September 2023 Meeting Minutes

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

SEPTEMBER 7, 2023

 

 

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman James Schaefer at 7:30 p.m. Present were Commissioners James Schaefer, Allyn Jackson, Stephen Gregory and Robert Despres, Fire District Facilities Supervisor Dave Schaffauer, Chief Paul Sulzinski, Third Assistant Chief Mark Gregory, Treasurer Colleen Pearsall and Secretary Lorraine Gregory.

 

 

FIRE DISTRICT FACILITIES SUPERVISOR REPORT

See attached report.

A motion was made by Commissioner Gregory, seconded by Commissioner Schaefer, authorizing the detailing of all the District’s vehicles, at a cost not to exceed $5,000.00. Approved 4-0.

A motion was made by Commissioner Gregory, seconded by Commissioner Despres, authorizing the purchase of three (3) 1-3/4” hose lengths, at a cost of $150.00 each. Approved 4-0.

ITEMS FOR DISCUSSION

None.

MEDICAL COORDINATOR REPORT

Mr. Danowski not in attendance. Mr. Schaffauer presented the material requests and advised the Board that the ambulances are scheduled for servicing by Amsar.

MATERIAL REQUESTS

A motion was made by Commissioner Gregory, seconded by Commissioner Despres, approving the purchase of the medical supplies requested, at a total cost of $394.76 (Hammer Medical - $329.87, McKesson - $64.89). Approved 4-0.

REPORT DISCUSSIONS

Mr. Schaffauer advised the Board that the County Inspector found a few minor issues with the ambulances and that they have been addressed.

MAINTENANCE REPORT

Maintenance Report dated 8/1/2023 to 8/31/2023 submitted to the Board.

CHIEF'S REPORT

See attached report.

REQUESTS

1. A motion was made by Commissioner Gregory, seconded by Commissioner Jackson, authorizing the purchase of four (4) Mustang Rescue Sticks for each one of the Chief’s vehicles, at a cost of $250.00 each. Approved 4-0.

2. A motion was made by Commissioner Gregory, seconded by Commissioner Despres, accepting the proposal from Fully Involved to supply mountings ($4,931.00) and install the mountings ($3.675.00) on the new 7-6-7, at a total cost of $8,606.00. Approved 4-0.

3. A motion was made by Commissioner Gregory, seconded by Commissioner Despres, authorizing the purchase of a Battery Powered Fan from Firematic Supply, at a cost of $1,895.00. Approved 4-0.

4. A motion was made by Commissioner Gregory, seconded by Commissioner Despres, authorizing the purchase of two (2) nozzles and one (1) booster 1-1/5” for 7-6-7, at a cost not to exceed $1,000.00. Approved 4-0.

5. A motion was made by Commissioner Gregory, seconded by Commissioner Despres, authorizing the purchase of a Suitcase Ladder rated up to 400 lbs. for 7-6-7, at an approximate cost of $250.00. Approved 4-0.

STATUS OF PREVIOUSLY APPROVED REQUESTS

No discussion.

ITEMS FOR DISCUSSION

1. A motion was made by Commissioner Schaefer, seconded by Commissioner Jackson, approving the Department’s request to use the Apparatus Floor for an Open House and the Parking Lot for the Holiday on Main Street, December 3, 2023. Approved 4-0.

2. A motion was made by Commissioner Gregory, seconded by Commissioner Jackson, authorizing the purchase of two (2) Scott Paks to be used on 7-6-7, from State bid, at a cost of $12,000.00. Approved 4-0.

3. All of the turnout gear has been cleaned and, if only one or two sets need to be cleaned, they will be sent to the Hampton Bays Fire Department. If larger quantities need to be done, the cleaning truck will be called in.

4. The Chief advised the Board that Marlene Woldenberg is on medical leave.

5. Presented by Mr. Schaffauer under the Medical Report.

6. A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, authorizing Keith Phillips and Brian Frank to attend the 2023 EMS Expo Conference, New Orleans, Louisiana, September 18-22, 2023, at an approximate cost of $3,000.00. Approved 4-0.

The Chief advised the Board that the Fire Marshal will be handling the inspection of the flag lot driveways in the District.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

MINUTES

A motion was made by Commissioner Gregory, seconded by Commissioner Despres, accepting the Minutes of the August 3, 2023 Regular Monthly Meeting. Approved 4-0.

TREASURER'S REPORT

ABSTRACT OF BILLS

A motion was made by Commissioner Despres, seconded by Commissioner Gregory, approving the Treasurer’s Report as submitted and the Abstract of Bills for the General Fund consisting of 29 checks totaling $54,261.28 and to authorize the transfer of $150,000.00 from the Money Market to the Checking Account. Approved 4-0.

COMMUNICATIONS AND CORRESPONDENCE

A letter was received from the Department regarding the probationary membership of Luke Rampen in the Department.

OLD BUSINESS

Commissioner Gregory advised the Board that the Hampton Bays Fire District recommended the elevator service company that they use and that he will ask Mr. Schaffauer to contact them regarding repairing the elevator in the Steel Building. He also advised the Board that the equipment that is no longer needed will be picked up on Saturday.

Commissioner Jackson advised the Board that he will be picking up the Certificate of Origin for the old 7-6-7 directly from the manufacturer.

Commissioner Jackson brought up for discussion the construction of a new firehouse and reported on his conversations with Sand Pebble and David Fox. After a brief discussion, a resolution was drawn up and states as follows:

2023-28. BE IT RESOLVED, pursuant to the provisions of the General Municipal Law and the Town Law of the State of New York, that a sum not to exceed $50,000.00 be expended from the Capital Reserve Building Fund of said Fire District for expenses to be incurred in connection with the possible future construction of a new firehouse, and be it

            FURTHER RESOLVED, that this resolution is adopted subject to a permissive referendum as provided in the General Municipal Law of the State of New York, and be it

            FURTHER RESOLVED, that the Secretary of the Fire District shall, within ten working days of the adoption of this resolution, publish a notice within the official newspaper of the Fire District setting forth the date of the adoption of the resolution and an abstract of the resolution concisely stating the purpose and effect thereof and that the resolution was adopted subject to a permissive referendum.

The adoption of the foregoing resolution was duly put to a vote and upon roll call the vote was as follows:

Chairman James Schaefer - Aye

Vice-Chairman Allyn Jackson - Aye

Commissioner Stephen Gregory - Aye

Commissioner Robert Despres - Aye

The resolution was thereupon duly declared to have been adopted.

Dated: September 7, 2023

            East Quogue, New York

The Board decided that the April 26, 2025 Inspection Dinner will be at the Hyatt Hotel in Riverhead and will not include a cocktail hour at the Aquarium.

The 2024 budget will be discussed further at the upcoming workshop.

NEW BUSINESS

A motion was made by Commissioner Gregory, seconded by Commissioner Jackson, accepting the probationary membership of Luke Rampen in the Department. Approved 4-0.

A Workshop was scheduled for September 28, 2023, at 7:00 p.m.

At 9:15 p.m., there being no further business, a motion was made by Commissioner Schaefer, seconded by Commissioner Despres, to adjourn the meeting. Approved 4-0.

Submitted by                                                                                                                                                                                                                                                                                                                                                                                     

Lorraine Gregory, Secretary

 

 

 

East Quogue Fire District’s House Attendant Report

To the Board of Fire Commissioners,

This is the attendant’s report for September 2023, meeting including but not limited to:  

• General Maintenance and building care.
• Updated the website For the District
• Updated the sign.
• Disinfected the Meeting room, Chief’s office, and Corp room. Along with the Firemen’s room and bathrooms every Wednesday.
• The Front door has Been installed.
• The first order of pagers came in and are programmed.
• Ordered blades for the 9-inch saws came in.
• Name tags from Fox and Sons came in.
• The rear door is back in service. The siding on the building has been removed.
• The new truck is in. I have gone to DMV and requested a title. They said it will be ab 8 to 12 weeks.
• Removed radio equipment from old 7-6-7.
• I will install radios and lights into the new 7-6-7
• Quotes for the spare gear cleaning and repairs. Mr. Gregory has them.
• Fully involved was in for 7-6-8’s air buzzer staying on.
• Repaired the latch for 7-6-4
• Price from West Marine for the Mustang Rescue Sticks for $224.99

Topics for discussion:

 

 

Chiefs report to District September 2023

 

 

Requests:

1. (4) Mustang Rescue Sticks (1) for each Chief’s vehicle.

Reasoning: Each Chief vehicle has an issued throw bag for retrieval of a victim, but we don’t have a floatation device to deploy to the victim. The Rescue Stick can easily be stored and deployed. The Rescue Stick is reusable by way of a repack/re-arm kit. Approximate cost per unit $250.00.                                                      

Discussion:

1. Holiday On Main room request.
2. Scott Pack replacement.
3. Turn Out Gear cleaning.
4. Members on Medical Leave
5. State Inspection of Ambulance.