Septembers Meeting Minutes for 2015

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

SEPTEMBER 3, 2015

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Allyn Jackson at 7:30 p.m. Present were Commissioners James Schaefer, Aaron Sacks, Jennifer Davonski and Allyn Jackson, Chief Bill Potter, Second Assistant Chief Scott Flynn, Firehouse Attendant David Schaffauer, First Responder Amit Patel, Treasurer Nancy Knotoff and Secretary Lorraine Gregory.

FIREHOUSE ATTENDANT REPORT

See attached report.

A motion was made by Commissioner Jackson, seconded by Commissioner Sacks, authorizing the purchase of two (2) Auto Eject for the new 7-6-80 Vehicle from Firematic, at a cost not to exceed $500.00. Approved 4-0.

A motion was made by Commissioner Sacks, seconded by Commissioner Jackson, authorizing the purchase of one (1) Low Band Radio from Integrated Wireless Technologies, at an approximate cost of $775.00. Approved 4-0.

ITEMS FOR DISCUSSION

1. Replace the toilet at a cost of $100.00.

2. Prepare a work order and the electrician will be called in.

3. Noted.

A motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, accepting the Firehouse Attendant Report as submitted. Approved 4-0.

At 7:50 p.m., Mr. Schaffauer left the meeting.

EMS REPORT

See attached report.

STAFF REPORT

Noted. 2

EQUIPMENT AND SUPPLIES

1. A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, authorizing the purchase of the medical supplies requested, at a cost of $580.69 (Emergency Medical Products - $417.29 and Hammer Medical - $163.40). Approved 4-0.

2. A motion was made by Commissioner Davonski, seconded by Commissioner Schaefer, authorizing the purchase of one (1) Mount for the X Series Monitor from NCE, at an approximate cost of $445.00. Approved 4-0.

MISC.

Noted.

A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, accepting the EMS Report as submitted. Approved 4-0.

At 8:00 p.m., Mr. Patel left the meeting.

MAINTENANCE REPORT

Commissioner Erwin not in attendance.

CHIEF'S REPORT

See attached report.

REQUESTS

Request 1. - A motion was made by Commissioner Sacks, seconded by Commissioner Davonski, authorizing Lt. Pat Vonatski and Lt. Donna Ponto to attend a Leadership Class, at a cost of $245.00 per attendee. Approved 4-0.

Request 2. - A motion was made by Commissioner Sacks, seconded by Commissioner Davonski, authorizing the purchase of four (4) Mustang Survival Type V Work Suits from West Marine, at a cost of $500.00 each. Approved 4-0.

Commissioner Sacks reminded the Chief of the importance of keeping the members’ training records and FIT testing records up-to-date and made available when requested.

ITEMS FOR DISCUSSION

1. Commissioner Jackson stated that he is waiting for a contract from American Fit.

2. Tabled. 3

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

MINUTES

A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, accepting the Minutes of the August 6, 2015 Regular Monthly Meeting. Approved 3-0. Abstain – 1 (Commissioner Sacks did not attend the meeting.)

TREASURER'S REPORT

Ms. Knotoff advised the Board that certain transfers would have to be made. Resolutions were drawn up and state as follows:

2015-31. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to authorize the transfer of $1,000.00 from Office Supplies/Postage - 260-001 to Building Maintenance and Supplies – 250-001.

2015-32. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to authorize the transfer of $1,500.00 from Public Drills and Inspections - 380-001 to Class A Uniforms – 370-001.

2015-33. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to authorize the transfer of $2,500.00 from the Money Market Account to the Checking Account to cover Payroll.

A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, accepting adoption of Resolutions 2015-31, 2015-32 and 2015-33. Approved 4-0.

A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, amending Purchase Order #2015-70 to include the purchase of sixteen (16) Ex-Chief Badges, at an approximate cost of $500.00, bringing the total to $2,000.00. Approved 4-0.

A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, amending Purchase Order #2015-72 to $3,750.00 since Commissioner Sacks will not be attending the Conference. Approved 4-0.

A motion was made by Commissioner Schaefer, seconded by Commissioner Sacks, approving the Treasurer’s Report as submitted. Approved 4-0.

COMMUNICATIONS AND CORRESPONDENCE

Miscellaneous correspondence was presented to the Board including a letter from Michele Meduski regarding the PTA Halloween Parade and a letter from the East Quogue Fire Department regarding the swearing in of Andrew Pisaneschi and the resignation of Kirsten Peyton. 4

OLD BUSINESS

Commissioner Davonski reported on the following:

First Responder Reviews

- Working with Mr. Patel.

Commissioner Schaefer reported on the following:

Commissioner Schaefer advised the Board that he is waiting for a return phone call from Hometown regarding an EVOC class and that if the Chief makes a request, the County will hold a class at a charge.

Commissioner Sacks reported on the following:

Firemen’s Room

- Will, of Mr. Relf’s office, estimated the first phase to cost $140,000, not including his fee of $37,500.00. The Board decided to consider looking for another architect.

Fire Police Cap

- In production.

Commissioner Jackson reported on the following:

Siren

- No progress.

Boiler Main Firehouse

- No progress.

Photocopier

- Letter sent to Wells Fargo. Waiting to hear from Advanced Imaging Systems regarding the new machine.

NEW BUSINESS

A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, granting permission for the East Quogue Elementary School PTA to assemble in the parking lot prior to the Halloween Parade. Approved 4-0. (Note: The members of the Department and the Fire Police will assist with traffic control and will lead the parade with a Fire Truck.)

A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, accepting the resignation of Kirsten Peyton from the Department. Approved 4-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, approving the abstract of bills for the General Fund consisting of 43 checks totaling $54,016.61 and to authorize the transfer of $80,000.00 from the Money Market to the Checking Account. Approved 4-0. 5

At 9:18 p.m., there being no further business, a motion was made by Commissioner Schaefer, seconded by Commissioner Jackson, to adjourn the meeting. Approved 4-0.

Submitted by Lorraine Gregory, Secretary

Meeting Minutes for September 2015