November Meeting Minutes 2019

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

NOVEMBER 7, 2019

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Allyn Jackson at 7:30 p.m. Present were Commissioners Allyn Jackson, James Schaefer, Michael Mattera and Stephen Gregory, First Assistant Chief David Rosante, Second Assistant Chief Ted Jankowski, Acting Treasurer Colleen Pearsall and Secretary Lorraine Gregory.

FIREHOUSE ATTENDANT REPORT

See attached report.

ITEMS FOR DISCUSSION

1. To be discussed during the Chiefs’ Report.

2. After a brief discussion, the Board decided to do more research as to whether the system should be repaired or replaced.

EMS REPORT

See attached report.

STAFF REPORT

1. Noted.

2. Approved.

EQUIPMENT AND SUPPLIES

1. A motion was made by Commissioner Schaefer, seconded by Commissioner Mattera, authorizing the purchase of the medical supplies requested, at a total cost of $790.39 (Hammer Medical - $456.75, Bound Tree - $198.74, Zoll Medical - $134.90). Approved 4-0.

2. Noted.

3. Chief Flynn is handling the MSA meters.

MAINTENANCE REPORT

Work Order Report dated 10/1/19 to 11/7/19 was submitted to the Board.

The recalls on the Chiefs’ cars will have to be taken care of.

CHIEF'S REPORT

See attached report.

REQUESTS

1. A motion was made by Commissioner Mattera, seconded by Commissioner Gregory, authorizing the purchase of two (2) Retractable Lanyards (TIC) from Firematic, at a total cost of $127.20. Approved 4-0.

2. A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, granting permission for the Department to use the grounds for the Annual Christmas Tree Sale. Approved 4-0.

3. A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, granting permission for the Department to use the Main Firehouse for a Blood Drive. Approved 4-0.

4. Approval given to accept Quogue Fire Department’s NDI physical exam for Tyler Davonski.

5. The District Policy and Procedures Manual is just about finalized. As soon as the Facility Usage Policy is updated, the Chiefs will be given a copy of the Manual for their reference.

6. Commissioner Schaefer advised the Chiefs that the Board had taken the electronic sign into consideration in the past and that the sign is costly and there were other expenditures that were more important.

ITEMS FOR DISCUSSION

1. Second Assistant Chief Jankowski advised the Board that the thumb readers are being used as well as the sign in sheets. A professional will be hired to install the MDT’s, the hardware and cellular computers.

2. The Chiefs would like the Board to consider purchasing a Tahoe 4 wheel drive.

3. Commissioners Jackson and Schaefer will be added to the new 7-6-7 committee.

4. Second Assistant Chief Jankowski advised the Board that two batteries for one thermal imaging camera would cost $300.00 and that a new camera would cost between $6,000.00 - $9,000.00. Three smaller cameras for the Chiefs’ cars would cost approximately $1,300.00 each. The Board suggested that the Chief submit a proposal.

5. Commissioner Jackson advised the Chiefs that he did not believe that unlocking the doors for ten minutes when an alarm is dispatched is possible with the system we now have. However, when Hampton Bays begins dispatching for East Quogue, this capability will be part of the system.

6. A motion was made by Commissioner Mattera, seconded by Commissioner Gregory, authorizing that the three remaining recruitment signs be installed by a professional. Approved 4-0.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

MINUTES

A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, accepting the Minutes of the October 3, 2019 Regular Monthly Meeting and the October 15, 2019 2020 Proposed Budget Hearing and Special Meeting. Approved 4-0.

TREASURER'S REPORT

Mrs. Pearsall advised the Board that the District received a check, in the amount of $2,730.00 from the Town of Southampton for false alarms.

A motion was made by Commissioner Schaefer, seconded by Commissioner Mattera, approving the Treasurer’s Report as submitted. Approved 4-0.

COMMUNICATIONS AND CORRESPONDENCE

No correspondence to present.

OLD BUSINESS

Commissioner Gregory advised the Board that the Truck Room key fob is going to be installed and that a meeting is scheduled with the siren company for Friday, November 8, 2019 at 10:30 a.m. to discuss whether or not the platform is capable of holding the siren. All Board members were invited to attend.

Commissioner Schaefer advised the Board that NDI will give the flu shots prior to the start of the November Department meeting and are available to Department members and the Ladies Auxiliary.

Commissioner Jackson suggested covering the boat for winter storage.

Commissioner Jackson advised the Board that a password log will be initiated and kept on file.

A meeting with the Chiefs was scheduled for November 25, 2019, at 7:00 p.m., to review the District Policy and Procedures Manual and to furnish the Chiefs’ Office with a binder copy.

NEW BUSINESS

Commissioner Schaefer reminded the Chiefs that the physicals will be taking place in February and March.

Commissioner Gregory suggested speeding up the process of refurbishing the antique fire vehicle that is being stored in the Steel Building so that room could be made for District vehicles that are presently being stored in the parking lot.

Commissioner Jackson requested that the Board members be added to the Red Alert master electronic calendar.

At 8:50 p.m., a motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, calling the meeting into Executive Session to discuss possible litigation and the keeping of time records. Approved 4-0. (Note: At 8:53 p.m., the Chiefs were asked to leave the meeting.)

At 9:02 p.m., a motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, calling the meeting out of Executive Session. Approved 4-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, approving the Abstract of Bills for the General Fund consisting of 39 checks totaling $83,767.58 and to authorize the transfer of $120,000.00 from the Money Market to the Checking Account. Approved 4-0.

At 9:02 p.m., there being no further business, a motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, to adjourn the meeting. Approved 4-0.

Submitted by
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   Lorraine Gregory, Secretary