March's Meeting Minutes

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

MARCH 2, 2017

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Allyn Jackson at 7:30 p.m.  Present were Commissioners Aaron Sacks, Allyn Jackson, James Schaefer, Jonathan Erwin and Jennifer Davonski, Chief Scott Davonski, First Assistant Chief Scott Flynn and Second Assistant Chief David Rosante, First Responder Amit Patel, Firehouse Attendant David Schaffauer, Treasurer Nancy Knotoff and Secretary Lorraine Gregory.

FIREHOUSE ATTENDANT REPORT

See attached report.

ITEMS FOR DISCUSSION

None.

Commissioner Sacks thanked Mr. Schaffauer for the improvement in his job performance.

A motion was made by Commissioner Erwin, seconded by Commissioner Jackson, accepting the Firehouse Attendant Report as submitted.  Approved 5-0.

Mr. Schaffauer left the meeting at 8:14 p.m.

EMS REPORT

See attached report.

STAFF REPORT

Noted.

EQUIPMENT AND SUPPLIES

1.         A motion was made by Commissioner Schaefer, seconded by Commissioner Erwin, authorizing the purchase of the medical supplies requested, at a total cost of $866.79 (Moore Medical - $112.15, Hammer Medical - $269.17, BoundTree - $485.47).  Approved 5-0.

2.         Noted.

3.         Commissioner Davonski advised the Board that the ePCR hardware was purchased from MooringTech, at a total cost of $9,870.00.

A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, accepting the EMS Report as submitted.  Approved 5-0.

A motion was made by Commissioner Davonski, seconded by Commissioner Schaefer, approving that an On Call First Responder be hired for coverage for the Inspection Dinner from 1900 hours on May 5, 2017 to 0600 hours on May 6, 2017.  Approved 5-0.

Mr. Patel left the meeting at 8:35 p.m.

MAINTENANCE REPORT

Work Order Report dated February 1, 2017 – March 2, 2017 was presented to the Board.

The Board decided not to include AM/FM radios in the emergency vehicles.

Commissioner Erwin advised the Board that the coolant line in 7-6-30 was replaced and that Jim Fenton will be working on 7-6-81 tomorrow.

CHIEF'S REPORT

See attached report.

REQUESTS

Request 1.  -  Noted.

Request 2.  -  A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, authorizing the purchase from Amazon of one (1) 96” Enclosed Bulletin Board for the lobby, at a cost not to exceed $1,177.00.  Approved 5-0.

Request 3.  -  A motion was made by Commissioner Erwin, seconded by Commissioner Schaefer, authorizing the purchase of one (1) ICOM M34 Marine Radio Replacement Battery ($65.97) for the Chief’s vehicle (7-6-30) and two (2) Chargers ($36.37 each), one for 7-6-30 and one for 7-6-32 from Amazon, at a total cost of $138.71.  Approved 5-0.

Request 4.  -  A motion was made by Commissioner Erwin, seconded by Commissioner Davonski, approving Fire Police Captain Tom Mendenhall to attend the VFPASNY Annual Conference, May 14, 2017, in Lake Placid, New York, at a total cost of $450.15 for the conference, meals and lodging.  Approved 5-0.

ITEMS FOR DISCUSSION

1.         A motion was made by Commissioner Sacks, seconded by Commissioner Erwin, approving use of the Meeting Room by Scott Flynn on March 12, 2017 for a birthday party.  Approved 5-0.

2.         Commissioner Sacks will check with Fluid Imagery to see if there is an additional licensing fee.

3.         Approval given for the Ladies Auxiliary to use the Meeting Room for their monthly meetings and events.

4.         Commissioner Sacks advised the Chief that 7-6-4 is properly balanced.

5.         Commissioner Sacks stated that the renovation is almost complete.

Commissioner Sacks advised the Board and the Chiefs that five (5) Scott Pak bottles will be going out of service this year.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

Commissioner Jackson advised the Board that he and Mr. Glass have not received further communication from General.

MINUTES

A motion was made by Commissioner Sacks, seconded by Commissioner Davonski, accepting the Minutes of the February 2, 2017 Regular Monthly Meeting.  Approved 5-0.

TREASURER'S REPORT

Ms. Knotoff advised the Board that the Annual Report had been filed with the State.

A motion was made by Commissioner Davonski, seconded by Commissioner Sacks, approving the Treasurer’s Report as submitted.  Approved 5-0.

COMMUNICATIONS AND CORRESPONDENCE

Miscellaneous correspondence was presented to the Board including a letter from the East Quogue Fire Department regarding the resignation of Bridget Hintze, the probationary membership of Seth Peyton and the notification that Jennifer Davonski had been sworn in as a probationary member, a letter from Stanley E. Orzechowski, Esq., attorney for the Hampton Bays Fire District, regarding the East Quogue Fire District EQFD Automatic Mutual Aid Policy and a letter from Fully Involved regarding an increase in their labor rate to $110.00 per hour.

OLD BUSINESS

A motion was made by Commissioner Erwin, seconded by Commissioner Sacks, authorizing the purchase of one (1) 2017 15 Passenger Ford Van 350XL from Chastang Ford (State Bid), at a cost of $40,068.00 which includes a $500.00 courtesy delivery fee to Firematic.  Approved 5-0.

Commissioner Sacks advised the Board that the Truck Committee will be reviewing the truck specs at the March 29, 2017 workshop.

Commissioner Jackson advised the Board that EMTEC cancelled their scheduled meeting.  He also advised the Board that he had no definite information regarding the Town’s radio system.

With regard to the Town’s CAD System, Commissioner Sacks advised the Board that the Town is willing to pay for the installation of the software.  The District will be responsible for payment of the annual maintenance fee of approximately $2,000.00.  The software can be used by multiple departments.

A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, approving the District’s participation in the Town of Southampton’s CAD Radio System and agrees to pay the annual support maintenance fee of approximately $1,999.20 to Securis Technologies.  Approved 5-0.

NEW BUSINESS

Commissioner Erwin advised the Board that the annual testing of the ground ladders and 7-6-11 will be done by Testing Unlimited on March 7 and 8, 2017.

Commissioner Schaefer advised the Board that his Chase credit card had been compromised and he had been issued a new card.

A motion was made by Commissioner Sacks, seconded by Commissioner Erwin, approving the installation by JA Systems of a key fob system on the Room Committee closet in Firemen’s Room, the AV closet in Meeting Room, the back bar cabinet in Firemen’s Room and the First Floor Chiefs’ closet, at an approximate cost of $7,675.00.  Approved 5-0.

Commissioner Jackson advised the Board that the remaining boiler (#2), water heater and chimney liners will have to be replaced and would prefer to continue with Arenz due to the fact that the Board was very much satisfied with the work done in replacing boiler #1 and that the boiler #2 should be of the same quality.  Commissioner Jackson emphasized the fact that the original bids were all above $300,000.00 for the boiler replacements.

A motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, accepting the proposal from Arenz Heating & Air Conditioning to replace the remaining boiler with a high efficiency oil fired model, at a cost of $31,249.00.  Approved 5-0.

At 8:35 p.m., a motion was made by Commissioner Jackson, seconded by Commissioner Sacks, calling the meeting into Executive Session to discuss a real estate matter.  Approved 5-0.

At 8:45 p.m., a motion was made by Commissioner Jackson, seconded by Commissioner Sacks, calling the meeting out of Executive Session.  Approved 5-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, approving the Abstract of Bills for the General Fund consisting of 47 checks totaling $108,831.39, the Building & Grounds Fund consisting of 1 check totaling $9,692.44 and the Communications Fund consisting of 1 check totaling $3,000.00 and to authorize the transfer of $125,000.00 from the Money Market to the Checking Account.  Approved 5-0.

At 8:55 p.m., there being no further business, a motion was made by Commissioner Davonski, seconded by Commissioner Erwin, to adjourn the meeting.  Approved 5-0.

Submitted by
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                             Lorraine Gregory, Secretary