March 2024 Meeting Minutes

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

MARCH 7, 2024

 

 

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman James Schaefer at 7:30 p.m.  Present were Commissioners James Schaefer, Allyn Jackson, Stephen Gregory, Ed Seltenreich and Robert Despres, Fire District Facilities Supervisor Dave Schaffauer, Medical Coordinator Brian Danowski, Chief Paul Sulzinski, Treasurer Colleen Pearsall and Secretary Lorraine Gregory.

 

 

FIRE DISTRICT FACILITIES SUPERVISOR REPORT

See attached report.

ITEMS FOR DISCUSSION

Mr. Schaffauer advised the Board that he needs the SAM’s Number in order to apply for grants and, as soon as he has access to it, he will contact a grant writer.

MEDICAL COORDINATOR REPORT

MATERIAL REQUESTS:

A motion was made by Commissioner Seltenreich, seconded by Commissioner Gregory, authorizing the purchase of medical supplies requested from Bound Tree, at a total cost of $776.17.  Approved 5-0.

REPORT DISCUSSION:

1.  Noted.

2.  Noted.

3.  Noted.

4.  Noted.

5.  Noted.

6.  Noted.

7.  A motion was made by Commissioner Jackson, seconded by Commissioner Seltenreich, authorizing the purchase of a new mini-fridge for the EMT Room, at an approximate cost of $150.00.  Approved 5-0.

8.  Tabled.

After a brief discussion regarding a new I-pad and software for the EMT vehicles, Mr. Schaffauer advised the Board that Verizon will provide the I-pad free of charge when we sign up for monthly service with them.

A motion was made by Commissioner Seltenreich, seconded by Commissioner Jackson, authorizing the Hampton Bays Volunteer Ambulance to provide medical coverage the night of the Inspection Dinner, March 22, 2024.  Approved 5-0.

Chief Sulzinski requested that Dr. Minnerop be asked if it is feasible that the Chiefs not be required to be EMT’s.  Would it be sufficient for them to have a basic first aid course with periodic renewal?

Commissioner Schaefer reminded Mr. Danowski that the Medic and EMT should not be out of the District at the same time and to also supervise the amount of responders on the ambulances.

MAINTENANCE REPORT

Maintenance Report dated 2/1/24 – 3/7/24 submitted to the Board.

A motion was made by Commissioner Despres, seconded by Commissioner Gregory, authorizing the purchase of a new siren for 7-6-4, at an approximate cost of $2,000.00.  Approved 5-0.

CHIEF'S REPORT

See attached report.

REQUESTS

1.  Handled by Mr. Schaffauer.

2.  On order.

3.  On order.

4.  A motion was made by Commissioner Jackson, seconded by Commissioner Gregory,        authorizing the purchase of eight (8) Officer White Front Pieces, three (3) Captain Inserts and four (4) Lieutenant inserts, at an approximate cost of $650.00.  Approved 5-0

5.  Commissioner Schaefer has certified the Service Award Audit.

ITEMS FOR DISCUSSION

1.  Noted.

2.  Noted.

3.  On order.

4.  Noted.

5.  The new proposed OSHA Mandate needs to be reviewed and discussed.  If implemented, it will have a severe impact on the Departmentt.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.  Commissioner Schaefer advised the Board that Mr. Glass will be attending the March 21, 2024 Workshop.

 

MINUTES

A motion was made by Commissioner Gregory, seconded by Commissioner Seltenreich, approving the Minutes of the February 1, 2024 Regular Monthly Meeting.  Approved 5-0.

TREASURER'S REPORT

ABSTRACT OF BILLS

A motion was made by Commissioner Despres, seconded by Commissioner Gregory, approving the Abstract of Bills for the General Fund consisting of 24 checks totaling $42,613.65 and to authorize the transfer of $200,000.00 from the Money Market to the Checking Account.  Approved 5-0.

Mrs. Pearsall advised the Board that she will be getting information from several payroll companies for the Board to review.

COMMUNICATIONS AND CORRESPONDENCE

A Facility Use Permit Application was received from the New York Blood Center requesting use of the premises on March 18, 2024 and November 11, 2024 and an Order Form from Blue 350 Media for the 2024 New York Law Updates.

OLD BUSINESS

Commissioner Gregory advised the Board that he will be setting up a daytime meeting with Mike Tortorisi to discuss the ability of Hampton Bays Dispatch to lock the doors at Station 2 when the companies are responding to alarms.  Commissioner Gregory also asked the Workshop attendees to prepare a list of issues that need to be addressed.

Commissioner Gregory stated that we should make a prioritized list of projects and items that we would be seeking grants for.

Commissioner Jackson presented two proposals for the replacement of the roof on the Main Firehouse.

                        Martin’s Roofing                    $ 92,000.00

                        More Consulting Corp.           $309,245.10

                        (State Bid)

After a brief discussion regarding replacing or repairing the roof, a motion was made by Commissioner Gregory, seconded by Commissioner Despres, authorizing emergency repairs be done to the Main Firehouse roof and to seek a proposal from Martin’s.  Approved 5-0.

Commissioner Jackson presented a proposal from The Raynor Group regarding the design for the sanitary system.  After a brief discussion, a motion was made by Commissioner Despres, seconded by Commissioner Gregory, accepting the proposal from The Raynor Group to include Task 1 – Prepare Sanitary Design (1/A OWTS) $2,500.00, Task 2 – SCDHS, BOR Application (TDR) $1,250.00, Total Estimated Cost of $3,750.00.  Approved 5-0.

NEW BUSINESS

A discussion regarding PESH was tabled to be discussed further with Mr. Glass at the upcoming Workshop.

A motion was made by Commissioner Jackson, seconded by Commissioner Despres, granting permission for the New York Blood Center to use the facilities for a blood drive on March 18, 2024 and November 11, 2024.  Approved 5-0.

A motion was made by Commissioner Gregory, seconded by Commissioner Despres, authorizing the purchase of two sets of the 2024 New York Law Updates, at a cost of $185.15.  Approved 5-0.

A workshop was scheduled for Thursday, March 21, 2024, at 7:00 p.m.

At 9:10 p.m., there being no further business, a motion was made by Commissioner Gregory, seconded by Commissioner Despres, to adjourn the meeting.  Approved 5-0.

Submitted by

                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   Lorraine Gregory, Secretary

 

 

East Quogue Fire District’s House Attendant Report

 

To the Board of Fire Commissioners,

This is the attendant’s report for March 7, 2024, meeting including but not limited to:  

• General Maintenance and building care.
• Updated the website For the District
• Updated the sign.
• Waterway for testing April 30 for hose testing
• Pump testing 4/17/2024.
• Flow testing on the Scott packs along with the batteries has been done 3/28/2024
• Waiting for Verizon to open the portal for the EMG system so Alphine can fix the texting. Our contact was on vacation.
• Replaced fridge in Brians office.
• Ordered the new siren for 7-6-4
• Ordered clutch backs for pins
• Ordered Chiefs collar pins

Topics for discussion:

 

 

March Chiefs Report to District.

 

 

Requests:

1. Hydrant Wrench for 7-6-12

Reasoning: 7-6-12 needs a hydrant wrench because we took that wrench to place on 7-6-7.

2. Cap for Trash line on 7.

Reasoning: We need a cap for the rear trash line on 7. The water supply goes to both the  Reel line and the trash line. The shut off for the trash line is in a spot that can easily be opened causing water to flow out of the trash line.

3. (1) complete set of LT badges.

Reasoning: Tyler Davonski was promoted to Lt.

4. (8) Officer white front pieces (3) Captain inserts for front pieces, (4) Lt inserts.

Reasoning: We are eliminating Red helmets due to aging inventory and officers will wear black helmets with white fronts, this will also eliminate the need for new helmets for officers so they can use issued helmets.

          Follow up:

1. Tune up and tires on 7-6-3
2. Nozzle and reducer for 7-6-11
3. Mirrors for 7-6-11
4. 5 “cap for 8

Respectfully submitted,

Paul Sulzinski

Paul Sulzinski