Meeting Minutes for December 2016

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

DECEMBER 1, 2016

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Allyn Jackson at 7:30 p.m.  Present were Commissioners Aaron Sacks, Allyn Jackson, Jonathan Erwin and Jennifer Davonski, Chief David Kohler, Second Assistant Chief David Rosante, First Assistant Chief Scott Flynn, Firehouse Attendant David Schaffauer, First Responder Amit Patel, Treasurer Nancy Knotoff and Secretary Lorraine Gregory.

FIREHOUSE ATTENDANT REPORT

See attached report.

ITEMS FOR DISCUSSION

None.

Commissioner Sacks commended Mr. Schaffauer on the improvement of his work performance.

A motion was made by Commissioner Erwin, seconded by Commissioner Davonski, accepting the Firehouse Attendant Report as submitted.  Approved 4-0.

At 7:50 p.m., Mr. Schaffauer left the meeting.

EMS REPORT

See attached report.

STAFF REPORT

Noted.

EQUIPMENT AND SUPPLIES

1.         A motion was made by Commissioner Davonski, seconded by Commissioner Sacks, authorizing the purchase of the medical supplies requested, at a total cost of $990.60 (Zoll Medical - $742.50, Moore Medical - $175.90, EMP - $72.20).  Approved 4-0.

2.         Noted.

3.         Noted.

A motion was made by Commissioner Jackson, seconded by Commissioner Davonski accepting the EMS Report as submitted.  Approved 4-0.

Mr. Patel left the meeting at 8:35 p.m.

MAINTENANCE REPORT

Work Order Report dated November 1, 2016 – December 1, 2016 was presented to the Board.

CHIEF'S REPORT

See attached report.

REQUESTS

Request 1.  -  Commissioner Sacks will handle.

Request 2.  -  Tabled.

Request 3.  -  A motion was made by Commissioner Davonski, seconded by Commissioner Sacks, authorizing the purchase of one (1) Bar Code Scanner from Amazon, at an approximate cost of $250.00.  Approved 4-0.

ITEMS FOR DISCUSSION

1.         Commissioner Erwin advised that he ordered two white Chevrolet Tahoes off the State mini-bid, at a cost of $37,317.04 per vehicle, not including the emergency light and radio packages.  Delivery is expected to be this coming Monday.

2.         Commissioner Sacks reported that progress is being made on the Firemen’s Room renovations and that the couches are due to be delivered on December 6.

The Board requested the Chiefs to include a copy of a new member’s driver’s license with their membership application.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

MINUTES

A motion was made by Commissioner Sacks, seconded by Commissioner Erwin, accepting the Minutes of the November 3, 2016 Regular Monthly Meeting.  Approved 4-0.

TREASURER'S REPORT

Ms. Knotoff advised the Board that certain transfers would have to be made.  Resolutions were drawn up and state as follows:

2016-43.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to transfer the sum of $6,000.00 from Fuel/Gas Buildings – 290-001 to Repairs/Buildings & Grounds – 220-001.

2016-44.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to authorize the transfer of $1,500.00 from Ambulance Maintenance/Supplies – 240-001 to Firematic Maintenance/Supplies – 230-001.

2016-45.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to authorize the transfer of $1,000.00 from Fuel/Gas Buildings – 290-001 to Building Maintenance/Supplies – 250-001.

2016-46.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to authorize the transfer of $500.00 from Lights – 280-001 to Telephone – 270-001.

A motion was made by Commissioner Sacks, seconded by Commissioner Erwin, accepting the adoption of Resolutions 2016-43, 2016-44, 2016-45 and 2016-46.  Approved 4-0.

A motion was made by Commissioner Sacks, seconded by Commissioner Erwin, approving the Treasurer’s Report as submitted.  Approved 4-0.

COMMUNICATIONS AND CORRESPONDENCE

Miscellaneous correspondence was presented to the Board including a letter from the East Quogue Fire Department regarding the resignation of Meghan Magee and the probationary membership of Ryan Horowitz and a letter/agreement from Bill Glass regarding his Proposed 2017 Legal Representation.

OLD BUSINESS

After a discussion, it was decided to table the purchase of the polo shirts and job shirts for the membership and the On Call First Responders pending further information.

Commissioner Sacks advised the Board that the Truck Committee is making progress.  Bid specs were given to the mechanic for review and a decision should be made by January.

Commissioner Jackson advised the Board of the following:

1.         Attended the recent Hills meeting at the school and expressed the opinion of the Board to be in favor of the project as described.

2.         Asbestos removal completed.

3.         Doors are done.

4.         LED lighting project to begin in January.

5.         Have not yet spoken to the Town Supervisor regarding the Radio System.

NEW BUSINESS

Commissioner Jackson suggested a dedication for the Firemen’s Room.

After a brief discussion regarding the Fuel Bid Opening, a resolution was drawn up and states as follows:

2016-47.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to

accept the 2017 Fuel Oil Bid (January 1, 2017 to December 31, 2017) submitted by Mendenhall Fuel, Inc.  The price is based on the Northville Holding Corp. Tank Car Consumer Price at the Holtsville Terminal on the day of delivery, plus an overage of 12.8 cents per gallon (.128) which includes the NYS Oil Spill Fee, LUST Fee and the Nora Assessment Fee; and

Be it further resolved, to accept the Heating Service Contract in the amount of $525.00.

A motion was made by Commissioner Erwin, seconded by Commissioner Sacks, accepting adoption of Resolution 2016-47.  Approved 4-0.

Commissioner Jackson advised the Board that called EMTEC several times and received no response from them.  He also advised that he spoke with Mr. Glass regarding EMTEC.  Mr. Glass suggested firing them and withholding payment of the balance due.

Mr. Jackson presented a proposal from Arenz Heating & Air Conditioning, in the amount of $32,203.00, for the installation of a new boiler to replace the one that is leaking.

After a brief discussion, a resolution was drawn up and states as follows:

2016-48.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to accept the proposal from Arenz Heating & Air Conditioning for the emergency installation of a new high efficiency oil fired model to replace the boiler that is now leaking, at a cost of $32,203.00.  Approved 4-0.

A motion was made by Commissioner Sacks, seconded by Commissioner Davonski, accepting the adoption of Resolution 2016-48.  Approved 4-0

A motion was made by Commissioner Sacks, seconded by Commissioner Davonski, accepting the resignation of Meghan McGee pending return of all District property issued to her and the probationary membership of Ryan Horowitz in the Department.  Approved 4-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Sacks, seconded by Commissioner Erwin, approving the Abstract of Bills for the General Fund consisting of 45 checks totaling $66,061.94 and the Building & Grounds Fund consisting of 3 checks totaling $5,153.56 and to authorize the transfer of $85,000.00 from the Money Market to the Checking Account.  Approved 4-0.

At 8:35 p.m., there being no further business, a motion was made by Commissioner Sacks, seconded by Commissioner Erwin, to adjourn the meeting.  Approved 4-0.

Submitted by
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                             Lorraine Gregory, Secretary