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May Meeting Minutes 2021

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

MAY 6, 2021

 

 

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Allyn Jackson at 7:30 p.m. Present were Commissioners Allyn Jackson, James Schaefer, Michael Mattera and Stephen Gregory, Chief Ted Jankowski, Secretary Lorraine Gregory and Treasurer Colleen Pearsall.

 

 

FIRE DISTRICT FACILITIES SUPERVISOR REPORT

See attached report.

ITEMS FOR DISCUSSION

Permission granted for installation of Wi-Fi access point.

EMS REPORT

See attached report.

STAFF REPORT

1. Noted.

EQUIPMENT AND SUPPLIES

                                                                                        

1. A motion was made by Commissioner Schaefer, seconded by Commissioner Mattera, authorizing the purchase of the medical supplies requested, at a total cost of $1,453.17 (Hammer Medical - $266.50, BoundTree Medical - $116.48, McKesson - $101.99, Stryker - $418.20, Teleflex - $550.00). Approved 4-0.

2. A motion was made by Commissioner Schaefer, seconded by Commissioner Mattera, authorizing the purchase from Zoll of the extended warranty and preventive maintenance for the three Zoll X-Series Monitors, in the amount of $3,847.50. Approved 4-0.

MAINTENANCE REPORT

Work Order Report dated 4/1/21 to 4/30/21 was submitted to the Board.

CHIEF'S REPORT

See attached report.

REQUESTS

1. Completed.

2. A motion was made by Commissioner Gregory, seconded by Commissioner Jackson, authorizing the purchase from Hi-Tech of nine (9) Dyna-Fit Suspenders w/Quick Adjust and eight (8) Phenix First Due Helmets for 7-6-12, at a total cost of $2,405.83. Approved 4-0.

3. Winch cable was tested and nothing found to be wrong.

4. Lieutenant Gladding will give the information to Mr. Schaffauer.

5. A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, authorizing the purchase of nine (9) F4 Escapetech w/Lighting GT Hook (No Bag), NYC New Style 541 Harness Left Opening w/Aluminum Hook, one (1) F4 Escapetech Kit w/Lighting GT Hook and Training Per Person, at a total cost of $7,101.00. Approved 4-0.

6. Progress.

7. Progress.

8. Purchase authorized for the cooler at a cost not to exceed $100.00.

9. Mr. Schaffauer has inventory.

10. Mr. Schaffauer will call Firematic to see what sizes are available.

11. Tabled.

12. Tabled.

13. Tabled.

ITEMS FOR DISCUSSION

1. Tabled.

2. Tabled.

3. Tabled.

4. Tabled.

5. A motion was made by Commissioner Gregory, seconded by Commissioner Schaefer, granting permission for the East Quogue Elementary School Kindergarten Class to visit the Firehouse at the end of May or early June. Approved 4-0.

6. To be discussed at a later date.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

Commissioner Jackson advised the Board of his conversation with Mr. Glass regarding replacing 7-6-11, declaring the vehicle as surplus property and bidding a replacement vehicle. To be discussed further under Old Business.

MINUTES

A motion was made by Commissioner Gregory, seconded by Commissioner Schaefer, accepting the Minutes of the April 1, 2021Regular Monthly Meeting. Approved 4-0.

TREASURER'S REPORT

Mrs. Pearsall advised the Board of the following:

1. The AT&T account was closed and the District was issued a prepaid Master Card in the amount of $224.94, instead of a refund check.

2. The 941 problem with the NYS Dept. of Taxation and Finance has not yet been resolved.

3. The LENS Program is up and running.

A motion was made by Commissioner Gregory, seconded by Commissioner Schaefer, approving the Treasurer’s Report as submitted. Approved 4-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, approving the Abstract of Bills for the General Fund consisting of 36 checks totaling $39,186.04 and to authorize the transfer of $80,000.00 from the Money Market to the Checking Account. Approved 4-0.

COMMUNICATIONS AND CORRESPONDENCE

A letter was received from the Department regarding Julian Davila being sworn in and the resignations of Mathew Atkins and Jennifer Davonski and a letter was hand delivered by Commissioner Holley to Commissioner Jackson containing Commissioner Holley’s resignation from the Board.

OLD BUSINESS

Commissioner Jackson reminded the Board that the EMT Duty Policy needed to be approved and adopted into the Policy and Procedures Manual.

A resolution was drawn up and states as follows:

2021-18. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to adopt the following EMT Duty Policy:

            In the event the Lead Medic is notified that a scheduled Medic is unable to report for their assigned tour, the following procedure shall be immediately instituted:

1.         The Lead Medic shall make every attempt to contact all other Medics to see if any of them would be available to cover the tour.

2.         In the event that no coverage can be arranged, the Lead Medic shall send a text message to ALL Chiefs indicating the situation and the fact that all avenues have been exhausted to get coverage. All Chiefs receiving the text shall reply to the text, indicating receipt of the text and that they are aware of the situation.

3.         The Chief of the Department, or the ranking Chief, shall immediately send out a blast text message to all members of the Department making them aware of the situation. Members who are EMT’s or Medics, knowing the situation, should make every effort to respond on all alarms to assist in providing proper medical treatment.

4.         The Chief of the Department, or the ranking Chief, shall immediately notify Dispatch of the situation and have them immediately 24 a neighboring Medic to respond on all ambulance calls.

5.         Dispatch shall notify ALL Chiefs responding as to which Medic has been assigned and have the Medic provide an ETA.

A motion was made by Commissioner Gregory, seconded by Commissioner Mattera, accepting the adoption of Resolution 2021-18. Approved 4-0.

Commissioner Jackson advised the Board of the following:

1. New plans for the monument consist of a fountain, new low maintenance shrubs, two new trees, a new flagpole and lighting. Sand Pebble will recommend contractors to do the individual work.

2. The sign will be one-sided and will cost less.

3. Sand Pebble will be starting on a plan for the second floor of the Steel Building.

4. The exterior of the building needs to be repointed, repaired, cleaned and painted. Hopefully, the building will hold up for at least ten years.

5. Ed Seltenreich will be recommending an electrician to do the electrical work.

6. Chesterfield inspected the cracked concrete on the apron at Station 2.

7. There are two proposals for redoing the floor in the Meeting Room and the hallway steps.

8. Will pursue getting a refund of the Dinner Dance deposit from Suffolk Theater.

After a brief discussion regarding the tower ladder, the Board decided to declare the present 7-6-11 as surplus property and to offer it for sale and to bid the purchase of a replacement, subject to Permissive Referendum. The Secretary will prepare the legal notice and bid packages for the 75’ Aerial Platform. The bid opening is scheduled for June 3, 2021 at 7:15 p.m.

The following resolutions were drawn up and state as follows:

2021-19. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to declare 7-6-11, Seagrave/Arial Scope 75’ Elevating Platform Serial No. 70193, as surplus property and to offer it for sale with a minimum offer of $19,950.00.

2921-20. BE IT RESOLVED, pursuant to the provisions of the General Municipal Law and the Town Law of the State of New York, that a sum not to exceed $199,000.00 be expended from the Apparatus Reserve Fund of said Fire District for the purchase of one (1) Previously Owned 1998 or Newer Custom Built 75’ Aerial Platform with minimum of/with six (6) person seating (5 SCBA seats), tilt-cab chassis, and be it

            FURTHER RESOLVED, that this resolution is adopted subject to a permissive referendum as provided in the General Municipal Law of the State of New York, and be it

            FURTHER RESOLVED, that the Secretary of the Fire District shall, within ten working days of the adoption of this resolution, publish a notice within the official newspaper of the Fire District setting forth the date of the adoption of the resolution and an abstract of the resolution concisely stating the purpose and effect thereof and that the resolution was adopted subject to a permissive referendum.

A motion was made by Commissioner Gregory, seconded by Commissioner Jackson, accepting the adoption of Resolutions 2021-19 and 2021-20. Approved 4-0.

NEW BUSINESS

Commissioner Gregory suggested that the Chief be sent an e-mail, no phone call, no text, when items requested are delivered. A paper copy of the e-mail will be kept in a log.

A motion was made by Commissioner Schaefer, seconded by Commissioner Mattera, accepting the resignations of Mathew Atkins and Jennifer Davonski. Approved 4-0.

Chief Jankowski advised the Board that he is now in the process of making a list of all the Class A’s, Class B’s, etc. that are in the Department.

A motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, authorizing the Department to use the Meeting Room with a capacity of fifty (50) people and to keep within the Covid-19 Guidelines. Approved 4-0.

Workshop scheduled for May 27, 2021 at 7:00 p.m. An item for discussion will be whether or not to fill Commissioner Holley’s vacancy at this time.

At 8:58 p.m., there being no further business, a motion was made by Commissioner Gregory, seconded by Commissioner Mattera, to adjourn the meeting. Approved 4-0.

Submitted by

                                                                                                                                                                                                                                                                                                                                                                                                                                               Lorraine Gregory, Secretary

Bid Opening Aerial Platform
Notice to Bidders

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