March 2016 Meeting Minutes

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

MARCH 3, 2016

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Allyn Jackson at 7:30 p.m.  Present were Commissioners James Schaefer, Aaron Sacks and Allyn Jackson, Chief David Kohler, Second Assistant Chief David Rosante, Firehouse Attendant David Schaffauer, First Responder Amit Patel, Treasurer Nancy Knotoff and Secretary Lorraine Gregory.

FIREHOUSE ATTENDANT REPORT

See attached report.

ITEMS FOR DISCUSSION

1.         To be discussed under New Business.

2.         To be discussed under New Business.

3.         Noted.

A motion was made by Commissioner Sacks, seconded by Commissioner Jackson, accepting the Firehouse Attendant Report as submitted.  Approved 3-0.

At 7:45 p.m., Mr. Schaffauer left the meeting.

EMS REPORT

See attached report.

STAFF REPORT

1.         Noted.

2.         Noted.

3.         Noted.

EQUIPMENT AND SUPPLIES

1.         A motion was made by Commissioner Schaefer, seconded by Commissioner Jackson, authorizing the purchase of the medical supplies requested, in the total amount of $1,136.28 (Boundtree - $189.31, Hammer Medical - $946.97).  Approved 3-0.

2.         Commissioner Schaefer will discuss further with Mr. Patel.

A motion was made by Commissioner Schaefer, seconded by Commissioner Jackson, accepting the EMS Report as submitted.  Approved 3-0.

MAINTENANCE REPORT

Commissioner Erwin not in attendance.  No written report submitted.

Commissioner Jackson advised the Board that the insurance settlement with Hometown for 7-6-30’s vehicle (2012 Chevrolet Tahoe) will be $30,000.00 and that he needs to supply Hometown with the original Title which, at this time, cannot be located and will have to be replaced.  All of the equipment will be removed and kept in inventory.

CHIEF'S REPORT

See attached report.

REQUESTS

Requests 1.  -  The Meeting Room is already taken that day.

Request 2.  -  A motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, granting permission for the premises to be used for the Blood Drive on June 13, 2016.  Approved 3-0.

Request 3.  -  A motion was made by Commissioner Jackson seconded by Commissioner Schaefer, granting permission for the Meeting Room to be used for the Suffolk County Fools Meeting on March 25, 2016.  Approved 3-0.

Requests 4.  -  A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, authorizing two members to attend the NYS Association of Fire Chaplains Conference, April 17-20, 2016, in Tonawanda, New York, at a cost of $350.00 per person, plus mileage.  Approved 3-0.

Request 5.  -  Tabled.

Request 6.  -  Commissioner Sacks will handle.

Request 7.  -  A motion was made by Commissioner Sacks, Seconded by Commissioner Schaefer, authorizing the purchase of one (1) Altair 5x CO2  Meter MSA-10116925 from Firematic, at a cost of $2,271.00.  Approved 3-0.

ITEMS FOR DISCUSSION

1.         Commissioner Sacks advised that the cap will be ready in approximately three weeks.

2.         Commissioner Sacks will be taking the boat to Hampton Watercraft.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

MINUTES

A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, accepting the Minutes of the February 4, 2016 2005 Ford Expedition Bid Opening  and the February 4, 2016 Regular Monthly Meeting.  Approved 3-0.

TREASURER'S REPORT

Ms. Knotoff advised the Board that she had filed the 2015 Annual Financial Report with the State Comptroller’s Office.

A motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, approving the Treasurer’s Report as submitted.  Approved 3-0.

COMMUNICATIONS AND CORRESPONDENCE

Miscellaneous correspondence was presented to the Board including a letter from the Town of Southampton regarding the William Polikoff Subdivision, a letter from the Town of Southampton enclosing a copy of Resolution 2016-240, an e-mail from LI Telecommunications regarding the Radio Evaluation and letters from the East Quogue Fire Department regarding the probationary memberships of Brian Frank and Dennis Chuppe.

OLD BUSINESS

Commissioner Sacks reported on the meeting with Long Island Telecommunications regarding the Radio Evaluation and the following motions were made:

A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, authorizing the renewal of the FCC License for the low band frequencies on the District’s behalf by Long Island Telecommunications and Electronic Services, Inc., at an approximate cost of $3,500.00.  Approved 3-0.

A motion was made by Commissioner Schaefer, seconded by Commissioner Sacks, authorizing Long Island Telecommunications and Electronic Services, Inc. to arrange for the upgrading of the information (height and power) on the current UHF License, at an approximate cost of $1,000.00.  Approved 3-0.

A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, authorizing the purchase from GSA Advantage of two (2) UPS Units CR15G, at a cost of $196.49 each, plus shipping and one (1) UPS Unit SMT2200, at a cost of $786.17, plus shipping. Approved 3-0.

A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, authorizing the purchase of twelve (12) 7.4 Volt Batteries for the Portable Radios from Amazon, at a cost of $62.99 each.  Approved 3-0.

A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, authorizing the publication of a Public Notice regarding a permissive referendum to allocate funds from the Communications Reserve Fund amounting to $100,000.00 for the upgrading of the portable radios and pagers.  Approved 3-0.  (Note:  Commissioner Jackson will contact Mr. Glass for guidance on this matter.)

After a brief discussion regarding work orders, a motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, authorizing the purchase and installation of a Red Alert Work Order Module, including two hours of training, from WO Management Systems, at a cost of $1,590.50.  Approved 3-0.

At 9:00 p.m., Mr. Patel left the meeting.

Commissioner Sacks advised the Board that he had received a proposal for the Firemen’s Room from Norsic in the amount of $34,150.00 (labor only) and approximately $14,000.00 for materials.  The cost for LED lighting was not included.   Commissioner Sacks will seek additional proposals and will meet with a design consultant.

Commissioner Jackson advised the Board that he is waiting for proposals (propane and oil) regarding the boiler replacement.

Commissioner Jackson reminded the Chief that members have sixty (60) days to complete their physicals or face suspension.

A motion was made by Commissioner Schaefer, seconded by Commissioner Jackson, authorizing the purchase of 24” x 60” yellow safety tile strips from HD Supply for installation in the truck room, at a cost of $2,734.00.  Approved 3-0.

A motion was made by Commissioner Schaefer, seconded by Commissioner Jackson, authorizing the masonry work to be done in order to true up the floor and to install the yellow safety tile strips by J&M Construction and Masonry, at a cost of $4,400.00.  Approved 3-0.

NEW BUSINESS

A motion was made by Commissioner Sacks, seconded by Commissioner Jackson, authorizing the purchase of 10 (ten) Heart Saver CPR/AED Workbooks from Channing Bete, at a total cost of $152.06 and the purchase of materials for the CPR training class for the department members, at an approximate cost of $250.00.  Approved 3-0.

A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, authorizing the purchase of one (1) TIF8800X Combustible Gas Detector from Amazon, at a cost of $190.03.  Approved 3-0.

A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, accepting the probationary membership of Brian Frank and Dennis Chuppe.  Approved 3-0.

With regard to the William Polikoff Subdivision, the Board has no requirements at this time.  The Secretary will so advise the Town Planning Board.

A motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, authorizing the purchase of one (1) HON 4684LP Lateral File Cabinet, at a cost of $784.49 and one (1) set of HON File Cabinet Dividers, at a cost of $33.99.  Approved 3-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Schaefer, seconded by Commissioner Sacks, approving the Abstract of Bills for the General Fund consisting of 46 checks totaling $97,492.16 and to authorize the transfer of $110,000.00 from the Money Market to the Checking Account.  Approved 3-0.

At 9:37 p.m., there being no further business, a motion was made by Commissioner Schaefer, seconded by Commissioner Jackson, to adjourn the meeting.  Approved 3-0.

Submitted by
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March 2016 Meeting Minutes