January's Monthly Meeting Minutes 2019

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

JANUARY 3, 2019

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Allyn Jackson at 7:52 p.m. Present were Commissioners Allyn Jackson, James Schaefer, Jennifer Davonski, Stephen Gregory and Michael Mattera, Chief Scott Flynn, Second Assistant Chief Ted Jankowski, First Responder Amit Patel (left 8:17 p.m.), Firehouse Attendant David Schaffauer (left 8:17 p.m.), Treasurer Nancy Knotoff and Secretary Lorraine Gregory.

FIREHOUSE ATTENDANT REPORT

See attached report.

Mr. Schaffauer was instructed to call Arenz regarding the problem with the climate control in the Chiefs’ office.

The Red Alert System updates were done and the system is on board.

The battery was replaced in 7-6-17 and there are no more power problems.

The Board instructed Mr. Schaffauer to install Plexiglas over the vent opening at the top of the elevator shaft. For safety reasons, Mr. Schaffauer will use the tower ladder, 7-6-11, instead of a standard ladder.

ITEMS FOR DISCUSSION

None.

A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, authorizing the purchase of five (5) Fire Police reflective jacket/parkas and pants from Coastal Fire Systems, Inc., at an approximate cost of $1,999.00. Approved 5-0.

EMS REPORT

See attached report.

STAFF REPORT

Noted.

EQUIPMENT AND SUPPLIES

1. A motion was made by Commissioner Davonski, seconded by Commissioner Schaefer, authorizing the purchase of the medical supplies requested, at a total cost of $2,015.01 (McKesson - $452.20, Zoll Medical - $1,292.91.36, BoundTree - $269.95). Approved 5-0.

2. Noted. Included in the purchase listed above from Zoll Medical.

3. Noted.

MAINTENANCE REPORT

Work Order Report dated 12/1/18 to 12/31/18 was submitted to the Board.

Chief Flynn advised the Board that he is not aware of any major repairs that need attention.

CHIEF'S REPORT

See attached report.

REQUESTS

Request 1. - A motion was made by Commissioner Davonski, seconded by Commissioner Schaefer, authorizing the purchase of two (2) Ramfan Battery Ventilation Fans, one for 7-6-1 and one for Station 2, at a cost of $3,795.00 each. Approved 5-0.

Request 2. - A motion was made by Commissioner Mattera, seconded by Commissioner Gregory, authorizing the purchase of ten sets (10) of Fireman’s Badges from Fox Jewelers, at a total cost of $1,266.00. Approved 5-0.

Requests 3, 4 and 5. - Secretary will order the supplies requested.

Request 6. - Since the amount is less than $100.00, the Chief has the authority to place the order himself.

ITEMS FOR DISCUSSION

1. A brief discussion ensued regarding 24/7 paid First Responders. Commissioner Jackson stated that the District/Department should look at neighboring Fire Districts to help with our responses as we do for them. Second Assistant Chief Jankowski asked that, if the 24/7 First Responder Program needs to be started soon and the money has not been budgeted for 2019, can the funds be taken from elsewhere? Commissioner Jackson responded, “yes”. Second Assistant Chief Jankowski suggested that funds especially be available during the busy months of June, July and August when the response workload is even greater. Commissioner Jackson suggested that the Chiefs confer with the First Responder Program committee members.

2. Chief Flynn advised the Board that he, not ex-Commissioner Sacks, spoke with Andrew Pisaneschi and that Andrew sent him a letter of apology and advised the Chief that he had taken an on-line EVOC course.

A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, reinstating Andrew Pisaneschi’s driving privileges as supervised by the Chief. Approved 5-0.

The Chief also advised the Board that Vincent Alliegro has not yet taken his physical with NDI and has not supplied paperwork from his own personal physician stating that he has had a physical.

A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, authorizing the Chief to remove Vincent Alliegro from the Department rolls as of January 5, 2019, due to the fact that he has not completed a mandatory physical with NDI, or his personal physician, and that he be required to return all equipment and materials issued to him by the District. Approved 5-0.

3. Tabled. The Chief will provide pricing.

4. The same vendors as used in the past will be doing the testing.

5. Discussed above in the Firehouse Attendant Report.

6. Rolodex will not be updated. An MDT will be used in conjunction with the Red Alert System.

7. Noted.

8. See item 6.

9. A motion was made by Commissioner Jackson, seconded by Commissioner Davonski, authorizing that an account be set up with Strebel’s Car Wash in Westhampton, in addition to Tortorella Car Wash in Hampton Bays. Approved 5-0.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

MINUTES

A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, accepting the Minutes of the December 26, 2018 Special Meeting, with noted addition of Resolution 2018-46. Approved 4-0. Abstain 1 - Commissioner Gregory. (Note: Newly elected Commissioner Gregory’s term did not begin until January 1, 2019.)

TREASURER'S REPORT

Ms. Knotoff advised the Board that the 2019 IRS mileage rate is 58 cents.

A motion was made by Commissioner Schaefer, seconded by Commissioner Mattera, approving the Treasurer’s Report as submitted. Approved 5-0.

COMMUNICATIONS AND CORRESPONDENCE

Miscellaneous correspondence was presented to the Board including a letter from the East Quogue Fire Department regarding the results of the Chiefs’ election, a letter from Medpro regarding price increases and a letter/Rider Benefits from Guardian regarding NY Paid Family Leave.

OLD BUSINESS

Commissioners Mattera and Schaefer will stake out the exact location for the cooler.

Commissioner Schaefer advised the Board that Brianna and Alex Gladding were handling the 2019 Dinner Dance. Commissioners Schaefer and Jackson will meet with them to discuss the plans and, perhaps, choose another venue. The District has not signed any contracts.

Commissioner Jackson presented a list of Outstanding Items to the Board and suggested that the items be divided among the Board members for follow through. He also reminded the Board that the purchase of the Chief’s vehicle needs to be finalized.

Commissioner Jackson stated that a date(s) should be set for the inspection of the buildings, grounds and vehicles. The inspection was tentatively scheduled for the end of January, beginning of February.

Commissioner Jackson requested Chief Flynn to schedule a date for the review of the new hydrant installations in the District.

Commissioner Schaefer advised the Board that on December 31, 2018 he mailed in the paperwork for the Cancer Bill.

After a brief discussion regarding the Durango SUV, a resolution was drawn up and states as follows:

2019-15. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to declare the 2009 Dodge Durango SUV as surplus property.

A motion was made by Commissioner Mattera, seconded by Commissioner Davonski, accepting adoption of Resolution 2019-15. Approved 5-0.

NEW BUSINESS

The Secretary advised the Board that the Association of Fire Districts of the State of New York will be holding its Annual Meeting on May 2-4, 2019, at the Marriott Hotel, Albany, New York. A motion was made by Commissioner Schaefer, seconded by Commissioner Jackson, authorizing five (5) members of the Board (Commissioners Jackson, Gregory and Schaefer, Treasurer, Nancy Knotoff and Secretary Lorraine Gregory) to attend the Annual Meeting of the Fire Districts of the State of New York, May 2-4, 2019, in Albany, New York, at a total approximate cost of $5,000.00. Approved 5-0.

Note: The 2019 Regular Monthly Meeting Schedule was adjusted to accommodate Board members attending the upcoming AFDSNY Annual Meeting. The May meeting was changed from Thursday, May 2, 2019 to Monday, May 6, 2019.

ABSTRACT OF BILLS

A motion was made by Commissioner Schaefer, seconded by Commissioner Mattera, approving the Abstract of Bills for the General Fund consisting of 23 checks totaling $26,810.87 and to authorize the transfer of $50,000.00 from the Money Market to the Checking Account. Approved 5-0.

At 9:30 p.m., there being no further business, a motion was made by Commissioner Davonski, seconded by Commissioner Schaefer, to adjourn the meeting. Approved 5-0.

Submitted by
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   Lorraine Gregory, Secretary