Draft of August 2022 Monthly Meeting Minutes

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

AUGUST 4, 2022

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Allyn Jackson at 7:30 p.m. Present were Commissioners Allyn Jackson, James Schaefer, Stephen Gregory, Michael Mattera and Ed Seltenreich, Fire District Facilities Supervisor Dave Schaffauer, Chief Ted Jankowski, 2nd Assistant Chief Keith Phillips, Treasurer Colleen Pearsall and Secretary Lorraine Gregory.

FIRE DISTRICT FACILITIES SUPERVISOR REPORT

See attached report.

ITEMS FOR DISCUSSION

1. A motion was made by Commissioner Seltenreich, seconded by Commissioner Jackson, authorizing a mosquito spraying to be done at Station 2. Approved 5-0.

2. A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, authorizing the purchase of 100 key fobs from MDS (Metropolitan Data Solutions), at a total cost of $398.00. Approved 5-0.

3. A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, authorizing the annual inspection of turnout gear (coat and pants) and report, by Firefighters Equipment of N.Y., at a cost of $17.50 per member set. Approved 5-0.

4. Noted.

EMS OPERATIONAL REPORT

See attached report.

STAFF REPORT

1. Noted.

2, 3, 4. A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, approving the hiring of Joseph Mandola as an EMT, at an hourly pay rate of $20.00 and the resignations of Zachary Peare and Hayley Schultz as On Call First Responders. Approved 5-0.

5. A motion was made by Commissioner Gregory, seconded by Commissioner Schaefer, approving the removal of Andrea Bellucci from the On Call Roster due to the fact that she has not picked up a shift in more than six months. Approved 5-0.

EQUIPMENT AND SUPPLIES

1. A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, authorizing the purchase of the medical supplies requested at a total cost of $1,683.19 (Bound Tree Medical - $883.30, Hammer Medical - $216.09, McKesson - $583.80). Approved 5-0.

ITEMS FOR DISCUSSION

Tabled.

MAINTENANCE REPORT

Maintenance Report dated 7/1/2022 to 7/31/2022 submitted to the Board.

CHIEF'S REPORT

REQUESTS

1. Tabled pending further information together with a list of members who are interested in attending and their points status.

2. Tabled.

3. Commissioner Seltenreich’s will handle.

4. Further information requested.

5. Mr. Schaffauer is handling.

ITEMS FOR DISCUSSION

1. Progress.

2. Board is reviewing.

3. The Board has decided to keep both vehicles.

4. More information requested.

5. Commissioner Jackson is waiting for a reply to his letter to the Hampton Jitney.

6. Commissioner Jackson is handling.

ATTORNEY DISCUSSION

Mr. Glass not in attendance. Commissioner Jackson advised the Board that Mr. Glass will have a Draft of the Employee Handbook by the September 2022 meeting.

MINUTES

A motion was made by Commissioner Gregory, seconded by Commissioner Mattera, accepting the Minutes of the July 7, 2022 Regular Monthly Meeting. Approved 5-0.

TREASURER'S REPORT

A motion was made by Commissioner Schaefer, seconded by Commissioner Jackson, approving the Treasurer’s Report as submitted. Approved 5-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Schaefer, seconded by Commissioner Jackson, approving the Abstract of Bills for the General Fund consisting of 24 checks totaling $38,876.31 and to authorize the transfer of $100,000.00 from the Money Market to the Checking Account. Approved 5-0.

COMMUNICATIONS AND CORRESPONDENCE

No correspondence to present.

OLD BUSINESS

Commissioner Jackson advised the Board that he has been in contact with Suffolk County EMS regarding Bruce Friedman as Field Physician.

Commissoner Jackson also advised the Board that the Proliner cap is delaying the delivery of the new vehicle for the Chief.

After a brief discussion regarding Mr. Schaffauer’s 20% compensation adjustment in lieu of health insurance, a resolution was drawn up and states as follows:

2022-23. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to increase Dave Schaffauer’s,hourly pay rate as Fire District Facilities Supervisor from $31.00 per hour to $39.00 per hour and to retroactively to January 1, 2022 reimburse him 20% of the health insurance family plan ($____________) currently being paid by the District for Amit Patel which amounts to $______________ per month? COLLEEN WILL GIVE ME THIS INFORMATION

The adoption of the foregoing resolution was duly put to a vote and upon roll call the vote was as follow:

Commissioner Jackson - Nay

Commissioner Schaefer - Yay

Commissioner Gregory - Yay

Commissioner Mattera - Yay

Commissioner Seltenreich - Yay

The resolution was thereupon duly declared to have been adopted.

Dated: East Quogue, New York

             August 4, 2022

Commissioner Gregory suggested meeting with an engineer to discuss the possibility of a two bay addition to the firehouse of the east side of the property.

Commissioner Seltenreich suggested that 7-6-81 be the EMT car and 7-6-80 be the Medic car.

NEW BUSINESS

Commissioner Seltenreich advised the Board that the amount and location of hydrants in Oakville Estates needs to be reviewed.

At 9:00 p.m., a motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, calling the meeting into Executive Session to discuss a past employee’s employment history. Approved 5-0.

At 9:03 p.m., a motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, calling the meeting out of Executive Session. Approved 5-0.

A motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, in favor of not re-hiring Gavin Wolf as on On Call First Responder. Approved 3-0. Abstain – Commissioners Gregory and Mattera.

A workshop was scheduled for Thursday, August 25, 2022 at 7:00 p.m. to discuss the 2023 budget, as well as other items.

At 9:04 p.m., there being no further business, a motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, to adjourn the meeting. Approved 5-0.

Submitted by

                                                                                                                                                                                                                                                                                                                                                                                                                   Lorraine Gregory, Secretary