January's Monthly meeting Minutes 2018

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

JANUARY 5, 2018

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Aaron Sacks at 7:40 p.m. Present were Commissioners Aaron Sacks, Allyn Jackson, James Schaefer, Jennifer Davonski and Michael Mattera, Chief Scott Davonski, First Assistant Chief Scott Flynn and Second Assistant Chief David Rosante, Treasurer Nancy Knotoff and Secretary Lorraine Gregory.

FIREHOUSE ATTENDANT REPORT

No report submitted.

Commissioner Jackson will arrange for Ken Roussell to move the snow away from access areas.

ITEMS FOR DISCUSSION

After a brief discussion regarding paid bereavement days, a resolution was drawn up and states as follows:

2018-15. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to grant that two (2) paid bereavement days be given to full time paid employees when the death involves a spouse, child, parent, sibling, mother-in-law and father-in-law and that such policy be added to the East Quogue Fire District’s Employee Policy. Approved 5-0.

A motion was made by Commissioner Davonski, seconded by Commissioner Jackson, accepting adoption of Resolution 2018-15. Approved 5-0.

EMS REPORT

See attached report presented by Commissioner Davonski.

STAFF REPORT

Noted.

After a brief discussion, a resolution was drawn up and states as follows:

2018-16. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to remove Jennifer Lehmann from the On Call First Responder Rolls, effective immediately, and to notify her in writing.

A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, accepting adoption of Resolution 2018-16. Approved 5-0.

2018-17. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to retain Sarah Powell as an On Call First Responder, at an hourly rate of $22.00.

A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, accepting adoption of Resolution 2018-17.

If Ms. Powell is not interested in the position, Commissioners Schaefer and Davonski will hire another candidate and so advise the Board.

EQUIPMENT AND SUPPLIES

1. 1. A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, authorizing the purchase of the medical supplies requested, at a total cost of $629.03 (Hammer Medical - $449.35, Moore Medical - $179.68). Approved 5-0.

2. 2. A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, to table the purchase of the video laryngoscope. Approved 5-0.

Chief Davonski advised the Board that the PCR internet issues at Peconic Bay have now been resolved. The Chief made these issues known at the recent EMS Leadership Conference. A training session is scheduled for January 15, 2018.

MAINTENANCE REPORT

No report submitted.

CHIEF'S REPORT

See attached report.

REQUESTS

Request 1. - A motion was made by Commissioner Davonski, seconded by Commissioner Schaefer, authorizing the purchase of new hose and fittings for 7-6-1 from Coastal Fire Systems, Inc., at a cost of $7,208.68 (Town of Babylon contract pricing). Approved 5-0.

Request 2. - A motion was made by Commissioner Davonski, seconded by Commissioner Schaefer, authorizing the purchase of assorted equipment for 7-6-1 from Firematic Supply, Inc., at a cost of $1,714.52. Approved 5-0.

Request 3. - A motion was made by Commissioner Davonski, seconded by Commissioner Schaefer, authorizing the purchase of two (2) axes and two (2) halligan bars for 7-6-1from Coastal Fire Systems, Inc., at a cost of $620.00. Approved 5-0.

ITEMS FOR DISCUSSION

1. 1. 7-6-8 will be refurbished and brought up to safety and mechanical standards in accordance with NFPA 1041Standards. The refurbishing will be put out to bid.

2. 2. Commissioner Jackson will speak with Fully Involved and get their opinion as to whether the front end of the Brush Truck -7-6-12 needs to be replaced.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

MINUTES

A motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, accepting the Minutes of the December 26, 2017 Year End Meeting. Approved 4-0. Abstain -1. (Commissioner Mattera not in attendance at the Year End Meeting).

TREASURER'S REPORT

Ms. Knotoff advised the Board that the auditor is scheduled for January 20, 2018.

A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, approving the Treasurer’s Report as submitted. Approved 5-0.

COMMUNICATIONS AND CORRESPONDENCE

Letters were presented to the Board from the East Quogue Fire Department advising the Board of the Chiefs’ positions for 2018 and the swearing in of Catherine Westra as a probationary member.

OLD BUSINESS

Commissioner Sacks advised the Board that the new ambulance was delivered and is in the Steel Building and that Mr. Schaffauer will begin installing the radios on Monday.

The Secretary will place an ad in the upcoming issue of the “Southampton Press – Western Edition” regarding the sale of the 2006 Ford E350 Van.

NEW BUSINESS

2018-18. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve that the On Call First Responders will be paid the hourly rate of time and one-half when scheduled to work on the following holidays:

                                    New Year’s Day – January 1

                                    Easter Sunday

                                    Memorial Day

                                    July 4

                                    Labor Day

                                    Thanksgiving Day

                                    Christmas Day – December 25

A motion was made by Commissioner Schaefer, seconded by Commissioner Jackson, accepting the adoption of Resolution 2018-18. Approved 5-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Davonski, seconded by Commissioner Schaefer, approving the Abstract of Bills for the General Fund consisting of 18 checks totaling $23,537.19 and to authorize the transfer of $40,000.00 from the Money Market to the Checking Account. Approved 5-0.

At 8:45 p.m., there being no further business, a motion was made by Commissioner Jackson, seconded by Commissioner Davonski, to adjourn the meeting. Approved 5-0.

Submitted by
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                           Lorraine Gregory, Secretary