Meeting Minutes for October 2015

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

OCTOBER 1, 2015

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Allyn Jackson at 8:00 p.m. Present were Commissioners James Schaefer, Aaron Sacks, Jennifer Davonski, Jonathan Erwin and Allyn Jackson, Chief Bill Potter, Third Assistant Chief Scott Flynn (8:25 p.m.), Firehouse Attendant David Schaffauer, Treasurer Nancy Knotoff and Secretary Lorraine Gregory. (Note: The meeting started late due to the fact that representatives from The Hills development addressed the Board.)

FIREHOUSE ATTENDANT REPORT

See attached report.

ITEMS FOR DISCUSSION

1.         A motion was made by Commissioner Davonski, seconded by Commissioner Schaefer, authorizing the purchase of three (3) cord reels from Home Depot, at an approximate cost of $29.97 each and three (3) plug ends, at a cost of $12.98 each. Approved 5-0.

2.         Noted.

3.         Commissioner Jackson will look into the problem.

4.         Noted.

A motion was made by Commissioner Erwin, seconded by Commissioner Davonski, accepting the Firehouse Attendant Report as submitted. Approved 5-0.

At 8:10 p.m., Mr. Schaffauer left the meeting.

EMS REPORT

See attached report. (Note: Commissioner Davonski presented the report in Mr. Patel’s absence.)

STAFF REPORT

Noted.

EQUIPMENT AND SUPPLIES

1.         A motion was made by Commissioner Schaefer, seconded by Commissioner Erwin, authorizing the purchase of the medical supplies requested, at a cost of $645.11 (Emergency Medical Products - $55.26 and Hammer Medical - $589.85). Approved 5-0.

2.         A motion was made by Commissioner Schaefer, seconded by Commissioner Erwin, authorizing the renewal of the When to Work subscription, at a cost of $200.00. Approved 5-0.

3.         Commissioner Davonski advised the Board that the 3” letters will be installed tomorrow and that pictures of the vehicle lettering will be forwarded to Brian Sherwood.

4.         Tabled.

5.         Tabled.

A motion was made by Commissioner Schaefer, seconded by Commissioner Erwin, accepting the EMS Report as submitted. Approved 5-0.

MAINTENANCE REPORT

Commissioner Erwin advised the Board that the new 7-6-80 car was taken to Ford to fix a problem that was not covered under the warranty.

CHIEF'S REPORT

See attached report.

REQUESTS

Request 1. - A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, authorizing the purchase of three (3) radio holder and strap combinations from The Fire Store, at an approximate cost of $233.53. Approved 5-0.

Request 2. - Tabled.

Request 3.       Amanda Paparatto has been given a steady work shift.

ITEMS FOR DISCUSSION

1.         A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, authorizing the purchase of twenty four (24) pair of assorted sizes of Dragon Fire gloves from Coastal Fire, at an approximate cost of $64.95 each. Approved 5-0.

2.         A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, authorizing the purchase of twenty (20) Hoods from The Fire Store, at an approximate cost of $30.59 each. Approved 5-0.

3.         A motion was made by Commissioner Davonski, seconded by Commissioner Sacks, authorizing the purchase of ten (10) Scott Pak Bottles on State Contract, if possible, at a cost not to exceed $1,300.00 each. Approved 5-0.

4.         A motion was made by Commissioner Sacks, seconded by Commissioner Davonski, authorizing the purchase of forty five (45) Scott Facepieces, at a cost not to exceed $12,825.00. Approved 5-0.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

MINUTES

A motion was made by Commissioner Sacks, seconded by Commissioner Davonski, accepting the Minutes of the September 3, 2015 Regular Monthly Meeting and the September 23, 2015 Meeting. Approved 5-0.

TREASURER'S REPORT

Ms. Knotoff advised the Board that certain transfers would have to be made. Resolutions were drawn up and state as follows:

2015-34. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to authorize the transfer of $2,500.00 from Gas/Oil Vehicles - 290-001 to Ambulance Maintenance/Supplies – 240-001.

A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, accepting adoption of Resolutions 2015-34. Approved 5-0.

A motion was made by Commissioner Sacks, seconded by Commissioner Davonski, amending Purchase Order #2015-34 to read as follows: the purchase of twelve (12) Shirts, at a cost of $40.00 each. Approved 5-0.

A motion was made by Commissioner Schaefer, seconded by Commissioner Sacks, approving the Treasurer’s Report as submitted. Approved 5-0.

COMMUNICATIONS AND CORRESPONDENCE

Miscellaneous correspondence was presented to the Board including an order form from James Publishing for the New York Fire District Officers’ Guide.

OLD BUSINESS

Commissioner Schaefer reported on the following:

Commissioner Schaefer spoke with Erik at Hometown regarding an EVOC class. The class is free with a requirement of a minimum of 20 attendees. Chief Potter advised the Board that he had just submitted a request to the County for a class in January and is requiring all members to take an EVOC class. Commissioner Sacks proposed that the Chiefs present to the Board at the November meeting a training program outlining what it is a member has to do, what the test is, what they sign and what the Chiefs say the member has done.

Commissioner Sacks reported on the following:

Firemen’s Room - Tabled.

Commissioner Jackson reported on the following:

Siren - Tabled.

Boiler Main Firehouse - Meeting with General this week.

Fit Testing - Went very well.

Photocopier - Will contact Advanced Imaging Systems.

December 16, 2014 Break-In - The Town Judge will be requiring the individual to reimburse the District for the damages totaling $9,149.00.

Ms. Knotoff advised the Board that she would be attending the upcoming Association of Fire Districts of the State of New York Fall Workshop.

NEW BUSINESS

A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, authorizing the construction of a wooden storage unit for the cots being stored in the Steel Building, at a cost of approximately $400.00 for materials and labor. Approved 5-0.

A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, authorizing the purchase of two (2) Storage Cabinets from Global for the Ladies Auxiliary and Benevolent Association storage needs, at a cost of approximately $1,200.00, plus shipping. Approved 5-0.

A motion was made by Commissioner Schaefer, seconded by Commissioner Erwin, authorizing NDI to administer flu shots to the members and the Ladies Auxiliary, at a cost of $25.00 per shot. Approved 5-0.

A motion was made by Commissioner Erwin, seconded by Commissioner Schaefer, authorizing the purchase of one (1) copy of the New York Fire District Officers’ Guide Print Auto Renew, at a cost of $119.00, including shipping. Approved 5-0.

Commissioner Schaefer advised the Board that he will be running for re-election.

A resolution was drawn up and states as follows:

2015-35. Whereas, Section 175-a of the Town Law, as amended, provides for a system of registration of Fire District elections; and

            Whereas, a register of eligible Fire District voters must be prepared prior to the Fire District election: and

            Now therefore, be it resolved that three resident electors of the East Quogue Fire District be appointed to constitute the East Quogue Fire District Board of Elections for the 2015 Annual Fire District Election;

            And be it further resolved, that the Chairman, Election Inspector and Poll Clerk be compensated in the amount of $50.00 for their services and attendance at the annual election which shall take place during the hours of 5:30 p.m. and 9:00 p.m.;

            And be it further resolved, that in case any of the members appointed therein are unable to assume or perform the duties required of them, the Board of Fire Commissioners will appoint alternates who are resident electors;

            And be it further resolved, that if clerical help is deemed necessary, this Board of Fire Commissioners will consider the appointment of such clerical persons upon the request of the Chairman of the Fire District Board of Elections.

A motion was made by Commissioner Erwin, seconded by Commissioner Jackson, accepting adoption of Resolution 2015-35. Approved 5-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, approving the abstract of bills for the General Fund consisting of 25 checks totaling $12,371.02 and to authorize the transfer of $25,000.00 from the Money Market to the Checking Account. Approved 5-0.

At 9:25 p.m., there being no further business, a motion was made by Commissioner Schaefer, seconded by Commissioner Erwin, to adjourn the meeting. Approved 5-0.

Submitted by
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                           Lorraine Gregory, Secretary

Meeting Minutes for October 2015