December 2024 Monthly minutes

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

DECEMBER 7, 2023

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman James Schaefer at 7:30 p.m.  Present were Commissioners James Schaefer, Allyn Jackson, Stephen Gregory, Ed Seltenreich and Robert Despres, Fire District Facilities Supervisor Dave Schaffauer, Medical Coordinator Brian Danowski, Chief Paul Sulzinski, Third Assistant Chief Mark Gregory, Treasurer Colleen Pearsall and Secretary Lorraine Gregory.

FIRE DISTRICT FACILITIES SUPERVISOR REPORT

See attached report.

ITEMS FOR DISCUSSION

A motion was made by Commissioner Gregory, seconded by Commissioner Seltenreich, accepting the following proposals:

1.  Firematic Supply -  Bailout Training up to 8 Members  -  $1,500.00, up to 16 members  -  $3,000.00  -  up to $4,500.00.

2.  Multi-Media Communications, Inc. – One (1) APX8500 All Band UHF, 700/800 Dual Head Radio and One (1) APX6500 Remote Mount UHF Single Channel Radio, NYS Contract PT68722, at a total cost of $11,499.35.

3.  TFS  -  One (1) Hot Stick from, at a cost of $345.99.

4.   Firematic Supply - One (1) Altair4 12V Charger - $337.50, One (1) Altair 4XR Multi-Gas Detector - $989.00 and One (1) HXG-2D Sensit Gas Detector w/3yr Warranty - $485.00, at a total cost of $1,811.50.

Approved 5-0.

The proposal from TK Elevator to replace the elevator phone, at a cost of $1,891.74 was not accepted due to the cost factor.  (Note:  Commissioner Gregory had a spare handset at home.  He and Mr. Schaffauer replaced the inoperable handset, at no cost.)

MEDICAL COORDINATOR REPORT

MATERIAL REQUESTS

1.  A motion was made by Commissioner Gregory, seconded by Commissioner Despres, authorizing the purchase of two (2) Rescue System Stretchers with Cobre Quick Release Buckles, from Skedco Inc., at a cost of $864.69 each.  Approved 5-0.

2.  A motion was made by Commissioner Gregory, seconded by Commissioner Despres, authorizing the purchase of the medical supplies requested from Hammer Medical, at a cost of $1,113.55.  Approved 5-0.

REPORT DISCUSSIONS

1.  Mr. Danowski advised the Board that, since we are not a true volunteer agency due to the fact that we have paid emergency service employees, we have to pay the $200.00 fee to renew the Limited Service Laboratory License with the NYS Department of Health.

2.  After a brief discussion, a motion was made by Commissioner Seltenreich, seconded by Commissioner Gregory, accepting the proposal from BioConnect for the MedixSafe Retrofit Kit for Biometric Access Control (4 - $752.00) and BioConnect Link Subscription with Mobile Link App for Safes, Cabinets, Lockers (4 - $6,624.00) (Freight Charge - $34.00), at a total cost of $7,410.00.  Approved 5-0.

3.  The Board stated that the Chiefs will determine if the soon to be replaced vehicle being used by Third Assistant Chief Gregory will be used as an 80 car.

4. and 5.  To be discussed further at a Workshop.

MAINTENANCE REPORT

Maintenance Report dated 11/1/2023 to 12/7/2023 submitted to the Board.

CHIEF'S REPORT

See attached report.

REQUESTS

All requests have been approved under the Fire District Supervisor Facilities Report.

STATUS OF PREVIOUSLY APPROVED REQUESTS

ITEMS FOR DISCUSSION

1.  Noted.

2.  Tabled.

Commissioner Schaefer advised the Chiefs that all required mandatory training will be held January 14, 2024, at 9:00 a.m.  He also advised the Chiefs that NDI will be conducting physicals on the first Saturday of February and the night of the March meeting.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.  Commissioner Schaefer presented the memo from Mr. Glass regarding Disposal of Surplus Property.

MINUTES

A motion was made by Commissioner Gregory, seconded by Commissioner Seltenreich, accepting the Minutes of the November 2, 2023 Regular Monthly Meeting.  Approved 5-0.

TREASURER'S REPORT

ABSTRACT OF BILLS

A motion was made by Commissioner Gregory, seconded by Commissioner Seltenreich, approving the Treasurer’s Report as submitted and the Abstract of Bills for the General Fund consisting of 31 checks totaling $80,135.38 and to authorize the transfer of $150,000.00 from the Money Market to the Checking Account.  Approved 5-0.

COMMUNICATIONS AND CORRESPONDENCE

A letter was received from the Department regarding the swearing in of Emanuel Clark, a Facility Use Permit Application from Scott Flynn and a letter from the Town of Southampton Planning Board regarding the Kuroski Subdivision.

OLD BUSINESS

Commissioner Seltenreich stated that progress is being made with the SCWA hydrant installation.

Commissioner Jackson presented The Raynor Group Proposal and Purchase Order to Commissioner Schaefer for signature and stated that a Permissive Referendum in the amount of $250,000.00 should be published in the newspaper.  The Secretary reminded the Board that a Permissive Referendum, in the amount of $50,000.00, was published in the September 14, 2023 issue of the “Southampton Press – Western Edition”.

With regard to the ambulance repair, the repair will be done “in-house”.  Mrs. Pearsall advised the Board that the check from Hometown has been deposited.

With regard to the antenna on Grant Boulevard, Commissioners Gregory and Seltenreich will visit the site.

Commissioner Gregory presented a proposal from Red Truck Sales regarding their interest in purchasing the 2017 Ford Van for $48,500.00.

After a brief discussion regarding the sale of the 2017 Ford Van, a motion was made by Commissioner Gregory, seconded by Commissioner Despres, accepting the offer of $48,500.00 from Red Truck Sales to purchase the 2017 Ford Van, 7-6-6.  Approved 5-0.

NEW BUSINESS

After reviewing the letter and plans received from the Town Planning Board regarding the Kuroski Subdivision Application, the Board has no comments and recommendations to make at this time, except for Resolution 2010-77 – General Requirements and Recommendations.

A motion was made by Commissioner Despres, seconded by Commissioner Gregory, granting permission for Scott Flynn to us the Meeting Room on Friday, December 8, 2023 for a WHB Cheer Team Pasta Dinner.  Approved 5-0.

A Workshop was not scheduled for December due to the fact that the Year End Meeting is scheduled for Thursday, December 29, 2023, at 10:00 a.m.

At 8:45 p.m., there being no further business, a motion was made by Commissioner Gregory, seconded by Commissioner Seltenreich, to adjourn the meeting.  Approved 5-0.

Submitted by                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   

Lorraine Gregory, Secretary