Monthly Meeting Minutes June 2018

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

JUNE 7, 2018

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Aaron Sacks at 7:30 p.m. Present were Commissioners Aaron Sacks, Allyn Jackson, James Schaefer, Jennifer Davonski and Michael Mattera, Chief Scott Davonski, First Assistant Chief Scott Flynn, Firehouse Attendant David Schaffauer (left at 8:00 p.m.), Treasurer Nancy Knotoff and Secretary Lorraine Gregory.

FIREHOUSE ATTENDANT REPORT

See attached report.

ITEMS FOR DISCUSSION

1. 1. Noted.

EMS REPORT

See attached report.

STAFF REPORT

Noted.

EQUIPMENT AND SUPPLIES

1. 1. A motion was made by Commissioner Schaefer, seconded by Commissioner Jackson, authorizing the purchase of the medical supplies requested, at a total cost of $1,114.60 (Hammer Medical - $569.86, Moore Medical - $500.74, BoundTree Medical - $44.00). Approved 5-0.

2. 2. A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, authorizing the renewal of the Zoll Extended Warranty on the 3X Series Monitors, in the amount of $3,953.25. Approved 5-0.

3. 3. Noted.

MAINTENANCE REPORT

Work Order Report dated 5/1/18 to 6/6/18 was submitted to the Board.

Commissioner Jackson advised the Board that he had no updated information on the new 7-6-16’s AC issue. Commissioner Sacks advised that Ford came in and did a retro fit.

Mr. Schaffauer advised the Board that there is still a problem with Marine 1 regarding water coming into the boat.

CHIEF'S REPORT

See attached report.

REQUESTS

Request 1. - A motion was made by Commissioner Mattera, seconded by Commissioner Davonski, authorizing the purchase of seven (7) sets of Member badges and pins, at an approximate total cost of $225.00 per set. Approved 5-0.

Request 2. - A motion was made by Commissioner Schaefer, seconded by Commissioner Jackson, authorizing the purchase of twenty (20) Ties and White Gloves, at a total approximate cost of $300.00. Approved 5-0.

Request 3. - Removed from Chief’s Report.

Request 4. - A motion was made by Commissioner Davonski, seconded by Commissioner Mattera, granting permission for Bill Potter to use the Meeting Room on July 11, 2018 for the Red Knights 25 monthly meeting. Approved 5-0.

ITEMS FOR DISCUSSION

1. 1. Available the second week in July.

2. 2. Mr. Schaffauer is monitoring.

3. 3. Commissioner Davonski is waiting for price quotes.

4. 4. Commissioner Jackson will discuss with Mr. Glass.

5. 5. Physicals:

a.) Eric Rosante and David Rosante have not yet taken their physicals.

b.) If, after coming off of Military Leave, Eric Rosante has not had his physical, he will be considered a Class C firefighter and will have 30 days to complete his physical in order to be classified as an “A”. If he does not comply, he will be suspended.

c.) A motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, authorizing Chief Davonski to suspend Second Assistant Chief David Rosante for not having taken his physical in a timely manner and to also suspend his use of the District’s vehicle.

            d.) Mark Rist and Lance Mion will be resigning from the Department.

At 8:05 p.m., a motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, calling the meeting into Executive Session to discuss a discipline matter. Approved 5-0.

At 8:18 p.m., a motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, calling the meeting out of Executive Session. Approved 5-0.

A motion was made by Commissioner Schaefer, seconded by Commissioner Jackson, stating that it is the Board’s opinion that Andrew Pisaneschi has served time for his suspension and that the Chairman will notify him, in writing, that his driving privileges are suspended until he has completed an EVOC course. Approved 5-0.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

With regard to Mr. Glass’ e-mail, Commissioner Sacks advised the Board that the Driver Training & Response Policy is already part of the District’s Policy and Procedures Manual.

MINUTES

A motion was made by Commissioner Davonski, seconded by Commissioner Schaefer, accepting the Minutes of the May 3, 2018 Bid Opening – Stryker Power Loading System and Stretcher Upfit Kit and the May 3, 2018 Regular Monthly Meeting. Approved 5-0.

TREASURER'S REPORT

Ms. Knotoff asked the Board if the District would be willing to host a Retirement Workshop – all agreed.

Ms. Knotoff advised the Board that, because of banking rules, bank charges and the lack of interest on the accounts at the District’s present depository, she would like to research a more consumer friendly bank and, perhaps, consider transferring funds to that bank.

Ms. Knotoff also advised the Board that a transfer would have to be made. A resolution was drawn up and states as follows:

2018-26. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to authorize the transfer of $2,308.54 from VFBL – 640-001 to Public Liability Insurance – 400-001.

A motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, accepting adoption of Resolution 2018-26. Approved 5-0.

Ms. Knotoff also reminded the Board that she had advised them, via e-mail, regarding the transfer of $2,500.00 to the Checking Account to cover Payroll.

A motion was made by Commissioner Schaefer, seconded by Commissioner Jackson, approving the Treasurer’s Report as submitted. Approved 5-0.

COMMUNICATIONS AND CORRESPONDENCE

Miscellaneous correspondence was presented to the Board including a letter from the SCWA regarding the testing of the backflow devices at the Main Firehouse and Station 2 and a letter from the East Quogue Fire Department regarding the resignation of Garrett Benham from the Department.

OLD BUSINESS

Commissioner Schaefer advised the Board that he has not yet received proposals from the fence company.

If convenient for all, a meeting will be scheduled for Wednesday, June 20, 2018 with Hometown and the investment representatives. Commissioner Schaefer will coordinate the meeting.

Commissioner Jackson advised the Board that he will formulate letters to the School Board and the Town Board regarding setting up an emergency shelter at the school.

Commissioner Sacks advised the Board that the Cancer Care insurance premium would cost between $18,000.00 and $20,000.00.

After a brief discussion regarding the proposal from DJJ Technologies for the upgrading of the phone system, a resolution was drawn up and states as follows:

2018-27. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to accept the proposal from DJJ Technologies for the upgrading of the phone system at the Main Firehouse and Station 2, at a total cost of $22,145.00.

A motion was made by Commissioner Davonski, seconded by Commissioner Jackson, accepting adoption of Resolution 2018-27. Approved 5-0.

A motion was made by Commissioner Mattera, seconded by Commissioner Schaefer, accepting the proposal from Touchboards for one (1) Sharp PN-C703BPKG2 70” Interactive Display Bundle with PC and Cart, at a cost of $5,032.56. Approved 5-0.

Commissioner Sacks advised the Board that the Town’s Police Department Red Alert updates may be available by July.

Commissioner Sacks also advised the Board that Waterway will be doing the annual hose testing.

NEW BUSINESS

A motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, accepting the resignation of Garrett Benham from the Department, pending the return of all of the equipment and materials issued to him by the District. Approved 5-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Mattera, seconded by Commissioner Sacks, approving the Abstract of Bills for the General Fund consisting of 43 checks totaling $37,702.16 and to authorize the transfer of $65,000.00 from the Money Market to the Checking Account. Approved 5-0.

At 9:20 p.m., there being no further business, a motion was made by Commissioner Schaefer, seconded by Commissioner Jackson, to adjourn the meeting. Approved 5-0.

Submitted by
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   Lorraine Gregory, Secretary