August 2016 Meeting Minutes

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

AUGUST 4, 2016

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Allyn Jackson at 7:30 p.m.  Present were Commissioners James Schaefer, Aaron Sacks and Allyn Jackson, Chief David Kohler, Second Assistant Chief David Rosante, Firehouse Attendant David Schaffauer, First Responder Amit Patel, Treasurer Nancy Knotoff and Secretary Lorraine Gregory.

FIREHOUSE ATTENDANT REPORT

See attached report.

ITEMS FOR DISCUSSION

1.         Approved.

A motion was made by Commissioner Schaefer, seconded by Commissioner Jackson, accepting the Firehouse Attendant Report as submitted.  Approved 3-0.

Commissioner Jackson commended Mr. Schaffauer on his work improvement and the fact that he has also taken on additional responsibilities.  The Board then approved, retroactive to July 1, 2016, the portion of Mr. Schaffauer’s January 1, 2016 pay increase that had been withheld.

At 7:45 p.m., Mr. Schaffauer left the meeting.

EMS REPORT

See attached report.

STAFF REPORT

Noted.

EQUIPMENT AND SUPPLIES

1.         Permission given for the stair chairs to be professionally cleaned.

2.         A motion was made by Commissioner Schaefer, seconded by Commissioner Sacks, authorizing the purchase of the medical supplies requested, at a total cost of $847.21 (Hammer Medical - $587.71, Moore Medical - $259.50).  Approved 3-0.

3.         Noted.

4.         Noted.  Board suggested Red Alert.

Mr. Patel left the meeting at 9:05 p.m.

A motion was made by Commissioner Schaefer, seconded by Commissioner Jackson accepting the EMS Report as submitted.  Approved 3-0.

MAINTENANCE REPORT

Commissioner Sacks presented the attached Work Order Report dated July 1, 2016 – July 31, 2016.

CHIEF'S REPORT

See attached report.

REQUESTS

Request 1.  -  Approved.

Request 2.  -  Tabled.

Requests 3-4.  -  A motion was made by Commissioner Sacks, seconded by Commissioner Jackson, authorizing the purchase from Amazon of one (1) pop up tent, at a cost not to exceed $125.00 and eight (8) plastic folding chairs, at an approximate cost of $140.00 to be used for EMS rehab.  Approved 3-0.

Request 5.  -  Tabled.

Request 6.  -  A motion was made by Commissioner Sacks, seconded by Schaefer, authorizing the purchase from Amazon of two (2) Radio Cases for Marine 1, at an approximate cost of $70.00.  Approved 3-0.

ITEMS FOR DISCUSSION

1.         Commissioner Erwin not in attendance.  No information.

2.         Commissioner Sacks requested a work order.

3.         Commissioner Sacks will handle.

4.         On order.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

MINUTES

A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, accepting the Minutes of the July 7, 2016 Regular Monthly Meeting.  Approved 3-0.

TREASURER'S REPORT

A motion was made by Commissioner Schaefer, seconded by Commissioner Sacks, approving the Treasurer’s Report as submitted.  Approved 3-0.

COMMUNICATIONS AND CORRESPONDENCE

Miscellaneous correspondence was presented to the Board including a letter from the East Quogue Fire Department regarding the resignation of Jonathan Parsons and Jody Romeo and a booklet from the Association of Fire Districts of the State of New York regarding the Fall Workshop October 13-16, 2016, Saratoga Springs, New York.

OLD BUSINESS

After a brief discussion regarding The Hills, the Board approved sending a letter to Supervisor Schneiderman stating that the Board is in favor of The Hills project.

Commissioner Jackson stated that the bid for the boiler replacements was very high and he will contact the engineer.  The Board agreed that the LED proposals were in line.

Commissioner Jackson advised the Board that the problem with the generator at Station 2 was a broken wire.

Commissioner Sacks stated that it was suggested to him that the District contact the Town Board and suggest that the Town pick up the $10,000.00 fee and annual maintenance for Red Alert.

Commissioner Jackson will follow up with the Town regarding the Burn Building Agreement.

NEW BUSINESS

A motion was made by Commissioner Schaefer, seconded by Commissioner Jackson, authorizing up to four members of the Board to attend the Association of Fire Districts of the State of New York Fall Workshop, October 13-16, 2016, Saratoga Springs, New York, at an approximate cost of $6,000.00.  Approved 3-0.

A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, accepting the resignations of Jonathan Parsons and Jody Romeo pending the return of all equipment and materials issued to them by the District.  Approved 3-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Schaefer, seconded by Commissioner Jackson, approving the Abstract of Bills for the General Fund consisting of 34 checks totaling $42,540.74 and the Building & Grounds Fund consisting of 1 check totaling $8,022.85 and to authorize the transfer of $60,000.00 from the Money Market to the Checking Account.  Approved 3-0.

At 8:40 p.m., there being no further business, a motion was made by Commissioner Schaefer, seconded by Commissioner Sacks, to adjourn the meeting.  Approved 3-0.

Submitted by
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                             Lorraine Gregory, Secretary