissioner Gregory, seconded by Commissioner Mattera, accepting the probationary membership of Karina Ortiz in the Department. Approved 5-0.

No workshop scheduled for December.

The Year End Meeting is scheduled for Thursday, December 30, 2021, at 10:00 a.m.

At 8:45 p.m., there being no further business, a motion was made by Commissioner Jackson, seconded by Commissioner Seltenreich, to adjourn the meeting. Approved 5-0.

Submitted by

                                                                                                                                                                                                                                                                                                                                                                                                                                   Lorraine Gregory, Secretary