September 2017 Meeting Minutes

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

SEPTEMBER 7, 2017

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Allyn Jackson at 7:34 p.m.  Present were Commissioners  Allyn Jackson, James Schaefer, Aaron Sacks, Jonathan Erwin and Jennifer Davonski, Chief Scott Davonski, First Assistant Chief Scott Flynn, Firehouse Attendant David Schaffauer, First Responder Amit Patel, Attorney William F. Glass and Secretary Lorraine Gregory.

FIREHOUSE ATTENDANT REPORT

See attached report.

ITEMS FOR DISCUSSION

None.

Mr. Schaffauer presented the August 1, 2017 – September 7, 2017 Work Order Report.

Mr. Schaffauer left the meeting at 8:00 p.m.

EMS REPORT

See attached report.

STAFF REPORT

1. Noted.

2. 2017-33.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to retain Tim Randazzo as an On Call First Responder with an hourly pay rate of $20.00.

            A motion was made by Commissioner Davonski, seconded by Commissioner Schaefer, accepting adoption of Resolution 2017-33.  Approved 5-0.

EQUIPMENT AND SUPPLIES

1. A motion was made by Commissioner Sacks, seconded by Commissioner Davonski, authorizing the purchase of the medical supplies requested, at a total cost of $453.55 (Moore Medical - $353.55, Aero/Teleflex - $100.00).  Approved 5-0.

2. A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, authorizing the renewal of the “When To Work” subscription for one year, at a cost of $200.00.  Approved 5-0.

3. Noted.

Mr. Patel left the meeting at 8:25 p.m.

MAINTENANCE REPORT

Commissioner Erwin will discuss the new van under Old Business.

CHIEF'S REPORT

See attached report.

REQUESTS

Request 1.  -  Commissioner Sacks advised the Board that the following transfer would have to be made to cover the cost of the Rescue Tool requested by Chief Davonski:

2017-34.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to transfer the sum of $10,000.00 from Ambulance Equipment - 160-002 to Firematic Equipment - 160.001.

A motion was made by Commissioner Erwin, seconded by Commissioner Davonski, accepting the adoption of Resolution 2017-34.  Approved 5-0.

A motion was made by Commissioner Erwin, seconded by Commissioner Davonski, authorizing the purchase of one (1) Hurst “E-Draulic” Rescue Tool from Firematic Supply, at a cost of $26,650.00.  Approved 5-0.

Request 2.  -  A motion was made by Commissioner Schaefer, seconded by Commissioner Sacks, authorizing the purchase of six (6) five (5) gallon containers of AFFF from Coastal Fire Systems, at a total cost of $636.00.  Approved 5-0.

Request 3.  -  A motion was made by Commissioner Sacks, seconded by Commissioner Erwin, authorizing the purchase of six (6) Ben Franklin Fire Helmets with Goggles from Coastal Fire Systems, at a cost not to exceed $2,000.00.  Approved 5-0.

ITEMS FOR DISCUSSION

1. Chief Davonski advised the Board that he had requested and received two 9/11 Survivor Trees.  Seedlings from the World Trade Center “Survivor Tree” were cultivated by students from John Bowne High School in Queens, New York.  The trees were donated nationwide to firehouses in commemoration of the September 11, 2001 terrorist attack on the World Trade Center.  After a brief discussion, Commissioner Erwin was put in charge of the project.  It was suggested that one tree be planted at the Main Firehouse and one at Station 2.  A professional will be hired to plant the trees.

A motion was made by Commissioner Jackson, seconded by Commissioner Davonski, authorizing the planting of the two (2) Survivor Trees by a professional landscaper, at a cost not to exceed $500.00.  Approved 5-0.

2. A motion was made by Commissioner Davonski, seconded by Commissioner Schaefer, granting permission for the East Quogue Elementary School PTA to use the parking lot on Saturday, October 28, 2017, from 5:00 p.m. to 5:30 p.m., so that the children may assemble for the Halloween Parade.  Approved 5-0.

3. To be discussed under Old Business.

4. A motion was made by Commissioner Davonski, seconded by Commissioner Schaefer, granting permission for Greg Celi (Red Knights MC Club) to use the Meeting Room on October 11, 2017 for a meeting and buffet dinner.  Approved 5-0.

ATTORNEY DISCUSSION

Mr. Glass will address the Board in Executive Session.

MINUTES

A motion was made by Commissioner Schaefer, seconded by Commissioner Sacks, accepting the Minutes of the August 3, 2017 Regular Monthly Meeting with noted correction – Videoconference instead of Teleconference.  Approved 5-0.

TREASURER'S REPORT

In Ms. Knotoff’s absence, the Secretary presented the Interim Treasurer’s Report and note (copy attached) to the Board.

A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, approving the Interim Treasurer’s Report as submitted.  Approved 5-0.

COMMUNICATIONS AND CORRESPONDENCE

Miscellaneous correspondence was presented to the Board including a letter from the East Quogue Fire Department stating that Noel Feliciano had been sworn in and a letter from Chief Scott Davonski regarding the membership application for Danielle Tasso.

At 8:25 p.m., a motion was made by Commissioner Sacks, seconded by Commissioner Davonski, calling the meeting into Executive Session to discuss an unresolved membership issue.  Approved 5-0.

At 9:24 p.m., a motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, calling the meeting out of Executive Session.  Approved 5-0.

A motion was made by Commissioner Sacks, seconded by Commissioner Davonski, approving the probationary membership of Danielle Tasso in the Department.  Approved 5-0.

Commissioner Erwin - Yay

Commissioner Davonski - Yay

Commissioner Schaefer - Yay

Commissioner Sacks - Yay

Commissioner Jackson - Yay

OLD BUSINESS

Commissioner Erwin advised the Board that there was a nationwide recall on the new Ford van which has not yet been delivered to the District.  The van was shipped from the Texas dealer to Firematic.  Firematic’s local Ford dealer will not handle the recall.  Commissioner Erwin will have Mr. Schaffauer call Riverhead Ford to see what their response is.  The District has no paperwork on the vehicle and, therefore, cannot transport the van.  It can only be done by Firematic.  Mr. Glass advised the Board that the District should demand a refund and will prepare the letter.

Commissioner Sacks advised the Board that there was a minor change to the 7-6-1 specs and that Seagrave was charging $44.00 for the change.  Commissioner Sacks made a notation for the Treasurer not to pay the fee.

A motion was made by Commissioner Sacks, seconded by Commissioner Davonski, accepting the proposal from JA Systems for the Millennium Expert Software Key Fob System, at a cost of $6,705.00.  Approved 5-0.

Commissioner Sacks presented proposals from Martin’s Roofing & Siding and DAG for the work that needs to be done on the roof.  There was a considerable difference in price and he will pursue this further.

Commissioner Sacks also presented proposals from Martin’s Roofing & Siding ($1,850.00) and DAG ($500.00 material, $1,000.00 labor) for the gutter system for the Steel Building.

A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, accepting the proposal from DAG for the installation of gutters on the Steel Building, at an approximate cost of $1,500.00.  Approved 5-0.

A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, authorizing the purchase of two (2) new computer work stations (Commissioners’ Room and Chiefs’ Room), at an approximate total cost of $2,600.00.  Approved 5-0.

After a brief discussion regarding the purchase of a new ambulance, a resolution was drawn up and states as follows:

2017-35.  BE IT RESOLVED, pursuant to the provisions of the General Municipal Law and the Town Law of the State of New York, that a sum not to exceed $255,000.00 be expended from the Apparatus and Equipment Reserve Fund of said Fire District for the purchase of one (1) 2017 AEV Trauma Hawk F550 4x4 Stock/Demonstrator Unit and associated equipment, and be it

FURTHER RESOLVED, that this resolution is adopted subject to a permissive referendum as provided in the General Municipal Law of the State of New York, and be it

FURTHER RESOLVED, that the Secretary of the Fire District shall, within ten working days of the adoption of this resolution, publish a notice within the official newspaper of the Fire District setting forth the date of the adoption of the resolution and an abstract of the resolution concisely stating the purpose and effect thereof and that the resolution was adopted subject to a permissive referendum.

A motion was made by Commissioner Sacks, seconded by Commissioner Davonski, accepting adoption of Resolution 2017-35.  Approved 5-0.

A motion was made by Commissioner Sacks, seconded by Commissioner Davonski, accepting the proposal from Specialty Vehicles for one (1) 2017 AEV TraumaHawk F550 4 x 4 Stock/Demonstrator Unit ($228,396.00, less $18,500.00 for trade-in of 2006 PL Type III), at a cost of $209,896.00 and associated equipment, at an approximate cost of $29,000.00, subject to permissive referendum.  Approved 5-0.

A motion was made by Commissioner Schaefer, seconded by Commissioner Erwin, authorizing Commissioner Aaron Sacks to attend the Association of Fire Districts of the State of New York Leadership Summit, October 12-14, 2017, in Saratoga Springs, New York, at an approximate total cost of $1,500.00.  Approved 5-0.

Commissioner Schaefer advised the Board that going to a 30 year LOSAP system would average out to a yearly increase of approximately $20,500.00+.

A motion was made by Commissioner Schaefer, seconded by Commissioner Sacks, to put the 30 year LOSAP change to a taxpayer vote on December 12, 2017, in conjunction with the Commissioner’s Election.  Approved 5-0.  (Note:  Mr. Glass will prepare the ballot.)

NEW BUSINESS

A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, to renew the Med CE Program, at a cost of $2,070.00.  Approved 5-0.

Commissioner Schaefer advised the Board that two of the parking lot drains are beginning to collapse.  A motion was made by Commissioner Schaefer, seconded by Commissioner Sacks, authorizing that Ken Rousell be hired to do the repairs as he had done previously, at an approximate total cost of $4,500.00.  Approved 5-0.

A motion was made by Commissioner Schaefer, seconded by Commissioner Sacks, adopting the Proposed 2018 Budget in the amount of $1,422,000.00.  Approved 5-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, approving the Abstract of Bills for the General Fund consisting of 38 checks totaling $34,313.03 and the Building and Grounds Fund consisting of 2 checks totaling $34,899.94 and to authorize the transfer of $55,000.00 from the Money Market to the Checking Account.  Approved 5-0.

At 10:17 p.m., a motion was made by Commissioner Davonski, seconded by Commissioner Sacks, to adjourn the meeting.  Approved 5-0.

Submitted by
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                             Lorraine Gregory, Secretary