June's monthly meeting minutes

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

JUNE 1, 2017

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Allyn Jackson at 7:30 p.m.  Present were Commissioners  Allyn Jackson, James Schaefer, Aaron Sacks and Jennifer Davonski, Chief Scott Davonski, Second Assistant Chief David Rosante, Firehouse Attendant David Schaffauer, First Responder Amit Patel, Treasurer Nancy Knotoff and Secretary Lorraine Gregory.

FIREHOUSE ATTENDANT REPORT

See attached report.

ITEMS FOR DISCUSSION

1. Tabled.  Commissioner Jackson will handle.

2. Tabled.

3. Commissioner Sacks will review the Minitor V Pager inventory.  A decision will be made at a later date as to whether or not the pagers will be sold to the Quogue Fire Department.

Mr. Schaffauer left the meeting at 7:50 p.m.

EMS REPORT

See attached report.

STAFF REPORT

Noted.

EQUIPMENT AND SUPPLIES

1. A motion was made by Commissioner Davonski, seconded by Commissioner Schaefer, authorizing the purchase of the medical supplies requested, at a total cost of $849.40 (Hammer Medical - $523.22, Moore Medical - $281.55, Zoll Medical - $44.63).  Approved 4-0.

2. Noted.

3. Commissioner Sacks will seek proposals for a combination AC/heater.

Mr. Patel left the meeting at 8:30 p.m.

MAINTENANCE REPORT

Commissioner Sacks advised the Board that the boat can be used in an emergency, but that it should not be left in the water.

Commissioner Jackson advised the Board that 7-6-11 is out of service.

Mr. Schaffauer suggested installation of diamond plate on the back step of 7-6-8.

Work Order Report dated May 1, 2017 – June 1, 2017 was presented to the Board.

CHIEF'S REPORT

See attached report.

REQUESTS

Request 1.  -  A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, authorizing the purchase from Westhampton True Value Hardware of assorted hand tools and equipment for 7-6-7, at an estimated cost of $400.00.  Approved 4-0.

ITEMS FOR DISCUSSION

1. To be discussed in Executive Session.

2. To be discussed in Executive Session.

3. To be discussed in Executive Session.

4. Mr. Schaffauer will call JA Systems to have them update the system.

5. Commissioner Sacks will request Arenz to do the yearly AC maintenance.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

MINUTES

A motion was made by Commissioner Davonski, seconded by Commissioner Schaefer, accepting the Minutes of the May 4, 2017 Regular Monthly Meeting.  Approved 3-0  Recused – 1.  (Note:  Commissioner Sacks was not in attendance at the May 4, 2017 meeting.

TREASURER'S REPORT

Ms. Knotoff presented the Management Letter and Report from Jones, Little & Co.  A notation was made about members properly signing in on the Point Sheet.

Ms. Knotoff advised the Board that the following transfers would have to be made.  Resolutions were drawn up and state as follows:

2017-23.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to transfer the sum of $5,000.00 from Ambulance Equipment – 160-002 to Repairs to Firematic Equipment – 200-001.

2017-24.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to transfer the sum of $5,000.00 from Firematic Equipment – 160-001 to Repairs to Firematic Equipment – 200-001.

A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, approving adoption of Resolutions 2017-23 and 2017-24.  Approved 4-0.

Ms. Knotoff asked the Board to review and update the outstanding Purchase Orders list.

A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, approving the Treasurer’s Report as submitted.  Approved 4-0.

COMMUNICATIONS AND CORRESPONDENCE

Miscellaneous correspondence was presented to the Board including a letter from SCWA regarding the backflow testing of the Main Firehouse and Station 2 (Note:  The Secretary will forward a letter to LA Water requesting them to do the testing.), an e-mail from the Hampton Point Association requesting use of the Meeting Room on July 29, 2017 and a letter from Appraisal Affiliates enclosing the Maintenance Service Report 1/1/16 – 12/31/16.

OLD BUSINESS

Commissioner Sacks advised the Board that the contract for the purchase of the new pumper contains misspellings.  The contract will be redone and forwarded to the Board.

Commissioner Jackson advised the Board that, after negotiations, EMTEC reduced the balance due to them from $8,600.00 to $6,000.00.

Commissioner Jackson also advised that there is no progress with the Town’s CAD System.  Commissioner Sacks advised that there are problems and about half have been solved.

Commissioner Jackson stated that Ed Seltenreich, the electrical underwriter, has not yet completed his inspection of Station 2 and will provide a complete report on both buildings, including photos, as soon as he is done.  A workshop will be held to discuss the work that needs to be done.

Commissioner Jackson also stated that the LED project is done and that the boiler project has not been done.

Commissioner Jackson reminded the Chief that an Unusual Occurrence Report must be submitted for motor vehicle accidents and slight mishaps.  Commissioner Schaefer advised the Board that he had completed one for the accident that he had on May 17, 2017 involving the ambulance.

Commissioner Jackson presented a proposal from Westhampton Tree Works for cleanup and shrubbery trim work at the Main Firehouse and Station 2.

A motion was made by Commissioner Schaefer, seconded by Commissioner Jackson, accepting the proposal from Westhampton Tree Works for the cleanup and shrubbery trim work at the Main Firehouse, in the amount of $1,150.00 and Station 2, in the amount of $1,195.00.  Approved 3-0.  Recused – 1.  (Note:  Commissioner Sacks is a relative of the business owner.)

Commissioner Sacks advised the Board that he is waiting for additional proposals for the roof repair.

Commissioner Sacks also advised the Board that, with regard to the Firemen’s Room, there are a few items that need to be done and that there is approximately $3,000.00 left in the budget.

Commissioner Jackson stated that he is waiting for Commissioner Erwin’s response regarding prioritizing the work that needs to be done.

A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, approving the Audit Report as submitted by Jones, Little & Co.  Approved 4-0.

NEW BUSINESS

Commissioner Davonski requested that the paid staff receive two hours pay while taking the EPCR training.  Approved 4-0.

Commissioner Davonski advised the Board that the District’s ambulances passed Brian Sherwood’s inspection.

Commissioner Jackson advised the Board that he had prepared an outline of the projects that need to be done and would like the Board to review and prioritize.

ABSTRACT OF BILLS

A motion was made by Commissioner Davonski, seconded by Commissioner Sacks, approving the Abstract of Bills for the General Fund consisting of 41 checks totaling $60,395.33 and the Building & Grounds Fund consisting of 5 checks totaling $7,835.26 and to authorize the transfer of $85,000.00 from the Money Market to the Checking Account.  Approved 4-0.

At 8:30 p.m., a motion was made by Commissioner Sacks, seconded by Commissioner Davonski, calling the meeting into Executive Session to discuss disciplinary action.  Approved 4-0.

At this point, Mr. Patel and Ms. Knotoff left the building.  Mrs. Gregory went to her office.

At approximately 9:00 p.m., Commissioner Jackson advised Mrs. Gregory that the meeting was adjourned.

Submitted by
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                             Lorraine Gregory, Secretary

Note:  At the conclusion of the Executive Session, the Secretary was not asked to rejoin the Regular Monthly Meeting to tape record and take notes regarding the motion to close the Executive Session, the motion regarding the action to be taken as a result of the Executive Session and the motion for adjournment of the Regular Monthly Meeting.

According to Commissioner Jackson, the results of the Executive Session were noted on a copy of the Chief’s Report as follows:

“Item # 1  Vote to agree with Chief request for suspension of time from incident to District meeting.  All reinstated letters to follow.

Item 2 & 3  to be handled by Chief no resolutions needed.”