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East Quogue Fire District - Public Notice

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July Meeting Minutes 2023

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

JULY 6, 2023

 

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman James Schaefer at 7:30 p.m. Present were Commissioners James Schaefer, Allyn Jackson, Stephen Gregory, Robert Despres and Ed Seltenreich, Fire District Facilities Supervisor Dave Schaffauer, Medical Coordinator Brian Danowski, Chief Paul Sulzinski, Second Assistant Chief Glenn Bullock, Treasurer Colleen Pearsall and Secretary Lorraine Gregory.

 

Commissioner Gregory requested that the Minutes be dedicated in memory of the two Newark, New Jersey Firefighters who lost their lives fighting the fire on the cargo ship in the Port of Newark – Augusto “Augie” Acabou and Wayne “Bear” Brooks, Jr.

 

 

FIRE DISTRICT FACILITIES SUPERVISOR REPORT

See attached report.

After a brief discussion, a motion was made by Commissioner Seltenreich, seconded by Commissioner Gregory, accepting the proposal from Alpine Software to create a custom report for EMS Duty night, at a cost of $960.00. Approved 5-0.

ITEMS FOR DISCUSSION

To be discussed at the upcoming Workshop.

MEDICAL COORDINATOR REPORT

See attached report.

The Board requested Mr. Danowski to get pricing on protective vests for the EMT’s.

MATERIAL REQUESTS

A motion was made by Commissioner Jackson, seconded by Commissioner Seltenreich, approving the purchase of the medical supplies requested, at a total cost of $2,422.00 (Bound Tree - $111.20, Bound Tree - $1,795.00 40 Bleed Kits, Hammer Medical - $626.40). Approved 5-0.

REPORT DISCUSSIONS

1. Noted.

2. Noted.

3. Noted.

4. Noted.

MAINTENANCE REPORT

Maintenance Report dated 6/1/2023 to 7/6/2023 submitted to the Board.

CHIEF'S REPORT

See attached report.

REQUESTS

1. A motion was made by Commissioner Jackson, seconded by Commissioner Gregory, authorizing the purchase of K-12 Carbide Tip Blade Replacements 2 - 12” and 2 - 14”. Approved 5-0. (Note: No pricing submitted.)

2. A motion was made by Commissioner Gregory, seconded by Commissioner Despres, authorizing the purchase of six (6) Milwaukee 9” 7/8 Arbor Cut Off Discs for the FE saw, at an approximate cost of $14.00 each. Approved 5-0.

3. A motion was made by Commissioner Seltenreich, seconded by Commissioner Gregory, authorizing the purchase of one (1) Partner Saw Strap for 7-6-11, at an approximate cost of $130.00. Approved 5-0.

4. A motion was made by Commissioner Gregory, seconded by Commissioner Despres, authorizing the purchase of fourteen (14) Silver Name Tags and one (1) Gold Name Tag, at an approximate cost of $405.00. Approved 5-0.

5. A motion was made by Commissioner Jackson, seconded by Commissioner Seltenreich, authorizing the purchase of EQFD Tie Bars twenty (20) Silver and four (4) Gold, at a cost of $816.00. Approved 5-0.

STATUS OF PREVIOUSLY APPROVED REQUESTS

1. Mr. Schaffauer will handle.

2. Ordered under Medical Coordinator Report.

ITEMS FOR DISCUSSION

After a brief discussion regarding the replacing of 7-6-7 and the purchase of a 2016 Ford 4X4 750/290 Mini Attack Pumper, resolutions were drawn up and state as follows:

2023-24. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to declare 7-6-7 the 1995 Smeal Heavy Duty Rescue Truck as surplus property.

The adoption of the foregoing resolution was duly put to a vote and upon roll call the vote was as follows:

Chairman James Schaefer - Aye

Vice-Chairman Allyn Jackson - Aye

Commissioner Stephen Gregory - Aye

Commissioner Ed Seltenreich - Aye

Commissioner Robert Despres - Aye

The resolution was thereupon duly declared to have been adopted.

Dated: July 6, 2023

            East Quogue, New York

2023-25. BE IT RESOLVED, pursuant to the provisions of the General Municipal Law and the Town Law of the State of New York, that a sum not to exceed $219,000.00 be expended from the Apparatus Reserve Fund of said Fire District for the purchase of one (1) 2016 Ford 4X4 750/290 Mini Attack Pumper, and be it

            FURTHER RESOLVED, that this resolution is adopted subject to a permissive referendum as provided in the General Municipal Law of the State of New York, and be it

            FURTHER RESOLVED, that the Secretary of the Fire District shall, within ten working days of the adoption of this resolution, publish a notice within the official newspaper of the Fire District setting forth the date of the adoption of the resolution and an abstract of the resolution concisely stating the purpose and effect thereof and that the resolution was adopted subject to a permissive referendum.

The adoption of the foregoing resolution was duly put to a vote and upon roll call the vote was as follows:

Chairman James Schaefer - Aye

Vice-Chairman Allyn Jackson - Aye

Commissioner Stephen Gregory - Aye

Commissioner Ed Seltenreich - Aye

Commissioner Robert Despres - Aye

The resolution was thereupon duly declared to have been adopted.

Dated: July 6, 2023

           East Quogue, New York

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

MINUTES

A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, accepting the Minutes of the June 1, 2023 Regular Monthly Meeting, with noted correction. Approved 5-0.

TREASURER'S REPORT

Treasurer not in attendance. No report submitted.

ABSTRACT OF BILLS

A motion was made by Commissioner Gregory, seconded by Commissioner Jackson, approving the Abstract of Bills for the General Fund consisting of 26 checks totaling $47,119.75 and to authorize the transfer of $150,000.00 from the Money Market to the Checking Account. Approved 5-0.

COMMUNICATIONS AND CORRESPONDENCE

A Meeting Room Request was received from Scott Flynn for use of the room on July 15, 2023, a letter was received from the East Quogue Fire Department regarding the swearing in of Miller King as an active member in the Department and Quinn Banks’ temporary membership withdrawal as member of the Department, a letter was received from the Town of Southampton regarding Town Board Resolution RES-2023-849, a Memorandum and additional pertinent information was received from William F. Glass, Esq. regarding the Volunteer Firefighter/Ambulance Worker Property Tax Exemption and a letter from the Town of Southampton Planning Board regarding the Aaron Sacks, Subdivision – Final.

OLD BUSINESS

Commissioner Gregory asked the Chief to furnish updates regarding the members’ physicals and participation in the Sexual Harassment Class.

Commissioner Schaefer stated that, since ex-Chief Ted Jankowski has always been an asset to the Department, he is requesting that the Board allow him two more weeks in which to take his physical and, if he doesn’t comply, then appropriate action will be taken.

A motion was made by Commissioner Jackson, seconded by Commissioner Despres, approving the Department’s SOG’s. Approved 5-0.

NEW BUSINESS

A motion was made by Commissioner Despres, seconded by Commissioner Gregory, granting permission for Scott Flynn to use the Meeting Room on July 15, 2023. Approved 5-0.

The Board advised the Chief that, with regard to Quinn Banks’ request to temporarily withdraw from the Department, she would have to resign fully due to the fact that the roster is just about full and we would have to allow a slot for the membership of another applicant.

The memorandum and paperwork received from William F. Glass, Esq, will be reviewed at the August 2023 meeting.

With regard to the Aaron Sacks Subdivision – Final, a letter will be sent to the Planning Board enclosing the District’s General Requirements and Recommendations with the notation that the access road should be 20 feet in width, or greater, and a vertical clearance of 18 feet.

A Workshop was scheduled for July 27, 2023, at 7:00 p.m.

At 9:15 p.m., there being no further business, a motion was made by Commissioner Despres, seconded by Commissioner Seltenreich, to adjourn the meeting. Approved 5-0.

Submitted by                                                                                                                                                                                                                                                                                                                                                                                   

Lorraine Gregory, Secretary

 

East Quogue Fire District’s House Attendant Report

 

To the Board of Fire Commissioners,

 

This is the attendant’s report for July 2023, meeting including but not limited to:  

  • General Maintenance and building care.
  • Updated the website For the District
  • Updated the sign.
  • Disinfected the Meeting room, Chief’s office, and Corp room. Along with the Firemen’s room and bathrooms every Wednesday.
  • Southampton Pines meeting was held. They stayed an hour over.
  • Jimmy Feton removed ‘Chief’ from the old 81 car.
  • Ordered the door for the front of the building. They said please allow up to 6 weeks for delivery called this week they said maybe 2 weeks more.
  • The box for 11 was finished.
  • Repaired electrical plug for the 1st due ambulance.
  • Removed the seat and installed 2 fire extinguishers in the van.
  • Installed a UHF Speaker in the medic’s room.
  • The hose has come in.
  • Pagers and batteries have been ordered.
  • Straps for the strut system are in.
  • 31’s computer has been replaced.
  • 30’s seat covers came in
  • Hoods, gloves, “O” rings and gear tags came in.
  • 32’s hook and Halligan came in

Topics for discussion:

Vacation time / accrual questions

Quote from Red Alert / Alpine Software for a “EMS Duty”

 

 

July Chief’s Report to District

 

Requests:

  1. K-12 Carbide tip Blade Replacements (2) 12” (2) 14”

Reason: We have no spare blades for our saws and some of the blades are missing teeth.

  1. Milwaukee Cut off discs for FE saw. 9” disc 7/8Th s Arbor (6)

Reason: We have no spare discs for the saw.

  1. Partner Saw Strap for 7-6-11

Reason: The old strap on the roof saw is torn and needs to be replaced.

  1. Silver Name Tags for the Following members:

S.Cea

K.Rousell

B.Frank

R.Horowitz

M.King

L.Sidor

L.Muralles

  1. Recchion

L.Lewis

S.Smith

M.Woldenberg

G.Descalo

B.Wegman

B.Gladding

K.Phillips (Gold Name Tag)

Approx cost $27.00 each = $405.00

  1. EQFD Tie Bars (20) Silver (4) Gold $34.00 each = $816.00

Status of previous requests:

  1. Tires for 12. NFPA standards require tires be changed after 7 years of service.
  2. Active shooter kit.

Discussion: Thoughts on replacing 7-6-7 with a used Mini attack pumper. Details listed below.

 

Replacement of 7-6-7 with Mini Attack Pumper

 

The Chief’s Office is interested in trading in the current 7-6-7 for this 2016 Mini Attack Pumper. The rig would be painted top black to match our current fleet and lettered. Command Fire Apparatus would accept 7-6-7 on a trade for $30,000.00 off the price of $219,000.00 ($189,000.00 Total).

The rig is equipped (specs below) to perform scene support, structural firefighting, auto extrication / winch operations. It is 4x4 equipped and has a hose reel, generator and onboard foam system.

We feel this rig would be a financially sound investment for the District that would allow us:

  • Off-road capabilities (The Hills Development and several side streets we have had access issues with)
  • Snow / Severe Weather equipped (4x4)
  • Quick Response and Deployment (Sunrise Hwy / Booster Line Ops)
  • Has enough compartment space to handle our heavy rescue tools / rehab gear.
  • Compact to deploy close to a fire scene (scene support /lighting)
  • Driver issues should not be a problem allowing us to train personnel to operate.
  • Dedicated Foam System that is ready to use

2016 Ford/4 Guys 4X4 Mini Pumper 750 GPM/290 Tank

APPARATUS TYPE

Mini-Pumper, Pumpers

YEAR

2016

MANUFACTURER

4 Guys, Ford

MILEAGE

5,500

WARRANTY

One Year Power Train

LISTING LOCATION

Lancaster, PA

DELIVERY OPTION

Low Cost Delivery Available

VEHICLE STATUS

For Sale

Vehicle Details

2016 Ford 4X4 750/290 Mini-Pumper, 4 door Ford F-550XLSuper Duty cab with seating for 4 firefighters (2 SCBA seats), powered by 6.7L Powerstroke diesel engine, Automatic transmission, A/C, 750 GPM single stage side mount Hale MG-75 pump, 290 gallon poly tank10 gallon foam tank, 150′booster reel mounted on rear with booster hose, rear compartment preconnect attack line, 4 Guys STAINLESS STEEL body with large compartments on both sides, adjustable shelves in compartments, LED lightbar, Front mounted 10K Warn winch, Statco 7.5KW diesel generator2 head light tower, Cord reel, SCBA cylinder storage in wheel wells,  stainless steel wheel covers, ONLY 5,500 MILES and frontline ready… $219,000

Specs

19,500 GVWR, 25′ long, 8’5″ high, 176″ wheelbase

For Additional Information:

https://www.commandfireapparatus.com/listings/2016-ford-4-guys-4x4-mini-pumper-750-gpm-290-tank/

                                                                                                                                                                                                                                                                           

 

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June's Meeting Minutes 2023

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

JUNE 1, 2023

 

 

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Vice Chairman Allyn Jackson at 7:30 p.m. Present were Commissioners Allyn Jackson, James Schaefer (joined meeting at 7:40 p.m.), Stephen Gregory, Robert Despres and Ed Seltenreich, Fire District Facilities Supervisor Dave Schaffauer, Medical Coordinator Brian Danowski, Chief Paul Sulzinski, Treasurer Colleen Pearsall and Secretary Lorraine Gregory.

 

 

FIRE DISTRICT FACILITIES SUPERVISOR REPORT

See attached report.

Mr. Schaffauer presented the following proposals:

1. Fluid Imagery, New Computer for First Assistant Chief Phillips, $1,575.00

2. Strategic Safety Dynamics, 4 Ratchet Belts, $592.80 total

3. PC Truck & Equipment Repair Inc., 2023 Chevrolet Seat Covers, $335.00

A motion was made by Commissioner Jackson, seconded by Commissioner Gregory, accepting the proposal from Fluid Imagery for one (1) OptiPlex Small Form Factor Computer for First Assistant Chief Phillips, in the amount of $1,575.00, Approved 5-0.

A motion was made by Commissioner Gregory, seconded by Commissioner Despres, accepting the proposal from Strategic Safety Dynamics for 4 Ratchet Belts 27” WLL 3300 lbs., in the amount of $592.80 Approved 5-0.

A motion was made by Commissioner Despres, seconded by Commissioner Jackson, accepting the proposal PC Truck & Equipment Repair Inc. for the purchase of 2023 SSV Driver/Passenger Seat Covers for the 2023 Chevrolet, in the amount of $335.00. Approved 5-0.

ITEMS FOR DISCUSSION

No discussion.

MEDICAL COORDINATOR REPORT

See attached report.

MATERIAL REQUESTS

A motion was made by Commissioner Jackson, seconded by Commissioner Seltenreich, approving the purchase of the medical supplies requested, at a total cost of $691.07 (Hammer Medical - $553.82, Bound Tree - $137.25). Approved 5-0.

REPORT DISCUSSIONS

1. Noted.

2. Noted.

3. Noted. Start date scheduled for June 19, 2023

MAINTENANCE REPORT

Maintenance Report dated 5/4/2023 to 6/1/2023 submitted to the Board.

CHIEF'S REPORT

See attached report.

REQUESTS

1. Tabled.

2, 3, 4, 6, 7, 8, 9, 10, 11, 12, 13. A motion was made by Commissioner Gregory, seconded by Commissioner Seltenreich, authorizing the purchase of the items requested. Approved 5-0.

5. No damage found.

14. Tabled.

 

STATUS OF PREVIOUSLY APPROVED REQUESTS

1. On order.

2. On order.

3. On order.

ITEMS FOR DISCUSSION

1. Southampton Town is reviewing how to correct the situation.

2. Commissioner Schaefer presented a brochure from Red Line, a gear cleaning company located    in Sayville. The Board will review and discuss the information at a Workshop.

3. Five sets of gear have been approved. The Chief will supply the names of the members in need.

4. Five uniforms have been approved. Commissioner Gregory will contact Rico’s.

5. Mr. Schaffauer will handle.

Commissioner Schaefer reminded the Chief that members need to be made aware of the safety rules regarding the wearing of protective equipment when responding to alarms.

Mr. Schaffauer advised the Board that he will contact Dennis regarding the communication problems. Chief Sulzinski asked Mr. Schaffauer if a report could be generated indicating the names of the members who are doing squad time.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

MINUTES

A motion was made by Commissioner Gregory, seconded by Commissioner Seltenreich, accepting the Minutes of the May 4, 2023 Regular Monthly Meeting. Approved 5-0.

TREASURER'S REPORT

A motion was made by Commissioner Gregory, seconded by Commissioner Jackson, approving the Treasurer’s Report as submitted. Approved 5-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Gregory, seconded by Commissioner Jackson, approving the Abstract of Bills for the General Fund consisting of 37 checks totaling $70,883.39 and to transfer the amount of $150,000.00 from the Money Market to the Checking Account. Approved 5-0.

COMMUNICATIONS AND CORRESPONDENCE

A letter was received from the East Quogue Fire Department regarding the swearing in of Brian Wegman and Nicole Guerrero as active members in the Department and the probationary membership of Miller King in the Department, a letter was received from the Town of Southampton Planning Board regarding the East Quogue Mobile Home Park, a Military Leave Request Form was received from Thomas Peyton with an anticipated length of leave to be three months and an e-mail from the Hampton Point Association requesting use of the Meeting Room on Saturday, July 29, 2023.

OLD BUSINESS

The Treasurer advised the Board that the new photocopy machine will be delivered next week and the present copier will be declared surplus property. A resolution was drawn up and states as follows:

2023-23. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to declare the Kyocera TASKalfa 3501i photocopier as surplus property and to dispose of it.

A motion was made by Commissioner Gregory, seconded by Commissioner Jackson, approving adoption of Resolution 2023-23. Approved 5-0.

Commissioner Gregory advised the Board that the Board of Directors Room is finished, as well as the painting of the two bathrooms and that the parking lots were just about done.

NEW BUSINESS

After a brief discussion, the Board agreed that the time period for Department members taking their physicals is January 1 – December 31 of each year and that, if members will not be in the District during the winter months when the physicals are scheduled at the firehouse, then those members may contact NDI directly and schedule their physicals with NDI at a designated firehouse.

A motion was made by Commissioner Despres, seconded by Commissioner Gregory, accepting the probationary membership of Miller King in the Department. Approved 5-0.

After a brief discussion regarding the letter from the Town of Southampton Planning Board referencing the East Quogue Mobile Home Park, the Board has no recommendations to make at this time. Note: After further review of the plans, on June 20, 2023 a letter was sent by Commissioner James Schaefer to the Assistant Town Planning Director stating the following: 1.) Nine (9) additional fire hydrants must be installed; 2.) Access will be needed for the Brush Truck; and 3.) Emergency access will needed from Malloy Drive. See attached letter.

A motion was made by Commissioner Seltenreich, seconded by Commissioner Jackson, granting permission for the Hampton Point Association to use the Meeting Room on Saturday, July 29, 2023. Approved 5-0.

A Workshop was scheduled for June 29, 2023, at 7:00 p.m.

At 8:45 p.m., a motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, calling the meeting into Executive Session to discuss an alarm response and a work schedule adjustment. Approved 5-0. (Note: At 8:45 p.m., Mr. Schaffauer and Chief Sulzinski left the meeting. At 8:50 p.m., Mr. Danowski left the meeting.)

At 9:10 p.m., a motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, calling the meeting out of Executive Session. Approved 5-0.

A motion was made by Commissioner Schaefer, seconded by Commissioner Jackson, adjusting the work schedule for the Fire District Facilities Supervisor to a start time beginning 6:00 a.m. and ending 2:00 p.m. two days a week on a trial basis. Approved 5-0.

At 9:15 p.m., there being no further business, a motion was made by Commissioner Gregory, seconded by Commissioner Jackson, to adjourn the meeting. Approved 5-0.

Submitted by                                                                                                                                                                                                                                                                                                                                                                                            

Lorraine Gregory, Secretary

 

 

East Quogue Fire District’s House Attendant Report

 

 

To the Board of Fire Commissioners,

This is the attendant’s report for June 2023, meeting including but not limited to:  

  • General Maintenance and building care.
  • Updated the website For the District
  • Updated the sign.
  • Disinfected the Meeting room, Chief’s office, and Corp room. Along with the Firemen’s room and bathrooms every Wednesday.
  • The new Chiefs car is in service.
  • The old Chief’s car or new 81 car has been detailed and Jimmy Feton will be here either 5/26 or the week after next as his schedule will allow to remove the ‘Chief.’
  • Ordered the door for the front of the building. They said please allow up to 6 weeks for delivery.
  • Ordered the Box for 7-6-11 from Fully Involved
  • Quote to have the bottles labeled.
  • Ordered the Hot Sticks 7 week wait.
  • Seal coating and striping will be on May 31
  • Hooks and Halligan are ordered from Firematic.
  • Waiting for the hose to come in could be another 6 weeks.
  • Pagers and batteries have been orderd.
  • Quotes for stapes for the strut system
  • Quote to replace 31’s computer.

Topics for discussion:

           

 

Chiefs Report to The Board of Fire Commissioners

June 2023

 

Requests:

  1. (5) New Tires for 7-6-12 4+ spare. Old tires are from 2007.
  2. Hi Visibility vests for Highway and EMS operations 1 to be issued to each member as part of their PPE (Approx cost per vest $12.00) Sizes TBD by survey. This is so everyone has properly fitted and adequate protection at Highway and EMS operations.
  3. 1 Length 1 ¾” hose. 1 hose was damaged at the fire on Bayside Avenue
  4. 1 Officers tool. 1 officers tool was lost in the fire on Bayside Avenue
  5. Paint on 7-6-1 to be checked for repair. Paint is bubbled, possibly from heat exposure at the fire on Bayside Avenue.
  6. (6) pair fire gloves each Size Small, Medium, Extra Large
  7. Fire Hoods (12) We need to issue hoods to new members and replace older hoods previously issued.
  8. Firefighter badges (6) Hat (6) Breast
  9. EMS Badges (6) Hat (6) Breast
  10. Collar Brass for EMS (12)
  11. Ready Rack Tags (12) Name tags for gear racks.
  12. White Dress Gloves 1 bag each size Small, Large, Extra Large.
  13. P-Touch printer tape ½” White Black Letters.
  14. New Chiefs car to replace oldest car in our Fleet. Replace the current 33 vehicle while the cars are available and before price changes. This would make our oldest vehicle a 2019.

Status of previously approved requests:

  1. Hose
  2. Box for Struts
  3. Strut straps

Discussion:

  1. Hampton Jitney
  2. Gear Cleaning
  3. Turn out Gear purchase.
  4. Uniform purchase
  5. Are batteries being changed in SCBA during flow test? We have had a lot of packs with dead batteries.

Respectfully Submitted,

Paul Sulzinski

Chief of Department

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May 2023 Monthly Meeting Minutes

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

MAY 4, 2023

 

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman James Schaefer at 7:30 p.m. Present were Commissioners James Schaefer, Stephen Gregory, Robert Despres and Ed Seltenreich, Fire District Facilities Supervisor Dave Schaffauer, Medical Coordinator Brian Danowski, First Assistant Chief Keith Phillips, Treasurer Colleen Pearsall and Secretary Lorraine Gregory.

 

 

FIRE DISTRICT FACILITIES SUPERVISOR REPORT

See attached report.

Mr. Schaffauer advised the Board that the new Tahoe for the Chief should be in service next week, minus one radio which won’t be back from the County for at least a month.

Mr. Schaffauer presented the following proposals:

1. Twin Forks Glass for replacement of the exterior door that leads up to the second floor Firemen’s Room.

A motion was made by Commissioner Despres, seconded by Commissioner Gregory, accepting the proposal from Twin Forks Glass, in the amount of $4,378.00, for the replacement of the exterior door that leads up to the second floor Firemen’s Room. Approved 4-0.

2. Fully Involved proposal for the Strut Box for 7-6-11.

A motion was made by Commissioner Gregory, seconded by Commissioner Despres, accepting the proposal from Fully Involved, in the amount of $1,750.00, for the fabrication of a 3/16” aluminum box with piano hinged lid and latch for storage of the struts on 7-6-11. Approved 4-0.

3. MES Coastal Fire Systems for Scott Pak labels - Tabled.

4. TFS Hotstick Voltage Detector

A motion was made by Commissioner Gregory, seconded by Commissioner Despres, accepting the proposal from Hot Stick USA, in the amount of $679.98, for the purchase of two (2) TFS AC Hotstick Voltage Detectors. Approved 4-0.

5. Multi Media Communications Pagers

A motion was made by Commissioner Gregory, seconded by Commissioner Despres, approving the purchase of twelve (12) Minitor VI Pagers w/Belt Clip and Batteries and additional three (3) year warranty (total 5 years) from Multi Media Communications, at a total cost of $4,799.40. Approved 4-0.

ITEMS FOR DISCUSSION

No discussion.

MEDICAL COORDINATOR REPORT

See attached report.

MATERIAL REQUESTS

A motion was made by Commissioner Gregory, seconded by Commissioner Despres, approving the purchase of the medical supplies requested, at a total cost of $1,262.61 (Hammer Medical - $1,262.61, Bound Tree - $76.80). Approved 4-0.

After a brief discussion regarding the LUCAS CPR batteries and Stryker service plan, a motion was made by Commissioner Gregory, seconded by Commissioner Despres, approving the purchase of the Four Year Stryker Service Plan, at a cost of $6,188.40 which includes battery replacement every two years. Approved 4-0.

REPORT DISCUSSIONS

1. Noted.

2. Noted.

3. Noted.

MAINTENANCE REPORT

Maintenance Report dated 4/1/2023 to 5/4/2023 submitted to the Board.

CHIEF'S REPORT

See attached report.

REQUESTS

1. Approved under Fire District Facilities Supervisor Report.

2. Tabled pending prices.

3. Tabled pending sizes and prices.

4. Mr. Schaffauer is handling.

5. Commissioner Gregory advised the Chief that a bill for the bag was received from True Value Hardware in Westhampton. Evidently, the bag was purchased by a member without prior approval.

 

STATUS OF PREVIOUS REQUESTS

1. Approved under the Fire District Facilities Supervisor Report.

2. On order.

3. Tabled.

4. Tabled.

5. Mr. Schaffauer is handling.

6. Mr. Schaffauer is handling.

7. On order.

8. On order.

9. On order.

10. On order – delivery may take 50 weeks. Mr. Schaffauer will follow-up.

11. Not yet been received from the Dept. of Motor Vehicles.

12. Commissioner Schaefer stated that the Department is close to its membership limit and that, in the past, Mr. Glass had advised that having Associate Members is not a good idea.

13. The Secretary will forward a letter to the Town Supervisor.

14. The Blood Drives will be requested on an individual basis and will include the Certificate of Insurance.

ITEMS FOR DISCUSSION

No discussion.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

MINUTES

A motion was made by Commissioner Gregory, seconded by Commissioner Despres, accepting the Minutes of the April 6, 2023 Regular Monthly Meeting. Approved 4-0.

TREASURER'S REPORT

A motion was made by Commissioner Gregory, seconded by Commissioner Despres, approving the Treasurer’s Report as submitted. Approved 4-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Gregory, seconded by Commissioner Despres, approving the Abstract of Bills for the General Fund consisting of 28 checks totaling $158,553.13 and to transfer the amount of $200,000.00 from the Money Market to the Checking Account. Approved 4-0.

COMMUNICATIONS AND CORRESPONDENCE

A letter was received from the East Quogue Fire Department regarding the swearing in of Marlene Woldenberg as an active member in the Department and the probationary membership of Brian Wegman, Nicole Guerrero and Quinn Banks in the Department, a letter was received from Appraisal Affiliates enclosing the 2022 Maintenance Service Report and a Facility Use Permit Application was received from the Department regarding the Kindergarten Visit on May 26, 2023.

OLD BUSINESS

Commissioner Gregory presented the following proposals:

1. KDS Black Magic Seal Coating – seal coating, crack filling and striping of the black top

                        Main Firehouse - $3,985.36

Station 2 - $1,707.20

2. TaurusCustomPainting Inc.

    

Board of Directors Room - Remove wallpaper, skim coat, paint - $3,500.00

                       Two Bathrooms on Second Floor - Paint - $1,730.00

3. We’ll Floor U - install new floor in Board of Directors Room - $3,150.00

A motion was made by Commissioner Gregory, seconded by Commissioner Despres, accepting the proposal from KDS Black Magic Seal Coating for the seal coating and striping of the black top at the Main Firehouse, in the amount of $3,985.36 and $1,707.20 for Station 2. Approved 4-0.

A motion was made by Commissioner Gregory, seconded by Commissioner Despres, accepting the proposal from TaurusCustomPainting Inc. for the removal of wallpaper, skim coating and painting of the walls in the Board of Directors Room, in the amount of $3,500.00 and for the painting of the two second floor bathrooms, in the amount of $1,730.00. Approved 4-0.

A motion was made by Commissioner Gregory, seconded by Commissioner Despres, accepting the proposal from We’ll Floor U for the installation of new flooring in the Board of Directors Room, in the amount of $3,150.00. Approved 4-0.

NEW BUSINESS

Commissioner Gregory advised the Board that a representative from Verizon called him to inquire

as to whether the District would be willing to permit the installation of a flagpole cell tower on District property. Commissioner Gregory will contact Mr. Glass for his advice and this will be discussed further at a workshop.

A motion was made by Commissioner Despres, seconded by Commissioner Gregory, accepting the probationary membership of Quinn Banks, Nicole Guerrero and Brian Wegman in the Department. Approved 4-0.

A motion was made by Commissioner Gregory, seconded by Commissioner Despres, granting permission for the East Quogue Elementary School Kindergarten Class to visit the Firehouse on May 26, 2023. Approved 4-0.

A Workshop was scheduled for May 25, 2023, at 7:00 p.m.

At 8:52 p.m., there being no further business, a motion was made by Commissioner Gregory, seconded by Commissioner Despres, to adjourn the meeting. Approved 4-0.

Submitted by                                                                                                                                                                                                                                                                                                                                                                                         

Lorraine Gregory, Secretary

 

East Quogue Fire District’s House Attendant Report

 

 

To the Board of Fire Commissioners,

This is the attendant’s report for May 2023, meeting including but not limited to:  

  • General Maintenance and building care.
  • Updated the website For the District
  • Updated the sign.
  • Disinfected the Meeting room, Chief’s office, and Corp room. Along with the Firemen’s room and bathrooms every Wednesday.
  • I have an update on the new Chiefs car.
  • Removed a bunch of equipment from Paul’s car to bring to Commander for the new car.
  • Repaired WIFI in 7-6-17
  • Replaced the battery in 7-6-3
  • Quote for Twin Forks Glass
  • Quote for the Box for 7-6-11 from Fully Involved
  • Quote to have the bottles labeled.
  • Quote for the Hot Sticks
  • South Shore Fire was in and did flow testing on the Scott Packs.
  • 7-6-6 will be going to Fully Involved for repair tomorrow.
  • Waiting for the hose to come in could be another 6 weeks.
  • Gaskets have been ordered from Firematic.

Topics for discussion:

 

 

 

May Chiefs report to District

 

 

-The Department would like to Thank the District for the Installation Dinner and their work that they put into it.

- Paratec stabilizing struts were used at the MVA on 4/21. They were successfully utilized and worked well. More to follow in equipment requests.

- New Squad system is in place and seems to be working out well. We will keep you updated.

- Physicals are being completed by the members who did not complete them, to date, we have Letters for Ronan Seltenreich, Kevin Jennerich, Dave Rosante completed his on the 25th. Aaron Sacks had an appointment for the 26th I haven’t heard from him yet. Letters went out reference suspension pending medicals.

-We are going to need to discuss adding some gear racks as we are running out of space, three new members are coming in and we are going to be maxed out.

- Uniform inspection revealed that some members are missing or were never issued some parts of the uniform. How would you like to address this?

-With new members coming in we will need to address getting more EMS gear and also Bunker gear. In the past we have done 5 sets per year.

-Wi-Fi is still not working on 17, this is necessary for E PCR data transfer.

- Sexual Harassment Class went well, the instructor stated that the company offers PESH compliance classes. I would encourage looking into this.

EQUIPMENT REQUESTS:

  • (2) Hot sticks one for each ambulance. This is for safety as sometimes the ambulance will be the only Rig on scene.
  • EMS gear for Denise Flynn
  • EMS boots (4) pair. Sizes to be determined.
  • (4) Ratchet straps for Paratec struts. We have 4 struts. Each strut requires 2 straps, we only ordered 4 straps originally. This will limit us to only using 2 struts safely by the manufacturer’s guidelines.
  • New Tool bag for air bag controllers, regulator and hoses. This is to keep the equipment together and protected from damage while stored in the rig. This can be purchased at Hardware store or Home Depot.

STATUS OF PREVIOUS REQUESTS:

  • Box for struts on 11
  • Replacement gaskets for hose
  • Gear washing
  • Bar Code stickers for Scott bottles so we can fill at QUOGUE FD.
  • 2 ½ “hose
  • 2” hose
  • (4) Tool mounting brackets for 32 to mount bolt cutters and Pike pole. Approximate cost $160
  • (1) Halligan for 32 The one that was in the 32 vehicle was from the old 81 and it was labeled as Hampton Bays FD property. We will return that to HB and will need a replacement. Approximate cost $250.

Respectfully submitted,

Paul Sulzinski

Chief EQFD

-

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April's Meeting Minutes 2023

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

APRIL 6, 2023

 

 

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman James Schaefer at 7:30 p.m. Present were Commissioners Allyn Jackson, James Schaefer, Stephen Gregory and Ed Seltenreich, Fire District Facilities Supervisor Dave Schaffauer, Medical Coordinator Brian Danowski, Chief Paul Sulzinski, First Assistant Chief Keith Phillips, Treasurer Colleen Pearsall and Secretary Lorraine Gregory.

 

 

FIRE DISTRICT FACILITIES SUPERVISOR REPORT

See attached report.

Mr. Schaffauer advised the Board that the County will be going to 800 mhz and suggested that, due to the high cost of the radio, the Board consider purchasing one each month.

ITEMS FOR DISCUSSION

Noted.

MEDICAL COORDINATOR REPORT

See attached report.

MATERIAL REQUESTS

A motion was made by Commissioner Seltenreich, seconded by Commissioner Gregory, approving the purchase of one (1) Cyanokit 5g from Hammer Medical, at a cost of $1,225.00. Approved 4-0.

A motion was made by Commissioner Seltenreich, seconded by Commissioner Gregory, approving the purchase of the medical supplies requested from Bound Tree, at a total cost of $366.20. Approved 4-0.

 

REPORT DISCUSSIONS

1. After a brief discussion regarding the hiring of a third full time First Responder Paramedic, a resolution was drawn up and states as follows:

2023-21. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to retain Peter Sulzinski as a Full Time First Responder Paramedic, at an hourly rate of $32.00 and including health insurance with a six (6) month probation period beginning June 1, 2023 and ending November 30, 2023.

The adoption of the foregoing resolution was duly put to a vote and upon roll call the vote was as follows:

Chairman James Schaefer - Aye

Vice-Chairman Allyn Jackson - Aye

Commissioner Stephen Gregory - Aye

Commissioner Ed Seltenreich - Aye

The resolution was thereupon duly declared to have been adopted.

Dated: April 6, 2023

            East Quogue, New York

2. A motion was made by Commissioner Seltenreich, seconded by Commissioner Gregory, approving the hiring of Dan Siciliano as a part time On Call First Responder with an hourly pay rate of $29.00. Approved 4-0.

MAINTENANCE REPORT

Maintenance Report dated 3/1/2023 to 3/31/2023 submitted to the Board.

The Board requested Mr. Schaffauer to seek proposals for resealing and stripping the parking lot at the Main Firehouse and Station 2.

CHIEF'S REPORT

See attached report.

REQUESTS

After having reviewed the Chiefs’ requests at the March 30, 2023 Workshop, a motion was made by Commissioner Gregory, seconded by Commissioner Jackson, approving the purchase of the following items:

1. Milwaukee 24” Adaptable Bolt Cutter from Home Depot - $114.97

2. 5’ Halligan Hook from Firematic, approximate cost $150.00

3. Sterling Search Rope 200’ Kit/Markers and Bag from All Hands Fire - $654.99

4. Steel Band Saw Blades 44 7/8” 8/10 TPI 3 Pack from Home Depot - $35.97

5. Milwaukee Screw Driver Bit Set 50 Piece from Home Depot - $35.97

6. Custom Diamond Plate Box to house New Para Tech Struts on 7-6-11

7. Six Gaskets for Hose Sized – 1-3/4”, 2”, 2-1/2”, 4”

8. Eight Polo Shirts, Four ¼ Zip Shirts for Chief Officers from Gina Furano - $460.00

                                                                                                                                    Approved 4-0.

ITEMS FOR DISCUSSION

1. Mr. Schaffauer will handle.

2. Sexual Harassment Class is scheduled for Wednesday, April 26, 2023 at 7:30 p.m.

3. Commissioner Schaefer will contact Hometown.

4. A motion was made by Commissioner Seltenreich, seconded by Commissioner Jackson, approving the purchase from Firematic of twelve (12) 541 NYC Style Harnesses, Right Opening, w/Aluminum Hook 44”-56” ($3,748.56) and twelve (12) F4 Escapetech w/Lightning GT Hook, No Bag ($4,552.92), at a total cost of $8,301.48. Approved 4-0.

5. A motion was made by Commissioner Gregory, seconded by Commissioner Jackson, authorizing the purchase of ten (10) Narcan Rescue Bags, at an approximate cost of $7.99 each. Approved 4-0. (Note: Bags will be ordered by Mr. Danowski.)

6. On order - waiting for delivery.

7. Bottles need to be bar coded before refilling. Stickers cost $40.00 each. Tabled until next month.

8. There is no budget for 7-6-7. The Chief was requested to submit a list of items needed.

9. Noted.

10. Noted.

11. The Secretary will check the Retention Schedule and advise the Chief.

12. Commissioner Gregory will handle.

13. Tabled.

14. Commissioner Gregory asked the Chief to submit a list and Mr. Schaffauer will handle.

Commissioner Seltenreich advised the Board that OSHA will be requiring fire gear to be washed after each alarm. How will Districts be able to handle this?

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

MINUTES

A motion was made by Commissioner Gregory, seconded by Commissioner Seltenreich, accepting the Minutes of the March 2, 2023 Regular Monthly Meeting. Approved 4-0.

TREASURER'S REPORT

A motion was made by Commissioner Jackson, seconded by Commissioner Seltenreich, approving the Treasurer’s Report as submitted. Approved 4-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Jackson, seconded by Commissioner Seltenreich, approving the Abstract of Bills for the General Fund consisting of 15 checks totaling $13,315.26 and 11 checks totaling $26,614.30. There was no need for a transfer of funds from the Money Market to the Checking Account. Approved 4-0.

COMMUNICATIONS AND CORRESPONDENCE

A letter was received from the East Quogue Fire Department regarding the swearing in of Steve Smith as an active member in the Department and the resignation of Robert Despres, Jr. from the Department, a letter was received from the Shinnecock Shores Association requesting use of the Meeting Room and an e-mail was received from the Southampton Pines Homeowners Association requesting use of the Meeting Room.

OLD BUSINESS

The Secretary reminded the Board that the Facility Usage Policy and Application need to be revised and should be discussed further at a Workshop.

Commissioner Schaefer advised the Board that the values had increased on several vehicles and that the insurance premium will be increasing by approximately $3,148.00.

NEW BUSINESS

A motion was made by Commissioner Gregory, seconded by Commissioner Jackson, accepting the resignation of Robert Despres, Jr. from the Department. Approved 4-0.

A motion was made by Commissioner Jackson, seconded by Commissioner Gregory, granting permission for the Southampton Pines Homeowners Association to use the Meeting Room on Saturday, June 24, 2023 for their meeting. Approved 4-0.

The Secretary will notify Shinnecock Shores Association that the Meeting Room is not available during evening hours for homeowner association meetings.

At 8:50 p.m., there being no further business, a motion was made by Commissioner Gregory, seconded by Commissioner Seltenreich, to adjourn the meeting. Approved 4-0.

Submitted by                                                                                                                                                                                                                                                                                                                                                                                             

Lorraine Gregory, Secretary

 

 

 

East Quogue Fire District’s House Attendant Report

 

 

To the Board of Fire Commissioners,

This is the attendant’s report for April 2023, meeting including but not limited to:  

  • General Maintenance and building care.
  • Updated the website For the District
  • Updated the sign.
  • Disinfected the Meeting room, Chief’s office, and Corp room. Along with the Firemen’s room and bathrooms every Wednesday.
  • Martins finished the roof at station 2.
  • Dropped off the SCFRES Grant portable for reprogramming.
  • Picked up 7-6-11 from Firematic
  • 7-6-2 went to Fully Involved for pump and general maintenance.
  • Brought the new Chiefs pick up back to Proliner for repair or the lightbar and siren
  • Replaced the low band radio in the 80 car with a VHF Medcom radio.
  • We had 2 bottles go out for hydro testing. 1 came back condemned due to age.
  • Landscapers have started work.
  • Picked up new drill and impact driver from Home Depot.
  • Picked up Impact Sockets for 7-6-11 man vs. machine kit.
  • Placed drip pans under 7-6-11 and 12.
  • Ordered new K 12 saw.
  • Waiting for the hose to come in could be another 6 weeks.

Topics for discussion:

            I have an appointment tomorrow morning at 0930 I will be in right after.

I also have a meeting with the school next week 4-6 at 0815 I will be in right after

 

 

 

 

East Quogue Fire District

EMS Report

Submitted by Brian Danowski

April 6, 2023

 

 

Material Request:

  • See attached quote from Hammer Medical priced at $1225.00 for a replacement Cyanokit. Our current kit expires on 5/14/2023. This medication is used to treat people with carbon monoxide poisoning and is the only medication available to reverse the potentially fatal consequences of excessive carbon monoxide exposure. We would only need one kit to be kept in the First Responder vehicle.

Report Continued:

  • The third full time medic will be necessary to continue around the clock medic coverage for the District. My recommendation would be to appoint Peter Sulzinski to the position if it is approved by the District. Peter is currently a score of 95 on the Suffolk County Civil Service Paramedic eligible list so he could immediately be appointed. If approved, I am recommending a June 1st start date for the 3rd full time medic.
  • Looking to place the order from the material request submitted for the workshop in March from Bound Tree Medical for a total of $366.20.
  • Wednesday, April 19th at 6:30pm is the reschedule date for the Suffolk REMSCO awards presentation at our HQ. I will be coordinating with Committee Chair John Manzi to make sure everything is in place. Expecting about 25-30 people for two hours. Light refreshments will need to be provided.
  • We have hired Paramedic Dan Siciliano this week to work per-diem. I have personally known Dan for 20 years and he brings a tremendous amount of EMS experience to the District staff. He will be an asset.
  • Unfortunately, we will have EMT coverage tonight from 6p-6a rather than a paramedic. I was unable to get someone to work the shift and I can’t work 36 hours straight to fill in for it. I will listen up tonight for any calls and will respond if needed if we have any alarms that might need ALS care.
  • We will be adding two new controlled substances to our formulary over the next week. Both morphine and ketamine will be available for patient care as soon as the pharmacy at PBMC has it available to be picked up. Once we have the medications in our possession, I would like to move forward with the rapid sequence intubation (RSI) application with Suffolk County EMS.

Respectfully submitted,

Brian P. Danowski

 

April Chiefs Report to District

 

 

Equipment Requests

  1. Milwaukee 24” Adaptable Bolt Cutter (Home Depot Quote included)

Reasoning: This tool is for 7-6-32”s vehicle as part of tool fit out.

  1. 5 Ft Halligan Hook Approx. $150 from Firematic

Reasoning: This is for 7-6-32’s vehicle as part of tool fit out.

  1. Sterling Search Rope 200 Ft Kit w/ Markers and Bag $654.99( Quote included)

Reasoning:7-6-2 has no search rope and needs one.

  1. Steel Band Saw Blades 44-7/8 “ 8/10 TPI Metal Deep Cut Extreme High Speed 3 Pack For Milwaukee M18 Band Saw (Home Depot Quote $35.97)

Reasoning: We have no spare blades for our portable band saw and need extras.

  1. Milwaukee Screw Driver Bit Set 50 Piece (Home Depot Quote $35.97)

Reasoning: This is to replace old Ryobi bit set.

  1. Custom Diamond Plate box to house New ParaTech Struts on 7-6-11

Reasoning; As stated to house new struts No Quote.

  1. Gaskets for hose1 ¾”, 2”, 2 ½”,4” (6) for each size hose No Quote.

Reasoning: we have no spares available and need to replace some gaskets that are leaking.

  1. (8) Polo Shirts (4) ¼ zip Shirts for Chief officers. $460 quote from Gina Furano

Reasoning: Shirts for Chiefs when Class A is not warranted, and T shirts are to informal. IE Town Chiefs or when we need to represent the Department at an informal function.

Items for Discussion

  1. Wi-Fi on ambulances needs to be checked. Difficulty loading EPCR data
  2. Chiefs office is requesting the District schedule a Live Class on Sexual harassment. There has been grumblings of behavior that is not appropriate although no formal complaints have been made we feel a class may be in the better interest of the Department.
  3. What is the insurance company’s official age for drivers of department vehicles?
  4. Follow up on bail out systems and harness’.
  5. Follow up Narcan rescue bags for rigs.
  6. Follow up on hose that was ordered.
  7. Scott bottle refills available from Quogue Need to order bar codes Ask Dave.
  8. Is there still a budget for outfitting 7-6-7 as scene support?
  9. Town Police activations are still unintelligible causing a delay in activation.
  • CPR Class will being conducted again in June or July.

Respectfully Submitted,

Paul Sulzinski

Chief East Quogue Fire Department

 

 

 

 

 

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March 2, 2023 Monthly Meeting Minutes

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

MARCH 2, 2023

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman James Schaefer at 7:30 p.m. Present were Commissioners Allyn Jackson, James Schaefer, Ed Seltenreich and Robert Despres, Fire District Facilities Supervisor Dave Schaffauer, Medical Coordinator Brian Danowski, Chief Paul Sulzinski, First Assistant Chief Keith Phillips, Treasurer Colleen Pearsall and Secretary Lorraine Gregory.

 

 

 

FIRE DISTRICT FACILITIES SUPERVISOR REPORT

See attached report.

 

ITEMS FOR DISCUSSION

Mr. Schaffauer presented a proposal from Martin’s for the replacement of the roof at Station 2, at a cost of $18,800.00. To be discussed under Old Business.

1, A motion was made by Commissioner Jackson, seconded by Commissioner Seltenreich, approving the purchase of one (1) Milwaukee M18 Fuel 18V Lithium-Ion Brushless Cordless Hammer Drill and Impact Driver Combo Kit (2-Tool) with 2 Batteries from Home Depot, at a cost of $399.00. Approved 4-0.

2. A motion was made by Commissioner Despres, seconded by Commissioner Jackson, approving the purchase of one (1) K970 FD Fire Rescue Saw from Firematic Supply, at a cost of $1,835.54. Approved 4-0.

3. A motion was made by Commissioner Jackson, seconded by Commissioner Seltenreich, approving the purchase of ten (10) Dyna-Fit Suspenders w/Quick Adjust (2 Short, 4 Regular, 4 Long), at a total cost of $387.30. Approved 4-0.

 

MEDICAL COORDINATOR REPORT

See attached report.

MATERIAL REQUESTS

A motion was made by Commissioner Seltenreich, seconded by Commissioner Jackson, approving the purchase of the medical supplies requested from Bound Tree, at a total cost of $800.62. Approved 4-0.

 

REPORT DISCUSSIONS

1. New 7-6-17 - Mr. Danowski advised the Board that he has made Specialty Ambulance aware of some issues with the vehicle and they will be taken care of when we are ready.

2. No confirmation received from Suffolk County REMSCO regarding use of the Meeting Room on March 11, 2023 for their awards ceremony.

3. EMSAR made minor repairs to stretchers and stair chairs. They will provide a quote to repair the stair chair handle which is not covered under the service contract.

4. Noted.

5. Noted.

6. Noted.

7. Mr. Danowski suggested the installation of a Medcom Radio in the First Responder vehicle.

MAINTENANCE REPORT

Maintenance Report dated 2/1/2023 to 3/2/2023 submitted to the Board.

Mr. Schaffauer advised the Board that Westhampton Glass looked at the front door. The repair cost would be $20,000.00. Mr. Schaffauer will seek additional proposals or, it may be feasible to change the type of door.

CHIEF'S REPORT

See attached report.

REQUESTS

1. Approved under the Fire District Facilities Supervisor Report.

2. Mr. Schaffauer will get a quote.

3. A motion was made by Commissioner Jackson, seconded by Commissioner Seltenreich, approving twelve (12) members to take Bail Out Training. from Firematic, at an approximate cost of $2,600.00. Approved 4-0.

4. The procedure is that the member submits reimbursement to the Department. The Department then vouchers the District.

5. A motion was made by Commissioner Jackson, seconded by Commissioner Seltenreich, approving the purchase of a conference table for the Chiefs’ Room, at an approximate cost of $600.00. Approved 4-0.

6. A motion was made by Commissioner Jackson, seconded by Commissioner Despres, approving the purchase of Ex-Chief badges for Ted Jankowski, at an approximate cost of $500.00. Approved 4-0.

7. A motion was made by Commissioner Jackson, seconded by Commissioner Seltenreich, approving the purchase of a Retractable Lanyard for the TIC on 7-6-1 from Firematic Supply, at an approximate cost of $100.00. Approved 4-0.

ITEMS FOR DISCUSSION

1. The back seat of 7-6-6 will be removed to accommodate the fire extinguishers.

2. Noted.

3. Noted.

4. Noted.

5. Noted.

6. A motion was made by Commissioner Jackson, seconded by Commissioner Seltenreich, granting permission for the District vehicles to be used for the following:

            a.) Mask Confidence Course at Yaphank Fire Academy – March 2

            b.) Westhampton St. Patrick’s Day Parade – March 11

            c.) Hampton Bays St. Patrick’s Day Parade – March 18

                                                                                                                        Approved 4-0.

Chief Sulzinski advised the Board that there will be Automatic Mutual Aid the night of the Awards Dinner.

Chief Sulzinski also advised the Board that he is rescinding his request for a Stang for 7-6-11 costing approximately $10,000.00.

A motion was made by Commissioner Despres, seconded by Commissioner Jackson, granting permission for the Southampton Town EMS Advisory Committee to use the Meeting Room on April 26, 2023 at 7:30 p.m. Approved 4-0.

The Board approved the posting of the names of recently deceased members on the electronic sign board.

Commissioner Jackson reminded the Chief that the Chiefs are not permitted to order items without prior Board approval.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

Seltenreich advised the Board that he has been in contact with Mr. Glass regarding the grant paperwork.

MINUTES

A motion was made by Commissioner Jackson, seconded by Commissioner Seltenreich, accepting the Minutes of the February 2, 2023 Regular Monthly Meeting. Approved 4-0.

TREASURER'S REPORT

A motion was made by Commissioner Jackson, seconded by Commissioner Despres, approving the Treasurer’s Report as submitted. Approved 4-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Jackson, seconded by Commissioner Despres, approving the Abstract of Bills for the General Fund consisting of 27 checks totaling $61,394.05 paid on February 23, 2023 and 14 cheks totaling $15,797.89 paid on March 2, 2023 and to authorize the transfer of $150,000.00 from the Money Market to the Checking Account. Approved 4-0.

COMMUNICATIONS AND CORRESPONDENCE

A letter was received from the East Quogue Fire Department regarding the probationary membership of Steve H. Smith and Marlene Woldenberg in the Department and a Facility Usage Request from Briana Gladding.

OLD BUSINESS

Commissioner Seltenreich advised the Board that he has a grant writer and that the District may have to start all over with the paperwork.

Commissioner Despres submitted three proposals for the 2023 Landscaping Maintenance at the Main Firehouse and Station 2 as follows:

Pine Edge Landscaping - Main Firehouse - $7,037.60

                                                       Station 2 - $6,952.00

            Steve’s Landscaping LLC - Main Firehouse - $6,687.00

                                                            Station 2 - $7,476.00

            Green Hill Landscaping - Main Firehouse - $4,420.00

                                                        Station 2 - $6,340.00

After a brief discussion regarding the proposals, a motion was made by Commissioner Despres, seconded by Commissioner Jackson, accepting the proposal from Steve’s Landscaping for the 2023 Landscaping Maintenance at the Main Firehouse, in the amount of $6,687.00 and at Station 2, in the amount of $7,476.00. Approved 4-0.

After a brief discussion regarding the roof replacement at Station 2 and the proposals received from G.F. Volz, Jr. in the amount of $30,240.00 and Martin’s in the amount of $18,800.00, a motion was made by Commissioner Seltenreich, seconded by Commissioner Jackson, accepting the proposal from Martin’s for the replacement of the roof on Station 2, at a cost of $18,800.00. Approved 4-0.

Commissioner Jackson presented a proposal from Paul J. Clinton and after a brief discussion, a motion was made by Commissioner Seltenreich, seconded by Commissioner Despres, accepting the proposal from Paul J. Clinton, Architect, P.C. for a graphical rendering from Main Street of the Fire House and one other street view to use in an upcoming bond vote, at a total cost of $3,925.00. Approved 4-0

A motion was made by Commissioner Jackson, seconded by Commissioner Despres, authorizing the payment of $1,668.30 to Proliner which was an overage on the new 4WD Chevrolet Silverado. Approved 4-0.

Commissioner Jackson brought up for discussion the purchasing of an additional 2023 Tahoe SSV from Commander rather than Proliner. A motion was made by Commissioner Jackson, seconded by Commissioner Despres accepting the proposal from Commander for the purchase of a Tahoe 2023 SSV for $82,980.00, less the trade-in of $20,000.00 for the 2015 Ford Explorer, at a final cost of $62,980.00. Approved 4-0.

Commissioner Schaefer advised the Board that he was meeting with Erik Keiffert of Hometown to discuss the insurance policy renewal.

NEW BUSINESS

A motion was made by Commissioner Seltenreich, seconded by Commissioner Despres, accepting the probationary membership in the Department of Steve Smith and Marlene Woldenberg, pending the results of their NDI physical examinations and receipt of a copy of Marlene Woldenberg’s Application for Membership. Approved 4-0.

A motion was made by Commissioner Despres, seconded by Commissioner Jackson, granting permission for Briana Gladding to use the Meeting Room on behalf of Cub Scout Pack 483 for a Blue and Gold Ceremony on June 10, 2023. Approved 3-0. Recused – 1 Commissioner Seltenreich

A workshop was scheduled for Thursday, March 30, 2023, at 7:00 p.m.

At 9:20 p.m., there being no further business, a motion was made by Commissioner Despres, seconded by Commissioner Seltenreich, to adjourn the meeting. Approved 4-0.

Submitted by                                                                                                                                                                                                                                                                                                                                                                                               

Lorraine Gregory, Secretary

 

District Facilities Supervisior's Report:

 

East Quogue Fire District’s House Attendant Report

To the Board of Fire Commissioners,

This is the attendant’s report for March 2023, meeting including but not limited to:  

Ø  General Maintenance and building care.

Ø  Updated the website For the District

Ø  Updated the sign.

Ø  Disinfected the Meeting room, Chief’s office, and Corp room. Along with the Firemen’s room and bathrooms every Wednesday.

Ø  Martins submitted a quote for the roof at station 2.

Ø  Front pieces for the helmets came in.

Ø  3rd high vis jackets came in.

Ø  Waiting on a quote from Fluid Imagery to replace Keiths computer as it is the oldest working computer.

Ø  Having a problem finding reflective numbers.

Ø  Chief cars seat covers are in. I will have to run to Water Mill to pick them up.

Ø  Spoke to McNiel and Co. about the windshield in 81.

Ø  I have the last quote for the landscaping.

Ø  Registered the new Chiefs car. Had lock repaired at Proliner.

Ø  Replaced printer in the chief’s office.

Ø  Calibrated the liquid suspension on 7-6-16 with the help of Specialty Vehicles and Brian. With the hopes to help the ride.

Ø  Ordered the impact gun. Will the Department need sockets for the impact gun?

Ø  Hot stick came in, Flir camera came in, Sniff meters came in, 4 gas meter came in. Waiting on the charger. Fittings, and nozzle also came in.

Topics for discussion:

                 Would like to replace the drill that Jack and I use as the batteries do not hold a charge anymore.

 

MEDICAL COORDINATOR REPORT :

 

East Quogue Fire District

EMS Report

Submitted by Brian Danowski

February 23, 2023

 

 

Material Requests:

  • See attached Bound Tree Medical Consumable EMS Supplies quote totaling $800.62

 

Report Continued:

  • New ambulance 7-6-17 has been completely stocked and is NYSDOH State certified. Truck looks great and we currently only have a couple of items that Specialty Fleet Services needs to address. I spoke to Bob O’Neil about a LED strip light that is not working on the passenger side exterior front compartment and an interior cabinet that was supposed to have power run to it as well as have the spare stretcher battery mounted inside of it. Bob said he will take care of it at our HQ, but suggested we drive the ambulance for a week or two just to make sure nothing else comes up that needs to be addressed. As soon as the Chief is ready to put it in service after Department training and in-service is complete, the truck is ready to go.
  • Completed CPR training and finalized CME paperwork to both Chief Glenn Bullock and Ryan Horowitz for their CFR recertification. Special thanks to Brian Gladding who came down to HQ this past Sunday to test them on their necessary CFR skills needed for recertification.
  • February’s schedule is full and March only has Wednesday overnight openings as of today. We have been successful in filling all the shifts and continue to fill the schedule in its entirety without any openings.
  • We are still schedule for the Suffolk REMSCO awards ceremony on Saturday, March 11th at our HQ. I am waiting on hearing back from Suffolk REMSCO Chairman John Manzi to email me an agenda and who is attending. I spoke with Chief Mike Masterton of Suffolk EMS and he will facilitate connecting us. I am hoping to hear from him by the end of the week and will forward all info to the District and Chief’s office.
  • I will not be in attendance at the workshop tonight as I am traveling with my son for a long weekend during his winter break from school.
  • I will be out the week of March 5th to have carpel tunnel surgery on both of my hands. The surgery date is set for March 3rd. My surgeon said I will be able to return to work 10 days after surgery. I have coordinated with Jeff Corazzini and we will be switching our schedules around the week March 12th to accommodate me getting back to work asap.

 

 

Respectfully submitted,

Brian Danowski

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February's Monthly Meeting Minutes

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING
FEBRUARY 2, 2023
 
 
The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire
District was called to order by Chairman James Schaefer at 7:30 p.m. Present were
Commissioners Allyn Jackson, James Schaefer, Stephen Gregory, Ed Seltenreich and Robert
Despres, Fire District Facilities Supervisor Dave Schaffauer, Chief Paul Sulzinski, Treasurer
Colleen Pearsall and Secretary Lorraine Gregory.
 
 
 
FIRE DISTRICT FACILITIES SUPERVISOR REPORT
See attached report.
ITEMS FOR DISCUSSION
1, Printer was approved. (Note: The Secretary requested that the new printer be the same model
number or comparable using the same cartridges. Cartridges were recently purchased for the
printer at a cost of approximately $260.00 and cannot be returned.).
2. Quotes to be discussed under the Chief’s Report.
3. Noted.
MEDICAL COORDINATOR REPORT
Mr. Danowski was not requested to attend the meeting.
See attached report.
MATERIAL REQUESTS
No requests.
REPORT DISCUSSIONS
1. New 7-6-17 - Mr. Danowski advised the Board that the electronic cooler ordered to be
installed in the new ambulance is no longer protocol. Specialty has it on order. Mr. Danowski
suggested cancelling the order and to have Specialty make a price adjustment to the vehicle.
2. Medical Billing - Noted.
3. New Paramedic - A motion was made by Commissioner Jackson, seconded by Commissioner
Seltenreich, approving the hiring of Joe Gordon as an On Call Paramedic with an hourly pay rate
of $29.00. Approved 5-0.
4. Open shift - Noted.
 
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5. Mandatory Sexual Harassment Training - Noted.
MAINTENANCE REPORT
Maintenance Report dated 1/1/2023 to 1/31/2023 submitted to the Board.
CHIEF'S REPORT
See attached report.
REQUESTS
7-6-32 New Vehicle
A motion was made by Commissioner Gregory, seconded by Commissioner Seltenreich,
authorizing the purchase of the items requested to update the vehicle . Approved 5-0.
1. A motion was made by Commissioner Gregory, seconded by Commissioner Despres,
authorizing the purchase of one (1) Milwaukee M18 Fuel Gen-2 18V Lithium-Ion Brushless
Cordless Mid Tourque Impact Wrench with Friction Ring Kit, from Home Depot, at a cost of
$429.00. Approved 5-0.
2.-6. A motion was made by Commissioner Seltenreich, seconded by Commissioner Despres,
authorizing the purchase of the 8 lengths of 2.5” Hose, male to female adapter 3” to 2.5”, female to
make adaptor for 2.5”, gated y 1.75” and straight bore nozzle 1.75”, at an approximate total cost of
$2,573.68. Approved 5-0.
7. Mr. Schaffauer will handle.
8. Mr. Schaffauer will update.
9. In inventory.
10. Tabled pending pricing.
11. A motion was made by Commissioner Gregory, seconded by Commissioner Seltenreich,
authorizing the purchase of four (4) Sensit TKX Combustible Gas Detectors from Firematic
Supply Co., Inc., at a cost of $1,097.28. Approved 5-0.
ITEMS FOR DISCUSSION
1. Red Line Gear Washing - Tabled pending further information.
2. Narcan Rescue Bags - Tabled. Chief was requested to consult with Mr. Danowski.
 
3
 
MAINTENANCE
1. Mr. Schaffauer will handle.
2. Mr. Schaffauer will handle.
3. Mr. Schaffauer will handle.
4. Replace Homelite Saw – Tabled for pricing.
Commissioner Schaefer requested a Training Policy from the Chief and a list of Class A
firefighters for the Bailout System. Chief Sulzinski advised the Board that the Chiefs have a
Training Schedule in place.
Commissioner Schaefer also requested a list of delinquent members. The Chiefs are working on
that also.
ATTORNEY DISCUSSION
Mr. Glass not in attendance. The Secretary gave each of the Board members a copy of Mr. Glass’
“Bulletin” containing items of interest to the District.
MINUTES
A motion was made by Commissioner Jackson, seconded by Commissioner Gregory, accepting the
Minutes of the January 5, 2023 Organizational Meeting and the January 5, 2023 Regular Monthly
Meeting. Approved 5-0.
TREASURER'S REPORT
After a brief discussion regarding replacing the photocopy machine, a motion was made by
Commissioner Jackson, seconded by Commissioner Gregory, authorizing the purchase of one (1)
Kyocera Copy Machine on the BOCES Contract, at a cost of $117.40 per month for 48 months
interest free. Approved 5-0.
After a brief discussion regarding the proposal from Jones & Little for accounting services, a
motion was made by Commissioner Gregory, seconded by Commissioner Seltenreich, accepting
the proposal from Jones & Little for the next five years of auditing as follows:
 
2023 - $8,500.00 2022 Audit
2024 - $8,500.00 2023 Audit
2025 - $9,075.00 2024 Audit
2026 - $9,350.00 2025 Audit
2027 - $9,650.00 2026 Audit
 
Approved 5-0.
A motion was made by Commissioner Jackson, seconded by Commissioner Gregory, approving
the Treasurer’s Report as submitted. Approved 5-0.
 
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ABSTRACT OF BILLS
A motion was made by Commissioner Jackson, seconded by Commissioner Gregory, approving
the Abstract of Bills for the General Fund consisting of 19 checks totaling $127,577.35 and to
authorize the transfer of $150,000.00 from the Money Market to the Checking Account. Approved
5-0.
COMMUNICATIONS AND CORRESPONDENCE
No correspondence received.
OLD BUSINESS
Commissioner Despres advised the Board that he has two proposals for the 2023 Landscaping
Maintenance and would like to table a decision until next month, since he is waiting for additional
proposals.
After a brief discussion regarding the Draft Employee Handbook, a resolution was drawn up and
states as follows:
2023-17. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to
adopt the final version of the East Quogue Fire District Employee Handbook, effective February 2,
2023. The Handbook will be reviewed on an annual basis and revised as needed.
The adoption of the foregoing resolution was duly put to a vote and upon roll call the vote was as
follows:
Chairman James Schaefer - Aye
Vice-Chairman Allyn Jackson - Aye
Commissioner Stephen Gregory - Aye
Commissioner Ed Seltenreich - Aye
Commissioner Robert Despres - Aye
The resolution was thereupon duly declared to have been adopted.
Dated: February 2, 20223
East Quogue, New York
All paid employees will be required to confirm receipt of the Handbook by signing a form stating
the date, their name and e-mail or hard copy received, or receipt of both.
After a brief discussion regarding the proposal from G.F. Volz Jr. for the replacement of the roof at
Station 2, a motion was made by Commissioner Gregory, seconded by Commissioner Jackson,
accepting the proposal from G.F. Volz Jr.to remove the existing roof at Station 2 and replace it
with new materials, at a cost of $30,240.00, subject to Permissive Referendum. A resolution was
drawn up and states as follows:
 
5
 
2023-18. BE IT RESOLVED, pursuant to the provisions of the General Municipal Law and the
Town Law of the State of New York, that a sum not to exceed $40,000.00 be expended from the
Buildings & Grounds Reserve Fund of said Fire District for the purpose of removing the existing
roof at the substation (Station 2) located at 29 Head of Lots Road, East Quogue, New York and
replacing the roof with new materials, and be it
FURTHER RESOLVED, that this resolution is adopted subject to a permissive referendum
as provided in the General Municipal Law of the State of New York, and be it
FURTHER RESOLVED, that the Secretary of the Fire District shall, within ten working
days of the adoption of this resolution, publish a notice within the official newspaper of the Fire
District setting forth the date of the adoption of the resolution and an abstract of the resolution
concisely stating the purpose and effect thereof and that the resolution was adopted subject to a
permissive referendum.
The adoption of the foregoing resolution was duly put to a vote and upon roll call the vote was as
follows:
Chairman James Schaefer - Aye
Vice-Chairman Allyn Jackson - Aye
Commissioner Stephen Gregory - Aye
Commissioner Ed Seltenreich - Aye
Commissioner Robert Despres - Aye
The resolution was thereupon duly declared to have been adopted.
Dated: February 2, 20223
East Quogue, New York
Mr. Schaffauer advised the Board that the 2022 Chevy SSV 4WD is almost (99%) ready for
pickup.
Commissioner Jackson advised the Board that he spoke with a representative from Commander
Fleet regarding the purchase of a 2022 Chevy Tahoe. The representative will stop by the firehouse
on Tuesday with a sample vehicle.
After a brief discussion regarding the purchase of an additional 2022 Chevy Tahoe, a resolution
was drawn up and states as follows:
2023-19. BE IT RESOLVED, pursuant to the provisions of the General Municipal Law and the
Town Law of the State of New York, that a sum not to exceed $100,000.00 be expended from the
Apparatus Reserve Fund of said Fire District for the purchase of one (1) 2022 Chevy Tahoe
Chief’s Vehicle, and be it
FURTHER RESOLVED, that this resolution is adopted subject to a permissive referendum
as provided in the General Municipal Law of the State of New York, and be it
 
6
 
FURTHER RESOLVED, that the Secretary of the Fire District shall, within ten working
days of the adoption of this resolution, publish a notice within the official newspaper of the Fire
District setting forth the date of the adoption of the resolution and an abstract of the resolution
concisely stating the purpose and effect thereof and that the resolution was adopted subject to a
permissive referendum.
The adoption of the foregoing resolution was duly put to a vote and upon roll call the vote was as
follows:
Chairman James Schaefer - Aye
Vice-Chairman Allyn Jackson - Aye
Commissioner Stephen Gregory - Aye
Commissioner Ed Seltenreich - Aye
Commissioner Robert Despres - Aye
The resolution was thereupon duly declared to have been adopted.
Dated: February 2, 20223
East Quogue, New York
Commissioner Jackson stated that the guest list for the 2023 Awards Dinner most likely will be
more than 150 given the fact that the membership has increased. He also suggested that one or
two Chiefs and the Chairman of the Board from neighboring districts also be invited.
A motion was made by Commissioner Jackson, seconded by Commissioner Gregory, accepting
use of the new Accident Report Form which replaces the Unusual Occurrence Form now being
used to report vehicle accidents and injuries. Approved 5-0.
NEW BUSINESS
A motion was made by Commissioner Jackson, seconded by Commissioner Seltenreich, granting
permission for the Suffok County EMS to use the Meeting Room on March 11, 2023 for an awards
ceremony. Approved 5-0.
With reference to the CPR Classes noted on the outdoor electronic sign, Commissioner Schaefer
stated that CPR classes should be given to the membership before the public. Chief Sulzinski
advised the Board that classes for the members are scheduled for March 23, 2023.
Chief Sulzinski also advised the Board that, according to OSHA guidelines, certain training classes
are required to be taken. He will contact an agency that can give guidance as to what is required.
Chief Sulzinski stated that Randy Kracke is reviewing the list of members qualified to drive the
brush truck and is trying to get County training.
A workshop was scheduled for Thursday, February 23, 2023, at 7:00 p.m.
At 9:55 p.m., there being no further business, a motion was made by Commissioner Gregory,
seconded by Commissioner Jackson, to adjourn the meeting. Approved 5-0.
 
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Submitted by
Lorraine Gregory, Secretary
 
 
 
 
 
 
FIRE DISTRICT FACILITIES SUPERVISOR REPORT
 
 

East Quogue Fire District’s House Attendant Report

To the Board of Fire Commissioners,

This is the attendant’s report for January 2023, meeting including but not limited to:  

  • General Maintenance and building care.
  • Updated the website For the District
  • Updated the sign
  • Disinfected the Meeting room, Chief’s office, and Corp room. Along with the Firemen’s room and bathrooms every Wednesday.
  • Paint and flooring finished in the Chiefs office.
  • Volz ordered the new door for the shed at Station 2 and will start work when it comes in.
  • Waiting on the new struts and air bags.
  • Firematic came for PM on the E tools.
  • Testing Unlimited repaired ladders and tested the 2 spare ground ladders to put on 7-6-8
  • The Chiefs jackets have come in Rico’s and have been sent to screen printing.
  • Quote for a replacement UPS for the radio system. It is about 6 or 7 years old.
  • Quote for 10 new pagers
  • Quote for the new radios for the new Tahoe.
  • Scanners came in
  • Life cycle report from Fluid Imagery on our computer systems
  • Called Nardy Pest Control about the mouse and ants. Their next scheduled visit is the 12th and they will address it.

Topics for discussion:

  • Scott Packs. NFPA guidelines. If we follow the NFPA we are only allowed to be up to 2 standards behind the current one. As of now most of our packs Air pack 50’s we have a few Air pack 75’s and the new standards are the X3’s. We are just at those 2 standards behind.
  • There may be an upgrade we can do to bring the packs up to date or it may be time to start to think about replacing the packs.
  • As of now this is all informational and I will get more information.
 
 
 
 
 
 
MEDICAL COORDINATOR REPORT
 
 
East Quogue Fire District
EMS Report
 
Submitted by Brian Danowski
February 2, 2023
 
Material Request:
 No material requests
 
New 7-6-17 Report:
Myself, Dave Schaffauer and Jeff Corazzini made the trip to Specialty Fleet Services on
Wednesday, February 1 st to see the new ambulance. The truck looks great and should be ready
to be put in service in 2-3 weeks. Specialty will do the installation of the radios, controlled
substance safe, Wi-Fi connection access point, fire extinguisher mount and the cardiac monitor
mount on one of the interior countertops. The lettering of the truck should have been started
today as well as the installation of the autoload for the stretcher. When they are ready for the
switchover of the ambulances, it was requested that we strip our current truck here at HQ and
bring it to them in Farmingdale so they can complete the job. We were told they would have
our outgoing ambulance for a total of 2 days. I contacted the NYSDOH to ask for an ETA on the
necessary certification sticker for the new truck and was told it would be mailed today. They
will also handle the transfer of the registration for us. Bob O’Neill from Specialty told us that
they were still waiting on a cooler that was included in the original design that he was going to
install as well. Just so everyone is on the same page, this cooler is not necessary to be on the
truck and it is my recommendation to have it returned and the cost associated with it refunded
to the District.
Medical Billing:
Tried to get an informational session with Quick Med Claims to compare the company to
Professional Ambulance Billing but I found out late yesterday that they are not interested at
this point due to a lower call volume in East Quogue. Shifting my focus to another company
that the Ridge Fire District is currently using called Proclaims. I reached out to John Boyd who is
their EMS Coordinator and he is content with the service they provide. I will update the District
when I have more information in regards to Proclaims.
I spoke with Chief Mark Dunleavy of Flanders Ambulance to inquire about their relationship
with Professional Ambulance Billing. Mark said they are happy with the service they provide
but they do have quite a bit of unpaid claims. He credits this to the large amount of uninsured
 
in their District. He did say, however, that Flanders is collecting over $220,000 a year from the
claims that have been collected. He did state that there was some blowback and some criticism
from the Flanders community during the initial stages of billing but have since been kept to a
minimum.
Report Continued:
 Hired Paramedic Joe Gordon to work for the District. He will help fill the vacancies with
the departure of Paramedic Jeff Alt who took a job out of state as well as other
vacancies that we have.
 There is only one shift left to fill for the month of February which is Wednesday the 22 nd ,
6p-6a. I am confident it will not remain vacant.
 Mandatory sexual harassment and workplace violence trainings were made available to
the District treasurer, secretary, supervisor and houseman.
 
Respectfully submitted,
Brian Danowski
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January Meeting Minutes

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING
JANUARY 5, 2023
 
 
The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire
District was called to order by Chairman James Schaefer at 7:30 p.m. Present were
Commissioners Allyn Jackson, James Schaefer, Stephen Gregory and Robert Despres, Fire District
Facilities Supervisor Dave Schaffauer, Medical Coordinator Brian Danowski, Chief Paul
Sulzinski, First Assistant Chief Keith Phillips (left 7:35 p.m.), Second Assistant Chief Glenn
Bullock, Third Assistant Chief Mark Gregory, Treasurer Colleen Pearsall and Secretary Lorraine
Gregory.
 
 
The Chiefs were sworn in by Commissioner Gregory.
 
Commissioner Schaefer acknowledged out-going Chief Ted Jankowski for his work and service to
the Department.
 
 
FIRE DISTRICT FACILITIES SUPERVISOR REPORT
See attached report.
Mr. Schaffauer presented proposals for the following:
1. Long Island Telecommunications & Electronic Services, Inc., replacement of the UPS Power
Supply - $2,700.00
2. Multi Median Communications, Inc, 10 UHF Minitor VI 5 Channel UHF pagers - $3,999.50
3. Long Island Telecommunications & Electronic Services, Inc., New Motorola APX6500 Remote
Mount Dual Head Radio, $5,055.50
4. Long Island Telecommunications & Electronic Services, Inc., New Motorola APX8500 Dash
Alt Mount UHF, VHF, 700/800 Mobile Radio, $7,991.00
A motion was made by Commissioner Despres, seconded by Commissioner Gregory, approving
the replacement of the UPS Power Supply by Long Island Telecommunications & Electronic
Services, Inc., at a cost of $2,700.00. Approved 4-0.
A motion was made by Commissioner Jackson, seconded by Commissioner Gregory, approving
the purchase from Multi Media Communications, Inc. of ten (10) Minitor VI 5 Channel UHF
#A04RAC9JA2N w/Belt Clip, Battery and two (2) year Warranty - $3,399.50 and an additional
three (3) year Warranty - $600.00, at a total cost of $3,999.50. Approved 4-0.
A motion was made by Commissioner Gregory, seconded by Commissioner Despres, approving
the purchase from Long Island Telecommunications & Electronic Services, Inc. of one (1) new
Motorola APX6500 Series UHF Radio, at a cost of $5,055.50 and one (1) Motorola APX8500
 
2
 
Dash Alt Mount UHF, VHF, 700/800 Mobile Radio, at a cost of $7,991.00 to be installed in the
new Chevrolet Tahoe (7-6-30). Approved 4-0.
The Life Cycle Report from Fluid Imagery regarding the computer system will be discussed at a
Workshop.
The Board requested Mr. Schaffauer to call Nardy Pest Control and set up the service immediately
and not wait until the 12 th of the month.
ITEMS FOR DISCUSSION
Replacement of Scott Paks will be discussed at a Workshop.
MEDICAL COORDINATOR REPORT
See attached report.
MATERIAL REQUESTS:
A motion was made by Commissioner Jackson, seconded by Commissioner Gregory, approving
the medical supplies requested from Bound Tree, at a total cost of $724.44. Approved 4-0.
Stryker Medical Board will review the CPR quotes AED CPR
1. AED Units - A motion was made by Commissioner Gregory, seconded by Commissioner
Despres, authorizing the purchase of twelve (12) LIFEPAK CR2 Defibrillators with Quick-Step
Electrodes from Stryker Medical, at an approximate total cost of $25,206.76 which includes the
trade-in of twelve (12) Zoll AED’s. Approved 4-0.
2. Lucas CPR - Tabled. The Board will pursue a grant.
Mr. Danowski advised the Board that the above items would be perfect items for a grant
application, but time is of the essence.
REPORT DISCUSSION:
1. Noted.
2. Noted.
3. Noted.
4. After a brief discussion regarding RSI (Rapid Sequence Intubation), a resolution was drawn up
and states as follows:
2023-16. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to
become a Suffolk County EMS Rapid Sequence Intibation (RSI) Agency.
 
3
 
A motion was made by Commissioner Jackson, seconded by Commissioner Despres, accepting
adoption of Resolution 2023-16. Approved 4-0.
5. A motion was made by Commissioner Despres, seconded by Commissioner Gregory, stating
that the District will accept, from other Fire Districts/Agencies, staff members’ certificates
regarding mandatory training that they have taken such as workplace violence, sexual harassment,
bloodborne pathogens, etc. Approved 4-0.
6. Medical billing will be discussed further at a Workshop.
7. Noted.
8. Commissioner Schaefer stated that alarm and mutual aid operational procedures should be
discussed between the Chief and Mr. Danowski.
9. Commissioner Gregory will order the shirts and sweatshirts.
10. The Board advised that there is no definite date, but that delivery of the new ambulance is
expected within a few weeks.
MAINTENANCE REPORT
Maintenance Report dated 12/1/2022 to 12/31/2022 submitted to the Board.
CHIEF'S REPORT
See attached report.
REQUESTS
1. A motion was made by Commissioner Gregory, seconded by Commissioner Despres,
authorizing the purchase of ten (10) Black Firefighter Helmets from Hi-Tech, at a cost of $400.00
each . Approved 4-0.
2. A motion was made by Commissioner Gregory, seconded by Commissioner Despres,
authorizing the purchase from The Fire Store of five (5) Probationary Front Pieces, at a cost of
$$42.99 each and five (5) Firefighter Front Pieces, at a cost of $$55.49 each. Approved 4-0.
2A. A motion was made by Commissioner Gregory, seconded by Commissioner Despres,
authorizing the purchase of two (2) Chief class 'A' hats from Rico’s, at a cost of $$63.99 each.
Approved 4-0.
2B. A motion was made by Commissioner Gregory, seconded by Commissioner Despres,
authorizing the purchase of grey Tactical Bucket Seat Covers for the 2016 Tahoe SSV, at a cost of
$335.00 and grey Tactical Driver Only Seat Covers for the 2019 Tahoe SSV, at a cost of $195.00.
Approved 4-0.
3. - 5. Mr. Schaffauer will handle.
 
4
 
6. Tabled.
7. Tabled.
ITEMS FOR DISCUSSION
1. The Board requested the Chief to inventory the fire prevention materials in inventory.
2. Noted. The kitchen is available for use only by members when requesting use of the Meeting
Room. The kitchen is not available for use by the various homeowner associations that hold their
meeting in the Meeting Room. The Training Room is off limits to non-members.
3. Noted. Chief will keep the Board advised as to the plans for the shipping container.
4. Mr. Schaffauer will handle.
5. Noted.
6. Noted.
7. Notify the Board regarding the need for uniform alterations, uniforms, hats, etc.
8. 7-6-7 is in service.
9. Noted.
10. Noted.
Chief Sulzinski advised the Board that Dr. Freeman that he must make a decision regarding his
status. Dr. Freeman stated that he will take the Fire Police class and that will give him to time to
decide.
Commissioner Gregory advised the Board and the Chiefs that the Chiefs’ Office is almost 100%
complete.
Commissioner Schaefer advised the Chiefs that the physicals will be held on February 4 and
March 13, 2023.
Commissioner Jackson advised the Chief that the 2023 Dinner Dance is April 22. The District will
be paying for the venue, food and refreshments, based on 150 people. Commissioners Jackson and
Schaefer will coordinate with the Department’s Committee.
Commissioner Jackson reminded Chief Sulzinski that the Department SOG’s must be reviewed
and approved by the Chiefs and the Board each year.
At this point, the Chiefs and Mr. Danowski were excused from the remainder of the meeting.
 
5
 
ATTORNEY DISCUSSION
Mr. Glass not in attendance.
MINUTES
A motion was made by Commissioner Gregory, seconded by Commissioner Jackson, accepting the
Minutes of the December 1, 2022 Regular Monthly Meeting and the December 29, 2022 Special
Meeting (Year End). Approved 4-0.
TREASURER'S REPORT
A motion was made by Commissioner Gregory, seconded by Commissioner Despres, approving
the Treasurer’s Report as submitted. Approved 4-0.
ABSTRACT OF BILLS
A motion was made by Commissioner Gregory, seconded by Commissioner Despres, approving
the Abstract of Bills for the General Fund consisting of 25 checks totaling $84,735.22 and to
authorize the transfer of $150,000.00 from the Money Market to the Checking Account. Approved
4-0.
Purchase of a new photocopy machine will be discussed at a Workshop.
COMMUNICATIONS AND CORRESPONDENCE
An e-mail was received from the Town enclosing Resolution RES-2023-12.regarding the EMS
Advisory Committee, a letter from the Town of Southampton Planning Board regarding 8 Vail
Avenue, an e-mail from the Association of Fire Districts of the State of New York regarding the
2023 Annual Meeting and Expo, the 2023 Looseleaf Law Updates Order Form and a letter from
the Department regarding the probationary membership of Ian Recchion, Gennaro DeScalo, Luis
Muralles, Liam Lewis and Lucas Sidor.
OLD BUSINESS
After a brief discussion regarding the Draft Employee Handbook concerning carry over sick time,
the Board realized a discrepancy. A motion was made by Commissioner Jackson, seconded by
Commissioner Schaefer, changing the carry over sick time from “80 hours” to “40 days”.
Approved 4-0. (Note: Commissioner Jackson will notify Mr. Glass of the correction.)
After a brief discussion concerning the purchase of an additional Chevrolet Tahoe, a motion was
made by Commissioner Gregory, seconded by Commissioner Jackson, authorizing the purchase of
one (1) Chevrolet Tahoe for 7-6-30 with the upgraded leather seat package, at an approximate cost
of $94,000.00 minus the trade-in of 7-6-81, Approved 4-0. (Note: Trade-in amount unavailable
at this time.)
 
6
 
Commissioner Gregory stated that the Board should start seeking proposals for fuel oil, oil burner
maintenance and landscaping for 2023. Mr. Schaffauer will handle.
Commissioner Jackson advised the Board that he contacted SCWA regarding the Oakville Estates
and Southampton Pines hydrants.
NEW BUSINESS
Commissioner Gregory suggested that the Board receive a copy of the Department’s Monthly
Meeting Minutes.
After a brief discussion regarding 8 Vail Avenue, the Board has no recommendations to make at
this time. A letter will be sent to the Town Planning Board enclosing the District’s General
Requirements.
A motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, authorizing
up to six (6) Board members to attend the AFDSNY Meeting and Expo, in Verona, New York,
May 17-20, 2023, at an approximate cost of $1,800.00 per member. Approved 4-0. (Note:
Commissioners Schaefer and Jackson will be attending the Meeting/Expo.)
A motion was made by Commissioner Despres, seconded by Commissioner Jackson, authorizing
the purchase of two (2) copies of EMS & Fire Personnel Guide to NYS Law and the Town &
Village Law, at a total cost of $131.77. Approved 4-0.
A motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, accepting
the probationary membership of Ian Recchion, Gennaro DeScalo, Luis Muralles, Laim Lewis and
Lucas Sidor in the Department. Approved 4-0.
A workshop was scheduled for Thursday, January 26, 2023, at 7:00 p.m.
At 9:55 p.m., there being no further business, a motion was made by Commissioner Gregory,
seconded by Commissioner Jackson, to adjourn the meeting. Approved 5-0.
 
Submitted by
Lorraine Gregory, Secretary
 
 
 
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PERMISSIVE REFERENDUM

NOTICE OF RESOLUTION

ADOPTED SUBJECT TO
PERMISSIVE REFERENDUM
 
 
 
NOTICE IS HEREBY GIVEN that the Board of Fire Commissioners of the East
Quogue Fire District, at a regular meeting thereof, held on February 2, 2023, duly
adopted the following resolution:
BE IT RESOLVED, pursuant to the provisions of the General Municipal Law and
the Town Law of the State of New York, that a sum not to exceed $40,000.00 be
expended from the Buildings & Grounds Reserve Fund of said Fire District for the
purpose of removing the existing roof at the substation (Station 2) located at 29 Head of
Lots Road, East Quogue, New York and replacing the roof with new materials, and be it
FURTHER RESOLVED, that this resolution is adopted subject to a permissive
referendum as provided in the General Municipal Law of the State of New York, and be
it
FURTHER RESOLVED, that the Secretary of the Fire District shall, within ten
working days of the adoption of this resolution, publish a notice within the official
newspaper of the Fire District setting forth the date of the adoption of the resolution and
an abstract of the resolution concisely stating the purpose and effect thereof and that the
resolution was adopted subject to a permissive referendum.
Dated: February 2, 2023
 
 
 
 
BY ORDER OF THE BOARD OF FIRE
COMMISSIONERS OF THE
EAST QUOGUE FIRE DISTRICT
Town of Southampton, Suffolk County, New York
_________________________________________
By: LORRAINE GREGORY
Fire District Secretary
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PERMISSIVE REFERENDUM

NOTICE OF RESOLUTION

ADOPTED SUBJECT TO
PERMISSIVE REFERENDUM
 
 
NOTICE IS HEREBY GIVEN that the Board of Fire Commissioners of the East
Quogue Fire District, at a regular meeting thereof, held on February 2, 2023 duly adopted
the following resolution:
BE IT RESOLVED, pursuant to the provisions of the General Municipal Law and
the Town Law of the State of New York, that a sum not to exceed $100,000.00 be
expended from the Apparatus Reserve Fund of said Fire District for the purchase of one
(1) 2022 Chevy Tahoe Chief’s Vehicle, and be it
FURTHER RESOLVED, that this resolution is adopted subject to a permissive
referendum as provided in the General Municipal Law of the State of New York, and be
it
FURTHER RESOLVED, that the Secretary of the Fire District shall, within ten
working days of the adoption of this resolution, publish a notice within the official
newspaper of the Fire District setting forth the date of the adoption of the resolution and
an abstract of the resolution concisely stating the purpose and effect thereof and that the
resolution was adopted subject to a permissive referendum.
Dated: February 2, 2023
 
 
 
BY ORDER OF THE BOARD OF FIRE
COMMISSIONERS OF THE
EAST QUOGUE FIRE DISTRICT
Town of Southampton, Suffolk County, New York
_________________________________________
By: LORRAINE GREGORY
Fire District Secretary
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ORGANIZATIONAL MEETING 2023

EAST QUOGUE FIRE DISTRICT

ORGANIZATIONAL MEETING
JANUARY 5, 2023
 
 
The Organizational Meeting of the Board of Fire Commissioners of the East Quogue Fire
District was called to order by Secretary Lorraine Gregory, at 7:00 p.m. Present were
Commissioners Allyn Jackson, Stephen Gregory, James Schaefer and Robert Despres,
Treasurer Colleen Pearsall and Secretary Lorraine Gregory.
 
 
Newly elected Commissioner Robert Despres was sworn in by Secretary Lorraine
Gregory.
 
 
Nominations for Chairman were called. Commissioner James Schaefer was nominated
for Chairman by Commissioner Jackson, seconded by Commissioner Gregory. Approved
3-0. Recused – 1 – Commissioner Schaefer.
There being no further nominations, a motion was made by Commissioner Jackson,
seconded by Commissioner Gregory, closing the nominations. Approved 4-0.
Nominations for Vice-Chairman were called. Commissioner Allyn Jackson was
nominated for Vice-Chairman by Commissioner Gregory, seconded by Commissioner
Despres. Approved 3-0. Recused 1 - Commissioner Jackson.
There being no further nominations, a motion was made by Commissioner Gregory,
seconded by Commissioner Despres, closing the nominations. Approved 4-0.
Chairman James Schefer took charge of the meeting and called for the appointment of
Lorraine Gregory as District Secretary for the term of one (1) year with a monthly
retainer of $1,500.00.
A resolution was drawn up and states as follows:
2023-01. The Board of Fire Commissioners of the East Quogue Fire District hereby
resolve to appoint Lorraine Gregory as District Secretary for the term of one (1) year with
a monthly retainer of $1,500.00.
A motion was made by Commissioner Jackson, seconded by Commissioner Despres,
accepting adoption of Resolution 2023-01. Approved 3-0. Recused 1 - Commissioner
Gregory.
Chairman James Schaefer called for the appointment of Colleen Pearsall as District
Treasurer and Human Resources Officer for the term of one (1) year with a monthly
retainer of $1,600.00.
A resolution was drawn up and states as follows:
 
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2023-02. The Board of Fire Commissioners of the East Quogue Fire District hereby
resolve to appoint Colleen Pearsall as District Treasurer and Human Resources Officer
for the term of one (1) year with a monthly retainer of $1,600.00.
A motion was made by Commissioner Gregory, seconded by Commissioner Jackson,
accepting adoption of Resolution 2023-02. Approved 4-0.
Secretary Lorraine Gregory and Treasurer Colleen Pearsall were sworn in by Chairman
James Schaefer.
Chairman Schaefer placed in the Minutes of the Organizational Meeting the notification
of the meeting sent to the media.
A motion was made by Commissioner Jackson, seconded by Commissioner Schaefer,
appointing William F. Glass, Jr., Esq., as the Attorney for the District. Approved 4-0.
A resolution was drawn up and states as follows:
2023-03. The Board of Fire Commissioners of the East Quogue Fire District hereby
resolve to appoint William F. Glass, Jr., Esq. as the Attorney for the District with an
annual retainer of $6,548.40 for services outlined in Schedule A including attendance at
one (1) monthly meeting – Legal Services Section I and II, an hourly rate of $300.00
(billed in ¼ hour increments) for services outlined in Schedule A – Legal Services
Section III and reimbursement of no more than $250.00 which is 1/25 of his actual and
necessary expenses in connection with his attendance at the two annual meetings of the
AFDSNY and the annual meeting of the NFPA.
A motion was made by Commissioner Jackson, seconded by Commissioner Gregory,
accepting the “Southampton Press - Western Edition” as the official District newspaper.
Approved 4-0.
A resolution was drawn up and states as follows:
2023-04. The Board of Fire Commissioners of the East Quogue Fire District hereby
resolve to accept the “Southampton Press - Western Edition” as the official District
newspaper.
A motion was made by Commissioner Gregory, seconded by Commissioner Jackson,
accepting Dime Bank as the depository for the District and that Colleen Pearsall, as
Treasurer, be designated as the sole official to sign checks for the District. Approved 4-0.
A resolution was drawn up and states as follows:
2023-05. The Board of Fire Commissioners of the East Quogue Fire District hereby
resolve to accept Dime Bank as the depository for the District and that Colleen Pearsall,
as Treasurer, be designated as the sole official to sign checks for the District.
A motion was made by Commissioner Gregory, seconded by Commissioner Jackson,
authorizing that checks written for payments in the amount of $5,000.00 or more be
 
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signed by both the Treasurer, Colleen Pearsall, and in her absence, by the Secretary,
Lorraine Gregory and the Chairman of the Board, James Schaefer, and in the Chairman’s
absence, by Vice-Chairman Allyn Jackson. Approved 4-0.
A resolution was drawn up and states as follows:
2023-06. The Board of Fire Commissioners of the East Quogue Fire District hereby
resolve to authorize that checks written for payments in the amount of $5,000.00 or more
be signed by both the Treasurer, Colleen Pearsall, and in her absence, by the Secretary,
Lorraine Gregory and the Chairman of the Board, James Schaefer, and in the Chairman’s
absence, by Vice-Chairman Allyn Jackson.
A motion was made by Commissioner Despres, seconded by Commissioner Jackson,
designating that the 2023 Monthly Meetings of the East Quogue Fire District be held at
the East Quogue Firehouse on the first Thursday of the month, at 7:30 p.m. The Budget
Hearing will be held on Tuesday, October 17, 2023, at 7:00 p.m. Immediately following
the Budget Hearing, there will be a Special Meeting to adopt the 2024 Budget. The Year-
End Meeting will be held on Thursday, December 28, 2023, at 10:00 a.m. Workshops
will be held, as needed, on the fourth Thursday of each month at 7:00 p.m. Approved 4-0.
A motion was made by Commissioner Gregory, seconded by Commissioner Jackson,
approving the renewal of the Surety Bond covering the Treasurer in the amount of
$2,500,000.00. Approved 4-0
A motion was made by Commissioner Gregory, seconded by Commissioner Schaefer, to
participate in the membership of the following organizations:
Association of Fire Districts State of New York
FDIC
International Chiefs Association
New York State Chiefs Association
Southampton Town Fire District Association
Suffolk County Fire Districts Association Approved 4-0.
A motion was made by Commissioner Jackson, seconded by Commissioner Gregory,
approving Department membership in the following organizations:
Fire Chiefs Council of Suffolk County
New York State Chiefs Association
Southampton Town Chiefs Council
Southampton Town EMS
Suffolk County Fire Chiefs Association
South Fork Fire Police Association
Volunteer Police Association State of New York Approved 4-0.
 
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A motion was made by Commissioner Jackson, seconded by Commissioner Gregory, that
the following committees be in effect:
HOUSE
All Commissioners as listed.
Website - Ed Seltenreich, Robert Despres
Key System - Ed Seltenreich, James Schaefer
Dinner Dance - Allyn Jackson, James Schaefer
ID Cards - Ed Seltenreich, James Schaefer
Room Requests - Allyn Jackson, Stephen Gregory
PURCHASING
Firematic Equipment and Supplies - James Schaefer, Stephen Gregory
Medical Equipment and Supplies - James Schaefer, Ed Seltenreich
Electronic Equipment and Supplies - Stephen Gregory, Ed Seltenreich
Uniforms - Stephen Gregory, Robert Despres
Misc. Supplies - Allyn Jackson, Stephen Gregory
MAINTENANCE AND REPAIR
Apparatus and Automotive - Allyn Jackson, James Schaefer
Firematic Equipment and Tools - Stephen Gregory, James Schaefer
EMS Equipment - James Schaefer, Ed Seltenreich
Buildings - Stephen Gregory, Allyn Jackson
Grounds - James Schaefer, Robert Despres
AUDITING
James Schaefer, Chairman
Colleen Pearsall, Treasurer
Robert Despres, Commissioner
SERVICE AWARD PROGRAM
James Schaefer
Allyn Jackson
Robert Despres
EMPLOYEE AND DEPARTMENT MEMBERSHIP WELFARE - Department
Physicals, Physical Fitness Program, Workmen’s Compensation, VFBL
James Schaefer
Allyn Jackson
Robert Despres
 
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NEW APPARATUS PURCHASING
All Commissioners
Two Commissioners on the Truck Committee
FIREHOUSE ATTENDANT - Supervisory and Evaluation Review
Stephen Gregory
Robert Despres
OFFICE PERSONNEL - Supervisory and Evaluation Review
James Schaaefer
Allyn Jackson
FIRST RESPONDER PROGRAM - Supervisory and Evaluation Review
James Schaefer
Ed Seltenreich
Brian Danowski
INSURANCE POLICY AND ACCIDENT CLAIMS
Allyn Jackson
Robert Despres
Ed Seltenreich
MAJOR CONSTRUCTION
Allyn Jackson
Stephen Gregory Approved 4-0.
A motion was made by Commissioner Jackson, seconded by Commissioner Gregory, to
retain David Schaffauer as Fire District Facilities Supervisor, at an hourly rate of $35.00
and to include 20% of the health insurance family plan of $33,164.88 currently being
paid by the District for the Full Time Medical Coordinator which amounts to $127.55 per
pay period. Approved 4-0.
A resolution was drawn up and states as follows:
2023-07. The Board of Fire Commissioners of the East Quogue Fire District hereby
resolve to retain David Schaffauer as Fire District Facilities Supervisor, at an hourly rate
of $35.00 and to include 20% of the health insurance family plan of $33,164.88 currently
being paid by the District for the Full Time Medical Coordinator which amounts to
$127.55 per pay period..
A motion was made by Commissioner Gregory, seconded by Commissioner Despres, to
retain John C. Ryckman as Part Time Custodian, at an hourly rate of $23.00. Approved
4-0.
 
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A resolution was drawn up and states as follows:
2023-08. The Board of Fire Commissioners of the East Quogue Fire District hereby
resolve to retain Jack Ryckman as Part Time Custodian, at an hourly rate of $23.00.
A motion was made by Commissioner Jackson, seconded by Commissioner Gregory, to
retain Brian Danowski as Full Time Medical Coordinator, at an hourly rate of $39.00 and
includes health insurance. Approved 4-0.
A resolution was drawn up and states as follows:
2023-09. The Board of Fire Commissioners of the East Quogue Fire District hereby
resolve to retain Brian Danowski as Full Time Medical Coordinator, at an hourly rate of
$39.00 and to include health insurance.
A motion was made by Commissioner Jackson, seconded by Commissioner Gregory, to
retain Jeff Corazzini as Assistant Full Time Medical Coordinator, at an hourly rate of
$33.00 and to include health insurance.
A resolution was drawn up and states as follows:
2023-10. The Board of Fire Commissioners of the East Quogue Fire District hereby
resolve to retain Jeff Corazzini as Assistant Full Time Medical Coordinator, at an hourly
rate of $33.00 and to include health insurance.
A motion was made by Commissioner Jackson, seconded by Commissioner Gregory, to
retain On Call Paramedics, at an hourly rate of $29.00 and On Call Basic EMT’s, at an
hourly rate of $22.00. Approved 4-0.
A resolution was drawn up and states as follows:
2023-11. The Board of Fire Commissioners of the East Quogue Fire District hereby
resolve to retain On Call Paramedics, at an hourly rate of $29.00 and On Call Basic
EMT’s, at an hourly rate of $22.00.
A motion was made by Commissioner Gregory, seconded by Commissioner Jackson, to
retain part time labor for the performance of miscellaneous incidental work, at an hourly
rate of $25.00. Approved 4-0.
A resolution was drawn up and states as follows:
2023-12. The Board of Fire Commissioners of the East Quogue Fire District hereby
resolve to retain part time labor for the performance of miscellaneous incidental work, at
an hourly rate of $25.00.
At this point, the Board authorized the Treasurer to file a copy of the Annual Report to
the Department of Audit and Control within sixty (60) days after the end of the fiscal year
(March 1, 2023) and to submit same to the Board.
 
7
 
A motion was made by Commissioner Gregory, seconded by Commissioner Jackson, to
reaffirm the East Quogue Fire District Policy and Procedures Manual, as revised January
2, 2020, containing the following:
 
DISTRICT ADMINISTRATION
DA-001 Alcohol Policy (Use and Distribution of)
DA-002 Public Access to Records (FOIL)
DA-003 Military Leave Policy
DA-004 Driver Training and Response Policy (formerly DO-012)
DA-005 Cell Phone Policy (Issuance and Use of)
DA-006 Code of Ethics
DA-007 Credit Card Policy
DA-008 Conduct of Elections Policy
DA-009 Social Media Policy
DA-010 Classification of Firefighters Policy
DA-011 Medical Leave Policy
DA-012 Procurement Policy
DA-013 Progressive Discipline Policy
DA-014 Public Comment at Meetings Policy
DA-015 Travel Expense Policy
DA-016 Workplace Harassment Policy
DA-017 Investment Policy
DA-018 Fixed Assets Policy
DA-019 Inspection Dinner Policy
DA-020 Use of Chiefs’ Vehicles Policy
DA-021 Meals and Refreshments Policy
DA-022 Uniform Guidelines For Determining The Responsibility of
 
Bidders
 
DA-023 Defense and Indemnification of Fire District Officers Policy
DA-024 Records Retention Policy
DA-025 Substance Abuse Policy
DA-026 Seat Belt Use Policy
DA-027 Fund Balance Policy
DA-028 Privacy Breach Notification Policy
DA-030 Sexual Harassment Policy and Complaint Form For Reporting
 
Sexual Harassment
DA-031 Use of Facility Policy
 
DISTRICT ORGANIZATION
 
DO-001 Organizational Statement
DO-002 Health and Safety Plan Policy
DO-003 Risk Management Plan Policy
DO-004 Accident/Injury Investigation Policy
DO-005 Infectious Disease Control Policy
DO-006 Workplace Violence Policy
DO-007 Incident Rehabilitation Policy
DO-008 Emergency Escape/Self Rescue Policy
 
8
DO-009 Firefighter Qualification Policy
DO-010 Child Abuse Report Policy
DO-011 Respiratory Protection Policy
 
Approved 4-0.
2023-13. The Board of Fire Commissioners of the East Quogue Fire District hereby
resolve to reaffirm the East Quogue Fire District Policy and Procedures Manual, as
revised January 2, 2020, containing the following:
 
DISTRICT ADMINISTRATION
DA-001 Alcohol Policy (Use and Distribution of)
DA-002 Public Access to Records (FOIL)
DA-003 Military Leave Policy
DA-004 Driver Training and Response Policy (formerly DO-012)
DA-005 Cell Phone Policy (Issuance and Use of)
DA-006 Code of Ethics
DA-007 Credit Card Policy
DA-008 Conduct of Elections Policy
DA-009 Social Media Policy
DA-010 Classification of Firefighters Policy
DA-011 Medical Leave Policy
DA-012 Procurement Policy
DA-013 Progressive Discipline Policy
DA-014 Public Comment at Meetings Policy
DA-015 Travel Expense Policy
DA-016 Workplace Harassment Policy
DA-017 Investment Policy
DA-018 Fixed Assets Policy
DA-019 Inspection Dinner Policy
DA-020 Use of Chiefs’ Vehicles Policy
DA-021 Meals and Refreshments Policy
DA-022 Uniform Guidelines For Determining The Responsibility of
 
Bidders
 
DA-023 Defense and Indemnification of Fire District Officers Policy
DA-024 Records Retention Policy
DA-025 Substance Abuse Policy
DA-026 Seat Belt Use Policy
DA-027 Fund Balance Policy
DA-028 Privacy Breach Notification Policy
DA-030 Sexual Harassment Policy and Complaint Form For Reporting
 
Sexual Harassment
DA-031 Use of Facility Policy
 
9
 
DISTRICT ORGANIZATION
 
DO-001 Organizational Statement
DO-002 Health and Safety Plan Policy
DO-003 Risk Management Plan Policy
DO-004 Accident/Injury Investigation Policy
DO-005 Infectious Disease Control Policy
DO-006 Workplace Violence Policy
DO-007 Incident Rehabilitation Policy
DO-008 Emergency Escape/Self Rescue Policy
DO-009 Firefighter Qualification Policy
DO-010 Child Abuse Report Policy
DO-011 Respiratory Protection Policy
 
Approved 4-0.
A motion was made by Commissioner Jackson, seconded by Commissioner Gregory,
reestablishing the following Capital Reserve Funds:
Building & Grounds Reserve Fund (Generic)
Apparatus & Equipment Reserve Fund (Generic)
Communications Reserve Fund (Generic)
 
Approved 4-0.
 
A resolution was drawn up and states as follows:
2023-14. The Board of Fire Commissioners of the East Quogue Fire District hereby
resolve to reestablish the following Capital Reserve Funds:
Building & Grounds Reserve Fund (Generic)
Apparatus & Equipment Reserve Fund (Generic)
Communications Reserve Fund (Generic)
 
A motion was made by Commissioner Gregory, seconded by Commissioner Despres,
reaffirming the Financial Reporting Requirements of Governmental Accounting
Standards Board (GASB) Statement 54. Approved 4-0.
A resolution was drawn up and states as follows:
2023-15. The Board of Fire Commissioners of the East Quogue Fire District hereby
resolve to reaffirm the Financial Reporting Requirements of Governmental Accounting
Standards Board (GASB) Statement 54 now in effect.
At 7:30 p.m., there being no further business for the Organizational Meeting, a motion
was made by Commissioner Schaefer, seconded by Commissioner Gregory, to adjourn
the meeting. Approved 4-0.
Submitted by:
Lorraine Gregory, Secretary
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Meeting Schedule 2023

PUBLIC NOTICE

 
The 2023 Monthly Meetings of the Fire District be held at the East Quogue Firehouse on
the first Thursday of the month, at 7:30 p.m. The Budget Hearing will be held on
Tuesday, October 17, 2023, at 7:00 p.m. Immediately following the Budget Hearing
there will be a Special Meeting to adopt the 2024 Budget. The Year-End Meeting will be
held on Thursday, December 28, 2023, at 10:00 a.m. Workshops will be held, as needed,
on the fourth Thursday of each month at 7:00 p.m.
 
 
 
 
Dated: January 9, 2023
Lorraine Gregory
Secretary
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End of Year Meeting 2022 Minutes

EAST QUOGUE FIRE DISTRICT

SPECIAL MEETING
DECEMBER 29, 2021
 
 
 
The Special Meeting of the Board of Fire Commissioners of the East Quogue Fire District was
called to order by Chairman Allyn Jackson, at 10:00 a.m. Present were Commissioners Allyn
Jackson, James Schaefer, Stephen Gregory, Michael Mattera and Ed Seltenreich, newly-elected
Commissioner Robert Despres, Treasurer Colleen Pearsall and Secretary Lorraine Gregory.
 
 
 
FIRE DISTRICT FACILITIES SUPERVISOR REPORT
Mr. Schaffauer was not requested to attend the meeting.
EMS REPORT
Mr. Danowski was not requested to attend the meeting.
MAINTENANCE REPORT
No report submitted.
CHIEF'S REPORT
The Chiefs were not requested to attend the meeting.
ATTORNEY DISCUSSION
Mr. Glass not in attendance.
MINUTES
A motion was made by Commissioner Gregory, seconded by Commissioner Mattera, accepting
the Minutes of the December 1, 2022 Regular Monthly Meeting. Approved 5-0.
TREASURER'S REPORT
Mrs. Pearsall stated and that the transfers closing out all of the code balances in the 2022
Budget will be made at the February 2, 2023 Regular Monthly Meeting.
A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich,
approving the Treasurer's Report as submitted. Approved 5-0.
 
2
 
ABSTRACT OF BILLS
A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich,
approving the Abstract of Bills for the General Fund consisting of 6 transfers totaling
$7,750.00. Approved 5-0.
COMMUNICATIONS AND CORRESPONDENCE
No communications presented to the Board.
OLD BUSINESS
Commissioner Schaefer advised the Board that Hometown Insurance advised him that
Renaissance will be taking over the insurance policy from Standard Securities.
Commissioner Gregory presented a proposal from G.F. Volz, Jr., in the amount of $16,813.33,
for the repairs needed to be made to the shed at Station 2.
A motion was made by Commissioner Mattera, seconded by Commissioner Gregory, accepting
the proposal from G.F. Volz, Jr. for labor and materials for repairs to the shed at Station 2, in
the total amount of $16,813.33 which also includes the cost of a ten (10) yard dumpster.
Approved 5-0. (Note: Commissioner Gregory advised the Board that he had sought two
additional proposals – one contractor inspected the project and did not submit a proposal and
the second contractor was a “no show”.)
Commissioner Gregory presented a proposal from Taurus Custom Painting for the painting of
the Chiefs’ Office, at a cost of $2,850.00.
A motion was made by Commissioner Mattera, seconded by Commissioner Schaefer, accepting
the proposal from Taurus Custom Painting, Inc. for the removal of wallpaper, skim coating the
walls and painting the walls if the Chiefs’ Office, at a cost of $2,850.00. Approved 5-0.
Commissioner Gregory also presented a proposal from We’ll Floor U, Inc. for new flooring to
be installed in the Chiefs’ Room, at a cost of $2,600.00.
A motion was made by Commissioner Gregory, seconded by Commissioner Mattera, accepting
the proposal from We’ll Floor U, Inc. for Bethel Floor Covering Loose Lay Planks to be
installed in the Chiefs’ Office, at a cost of $2,600.00. Approved 5-0.
The Board discussed and agreed upon changes that need to be made to the Draft Employee
Handbook. Commissioner Jackson will contact Mr. Glass regarding the changes and will stress
the fact that the Handbook must be ready ASAP so that it can be adopted and adhered to.
Commissioner Jackson advised the Board that Chevrolet Tahoes with the upgraded leather
package are available now at an additional cost of $10,000.00. The Tahoes with the lower grade
package will not be available for more than a year.
 
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Commissioner Jackson presented a new Incident Report Form to replace the present Unusual
Occurrence Form. The Board reviewed the form and will formally adopt it at the January
meeting after discussing it with the Chiefs.
NEW BUSINESS
No discussion.
Commissioner Mattera thanked the Board, the Treasurer and the Secretary for all of their help
and guidance during his five year term in office. He said, “I learned a lot and I am more
educated as to the workings of the Fire District and Fire Department”.
At 11:15 a.m., there being no further business, a motion was made by Commissioner Schaefer,
seconded by Commissioner Jackson, to adjourn the meeting. Approved 5-0.
 
Submitted by:
Lorraine Gregory, Secretary
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December 2022 Meeting Minutes

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING
DECEMBER 1, 2022
 
 
 
The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire
District was called to order by Chairman Allyn Jackson at 7:30 p.m. Present were Commissioners
Allyn Jackson, James Schaefer, Stephen Gregory, Michael Mattera and Ed Seltenreich, Fire
District Facilities Supervisor Dave Schaffauer, Medical Coordinator Brian Danowski, First
Assistant Chief Paul Sulzinski, Treasurer Colleen Pearsall and Secretary Lorraine Gregory.
 
 
 
FIRE DISTRICT FACILITIES SUPERVISOR REPORT
See attached report.
ITEMS FOR DISCUSSION
Mr. Schaffauer spoke with Frank Lau of Firematic Supply regarding the Bailout System. Mr. Lau
advised that ropes and harnesses should be replaced every ten years according to the date stamped
by the manufacturer. There is no need to replace the hooks since they don’t wear out. Mr.
Schaffauer advised the Board that there is no record of when the Bailout System was given to
individual firefighters. Commissioner Jackson requested that the Chief submit a report of the
members who have the system. Commissioner Schaefer advised that his records indicate that there
are forty two Class A firefighters in the Department.
Mr. Schaffauer advised the Board that Firematic Supply does the SCBA testing and that he is
keeping track of the life span in Red Alert.
A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, accepting
the proposal from Firematic Supply for the Preventive Maintenance of the Hurts E-Draulics Cutter
Service (2 @ $150.00), Hurst E-Draulics Spreader Service (2 @ $150.00) and Hurst E-Draulics
Ram Service (2 @ $60.00), at a total cost of $720.00. Approved 5-0.
MEDICAL COORDINATOR REPORT
See attached report.
l. After a brief discussion regarding the interviews with Peter Sulzinski and Jeff Corazzini for the
full time First Responder Paramedic position, a resolution was drawn up and states as follows:
2022-29. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to
retain Jeff Corazzini as a Full Time First Responder Paramedic (the same position held by Brian
Danowski), with a six (6) month probation period effective January 1, 2023 and ending July 1,
2023, with an hourly rate of $33.00 and health insurance included.
The adoption of the foregoing resolution was duly put to a vote and upon roll call the vote was as
follows:
 
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Chairman Allyn Jackson - Aye
Vice-Chairman James Schaefer - Aye
Commissioner Gregory - Aye
Commissioner Mattera - Aye
Commissioner Seltenreich - Aye
The resolution was thereupon duly declared to have been adopted.
Dated: December 1, 2022
East Quogue, New York
2. EMT training would be the best direction for Bruce Friedman. Commissioner Jackson stated
that Mr. Friedman could go into Team Support/Fire Police and that he has two years before the
Chief would be able to remove him from the rolls.
3. Noted.
4. A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich,
approving the purchase of the medical supplies requested, at a total cost of $331.95.
Approved 5-0.
5. Noted.
6. The Board agreed to continue the service contract with Am Star, since a service contract with
Stryker would be very costly.
MAINTENANCE REPORT
Maintenance Report dated 11/1/2022 to 12/1/2022 submitted to the Board.
CHIEF'S REPORT
No written report submitted.
ITEMS FOR DISCUSSION
Commissioner Jackson requested that the Chief contact committee members regarding the need to
clean up and put back into proper storage the items and equipment used for events. The timeframe
is within two weeks. If the committee members don’t cooperate, then perhaps the Chief can make
the clean-up a drill and involve more than just committee members.
First Assistant Chief Paul Sulzinski suggested that there be a position of Public Relations Officer
so that everything would then go through the Chiefs’ Office.
Commissioner Seltenreich advised the Board and the Chief that State law prohibits the bringing of
firearms into the firehouse, and also mentioned that lawsuits are coming about because of photos
being taken at fire/emergency incidents and then being posted on social media. The Secretary
 
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reminded the Board and the Chief that the District does have a Social Media Policy in place.
Commissioner Seltenreich asked the Chief to remind the members of the Social Media Policy.
ATTORNEY DISCUSSION
Mr. Glass not in attendance.
Commissioner Jackson advised the Board that Mr. Glass will be forwarding a short version of the
duties of a Fire District.
MINUTES
A motion was made by Commissioner Seltenreich, seconded by Commissioner Schaefer,
accepting the Minutes of the November 3, 2022 Regular Monthly Meeting. Approved 5-0.
TREASURER'S REPORT
A motion was made by Commissioner Gregory, seconded by Commissioner Schaefer, approving
the Treasurer’s Report as submitted. Approved 5-0.
ABSTRACT OF BILLS
A motion was made by Commissioner Gregory, seconded by Commissioner Schaefer, approving
the Abstract of Bills for the General Fund consisting of 21 checks totaling $51,233.00 and to
authorize the transfer of $150,000.00 from the Money Market to the Checking Account. Approved
5-0.
Commissioner Jackson stated that, before the Board considers hiring a third full time Paramedic
next year, the Treasurer will be asked to prepare a list of all personnel money that is included in
the budget with line items for full time/part time employees’ salaries and hospitalization for full
time employees.
COMMUNICATIONS AND CORRESPONDENCE
A Facility Use Permit Application was received from Edmund Densieski for a birthday party on
January 14, 2023.
OLD BUSINESS
Commissioner Seltenreich advised the Board that the hydrant locations were reviewed in
Southampton Pines and Oakville Estates. Commissioner Jackson will contact SCWA to arrange
for installations.
Commissioner Seltenreich also advised the Board that he is working on the grants and time is of
the essence.
 
4
 
Commissioner Jackson advised the Board that he is waiting for a breakdown from ProLiner
regarding the purchase of a new Tahoe (approximately $80,000.00) and for the Board to consider
trading in 7-6-81 (possible trade-in $12,000-$15,000).
Commissioner Jackson asked the Board if they had given any thought to the pager change. After a
brief discussion, the Board decided to leave the pagers as they are, unless the Chief wants to make
a change.
NEW BUSINESS
Commissioner Gregory advised the Board that the Chiefs’ Office will be renovated after the first
of the year – new paint, flooring and an additional desk. Items being stored in the room that are no
longer needed will be discarded. At the request of Mr. Danowski, lockers have been ordered for
the EMT’s.
Commissioner Jackson advised that the storage building at Station 2 is going to be renovated. The
structure is in good condition. Commissioner Jackson asked the Chief to see if the Department
still needs the storage container. If not, then it should be removed.
Commissioner Schaefer advised the Board that, as of December 31, 2022, Standard Security will
no longer be holding the life insurance policies. Vesta Life will be the new policy holder and the
benefits remain the same. Hometown will still be the insurance agency.
A motion was made by Commissioner Jackson, seconded by Commissioner Seltenreich,
reinstating Vaughn Sacks’ driving privileges as of December 1, 2022. Approved 5-0.
A motion was made by Commissioner Gregory, seconded by Commissioner Schaefer, requesting
the Secretary to make copies of the “Driver Training and Response Policy” No. DA-004 to be
handed out to all the Department members and signed for so that they are aware of what is
expected of them. Approved 5-0.
A motion was made by Commissioner Mattera, seconded by Commissioner Gregory, granting
permission for Edmund Densieski to use the Meeting Room on January 14, 2023 for a birthday
party. Approved 4 – Abstain – 1 (Commissioner Schaefer).
No workshop scheduled.
At 8:47 p.m., there being no further business, a motion was made by Commissioner Schaefer,
seconded by Commissioner Jackson, to adjourn the meeting. Approved 5-0.
 
Submitted by
Lorraine Gregory, Secretary
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Revised November 2022 Meeting Minutes

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING
NOVEMBER 3, 2022
 
 
 
The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire
District was called to order by Chairman Allyn Jackson at 7:30 p.m. Present were Commissioners
Allyn Jackson, James Schaefer, Stephen Gregory, Michael Mattera and Ed Seltenreich, Fire
District Facilities Supervisor Dave Schaffauer, Medical Coordinator Brian Danowski, First
Assistant Chief Paul Sulzinski, Treasurer Colleen Pearsall and Secretary Lorraine Gregory.
 
 
FIRE DISTRICT FACILITIES SUPERVISOR REPORT
See attached report.
ITEMS FOR DISCUSSION
No discussion.
MEDICAL COORDINATOR REPORT
See attached report.
Noted - New York State Inspection – Wednesday, November 9, 2022, 8:00 a,m.
Mr. Danowski advised the Board that, if 7-6-81 is going to be replaced, all of the State stickers
will have to be removed and the Department of Health will have to be notified that the vehicles is
“out-of-service”.
After a brief discussion regarding the Paramedic roster, a motion was made by Commissioner
Schaefer, seconded by Commissioner Gregory, approving the removal of Nickolas Knoebel Kim
Pokorny, Tim Randazzo and Miranda Schultze from the East Quogue Fire District Paramedic
roster. Approved 5-0.
EQUIPMENT AND SUPPLIES
None requested.
Mr. Danowski advised the Board that he would like to engage the services of a different company
to service the ambulance stretchers. We presently have a contract with Am Star and they are not
very responsive. The stair chairs are Ferno and are beginning to age. Stryker is a good company
but, will only service their own products. He suggested that, when we replace the ambulance
stretchers and stair chairs, we consider Stryker products with one comprehensive service program.
MAINTENANCE REPORT
Maintenance Report dated 10/1/2022 to 11/3/2022 submitted to the Board.
 
2
 
Mr. Schaffauer advised the Board that he had requested Firematic to submit a proposal for
Preventive Maintenance on all the Hurst tools.
CHIEF'S REPORT
See attached report.
REQUESTS
1. Mark Gregory has submitted a letter to run for the 7-6-33 position. The Chiefs approve
reinstating the position. Mark has all the qualifications and by having four Chiefs, there would
then be no need for a Captain’s vehicle.
A resolution was drawn up and states as follows:
2022-27. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to
approve the re-instatement position of Third Assistant Chief (7-6-33).
A motion was made by Commissioner Seltenreich, seconded by Commissioner Gregory,
approving adoption of Resolution 2022-27. Approved 5-0.
2. A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory,
authorizing the purchase of two (2) pair of boots – size 12 and size 11EEE, at a cost of $150.00
each. Approved 5-0. (Note: The boots that are in inventory are not the sizes that are being
requested.)
3. Tabled. An inventory was requested to include expiration dates.
4. Tabled.
5. Tabled.
6. Fire Marshal’s Office request for Knox Box Key. Commissioner Schaefer stated that a letter
should be sent by the Town and that homeowners should be notified that the Fire Marshal has
access.
7. A motion was made by Commissioner Seltenreich, seconded by Commissioner Jackson,
approving the Bailout Training Class, at a total cost of $2,625.00. Approved 5-0.
First Assistant Chief Sulzinski advised Commissioner Jackson that, to the best of his knowledge,
all members have their proper gear and that the membership has been advised to report gear
damages and need for replacement to the Chiefs’ Office.
ITEMS FOR DISCUSSION
1. Commissioner Jackson requested Mr. Schaffauer to reach out to the membership regarding their
Bailout System expiration dates and to record the information in the Red Alert System.
 
3
 
Commissioner Jackson advised the Chief that there is a ten (10) year life span and that, if members
are not taking training classes, they will be classified as Class B.
2. Commissioner Jackson responded that this is an issue right now with ambulance billing.
3. Pricing and further information has not been submitted to the Board.
4. Noted.
ATTORNEY DISCUSSION
Mr. Glass not in attendance.
MINUTES
A motion was made by Commissioner Mattera, seconded by Commissioner Seltenreich, accepting
the Minutes of the October 6, 2022 Regular Monthly Meeting and the Minutes of the October 18,
2022 Budget Hearing for 2023 and Special Meeting. Approved 5-0.
TREASURER'S REPORT
A motion was made by Commissioner Schaefer, seconded by Commissioner Mattera, approving
the Treasurer’s Report as submitted. Approved 5-0.
ABSTRACT OF BILLS
A motion was made by Commissioner Schaefer, seconded by Commissioner Mattera, approving
the Abstract of Bills for the General Fund consisting of 37 checks totaling $76,042.81 and to
authorize the transfer of $150,000.00 from the Money Market to the Checking Account. Approved
5-0.
COMMUNICATIONS AND CORRESPONDENCE
A Facility Use Permit Application was received from the New York Blood Center for use of the
Steel Building on November 14, 2022, 2:00 – 8:00 p.m., for a Blood Drive and letters were
received from the Town of Southampton Planning Board regarding Coastal Vision I - 48 Old
County Road and Coastal Vision II – 38 Old Country Road Subdivisions.
OLD BUSINESS
After a brief discussion regarding the hiring of a full time Paramedic, a resolution was drawn up
and states as follows:
2022-28. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to
create a second position of one full time Paramedic from the Suffolk County Civil Service list, at
an hourly pay rate of $33.00 and to include health insurance.
 
4
 
The adoption of the foregoing resolution was duly put to a vote and upon roll call the vote was as
follows:
Chairman Allyn Jackson - Aye
Vice-Chairman James Schaefer - Aye
Commissioner Gregory - Aye
Commissioner Mattera - Aye
Commissioner Seltenreich - Aye
The resolution was thereupon duly declared to have been adopted.
Dated: November 3, 2022
East Quogue, New York
First Assistant Chief Sulzinski advised the Board that, when a shift is open, the Chief notifies
Hampton Bays Dispatch and the entire membership is made aware of the situation.
Commissioner Gregory presented a proposal from We’ll Floor “U”, Inc. for the installation of
vinyl flooring in the new EMS Room, in the amount of $900.00 for materials only. There is no
labor charge.
A motion was made by Commissioner Gregory, seconded by Commissioner Mattera, accepting the
proposal from We’ll Floor “U”, Inc. for the installation of vinyl flooring (materials only) in the
new EMS Room, at a cost of $900.00. Approved 5-0.
Commissioner Gregory also presented a proposal from Logos Greenwich for various EMT and
Paramedic clothing (see attached list), in the total amount of $1,661.00.
A motion was made by Commissioner Jackson, seconded by Commissioner Seltenreich, accepting
the proposal from Logos Greenwich for various EMT and Paramedic clothing, at a total cost of
$1,661.00. Approved 5-0. (Note: Clothing is to be kept as inventory in the EMS Quarter Master
Room.)
The mini-refrigerator, butcher block desk, TV and recliners will be purchased after the floor is
installed.
With respect to Dr. Bruce Friedman being appointed as Field Physician, Mr. Danowski advised the
Board that he had spoken with Dr. Winslow. Dr. Winslow suggested that Dr. Friedman speak with
him directly to decide which direction he would like to take.
With regard to extending the Main Firehouse, Commissioner Seltenreich suggested meeting with
architects and engineers, presenting our needs to them and having them come up with plans and
then going to bid. Commissioner Jackson stated that the District should stay with Sand Pebble.
Commissioner Schaefer recommended that Commissioner Jackson contact Sand Pebble and ask
them to recommend three architects and, at this point, that is all that is needed.
A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich,
authorizing Commissioner Jackson to contact Sand Pebble for recommendations for at least three
 
5
 
architects so that the District’s needs can be addressed and plans drawn up to accommodate those
needs.
NEW BUSINESS
A motion was made by Commissioner Schaefer, seconded by Commissioner Mattera, granting
permission for the New York Blood Center to use the Steel Building on November 14, 2022, 2:00
p.m. – 8:00 p.m. for a Blood Drive. Approved 5-0.
A workshop was scheduled for Monday, November 28, 2022 at 7:00 p.m.
At 9:05 p.m., there being no further business, a motion was made by Commissioner Jackson,
seconded by Commissioner Seltenreich, to adjourn the meeting. Approved 5-0.
 
Submitted by
Lorraine Gregory, Secretary
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Organizational Meeting

PUBLIC NOTICE

 
Please take notice that the Organizational Meeting of the East Quogue Fire District of the
Town of Southampton, County of Suffolk, New York, for the year 2023 will be held on
Thursday, January 5, 2023, at 7:00 P.M., at the East Quogue Firehouse, Montauk
Highway, East Quogue, New York and that the Regular Monthly Meeting of the Board of
Fire Commissioners will follow at 7:30 p.m.
 
 
Dated: December 15, 2022
Lorraine Gregory, Secretary
Board of Fire Commissioners
East Quogue Fire District
Drawer 860, East Quogue, NY 11942
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November Monthly Meeting Minutes 2022

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING
NOVEMBER 3, 2022
 
 
The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire
District was called to order by Chairman Allyn Jackson at 7:30 p.m. Present were Commissioners
Allyn Jackson, James Schaefer, Stephen Gregory, Michael Mattera and Ed Seltenreich, Fire
District Facilities Supervisor Dave Schaffauer, Medical Coordinator Brian Danowski, First
Assistant Chief Paul Sulzinski, Treasurer Colleen Pearsall and Secretary Lorraine Gregory.
 
 
FIRE DISTRICT FACILITIES SUPERVISOR REPORT
See attached report.
ITEMS FOR DISCUSSION
No discussion.
MEDICAL COORDINATOR REPORT
See attached report.
Noted - New York State Inspection – Wednesday, November 9, 2022, 8:00 a,m.
Mr. Danowski advised the Board that, if 7-6-81 is going to be replaced, all of the State stickers
will have to be removed and the Department of Health will have to be notified that the vehicles is
“out-of-service”.
After a brief discussion regarding the Paramedic roster, a motion was made by Commissioner
Schaefer, seconded by Commissioner Gregory, approving the removal of Nickolas Knoebel Kim
Pokorny, Tim Randazzo and Miranda Schultze from the East Quogue Fire District Paramedic
roster. Approved 5-0.
EQUIPMENT AND SUPPLIES
None requested.
Mr. Danowski advised the Board that he would like to engage the services of a different company
to service the ambulance stretchers. We presently have a contract with Am Star and they are not
very responsive. The stair chairs are Ferno and are beginning to age. Stryker is a good company
but, will only service their own products. He suggested that, when we replace the ambulance
stretchers and stair chairs, we consider Stryker products with one comprehensive service program.
MAINTENANCE REPORT
Maintenance Report dated 10/1/2022 to 11/3/2022 submitted to the Board.
 
2
 
Mr. Schaffauer advised the Board that he had requested Firematic to submit a proposal for
Preventive Maintenance on all the Hurst tools.
CHIEF'S REPORT
See attached report.
REQUESTS
1. Mark Gregory has submitted a letter to run for the 7-6-33 position. The Chiefs approve
reinstating the position. Mark has all the qualifications and by having four Chiefs, there would
then be no need for a Captain’s vehicle.
A resolution was drawn up and states as follows:
2022-27. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to
approve the re-instatement position of Third Assistant Chief (7-6-33).
A motion was made by Commissioner Seltenreich, seconded by Commissioner Gregory,
approving adoption of Resolution 2022-27. Approved 5-0.
2. A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory,
authorizing the purchase of two (2) pair of boots – size 12 and size 11EEE, at a cost of $150.00
each. Approved 5-0. (Note: The boots that are in inventory are not the sizes that are being
requested.)
3. Tabled. An inventory was requested to include expiration dates.
4. Tabled.
5. Tabled.
6. Fire Marshal’s Office request for Knox Box Key. Commissioner Schaefer stated that a letter
should be sent by the Town and that homeowners should be notified that the Fire Marshal has
access.
7. A motion was made by Commissioner Seltenreich, seconded by Commissioner Jackson,
approving the Bailout Training Class, at a total cost of $2,625.00. Approved 5-0.
First Assistant Chief Sulzinski advised Commissioner Jackson that, to the best of his knowledge,
all members have their proper gear and that the membership has been advised to report gear
damages and need for replacement to the Chiefs’ Office.
ITEMS FOR DISCUSSION
1. Commissioner Jackson requested Mr. Schaffauer to reach out to the membership regarding their
Bailout System expiration dates and to record the information in the Red Alert System.
 
3
 
Commissioner Jackson advised the Chief that there is a ten (10) year life span and that, if members
are not taking training classes, they will be classified as Class B.
2. Commissioner Jackson responded that this is an issue right now with ambulance billing.
3. Pricing and further information has not been submitted to the Board.
4. Noted.
ATTORNEY DISCUSSION
Mr. Glass not in attendance.
MINUTES
A motion was made by Commissioner Mattera, seconded by Commissioner Seltenreich, accepting
the Minutes of the October 6, 2022 Regular Monthly Meeting and the Minutes of the October 18,
2022 Budget Hearing for 2023 and Special Meeting. Approved 5-0.
TREASURER'S REPORT
A motion was made by Commissioner Schaefer, seconded by Commissioner Mattera, approving
the Treasurer’s Report as submitted. Approved 5-0.
ABSTRACT OF BILLS
A motion was made by Commissioner Schaefer, seconded by Commissioner Mattera, approving
the Abstract of Bills for the General Fund consisting of 37 checks totaling $76,042.81 and to
authorize the transfer of $150,000.00 from the Money Market to the Checking Account. Approved
5-0.
COMMUNICATIONS AND CORRESPONDENCE
A Facility Use Permit Application was received from the New York Blood Center for use of the
Steel Building on November 14, 2022, 2:00 – 8:00 p.m., for a Blood Drive and letters were
received from the Town of Southampton Planning Board regarding Coastal Vision I - 48 Old
County Road and Coastal Vision II – 38 Old Country Road Subdivisions.
OLD BUSINESS
After a brief discussion regarding the hiring of a full time Paramedic, a resolution was drawn up
and states as follows:
2022-28. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to
create a second position of one full time Paramedic from the Suffolk County Civil Service list, at
an hourly pay rate of $33.00 and to include health insurance.
 
4
 
The adoption of the foregoing resolution was duly put to a vote and upon roll call the vote was as
follows:
Chairman Allyn Jackson - Aye
Vice-Chairman James Schaefer - Aye
Commissioner Gregory - Aye
Commissioner Mattera - Aye
Commissioner Seltenreich - Aye
The resolution was thereupon duly declared to have been adopted.
Dated: November 3, 2022
East Quogue, New York
First Assistant Chief Sulzinski advised the Board that, when a shift is open, the Chief notifies
Hampton Bays Dispatch and the entire membership is made aware of the situation.
Commissioner Gregory presented a proposal from We’ll Floor “U”, Inc. for the installation of
vinyl flooring in the new EMS Room, in the amount of $900.00 for materials only. There is no
labor charge.
A motion was made by Commissioner Gregory, seconded by Commissioner Mattera, accepting the
proposal from We’ll Floor “U”, Inc. for the installation of vinyl flooring (materials only) in the
new EMS Room, at a cost of $900.00. Approved 5-0.
Commissioner Gregory also presented a proposal from Logos Greenwich for various EMT and
Paramedic clothing (see attached list), in the total amount of $1,661.00.
A motion was made by Commissioner Jackson, seconded by Commissioner Seltenreich, accepting
the proposal from Logos Greenwich for various EMT and Paramedic clothing, at a total cost of
$1,661.00. Approved 5-0. (Note: Clothing is to be kept as inventory in the EMS Quarter Master
Room.)
The mini-refrigerator, butcher block desk, TV and recliners will be purchased after the floor is
installed.
With respect to Dr. Bruce Friedman being appointed as Field Physician, Mr. Danowski advised the
Board that he had spoken with Dr. Winslow. Dr. Winslow suggested that Dr. Friedman speak with
him directly to decide which direction he would like to take.
With regard to extending the Main Firehouse, Commissioner Seltenreich suggested meeting with
architects and engineers, presenting our needs to them and having them come up with plans and
then going to bid. Commissioner Jackson stated that the District should stay with Sand Pebble.
Commissioner Schaefer recommended that Commissioner Jackson contact Sand Pebble and ask
them to recommend three architects and, at this point, that is all that is needed.
A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich,
authorizing Commissioner Jackson to contact Sand Pebble for recommendations for at least three
 
5
 
architects so that the District’s needs can be addressed and plans drawn up to accommodate those
needs.
The foregoing motion was put to a vote and upon roll call the vote was as follows:
Chairman Allyn Jackson - Aye
Vice-Chairman James Schaefer - Aye
Commissioner Stephen Gregory - Aye
Commissioner Michael Mattera - Aye
Commissioner Ed Seltenreich - Aye
The motion was thereupon duly declared to have been approved.
NEW BUSINESS
A motion was made by Commissioner Schaefer, seconded by Commissioner Mattera, granting
permission for the New York Blood Center to use the Steel Building on November 14, 2022, 2:00
p.m. – 8:00 p.m. for a Blood Drive. Approved 5-0.
A workshop was scheduled for Monday, November 28, 2022 at 7:00 p.m.
At 9:05 p.m., there being no further business, a motion was made by Commissioner Jackson,
seconded by Commissioner Seltenreich, to adjourn the meeting. Approved 5-0.
 
Submitted by
Lorraine Gregory, Secretary
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2023 Proposed Budget Hearing

EAST QUOGUE FIRE DISTRICT

2023 PROPOSED BUDGET HEARING
AND SPECIAL MEETING
OCTOBER 18, 2022
 
 
A public hearing was held for the purpose of reviewing the Proposed 2023 Budget for the East
Quogue Fire District. The hearing was called to order by Chairman Allyn Jackson at 7:00 p.m.
Present were Commissioners Allyn Jackson, Stephen Gregory and Michael Mattera, Treasurer
Colleen Pearsall and Secretary Lorraine Gregory.
 
 
No one from the public attended the hearing to comment on the Proposed 2023 Budget.
At 7:15 p.m., the budget hearing was closed.
At 7:16 p.m., a motion was made by Commissioner Jackson, seconded by Commissioner Gregory,
calling for a Special Meeting to adopt the 2023 Budget. Approved 3-0.
A resolution was drawn up and states as follows:
2022-26. WHEREAS, the Board of Fire Commissioners of the East Quogue Fire District must
adopt a proposed budget for 2023 and estimate of fund balances in preparation for the annual fire
district budget hearing and did so in preparation for the budget hearing, and
WHEREAS, the Board of Fire Commissioners of the East Quogue Fire District held the annual fire
district budget hearing on notice to the public on October 18, 2022 and
WHEREAS, the Board of Fire Commissioners has considered the proposed budget and comments
received, if any, on the proposed budget on October 18, 2022 at said budget hearing, and
NOW, THEREFORE, BE IT RESOLVED, that the Board of Fire Commissioners hereby approves
the Final Budget for the East Quogue Fire District for 2023 attached hereto and made a part hereof
in the amount of $1,773,000.00.
The adoption of the foregoing resolution was duly put to a vote and upon roll call the vote was as
follows:
Chairman Allyn Jackson - Aye
Commissioner Stephen Gregory - Aye
Commissioner Michael Mattera - Aye
The resolution was thereupon duly declared to have been adopted.
Dated: October 18, 2022
East Quogue, New York
 
2
 
At 7:20 p.m., there being no further business, a motion was made by Commissioner Mattera,
seconded by Commissioner Gregory, to adjourn the meeting. Approved 3-0.
Submitted by
Lorraine Gregory, Secretary
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October Meeting Minutes 2022

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING
OCTOBER 6, 2022
 
 
 
The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire
District was called to order by Vice Chairman James Schaefer at 7:30 p.m. Present were
Commissioners James Schaefer, Stephen Gregory and Michael Mattera, Fire District Facilities
Supervisor Dave Schaffauer, Medical Coordinator Brian Danowski, First Assistant Chief Paul
Sulzinski, Treasurer Colleen Pearsall and Secretary Lorraine Gregory.
 
 
 
FIRE DISTRICT FACILITIES SUPERVISOR REPORT
See attached report.
T.M. Kenney Garage Door installed the sensors. They have been notified that there are
intermittent problems and have made no attempt to remedy the situation. Payment will be
withheld until issues are resolved.
ITEMS FOR DISCUSSION
1. Noted.
2. Noted.
3. Noted.
MEDICAL COORDINATOR REPORT
See attached report.
STAFF REPORT
Some shifts are still available. Would like to hire additional personnel.
See attached e-mail from Richard E. Robinson, Deputy Chief MARO EMS stating that the BLS
First Responder can utilize the medic car, if needed. However, there should be no access to any of
the ALS equipment, including the monitor.
After a brief discussion regarding the 81 car, Mr. Danowski advised that, if the vehicle is no longer
in use and decommissioned, a letter must be sent to the State Health Department notifying them.
Mr. Danowski advised the Board that the EMT’s have a checklist and will be responsible for
checking the ambulances for supplies, etc.
 
2
 
EQUIPMENT AND SUPPLIES
1. A motion was made by Commissioner Gregory, seconded by Commissioner Mattera,
authorizing the purchase of the medical supplies requested, at a total cost of $5,077.64 (Bound
Tree Medical - $2,955.72, Teleflex - $1,995.00, McKesson Medical - $126.92). Approved 3-0.
MAINTENANCE REPORT
Maintenance Report dated 9/1/2022 to 9/30/2022 submitted to the Board.
CHIEF'S REPORT
No written report submitted to the Board.
Second Assistant Chief Paul Sulzinski asked the following:
1. Boots - Mr. Schaffauer advised that there are several pairs in stock and that if they are not the
sizes needed, he will order.
2. Air Bottles - On order.
3. I-pad for 7-6-12 - Mr. Schaffauer’s has the I-pad.
4. New Ambulance and Chief’s Vehicle - Progress.
5. Strobe Lights and Hand Lights - Tabled. More information requested.
ATTORNEY DISCUSSION
Mr. Glass not in attendance. Commissioner Schaefer stated that there are revisions that need to be
made to the Employee Handbook.
MINUTES
A motion was made by Commissioner Gregory, seconded by Commissioner Mattera, accepting the
Minutes of the September 1, 2022 Regular Monthly Meeting. Approved 3-0.
TREASURER'S REPORT
A motion was made by Commissioner Mattera, seconded by Commissioner Gregory, approving
the Treasurer’s Report as submitted. Approved 3-0.
ABSTRACT OF BILLS
A motion was made by Commissioner Mattera, seconded by Commissioner Gregory, approving
the Abstract of Bills for the General Fund consisting of 16 checks totaling $112,212.59 and 18
 
3
 
checks totaling $11,853.39 paid on September 29, 2022 and to authorize the transfer of
$150,000.00 from the Money Market to the Checking Account. Approved 3-0.
COMMUNICATIONS AND CORRESPONDENCE
A Meeting Room request was received from Sean McDermott for a birthday party on November 5,
2022 from 3:30 p.m. to 9:00 p.m. and a letter was received from Hometown Insurance Agency
enclosing an updated Beneficiary Designation Form.
OLD BUSINESS
Commissioner Gregory presented a proposal from We’ll Floor “U”, Inc. for the floor in the
Firemen’s Room bathroom. They are donating the vinyl flooring ($1,300.00) and will only be
charging the labor cost of $400.00.
A motion was made by Commissioner Gregory, seconded by Commissioner Schaefer, accepting
the labor only proposal from We’ll Floor “U”, Inc. for the installation of the vinyl floor in the
Firemen’s Room bathroom. Approved 3-0. (Note: The Secretary will forward a thank you letter.)
Commissioner Gregory also presented the following proposals from Gerard Volz:
Labor and Materials - Construction of EMT Room Main Firehouse - $5,733.44
Labor and Materials – Construction of Outdoor Shed Main Firehouse - $8,465.55
Commissioner Gregory advised the Board that he had sought additional proposals with no
response. Martin’s in East Quogue was one of the vendors.
A motion was made by Commissioner Gregory, seconded by Commissioner Mattera, accepting the
proposals from Gerard Volz for the Construction of the EMT Room in the Main Firehouse, at a
cost of $5,733.44 and the Construction of the Outdoor Shed at the Main Firehouse, at a cost of
$8,465.55. Approved 3-0.
NEW BUSINESS
Commissioner Mattera advised the Board that he will not be running for re-election in December.
2021-25. Whereas, Section 175-a of the Town Law, as amended, provides for a system of
registration of Fire District elections; and
Whereas, a register of eligible Fire District voters must be prepared prior to the Fire
District election: and
Now therefore, be it resolved that three resident election inspectors of the East Quogue Fire
District be appointed to constitute the East Quogue Fire District Board of Elections for the 2022
Annual Fire District Election;
 
4
 
And be it further resolved, that in case any of the members appointed therein are unable to
assume or perform the duties required of them, the Board of Fire Commissioners will appoint three
alternates who are resident electors ;
And be it further resolved, that the Chairman, Election Inspector and Poll Clerk be
compensated in the amount of $70.00 for their services and attendance at the annual election which
shall take place during the hours of 6:00 p.m. and 9:00 p.m.;
And be it further resolved, that if clerical help is deemed necessary, this Board of Fire
Commissioners will consider the appointment of such clerical persons upon the request of the
Chairman of the Fire District Board of Elections.
A motion was made by Commissioner Gregory, seconded by Commissioner Jackson, accepting the
adoption of Resolution 2021-25. Approved 3-0.
A motion was made by Commissioner Gregory, seconded by Commissioner Mattera, granting
permission for Sean McDermott to use the Meeting Room on November 5, 2022. Approved 3-0.
A workshop was scheduled for Thursday, October 27, 2022 at 7:00 p.m.
At 8:45 p.m., there being no further business, a motion was made by Commissioner Schaefer,
seconded by Commissioner Gregory, to adjourn the meeting. Approved 3-0.
 
Submitted by
Lorraine Gregory, Secretary
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Annual Election 2022

ANNUAL ELECTION OF THE

EAST QUOGUE FIRE DISTRICT
DECEMBER 13, 2022
 
 
 
PLEASE TAKE NOTICE that the Annual Election of the East Quogue Fire
District will take place on December 13, 2022, between the hours of 6:00 p.m. and 9:00
p.m. at the East Quogue Firehouse located at Montauk Highway and Bay Avenue, East
Quogue, New York for the purposes of electing one Commissioner for a five year term
commencing on January 1, 2023 and ending on December 31, 2027.
Candidates for District Office shall file a petition signed by at least twenty-five
(25) registered voters of the Fire District, which petition must be filed with the Secretary
of the Fire District no later than November 23, 2022. Petition forms may be obtained at
the East Quogue Firehouse, Monday through Friday, between the hours of 8:30 a.m. and
4:00 p.m.
All residents of the Fire District duly registered with the Suffolk County Board of
Elections as of November 21, 2022 shall be eligible to vote.
Please be advised that the Board of Elections of the Fire District shall meet on
December 1, 2022 from 6:30 p.m. to 7:30 p.m. at the firehouse for the purpose of
preparing the rolls of the registered voters of the Fire District.
 
 
 
 
Dated: November 10, 2022
BY ORDER OF THE BOARD OF FIRE
COMMISSIONERS OF THE
EAST QUOGUE FIRE DISTRICT
Town of Southampton, Suffolk County, New York
_________________________________________
By: LORRAINE GREGORY, Fire District Secretary
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September Monthly Meeting Minutes 2022

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING
SEPTEMBER 1, 2022
 
 
 
The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire
District was called to order by Chairman Allyn Jackson at 7:30 p.m. Present were Commissioners
Allyn Jackson, James Schaefer, Stephen Gregory and Ed Seltenreich, Chief Ted Jankowski,
Treasurer Colleen Pearsall and Secretary Lorraine Gregory.
 
 
FIRE DISTRICT FACILITIES SUPERVISOR REPORT
See attached report.
ITEMS FOR DISCUSSION
1. A motion was made by Commissioner Jackson, seconded by Commissioner Seltenreich,
authorizing the Aerial and Ground Ladders to be tested by Testing Unlimited Corporation.
Approved 4-0.
2. Noted.
3. Noted.
EMS OPERATIONAL REPORT
See attached report.
STAFF REPORT
1. Noted.
2. Noted.
EQUIPMENT AND SUPPLIES
1. A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich,
authorizing the purchase of the medical supplies requested, at a total cost of $322.84 (Bound Tree
Medical - $89.59, McKesson - $136.49, Zoll Medical - $96.76). Approved 4-0.
2. A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory,
approving the one year renewal, beginning October 22, 2022, of the Online Scheduling Program
from When To Work, at a cost of $220.00. Approved 4-0.
ITEMS FOR DISCUSSION
None.
 
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MAINTENANCE REPORT
Maintenance Report dated 8/1/2022 to 8/31/2022 submitted to the Board.
CHIEF'S REPORT
REQUESTS
1. Tabled. First Assistant Chief Phillips is handling the EMS Expo in Orlando, Florida and will
furnish the Board with the costs involved as well as a list of members interested in attending and
their points status.
2. Chief Jankowski advised the Board that Chief Safety Officer Eric Plum will be handling the
Fire Prevention Program. Commissioner Gregory suggested that the items that are on hand and
being stored in the Main Firehouse and the Steel Building be used before purchasing more
material. After a review of the inventory, the items that are needed will be ordered. The Treasurer
reminded the Chief that the 2023 budget has not been finalized.
ITEMS FOR DISCUSSION
1. Commissioner Jackson requested the Chief to furnish a list of members and then Bail Out
System training will be arranged.
2. The Board is aware of the ambulance invoicing.
3. As mentioned at the August meeting, the Board has decided to keep both vehicles.
4. Tabled. More information requested on the Active Shooter Kits.
5. Noted.
6. Commissioner Jackson advised the Chief that the Board must be made aware of what the
Department would like to post on the sign board and that the Board will have to give it’s approval.
7. Commissioner Gregory advised the Chief that Jack Ryckman is planning to thoroughly clean
the ice machine and that it will probably take 24 hours before the ice bin is full.
8. The Chief advised the Board that low band will not be in use by the end of the year. The
County will then be using different radio frequencies. Commissioner Jackson suggested that the
Chief consult with Mr. Schaffauer.
Chief Jankowski stated that the Department has no definite plans for September 11 th . The sirens
will be blown at the time periods representing the tragedies that took place September 11, 2001.
Commissioner Schaefer suggested putting a notice on the sign board to advise the public.
Commissioner Jackson advised the Chief that the District will be choosing the venue for the 2023
Dinner and that the Department will be responsible for all the arrangements they have previously
been responsible for.
 
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Commissioner Jackson asked the Chief of his plans regarding the 2023 budget for gear, uniforms
and Scott Paks. Chief Jankowski would like to order five sets of turnout gear. Uniforms will be
inspected at the December meeting and the Chief will consult with Mr. Schaffauer regarding the
Scott Paks.
Chief Jankowski stated that he has not given out any equipment to the Fire Police.
Commissioner Schaefer advised the Board that there have been no applications for Fire Police
Captain and that there should be a member in control of scheduling and training. Also, new Fire
Police members have not been given any Fire Police gear.
Commissioner Seltenreich will contact the County regarding Dr. Bruce Friedman as Field
Physician.
ATTORNEY DISCUSSION
Mr. Glass not in attendance. Commissioner Jackson advised the Board that he spoke with Mr.
Glass regarding revisions to the Employee Handbook.
MINUTES
A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich,
accepting the Minutes of the August 4, 2022 Regular Monthly Meeting. Approved 4-0.
TREASURER'S REPORT
A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, approving
the Treasurer’s Report as submitted. Approved 4-0.
ABSTRACT OF BILLS
A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, approving
the Abstract of Bills for the General Fund consisting of 23 checks totaling $34,987.27 and to
authorize the transfer of $100,000.00 from the Money Market to the Checking Account. Approved
4-0.
COMMUNICATIONS AND CORRESPONDENCE
A letter was received from Appraisal Affiliates, Inc. enclosing the Maintenance Service Report as
of December 31, 2021 and an invoice for $800 covering the service.
OLD BUSINESS
Commissioner Seltenreich advised the Board that he had met with the engineers and they will be
using cameras to check underneath the driveways at Station 2. The electrical violations have been
taken care of and a walk through is scheduled for next week.
 
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Commissioner Gregory advised the Board that he is getting proposals for the renovation of the
bathroom in the Firemen’s Room.
Commissioner Schaefer advised the Board that Pine Edge will not be charging for the fuel
surcharge and that they will be weeding the Memorial site.
After a brief discussion, the Board decided to replace, on State Bid, the rear and side fence at
Station 2.
Commissioner Jackson stated that he had asked Sand Pebble to look into the feasibility of building
a new firehouse with two bays and a second floor on the property east of the Main Firehouse. He
also stated that the District will need the support of the members, if the District has to go for a
bond. Commissioner Seltenreich asked if a rendering could be available for the December 15
meeting with the Department and community organizations.
Commissioner Jackson advised the Board that the September 11th Memorial Plaque will be
corrected and that the firehouse’s physical address will be added to the bottom of the electronic
sign.
The Chief and Commissioner Seltenreich will review the hydrants in Oakville Estates.
NEW BUSINESS
At 8:25 p.m., a motion was made by Commissioner Schaefer, seconded by Commissioner
Seltenreich, calling the meeting into Executive Session to discuss the candidates for the Full Time
Medical Coordinator position. Approved 4-0.
At 8:50 p.m., a motion was made by Commissioner Schaefer, seconded by Commissioner
Seltenreich, calling the meeting out of Executive Session. Approved 4-0.
2022-24. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to
hire Brian Danowski as Full Time Medical Coordinator, at an hourly rate of $39.00 and health
insurance.
The adoption of the foregoing resolution was duly put to a vote and upon roll call the vote was as
follows:
Commissioner Jackson - Yay
Commissioner Schaefer - Yay
Commissioner Gregory - Abstain
Commissioner Seltenreich - Yay
The resolution was thereupon duly declared to have been adopted.
Dated: East Quogue, New York
September 1, 2022
 
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A motion was made by Commissioner Seltenreich, seconded by Commissioner Jackson, that, in
the event Brian Danowski does not accept the position of Full Time Medical Coordinator, the
position will be offered to Hector Feliciano-Nieves with an hourly pay rate of $39.00 and health
insurance. Approved 4-0.
A workshop was scheduled for Thursday, September 22, 2022 at 7:00 p.m.
At 8:55 p.m., there being no further business, a motion was made by Commissioner Schaefer,
seconded by Commissioner Seltenreich, to adjourn the meeting. Approved 4-0.
 
Submitted by
Lorraine Gregory, Secretary
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