January Meeting Minutes 2016

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

JANUARY 7, 2016

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Allyn Jackson at 7:37 p.m. Present were Commissioners James Schaefer, Jennifer Davonski, Aaron Sacks and Allyn Jackson, Chief David Kohler, First Assistant Chief Scott Flynn, Second Assistant Chief David Rosante, Firehouse Attendant David Schaffauer, Treasurer Nancy Knotoff and Secretary Lorraine Gregory.

FIREHOUSE ATTENDANT REPORT

See attached report.

ITEMS FOR DISCUSSION

A motion was made by Commissioner Sacks, seconded by Commissioner Jackson, approving Mr. Schaffauer’s vacation time from February 12-21, 2016 and to authorize Mr. Ryckman to work a 20 hour work week in Mr. Schaffauer’s absence. Approved 4-0.

A motion was made by Commissioner Sacks, seconded by Commissioner Jackson, accepting the Firehouse Attendant Report as submitted. Approved 4-0.

At this point, Mr. Schaffauer left the meeting.

EMS REPORT

Presented by Commissioner Davonski in Mr. Patel’s absence.

STAFF REPORT

See attached report.

EQUIPMENT AND SUPPLIES

See attached report.

According to the new procedure regarding dollar amount purchases, Mr. Patel may order this item without prior Board approval. Commissioner Davonski will advise Mr. Patel.

A motion was made by Commissioner Schaefer, seconded by Commissioner Sacks, accepting the EMS Report as submitted. Approved 4-0.

MAINTENANCE REPORT

No report submitted. Commissioner Erwin not in attendance. 2

CHIEF'S REPORT

See attached report.

REQUESTS

Request 1. - Chief Kohler will furnish the binder’s item number and the Secretary will order.

Request 2. - A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, authorizing the purchase, from Dive Rescue International, of the items necessary to update the Ice Rescue Suits, at a cost of $535.25. Approved 4-0.

Request 3. - A motion was made by Commissioner Sacks, seconded by Commissioner Jackson, approving the purchase of a black helmet for Ex-Chief William Potter, at a cost not to exceed $250.00. Approved 4-0.

Request 4. - In inventory.

Requests 5 and 6. - New Business.

Request 7. - Commissioner Sacks will handle.

Requests 8 and 9. - New Business.

Request 10. A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, authorizing On Call First Responder Keith Phillips to attend the upcoming JEMS Conference, in Baltimore, Maryland, February 25-27, 2016, at a cost not to exceed $1,500.00. Approved 4-0. (Note: According to the District’s Travel Policy, if for some reason Mr. Phillips does not attend the conference, he will be responsible for reimbursing the District for the expenses incurred that are not refundable to the District.)

Request 11. - The Inspection Dinner is scheduled for May 14, 2016 at Docker’s.

Request 12. - A motion was made by Commissioner Sacks, seconded by Commissioner Davonski, granting permission for Second Assistant Chief David Rosante to use the District vehicle to travel back and forth to work in Mastic/Shirley. Approved 4-0.

ITEMS FOR DISCUSSION

1. Commissioner Sacks stated that the cap will be ready in approximately 6 weeks.

2. The Board suggested forming a Truck Committee.

ATTORNEY DISCUSSION

Mr. Glass not in attendance. 3

MINUTES

A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, accepting the Minutes of the December 28, 2015 Year End Meeting. Approved 4-0.

TREASURER'S REPORT

A motion was made by Commissioner Schaefer, seconded by Commissioner Sacks, approving the Treasurer’s Report as submitted. Approved 4-0.

COMMUNICATIONS AND CORRESPONDENCE

Miscellaneous correspondence was presented to the Board including a letter from the East Quogue Fire Department regarding the probationary membership of Max McLaughlin and an e-mail from Jessica Insalaco regarding an update on The Hills.

OLD BUSINESS

Commissioner Jackson advised the Board that Commissioner Erwin advised him that a new vehicle for the Chief is on order through State bid.

Commissioner Davonski is still working on the On Call First Responder evaluations with Mr. Patel.

Commissioner Schaefer advised the Board that the bed liner for the Fire Police Vehicle had been installed and that he was still waiting to hear from Relay Communications.

The Secretary advised the Board that she will be placing the public notice regarding the sale of the 2005 Ford Expedition in the January 14, 2016 issue of the Southampton Press – Western Edition.

NEW BUSINESS

Commissioner Jackson advised the Board that physical exams are scheduled for the third Saturday in February and the March meeting. Fit testing will be done by an independent company.

A motion was made by Commissioner Sacks, seconded by Commissioner Davonski, approving the probationary membership of Max McLaughlin. Approved 4-0.

A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, approving use of the meeting room on January 31, 2106 by David Rosante for a birthday party. Approved 4-0.

A motion was made by Commissioner Jackson, seconded by Commissioner Davonski, approving use of the meeting room on February 19, 2016 by Gregory Celi (Red Knights MC Club) for a general meeting. Approved 4-0.

A motion was made by Commissioner Davonski, seconded by Commissioner Schaefer, approving use of the meeting room on March 13, 2016 by the East Quogue Cub Scout Pak 261 for the 2016 Blue and Gold Awards Banquet, with a room rental fee of $120.00. Approved 4-0. (Note: Mr. 4

Luhmer will be reminded to leave the room and the kitchen in clean condition and will be responsible for any damages that might occur.)

A motion was made by Commissioner Jackson, seconded by Commissioner Sacks, approving use of the meeting room on February 13, 2016 by David Kohler for a baby shower. Approved 4-0.

At 8:37 p.m., a motion was made by Commissioner Schaefer, seconded by Commissioner Sacks, calling the meeting into Executive Session to discuss a departmental matter. Approved 4-0.

At 8:45 p.m., a motion was made by Commissioner Jackson, seconded by Commissioner Sacks, calling the meeting out of Executive Session. Approved 4-0.

A motion was made by Commissioner Schaefer, seconded by Commissioner Sacks, to reinstate Chief David Kohler driving privileges. Approved 4-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, approving the abstract of bills for the General Fund consisting of 23 checks totaling $123,046.12 and to authorize the transfer of $130,000.00 from the Money Market to the Checking Account. Approved 4-0.

At 8:50 p.m., there being no further business, a motion was made by Commissioner Sacks, seconded by Commissioner Davonski, to adjourn the meeting. Approved 4-0.

Submitted by Lorraine Gregory, Secretary