June Monthly Meeting Minutes 2019

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

JUNE 6, 2019

 

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Allyn Jackson at 7:30 p.m. Present were Commissioners Allyn Jackson, James Schaefer, Stephen Gregory, Jennifer Davonski and Michael Mattera, Chief Scott Flynn, Second Assistant Chief Ted Jankowski, First Responder Amit Patel (left at 8:22 p.m.), Firehouse Attendant David Schaffauer (left 7:50 p.m.), Acting Treasurer Colleen Pearsall and Secretary Lorraine Gregory.

 

 

FIREHOUSE ATTENDANT REPORT

See attached report.

ITEMS FOR DISCUSSION

Commissioner Jackson will contact RVI and request that, when taking a vehicle “out-of-service”, they notify the Chiefs ahead of time so that they can remove necessary items prior to the vehicle being picked up and taken off the premises.

Mr. Schaffauer advised the Board that the hose testing will be done tomorrow.

Commissioner Gregory was advised by RVI that 7-6-1, the new Seagrave, is no longer under warranty. Commissioner Gregory argued the fact that the vehicle was delivered just a little more than a year ago, not two years ago, and should still be covered under warranty. Commissioner Gregory will contact the Seagrave corporate office.

The Chief will get prices for new 60 minute bottles for the airbag system.

EMS REPORT

See attached report.

STAFF REPORT

1. Noted.

EQUIPMENT AND SUPPLIES

1. A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, authorizing the purchase of the medical supplies requested, at a total cost of $744.04 (Hammer Medical - $402.14, McKesson - $341.90). Approved 5-0.

2. A motion was made by Commissioner Schaefer, seconded by Commissioner Mattera, authorizing the purchase of one (1) LUCA CPR device from Physio Control, at a total cost of $12,076.20 ($17,301.00 minus Annual Preventive Maintenance of $4,324.80). Approved 5-0.

3. A motion was made by Commissioner Gregory, seconded by Commissioner Mattera, authorizing the purchase and installation of new flooring in the EMS Room, at a cost not to exceed $2,500.00. Approved 5-0.

MAINTENANCE REPORT

Work Order Report dated 5/1/19 to 5/31/19 was submitted to the Board.

CHIEF'S REPORT

See attached report.

REQUESTS

Request 1. - A motion was made by Commissioner Jackson, seconded by Commissioner Gregory, authorizing the purchase of one (1) E-Drolics Tool Set and Mounting from Firematic, at an approximate cost of $29,473.00. Approved 5-0.

Request 2. - A motion was made by Commissioner Davonski, seconded by Commissioner Gregory, authorizing the purchase of two (2) Collapsible Indian Cans from Amazon, at an approximate cost of $189.00 each. Approved 5-0.

Request 3. - A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, authorizing the purchase of one (1) Air Bag Protection Cover, at an approximate cost of $980.00. Approved 5-0.

Request 4. - A motion was made by Commissioner Mattera, seconded by Commissioner Schaefer, authorizing the purchase of one (1) one gallon of Hurst Tool Fluid, at an approximate cost of $130.00. Approved 5-0.

ITEMS FOR DISCUSSION

1. Noted.

2. After a brief discussion regarding updating the Red Alert System, a resolution was drawn up and states as follows:

2019-24. BE IT RESOLVED, pursuant to the provisions of the General Municipal Law and the Town Law of the State of New York, that a sum not to exceed $50,000.00 be expended from the Communications Reserve Fund of said Fire District for the upgrading of the Red Alert Communications System between the Radio Room at the Main Firehouse and all of the emergency apparatus, as well as improving the accountability system for the Firefighter Service Award Program, and be it

            FURTHER RESOLVED, that this resolution is adopted subject to a permissive referendum as provided in the General Municipal Law of the State of New York, and be it

            FURTHER RESOLVED, that the Secretary of the Fire District shall, within ten working days of the adoption of this resolution, publish a notice within the official newspaper of the Fire District setting forth the date of the adoption of the resolution and an abstract of the resolution concisely stating the purpose and effect thereof and that the resolution was adopted subject to a permissive referendum.

A motion was made by Commissioner Davonski, seconded by Commissioner Gregory, accepting adoption of Resolution 2019-24. Approved 5-0.

Note: A portion of the Red Alert Update which includes the purchase, installation, customization of software and training for an FOB Finger Reader Application, a Reader Kiosk, GIS Mapping System, Responder System and GEO File (Premise and Property) will be done at this time, at an approximate cost of $18,000.00. The remainder of the funds will be used when the project is at its next level.

3. Commissioner Jackson advised the Chief that the new vehicle may be ready by July and the Chief’s vehicle will have to be taken to the dealer for a trade-in value.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

MINUTES

A motion was made by Commissioner Schaefer, seconded by Commissioner Jackson, accepting the Minutes of the May 6, 2019 Regular Monthly Meeting. Approved 4-0. Abstain -1 (Commissioner Davonski did not attend the May 6, 2019 meeting.)

TREASURER'S REPORT

Mrs. Pearsall advised the Board that there were still some issues with the accounting system and that Dennis (EDP) is willing to come out to help solve the problems.

Mrs. Pearsall also advised the Board that she is still unable to get on to the NYS Retirement System.

A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, approving the Treasurer’s Report as submitted.

 

COMMUNICATIONS AND CORRESPONDENCE

Miscellaneous correspondence was presented to the Board including an e-mail from the Hampton Point Association requesting use of the Meeting Room and two letters from SCWA regarding backflow testing at the Main Firehouse and Station 2.

OLD BUSINESS

Commissioner Mattera advised the Board that the cooler was ordered on May 1and that there is a 4-6 week delivery period.

Commissioner Gregory presented the updated proposal (dated May 6, 2019) from Integrated Wireless Technologies LLC, in the amount of $18,610.00, for the purchase and installation of the new electronic siren being mounted on the existing tower as part of the communications update. A resolution was drawn up and states as follows:

2019-25. BE IT RESOLVED, pursuant to the provisions of the General Municipal Law and the Town Law of the State of New York, that a sum not to exceed $30,000.00 be expended from the Communications Reserve Fund of said Fire District for the purchase and installation of a complete Federal Signal Wide Area Alerting System MOD3012, including Ultra Voice Controller, Amplifier and Speakers, and be it

            FURTHER RESOLVED, that this resolution is adopted subject to a permissive referendum as provided in the General Municipal Law of the State of New York, and be it

            FURTHER RESOLVED, that the Secretary of the Fire District shall, within ten working days of the adoption of this resolution, publish a notice within the official newspaper of the Fire District setting forth the date of the adoption of the resolution and an abstract of the resolution concisely stating the purpose and effect thereof and that the resolution was adopted subject to a permissive referendum.

A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, accepting adoption of Resolution 2019-25. Approved 5-0.

Commissioner Gregory asked the Chief about the status of membership recruitment. Second Assistant Chief Jankowski suggested that two Commissioners meet with the Committee to get an idea of what the Committee’s plan is.

Second Assistant Chief Jankowski advised the Board that he was meeting with the Department’s Board of Directors to rewrite the Class B Firefighter classification.

Commissioner Gregory requested that the Chief remind the Department members that we have a Social Media Policy that needs to be adhered to.

Commissioner Gregory also requested the Chief to remind Department members that they must complete the Leave Request Form when taking personal or military leave.

Commissioner Jackson advised the Board that the Inspection Dinner went well and came in under budget.

With regard to the Treasurer’s position, a resolution was drawn up and states as follows:

2019-26. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to appoint Colleen Pearsall as Acting Treasurer until December 31, 2019, with an hourly pay rate of $24.00.

A motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, accepting adoption of Resolution 2019-26. Approved 5-0.

NEW BUSINESS

Commissioner Jackson brought up for review the present Employee Paid Holiday Schedule. After a brief discussion, the following schedule was set-up:

 

EMPLOYEE PAID HOLIDAY SCHEDULE AS OF JUNE 6, 2019

 

Full Time First Responders              Part Time First Responders        Firehouse Attendant

New Year’s Day                                 New Year’s Day                            New Year’s Day

Presidents’ Day                                                                                      Presidents’ Day

Easter Sunday                                   Easter Sunday                             Good Friday

Memorial Day                                    Memorial Day                               Memorial Day

July 4^th                                               July 4^th                                         July 4^th

Labor Day                                         Labor Day                                     Labor Day

Columbus Day                                                                                        Columbus Day

Veterans’ Day                                   Veterans’ Day                                Veterans’ Day

Thanksgiving Day                             Thanksgiving Day                          Thanksgiving Day

Day After Thanksgiving                                                                            Day After Thanksgiving

Christmas Eve Day                                                                                  Christmas Eve Day

Christmas Day                                 Christmas Day                                 Christmas Day

New Year’s Eve Day                                                                                 New Year’s Eve Day

 

The Secretary suggested that this schedule be incorporated into the Policy Book or an Employee Handbook (when one is composed).

A motion was made by Commissioner Davonski, seconded by Commissioner Schaefer, authorizing the expenditure of up to $1,200.00 to update the CPR instruction materials. Approved 5-0.

Commissioner Jackson scheduled a workshop for Wednesday, June 26, 2019, at 7:30 p.m.

ABSTRACT OF BILLS

The June Abstract of Bills will be forthcoming.

A motion was made by Commissioner Davonski, seconded by Commissioner Schaefer, authorizing the transfer of $100,000.00 from the Money Market to the Checking Account. Approved 5-0.

At 9:10 p.m., there being no further business, a motion was made by Commissioner Gregory, seconded by Commissioner Schaefer, to adjourn the meeting. Approved 5-0.

Submitted by
                                                                                                                                                                                                                                                                                                                                                                                                                                                    

 

                                               Lorraine Gregory, Secretary