JULY'S MEETING MINUTES 2021

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

JULY 1, 2021

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Allyn Jackson at 7:30 p.m. Present were Commissioners Allyn Jackson, James Schaefer and Stephen Gregory, Chief Ted Jankowski, First Assistant Chief Paul Sulzinski, Fire District Facilities Supervisor David Schaffauer and Secretary Lorraine Gregory.

FIRE DISTRICT FACILITIES SUPERVISOR REPORT

See attached report.

Mr. Schaffauer presented two price quotes for a new PA System:

                        Bose                $1,799.00

                        Yamaja            $1,000.00

A motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, authorizing the purchase of the Bose PA System, at a cost of $1,799.00. Approved 3-0. (Note: Mr. Schaffauer advised the Board that the Bose System is more powerful than the Yamaja.)

A motion was made by Commissioner Schaefer, seconded by Commissioner Jackson, authorizing the purchase of two (2) Milwaukee M18 2136-20 Tower Lights, from Westhampton True Value, at a cost of $898.00. Approved 3-0.

ITEMS FOR DISCUSSION

None.

A motion was made by Commissioner Gregory, seconded by Commissioner Schaefer, authorizing the purchase of ten (10) Probie Front Pieces from The Fire Store, at a cost of approximately $504.00. Approved 3-0.

Commissioner Jackson stated that he is working on the monument project and that the two trees from the World Trade Center should be transplanted elsewhere on the property. Chief Jankowski suggested that the two trees be planted side-by-side to represent the Twin Towers.

EMS REPORT

See attached report.

STAFF REPORT

Noted.

EQUIPMENT AND SUPPLIES

A motion was made by Commissioner Schaefer, seconded by Commissioner Jackson, authorizing the purchase of the medical supplies requested, at a total cost of $753.27 (Hammer Medical - $497.65, Bound Tree Medical - $255.62). Approved 3-0.

MAINTENANCE REPORT

Work Order Report dated 6/1/21 to 6/30/21 was submitted to the Board.

CHIEF'S REPORT

See attached report.

REQUESTS

1. Approved.

2. One back up camera will be installed on 7-6-8 and two will be installed on 7-6-12.

3. On order.

4. Approved under Mr. Schaffauer’s report.

5. Chief will order.

6. A motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, authorizing the purchase of a jacket for Second Assistant Chief Keith Phillips from Rico’s, at an approximate cost of $400.00. Approved 3-0.

7. The policy is that the member submits reimbursement to the Department and the Department vouchers the District.

8. A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, authorizing Tom Mendenhall to attend the NYSA Fire Chaplains Conference, August 15-18, 2021, at a cost of $500.00. Approved 3-0.

9. Mr. Schaffauer will handle.

10. Mr. Schaffauer will handle.

11. More information required.

ITEMS FOR DISCUSSION

1. Commissioner Jackson advised the Chief that the Department is responsible for obtaining all of the required permits and to also inquire as to outdoor occupancy requirements.

2. Tabled.

3. Tabled.

4. Tabled.

5. Tabled.

6. Tabled.

Commissioner Gregory advised the Board that he, Mark Gregory and Alex Gladding travelled to Pennsylvania today to review the new Tower Ladder and to deliver the items that are to be mounted on the truck. The Tower Ladder looks great and should be ready for delivery by the end of the month. Commissioner Gregory suggested that the Chief have qualified members train on the old truck prior to training on the new one.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

Commissioner Jackson advised the Board that he had spoken with Mr. Glass regarding the marijuana issue. Mr. Glass stated that the District does not have to do anything. The use of marijuana is not allowed on District property and members cannot respond to alarms if under the influence of drugs, whether recreational or medical, and since the District does not do drug testing, this would not be an issue.

MINUTES

A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, accepting the Minutes of the June 3, 2021 Aerial Platform Bid Opening, the June 3, 2021Regular Monthly Meeting and the June 24, 2021 Special Meeting. Approved 3-0.

TREASURER'S REPORT

Mr. Schaffauer presented the Treasurer’s Report in Mrs. Pearsall’s absence.

A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, approving the Treasurer’s Report as submitted. Approved 4-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, approving the Abstract of Bills for the General Fund consisting of 40 checks totaling $81,421.46 and to authorize the transfer of $100,000.00 from the Money Market to the Checking Account. Approved 3-0.

COMMUNICATIONS AND CORRESPONDENCE

Miscellaneous correspondence was presented to the Board including an invitation from the Suffolk County Fire District Officers Association for the Annual Meeting and Installation of Officers on August 15, 2021 at Villa Lombardi (no interest from the Board) and a letter from the Department regarding the probationary membership of Reilly Dunning and Brian Poerio.

OLD BUSINESS

Commissioner Gregory presented a proposal from Taurus Custom Painting, in the amount of $2,700.00, for the sanding and painting of the doors on the second floor.

A motion was made by Commissioner Schaefer, seconded by Commissioner Jackson, accepting the proposal from Taurus Custom Painting for prep work and painting of the eight (8) doors on the second floor and in the Meeting Room which includes removing the doors and sanding them outside the building, reinstalling the doors and staining, at a cost of $2,700.00. Approved 3-0.

Commissioner Gregory also presented a proposal from We’ll Floor U for reflooring the front staircase (stairs and landing) leading to the Firemen’s Room, in the amount of $4,300.00.

A motion was made by Commissioner Gregory, seconded by Commissioner Schaefer, accepting the proposal from We’ll Floor U for the reflooring of the front staircase landing and retreading the stairs that lead from the front street entrance to the Firemen’s Room, in the amount of $4,300.00. Approved 3-0.

Commissioner Gregory advised the Board that the lettering for the new 7-6-11 to be done by Fetten Sign Company, Inc. will cost approximately $9,200.00 and both he and Commissioner Jackson thought the cost to be high.

Commissioner Jackson advised the Board that the monument project is not going as fast as he would like. The electrician is expected to begin work within the next few days. If Jack Ryckman cannot do the sprinkler work, then we will have to look for someone else. After a brief discussion regarding the two new monument plaques and refurbishing the old one, a motion was made by Commissioner Gregory, seconded by Commissioner Schaefer, to accept the proposal from Peconic Monument, in Riverhead, to provide and install two (2) new plaques which will match the existing one, at a cost of $2,600.00 each and to remove, refurbish and reinstall the one (1) present plaque, at a cost of $1,600.00. Approved 3-0. (Note: Commissioner Jackson stated that he had scheduled a meeting with Fox regarding this project, but Fox was a “no show”. He also reached out to a third company and received no response.)

Commissioner Jackson advised the Board that Brianna Gladding has a tentative contract with CPI for next year’s Inspection Dinner, if they are open by then. He suggested that the District upgrade the Inspection Dinner due to the fact that one hasn’t been held for two years. With regard to the 100^th Anniversary celebration, Commissioner Jackson would like to combine the 100^th Anniversary celebration with the Seafood Party. There will be no parade or fireworks.

Commissioner Jackson also advised the Board that Mike McCann (District’s electrician) will be taking care of the buildings’ electrical issues. The project will take at least two weeks to complete, prevailing wages will be paid and the cost is estimated at between $10,000.00 and $12,000.00.

NEW BUSINESS

Commissioner Jackson advised the Board that the Department will need at least $125,000.00 to $130,000.00 to complete the refurbishing of the antique truck. They are looking into a grant or a funding source to help with the cost. This project may take about two years.

Commissioner Jackson stated that the cost of $1,500,000.00 to build an additional 50’ x 60’ steel building is too high.

Commissioner Jackson advised the Board that he had reviewed the Appraisal Affiliates Maintenance Report and called Hometown to discuss the District’s insurance coverage. He noted that Station 2 is rated with a replacement cost of $800,000.00. Is the District’s property under insured?

Commissioner Gregory presented a proposal from Chesterfield Associates, in the amount of $18,000.00 for the concrete work to be done at Station 2 and a proposal from Laser Industries, in the amount of $24,880.00.

A motion was made by Commissioner Gregory, seconded by Commissioner Schaefer, accepting the probationary membership of Reilly Dunning and Brian Poerio in the Department. Approved 3-0.

A workshop was scheduled for July 29, 2021 at 7:00 p.m.

At 8:45 p.m., there being no further business, a motion was made by Commissioner Gregory, seconded by Commissioner Schaefer, to adjourn the meeting. Approved 3-0.

Submitted by

                                                                                                                                                                                                                                                                                                                                                                                                                                               Lorraine Gregory, Secretary