December 2018 Meeting Minutes

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

DECEMBER 6, 2018

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Aaron Sacks at 7:30 p.m. Present were Commissioners Aaron Sacks, Allyn Jackson, James Schaefer, Jennifer Davonski and Michael Mattera, Chief Scott Davonski, First Assistant Chief Scott Flynn, First Responder Amit Patel (left 8:00 p.m.), Firehouse Attendant David Schaffauer (left 8:00 p.m.), Treasurer Nancy Knotoff and Secretary Lorraine Gregory.

FIREHOUSE ATTENDANT REPORT

See attached report.

ITEMS FOR DISCUSSION

Noted.

EMS REPORT

See attached report.

STAFF REPORT

Noted.

EQUIPMENT AND SUPPLIES

A motion was made by Commissioner Davonski, seconded by Commissioner Schaefer, authorizing the purchase of the medical supplies requested, at a total cost of $956.96 (Hammer Medical - $773.60, Zoll Medical - $183.36). Approved 5-0.

Commissioner Davonski advised the Board that the new CPAP masks will cost $200.00 each as opposed to $60.00 for the old masks. The Board decided that it would declare the old masks as surplus property and donate them.

MAINTENANCE REPORT

Work Order Report dated 11/1/18 to 11/30/18 was submitted to the Board.

Commissioner Sacks advised the Board of the following: 7-6-M1 will be winterized, the brush truck is out being serviced and all of the work has not been completed on 7-6-1.

CHIEF'S REPORT

See attached report.

REQUESTS

Request 1. - Tabled until January.

Request 2. - A motion was made by Commissioner Davonski, seconded by Commissioner Mattera, authorizing the purchase of three (3) Altair CO Meters from Firematic Supply, at a cost of $239.00 each. Approved 5-0.

Request 3. - A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, authorizing the purchase of one (1) High Visibility Chief’s Jacket with associated lettering for Assistant Chief-Elect Ted Jankowski, at a cost of $200.00. Approved 5-0.

Request 4. - A motion was made by Commissioner Schaefer, seconded by Commissioner Mattera, authorizing the purchase of Chief’s uniform attire (including a hat) for Assistant Chief-Elect Ted Jankowski, at an approximate cost of $695.00 and an Ex-Chief’s Hat for Chief Davonski, at an approximate cost of $75.00. Approved 5-0.

Request 5. - A motion was made by Commissioner Davonski, seconded by Commissioner Mattera, granting permission for Aimee Mazurkiewicz to use the Meeting Room on December 23, 2018. Approved 5-0.

Request 6. - A motion was made by Commissioner Schaefer, seconded by Commissioner Mattera, authorizing the purchase of a Chief’s helmet for Assistant Chief-Elect Ted Jankowski, at a cost not to exceed $375.00. Approved 5-0.

ITEMS FOR DISCUSSION

1. A motion was made by Commissioner Sacks, seconded by Commissioner Davonski, to repair and update the gold leaf on 7-6-8, at an approximate cost of $1,450.00. Approved 5-0.

2. The Board needs to look into 24/7 ALS coverage further and will take this into consideration in August when planning the 2020 budget.

3. At 8:00 p.m., a motion was made by Commissioner Davonski, seconded by Commissioner Mattera, calling the meeting into Executive Session to discuss a discipline matter. Approved 5-0.

At 8:09 p.m., a motion was made by Commissioner Mattera, seconded by Commissioner Schaefer, calling the meeting out of Executive Session. Approved 5-0.

4. Chief Davonski advised the Board that the grant received was $1,500.00 and that the total amount spent on equipment was $3,496.98. The District will reimburse the Department for the balance.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

MINUTES

A motion was made by Commissioner Davonski, seconded by Commissioner Schaefer, accepting the Minutes of the November 1, 2018 Regular Monthly Meeting. Approved 5-0.

TREASURER'S REPORT

Ms. Knotoff advised the Board that she transferred an additional $5,000.00 to cover the payroll.

Ms. Knotoff also advised the Board that the following Purchase Order needed correction:

2018-52 - RVI          Amount approved - $5,125.00            Amount charged - $6,244.31

Ms. Knotoff advised the Board that certain transfers would have to be made. Resolutions were drawn up and state as follows:

2018-38. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to authorize the transfer of $1,000.00 from Lights – 280-001 to Telephone – 270-001.

2018-39. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to authorize the transfer of $1,000.00 from Lights – 280-001 to Office/Computer Supplies – 450-001.

A motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, accepting the adoption of Resolutions 2018-38 and 2018-39. Approved 5-0.

Ms. Knotoff also advised the Board of the following: the IRS waived the penalty on the tax deposit and Avaya was issuing a credit refund of $349.70.

A motion was made by Commissioner Davonski, seconded by Commissioner Schaefer, approving the Treasurer’s Report as submitted. Approved 5-0.

COMMUNICATIONS AND CORRESPONDENCE

Miscellaneous correspondence was presented to the Board including a letter from the SCWA regarding water main installations, a letter from William F. Glass, Jr., Esq. regarding the NYS Cancer Law Coverage and a letter from the East Quogue Fire Department regarding the probationary membership of Kevin Brennan.

OLD BUSINESS

Commissioner Mattera advised the Board that he had received a proposal, in the amount of $3,500.00, from MGM for the walk-in cooler electrical work and that he expected the slab to cost between $1,000.00 to $1,200.00. Tabled – additional proposals are required.

Commissioner Schaefer advised the Board that the flu shots were given and that the physicals are scheduled for Saturday, February 2, 2019 at 9:30 a.m. and Monday, March 11, 2019 at 6:30 p.m.

Commissioner Schaefer presented a questionnaire regarding the Cancer Bill. Basically, we have to cover all active firemen who were prior Class A for 5 years. The cost factor will be brought down because the EMS people would not be included. The Chief and Bob Holley will work on reviewing the membership records.

Commissioner Schaefer advised the Board that the On Call First Responder positions have been filled.

Commissioner Sacks advised the Board that Commissioner Jackson was going to contact an architect regarding the roof and that Hampton Bays had recommended GC Power for generator repairs/service.

Commissioner Sacks also advised the Board of the following: Red Truck was not interested in 7-6-5, Command Fire Apparatus did not come out to see the truck and that Greg Celi is interested in purchasing 7-6-5 for $5,000.00. Commissioner Jackson had suggested to Commissioner Sacks that he contact Red Truck and Command Truck, once again, and if they do not respond by Wednesday, December 12, 2019, to sell the truck to Greg Celi.

A motion was made by Commissioner Sacks, seconded by Commissioner Davonski, that, if a signed agreement to purchase 7-6-5 was not made by December 12, 2018 with either Red Truck or Command Truck, the Board would accept the offer of $5,000.00 from Greg Celi. Approved 5-0.

NEW BUSINESS

A brief discussion ensued regarding the purchase of a new Chief’s car and a pick-up truck. A resolution was drawn up and states as follows:

2018-40. BE IT RESOLVED, pursuant to the provisions of the General Municipal Law and the Town Law of the State of New York, that a sum not to exceed $65,000.00 be expended from the Apparatus Reserve Fund of said Fire District for the purchase of one (1) Chief’s Vehicle, and be it

            FURTHER RESOLVED, that this resolution is adopted subject to a permissive referendum as provided in the General Municipal Law of the State of New York, and be it

            FURTHER RESOLVED, that the Secretary of the Fire District shall, within ten working days of the adoption of this resolution, publish a notice within the official newspaper of the Fire District setting forth the date of the adoption of the resolution and an abstract of the resolution concisely stating the purpose and effect thereof and that the resolution was adopted subject to a permissive referendum.

A motion was made by Commissioner Schaefer, seconded by Commissioner Sacks, accepting adoption of Resolution 2018-40. Approved 5-0.

The funds for the pick-up truck will be taken from the budget.

A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, accepting the probationary membership of Kevin Brennan in the Department. Approved 5-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Schaefer, seconded by Commissioner Mattera, approving the Abstract of Bills for the General Fund consisting of 36 checks totaling $61,679.99 and to authorize the transfer of $85,000.00 from the Money Market to the Checking Account. Approved 5-0.

At 9:00 p.m., there being no further business, a motion was made by Commissioner Davonski, seconded by Commissioner Schaefer, to adjourn the meeting. Approved 5-0.

Submitted by
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                   Lorraine Gregory, Secretary