October 2016 Meeting Minutes

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

OCTOBER 6, 2016

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Allyn Jackson at 7:30 p.m.  Present were Commissioners Aaron Sacks, Allyn Jackson and Jennifer Davonski, Chief David Kohler, Firehouse Attendant David Schaffauer, First Responder Amit Patel, Treasurer Nancy Knotoff and Secretary Lorraine Gregory.

FIREHOUSE ATTENDANT REPORT

See attached report.

ITEMS FOR DISCUSSION

1.         Noted.

2.         Noted.

3.         Noted.

A motion was made by Commissioner Davonski, seconded by Commissioner Jackson, accepting the Firehouse Attendant Report as submitted.  Approved 3-0.

Mr. Schaffauer presented the Work Order Report dated 8/1/16 – 9/30/16.

Mr. Schaffauer left the meeting at 8:00 p.m.

EMS REPORT

See attached report.

STAFF REPORT

Noted.

EQUIPMENT AND SUPPLIES

1.         A motion was made by Commissioner Sacks, seconded by Commissioner Davonski, authorizing the purchase of the medical supplies requested, at a total cost of $929.82 (Hammer Medical - $524.72, Moore Medical - $285.05, EMP - $120.05).  Approved 3-0.

2.         Noted.

3.         Approved and will be charged to the credit card.

4.         Noted.

5.         Pants and work shoes may be purchased from Ricco’s.

A motion was made by Commissioner Jackson, seconded by Commissioner Davonski accepting the EMS Report as submitted.  Approved 3-0.

Mr. Patel left the meeting at 8:55 p.m.

MAINTENANCE REPORT

Commissioner Erwin not in attendance.  Work Order Report dated August 1, 2016 – September 30, 2016 presented earlier by Mr. Schaffauer.

CHIEF'S REPORT

See attached report.

REQUESTS

Request 1.  -  A motion was made by Commissioner Sacks, seconded by Commissioner Davonski, granting permission for the Department to use the premises for the Christmas Tree Sale which is a fundraising event.  Approved 3-0.

Request 2.  -  A motion was made by Commissioner Sacks, seconded by Commissioner Davonski, approving the purchase of a pump for Marine 1, at a cost of $29.99.  Approved 3-0.

Request 3.  -  Commissioner Sacks will arrange.

Request 4.  -  Tabled.

ITEMS FOR DISCUSSION

1.         Delivery date unknown.

2.         Commissioner Jackson will arrange for the flu shots to be given to Department members and the Ladies Auxiliary at the November meeting.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

MINUTES

A motion was made by Commissioner Sacks, seconded by Commissioner Davonski, accepting the Minutes of the September 1, 2016 Regular Monthly Meeting.  Approved 3-0.

TREASURER'S REPORT

Ms. Knotoff reminded the Board that the Budget Hearing is scheduled for Tuesday, October 18, 2016, at 7:00 p.m.

Ms. Knotoff advised the Board that certain transfers would have to be made.  Resolutions were drawn up and state as follows:

2016-30.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to transfer the sum of $1,500.00 from Repairs to Firematic Equipment – 200-001 to Building and Grounds – 220-001.

2016-31.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to authorize the transfer of $5,000.00 from Public Drills and Inspections – 380-001 to Firematic Maintenance and Supplies – 230-001.

2016-32.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to authorize the transfer of $1,000.00 from Hydrant Rental – 430-001 to Medical Exams – 340-001.

2016-33.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to authorize the transfer of $1,500.00 from Hydrant Rental - 430-001 to Computer Maintenance and Supplies – 450-001.

A motion was made by Commissioner Jackson, seconded by Commissioner Sacks, accepting the adoption of Resolutions 2016-30, 2016-31, 2016-32 and 2016-33.  Approved 3-0.

A motion was made by Commissioner Davonski, seconded by Commissioner Sacks, approving the Treasurer’s Report as submitted.  Approved 3-0.

COMMUNICATIONS AND CORRESPONDENCE

Miscellaneous correspondence was presented to the Board including a letter from the East Quogue Fire Department regarding the probationary membership of Edward Ford and the resignation of William Alex Gladding.

OLD BUSINESS

Commissioner Davonski advised the Board that progress is being made with the hiring of additional On Call First Responders.

Commissioner Sacks advised the Board that progress is being made with the renovation of the Firemen’s Room and with the Truck Committee.

Commissioner Sacks also advised the Board that he and Commissioner Jackson had discussed the Policy Book changes with Mr. Glass.

After a brief discussion, resolutions were drawn up and state as follows:

2016-34.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to adopt the revised Firefighter Classification Policy – Policy No. DA-010 (copy attached).

2016-35.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to adopt the revised Medical Leave Policy – Policy No. DA-011 (copy attached).

2016-36.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to adopt the revised Military Leave Policy – Policy No. DA-003 (copy attached).

A motion was made by Commissioner Sacks, seconded by Commissioner Davonski, accepting adoption of Resolutions 2016-34, 2016-35 and 2016-36.  Approved 3-0.

The remainder of the Policy Book will be approved at the November 2016 meeting.

Commissioner Sacks presented a “draft” Leave Request Form to the Board.

Commissioner Sacks advised the Board that the Town did test burns at the facility in Hampton Bays and that there is an Incident Action Plan that must be followed.

A motion was made by Commissioner Sacks, seconded by Commissioner Jackson, authorizing the Chief, with regard to doing test burns at the burn facility in Hampton Bays, to submit an Incident Action Plan to the Town and such plan to be in accordance with NFPA1403 Standards.  Approved 3-0.

Commissioner Jackson advised the Board that the parcel of land to be donated by the Hills is still unresolved.

Commissioner Jackson also advised the Board that the LED lighting project is expected to be started by the end of the month and suggested replacing the outdoor lights with LED.  He will seek proposals.

Commissioner Jackson stated that he had been approached by Randall Weisblott regarding his installation of a cell tower in the Spinney Hills area and he is willing to dedicate the top of the tower for use by the District.

NEW BUSINESS

Commissioner Davonski stated that the Suffolk County Department of Health Services has requested permission to use the premises for the EMT Refresher Course.  Permission granted as long as there is no conflict with the Chiefs’ schedules.

A motion was made by Commissioner Jackson, seconded by Commissioner Sacks, accepting the probationary membership of Edward Ford and the resignation of William Alex Gladding, pending return of all District equipment issued to him.

Commissioner Jackson stated that he had not decided about running for re-election in December.

Ms. Knotoff stated that she would be running for re-election in December.

With regard to the upcoming election, a resolution was drawn up and states as follows:

2016-37.  Whereas, Section 175-a of the Town Law, as amended, provides for a system of registration of Fire District elections; and

            Whereas, a register of eligible Fire District voters must be prepared prior to the Fire District election: and

            Now therefore, be it resolved that three resident electors of the East Quogue Fire District be appointed to constitute the East Quogue Fire District Board of Elections for the 2016 Annual Fire District Election;

            And be it further resolved, that the Chairman, Election Inspector and Poll Clerk be compensated in the amount of $50.00 for their services and attendance at the annual election which shall take place during the hours of 5:30 p.m. and 9:00 p.m.;

            And be it further resolved, that in case any of the members appointed therein are unable to assume or perform the duties required of them, the Board of Fire Commissioners will appoint alternates who are resident electors;

            And be it further resolved, that if clerical help is deemed necessary, this Board of Fire Commissioners will consider the appointment of such clerical persons upon the request of the Chairman of the Fire District Board of Elections.

A motion was made by Commissioner Davonski, seconded by Commissioner Jackson, accepting the adoption of Resolution 2016-37.  Approved 3-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Sacks, seconded by Commissioner Jackson, approving the Abstract of Bills for the General Fund consisting of 45 checks totaling $30,342.15 and the Building & Grounds Fund consisting of 2 checks totaling $8,472.85 and to authorize the transfer of $50,000.00 from the Money Market to the Checking Account.  Approved 3-0.

At 9:00 p.m., there being no further business, a motion was made by Commissioner Jackson, seconded by Commissioner Davonski, to adjourn the meeting.  Approved 3-0.

Submitted by
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                             Lorraine Gregory, Secretary