Year End Meeting Minutes for 2015

EAST QUOGUE FIRE DISTRICT

SPECIAL MEETING

DECEMBER 28, 2015

The Special Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Allyn Jackson, at 7:00 p.m. Present were Commissioners Allyn Jackson, Aaron Sacks, James Schaefer and Jennifer Davonski, Treasurer Nancy Knotoff and Secretary Lorraine Gregory.

FIRE HOUSE ATTENDANT REPORT

Mr. Schaffauer was not requested to attend the meeting.

EMS REPORT

Mr. Patel was not requested to attend the meeting.

MAINTENANCE REPORT

Commissioner Erwin not in attendance.

CHIEF'S REPORT

The Chiefs were not requested to attend the meeting.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

MINUTES

A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, to accept the Minutes of the December 3, 2015 Fuel Bid Opening and the Regular Monthly Meeting. Approved 4-0.

TREASURER'S REPORT

A review was made of the Outstanding Purchase Orders for 2015. A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, amending Purchase Order #2015-70 to read $2,073.06 instead of $2,000.00 and to Void 2014-2. Approved 4-0. 2

Ms. Knotoff stated that certain transfers would have to be made. Resolutions were drawn up and state as follows:

2015-49. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to authorize the transfer of $32.12 from Ambulance Repair - 210-001 to Ambulance Maintenance/Supplies - 240-001.

2015-50. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to authorize the transfer of $144.79 from Voting Machines - 440-001 to Office Computer Maintenance/Supplies - 450-001.

A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, accepting the adoption of Resolutions 2015-49 and 2015-50. Approved 4-0.

2015-51. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to authorize the transfer of the balance remaining in all 2015 budget codes amounting to $273,994.82 to Fund Transfers - 900-001.

2015-52. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to authorize the transfer of $190,000.00 from Fund Transfers - 900-001 to the Apparatus Reserve Fund.

2015-53. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to authorize the transfer of $155,000.00 from Fund Transfers - 900-001 to the Building Reserve Fund.

2015-54. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to authorize the transfer of $23,994.82 from Fund Transfers - 900-001 to the Communication Reserve Fund.

A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, accepting adoption of Resolutions 2015-51 through 2015-54. Approved 4-0.

A motion was made by Commissioner Sacks, seconded by Commissioner Davonski, to accept the Treasurer's Report as submitted. Approved 4-0.

COMMUNICATIONS AND CORRESPONDENCE

Miscellaneous correspondence was presented to the Board.

OLD BUSINESS

Commissioner Schaefer presented the following two proposals for the bed liner for 7-6-9 Fire Police Vehicle:

Broken Arrow Industries, Inc. - $475,00

Otis Ford - $500.00 3

A motion was made by Commissioner Sacks, seconded by Commissioner Davonski, accepting the proposal from Broken Arrow Industries, Inc. for the bed liner for 7-6-9 Fire Police Vehicle, at a cost of $475.00. Approved 4-0.

After a brief discussion regarding the 2007 Ford Expedition 7-6-10, a resolution was drawn up and states as follows:

2015-55. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to declare the 2005 Ford Expedition 7-6-10 as surplus property and to offer it up for sale in "as is" condition and to accept a bid for no less than $1,500.00.

A motion was made by Commissioner Schaefer, seconded by Commissioner Sacks, accepting adoption of Resolution 2015-55. Approved 4-0.

The Secretary advised the Board that Commissioner Sacks had made the final $100.00 payment owed to the District regarding his not attending the 2014 Fall Workshop of the Association of Fire Districts of the State of New York.

NEW BUSINESS

No discussion.

ABSTRACT OF BILLS:

A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, approving the following abstracts of bills for the General Fund:

Abstract #2 of 4 in the amount of $25,391.72, consisting of 32 checks

Abstract #3 of 4 in the amount of $368,652.61, consisting of 3 checks

Abstract #4 of 4 in the amount of $1,616.94, consisting of 1 check

and authorizing the transfer of $400,000.00 from the Checking Account to the Money Market Account. Approved 5-0.

At 8:00 p.m., there being no further business, a motion was made by Commissioner Sacks, seconded by Commissioner Davonski, to adjourn the meeting. Approved 4-0.

Submitted by:

Lorraine Gregory, Secretary

Year End Meeting Minutes 2015