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East Quogue Fire District - Public Notice
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End of Year Meeting 2022 Minutes
EAST QUOGUE FIRE DISTRICT
SPECIAL MEETING
DECEMBER 29, 2021
The Special Meeting of the Board of Fire Commissioners of the East Quogue Fire District was
called to order by Chairman Allyn Jackson, at 10:00 a.m. Present were Commissioners Allyn
Jackson, James Schaefer, Stephen Gregory, Michael Mattera and Ed Seltenreich, newly-elected
Commissioner Robert Despres, Treasurer Colleen Pearsall and Secretary Lorraine Gregory.
FIRE DISTRICT FACILITIES SUPERVISOR REPORT
Mr. Schaffauer was not requested to attend the meeting.
EMS REPORT
Mr. Danowski was not requested to attend the meeting.
MAINTENANCE REPORT
No report submitted.
CHIEF'S REPORT
The Chiefs were not requested to attend the meeting.
ATTORNEY DISCUSSION
Mr. Glass not in attendance.
MINUTES
A motion was made by Commissioner Gregory, seconded by Commissioner Mattera, accepting
the Minutes of the December 1, 2022 Regular Monthly Meeting. Approved 5-0.
TREASURER'S REPORT
Mrs. Pearsall stated and that the transfers closing out all of the code balances in the 2022
Budget will be made at the February 2, 2023 Regular Monthly Meeting.
A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich,
approving the Treasurer's Report as submitted. Approved 5-0.
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ABSTRACT OF BILLS
A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich,
approving the Abstract of Bills for the General Fund consisting of 6 transfers totaling
$7,750.00. Approved 5-0.
COMMUNICATIONS AND CORRESPONDENCE
No communications presented to the Board.
OLD BUSINESS
Commissioner Schaefer advised the Board that Hometown Insurance advised him that
Renaissance will be taking over the insurance policy from Standard Securities.
Commissioner Gregory presented a proposal from G.F. Volz, Jr., in the amount of $16,813.33,
for the repairs needed to be made to the shed at Station 2.
A motion was made by Commissioner Mattera, seconded by Commissioner Gregory, accepting
the proposal from G.F. Volz, Jr. for labor and materials for repairs to the shed at Station 2, in
the total amount of $16,813.33 which also includes the cost of a ten (10) yard dumpster.
Approved 5-0. (Note: Commissioner Gregory advised the Board that he had sought two
additional proposals – one contractor inspected the project and did not submit a proposal and
the second contractor was a “no show”.)
Commissioner Gregory presented a proposal from Taurus Custom Painting for the painting of
the Chiefs’ Office, at a cost of $2,850.00.
A motion was made by Commissioner Mattera, seconded by Commissioner Schaefer, accepting
the proposal from Taurus Custom Painting, Inc. for the removal of wallpaper, skim coating the
walls and painting the walls if the Chiefs’ Office, at a cost of $2,850.00. Approved 5-0.
Commissioner Gregory also presented a proposal from We’ll Floor U, Inc. for new flooring to
be installed in the Chiefs’ Room, at a cost of $2,600.00.
A motion was made by Commissioner Gregory, seconded by Commissioner Mattera, accepting
the proposal from We’ll Floor U, Inc. for Bethel Floor Covering Loose Lay Planks to be
installed in the Chiefs’ Office, at a cost of $2,600.00. Approved 5-0.
The Board discussed and agreed upon changes that need to be made to the Draft Employee
Handbook. Commissioner Jackson will contact Mr. Glass regarding the changes and will stress
the fact that the Handbook must be ready ASAP so that it can be adopted and adhered to.
Commissioner Jackson advised the Board that Chevrolet Tahoes with the upgraded leather
package are available now at an additional cost of $10,000.00. The Tahoes with the lower grade
package will not be available for more than a year.
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Commissioner Jackson presented a new Incident Report Form to replace the present Unusual
Occurrence Form. The Board reviewed the form and will formally adopt it at the January
meeting after discussing it with the Chiefs.
NEW BUSINESS
No discussion.
Commissioner Mattera thanked the Board, the Treasurer and the Secretary for all of their help
and guidance during his five year term in office. He said, “I learned a lot and I am more
educated as to the workings of the Fire District and Fire Department”.
At 11:15 a.m., there being no further business, a motion was made by Commissioner Schaefer,
seconded by Commissioner Jackson, to adjourn the meeting. Approved 5-0.
Submitted by:
Lorraine Gregory, Secretary
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