Year End Meeting 2018

EAST QUOGUE FIRE DISTRICT

SPECIAL MEETING

DECEMBER 26, 2018

The Special Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Vice Chairman Allyn Jackson, at 7:00 p.m. Present were Commissioners Allyn Jackson, Michael Mattera, James Schaefer and Jennifer Davonski, Treasurer Nancy Knotoff and Secretary Lorraine Gregory.

FIRE HOUSE ATTENDANT REPORT

Mr. Schaffauer was not requested to attend the meeting.

EMS REPORT

Mr. Patel was not requested to attend the meeting.

MAINTENANCE REPORT

No report submitted.

CHIEF'S REPORT

The Chiefs were not requested to attend the meeting.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

MINUTES

A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, to accept the Minutes of the December 6, 2018 Regular Monthly Meeting. Approved 4-0.

TREASURER'S REPORT

Ms. Knotoff stated that certain transfers would have to be made. Resolutions were drawn up and state as follows:

2018-41. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to authorize the transfer of $10,000.00 from the General Fund Money Market to the General Fund Checking to pay bills.

2018-42. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to authorize the transfer of $299,976.19 the balance remaining in all codes in the 2018 Budget to the General Fund Code for transfer to Reserve Funds.

2018-43. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to authorize the transfer of $100,000.00 from the General Fund to the Communications Reserve Fund.

2018-44. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to authorize the transfer of $147,963.10 from the General Fund to the Apparatus Reserve Fund.

2018-45. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to authorize the transfer of $147.963.09 from the General Fund to the Building and Grounds Reserve Fund.

A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, accepting the adoption of Resolutions 2018-41 through 2018-45. Approved 4-0.

A motion was made by Commissioner Davonski, seconded by Commissioner Schaefer, voiding Purchase Order #2018-64 to Coastal and to reinstate it in January 2019. Approved 4-0.

A motion was made by Commissioner Schaefer, seconded by Commissioner Mattera, approving the Treasurer's Report as submitted. Approved 4-0.

COMMUNICATIONS AND CORRESPONDENCE

Miscellaneous correspondence was presented to the Board including a letter from the Golden Glow Volunteer Fire Company requesting that the District keep them in mind when excessing an SUV and a fuel oil bid and heating service contract from Mendenhall Fuel, Inc. (Note: Fuel bid was not required. The Secretary so advised Mr. Flannery.)

OLD BUSINESS

The Secretary advised the Board that the proposition was approved (Resolution 2018-33) regarding the office of Treasurer of the East Quogue Fire District being appointive beginning January 1, 2020.

Commissioner Jackson advised the Board of items taken care of by ex-Commissioner Sacks – phone, passwords, contact list, credit cards, etc.

Commissioner Jackson presented a list of 2018 Outstanding Issues.

Commissioner Schaefer advised the Board that he met with Mr. Marmorale and discussed the Cancer Bill insurance. Mr. Marmorale recommended Hartford and stated that the premium would be approximately $200.00 per firefighter. After a brief discussion, a motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, approving the recommendation of Mr. Marmorale to go with Hartford for the Cancer Bill insurance. Approved 4-0.

Commissioner Jackson advised the Board that 7-6-5 was sold to Greg Celi. A resolution was drawn up and states as follows:

2018-46. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to dissolve Resolution 2018-31 (September 2018) and to accept the offer from Celi Electrical LTG IN., in the amount of $5,000.00, for the purchase of the 1993 Seagrave 1250 GPM Pumper – 7-6-5, as is, with no equipment included.

A motion was made by Commissioner Mattera, seconded by Commissioner Davonski, accepting adoption of Resolution 2018-46. Approved 4-0.

NEW BUSINESS

A brief discussion ensued regarding the nomination of Chairman of the Board for 2019.

Commissioner Schaefer will advise First Assistant Chief David Rosante to be sworn in before he leaves for deployment.

ABSTRACT OF BILLS:

A motion was made by Commissioner Schaefer, seconded by Commissioner Mattera, approving the Abstract of Bills for the General Fund consisting of 20 checks totaling $9,100.45. Approved 4-0.

At 7:30 p.m., there being no further business, a motion was made by Commissioner Mattera, seconded by Commissioner Schaefer, to adjourn the meeting. Approved 4-0.

Submitted by:

Lorraine Gregory, Secretary