October's Meeting Minutes 2022 Draft

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

OCTOBER 6, 2022

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Vice Chairman James Schaefer at 7:30 p.m. Present were Commissioners James Schaefer, Stephen Gregory and Michael Mattera, Fire District Facilities Supervisor Dave Schaffauer, Medical Coordinator Brian Danowski, Second Assistant Chief Paul Sulzinski, Treasurer Colleen Pearsall and Secretary Lorraine Gregory.

FIRE DISTRICT FACILITIES SUPERVISOR REPORT

See attached report.

T.M. Kenney Garage Door installed the sensors and there are intermittent problems with no satisfaction from them. Payment will be withheld until issues are resolved.

ITEMS FOR DISCUSSION

1. Noted.

2. Noted.

3. Noted.

MEDICAL COORDINATOR REPORT

See attached report.

STAFF REPORT

Some shifts are still available. Would like to hire additional personnel.

See attached e-mail from Richard E. Robinson, Deputy Chief MARO EMS, the BLS First Responder can utilize the medic car, if needed. However, there should be no access to any of the ALS equipment, including the monitor.

After a brief discussion regarding the 81 car, Mr. Danowski advised that, if the vehicle is no longer in use and decommissioned, a letter must be sent to the State Health Department notifying them.

Mr. Danowski advised the Board that the EMT’s have a checklist and will be responsible for checking the ambulances for supplies, etc.

EQUIPMENT AND SUPPLIES

1. A motion was made by Commissioner Gregory, seconded by Commissioner Mattera, authorizing the purchase of the medical supplies requested, at a total cost of $5,077.64 (Bound Tree Medical - $2,955.72, Teleflex - $1,995.00, McKesson Medical - $126.92). Approved 3-0.

MAINTENANCE REPORT

Maintenance Report dated 9/1/2022 to 9/30/2022 submitted to the Board.

CHIEF'S REPORT

No written report submitted to the Board.

Second Assistant Chief Paul Sulzinski asked the following:

1. Boots - Mr. Schaffauer advised that there are several pairs in stock and that if they are not the sizes needed, he will order.

2. Air Bottles - On order.

3. I-pad for 7-6-12 - In Mr. Schaffauer’s office.

4. New Ambulance and Chief’s Vehicle - Progress.

5. Strobe Lights and Hand Lights - Tabled. More information requested.

ATTORNEY DISCUSSION

Mr. Glass not in attendance. Commissioner Schaefer stated that there are revisions that need to be made to the Employee Handbook.

MINUTES

A motion was made by Commissioner Gregory, seconded by Commissioner Mattera, accepting the Minutes of the September 1, 2022 Regular Monthly Meeting. Approved 3-0.

TREASURER'S REPORT

A motion was made by Commissioner Mattera, seconded by Commissioner Gregory, approving the Treasurer’s Report as submitted. Approved 3-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Mattera, seconded by Commissioner Gregory, approving the Abstract of Bills for the General Fund consisting of 16 checks totaling $112,212.59 and 18 checks totaling $11,853.39 paid on September 29, 2022 and to authorize the transfer of $150,000.00 from the Money Market to the Checking Account. Approved 3-0.

COMMUNICATIONS AND CORRESPONDENCE

A Meeting Room request was received from Sean McDermott for a birthday party on November 5, 2022 from 3:30 p.m. to 9:00 and a letter was received from Hometown Insurance Agency enclosing an updated Beneficiary Designation Form.

OLD BUSINESS

Commissioner Gregory presented a proposal from We’ll Floor “U”, Inc. for the floor in the Firemen’s Room bathroom. They are donating the vinyl flooring ($1,300.00) and will only be charging the labor cost of $400.00.

A motion was made by Commissioner Gregory, seconded by Commissioner Schaefer, accepting the labor only proposal from We’ll Floor “U”, Inc. for the installation of the vinyl floor in the Firemen’s Room bathroom. Approved 3-0.

Commissioner Gregory also presented the following proposals from Gerard Volz:

            Labor and Materials - Construction of EMT Room Main Firehouse - $5,733.44

            Labor and Materials – Construction of Outdoor Shed Main Firehouse - $8,465.55

Commissioner Gregory advised the Board that he had sought additional proposals with no response. Martin’s in East Quogue was one of the vendors.

A motion was made by Commissioner Gregory, seconded by Commissioner Mattera, accepting the proposals from Gerard Volz for the Construction of the EMT Room in the Main Firehouse, at a cost of $5,733.44 and the Construction of the Outdoor Shed at the Main Firehouse, at a cost of $8,465.55. Approved 3-0.

NEW BUSINESS

A motion was made by Commissioner Gregory, seconded by Commissioner Mattera, granting permission for Sean McDermott to use the Meeting Room on November 5, 2022. Approved 3-0.

A workshop was scheduled for Thursday, October 27, 2022 at 7:00 p.m.

At 8:45 p.m., there being no further business, a motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, to adjourn the meeting. Approved 3-0.

Submitted by

                                                                                                                                                                                                                                                                                                                                                                                                                     Lorraine Gregory, Secretary