May's monthly meeting minutes 2017

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

MAY 4, 2017

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Allyn Jackson at 7:46 p.m.  Present were Commissioners  Allyn Jackson, James Schaefer, Jonathan Erwin and Jennifer Davonski, Chief Scott Davonski, First Assistant Chief Scott Flynn, Second Assistant Chief David Rosante, First Responder Amit Patel, Treasurer Nancy Knotoff and Secretary Lorraine Gregory.  (Note:  The meeting started late due to the fact that representatives from Hometown Insurance addressed the Board regarding the LOSAP program.)

FIREHOUSE ATTENDANT REPORT

See attached report.

ITEMS FOR DISCUSSION

Noted.

A motion was made by Commissioner Schaefer, seconded by Commissioner Jackson, accepting the Firehouse Attendant Report as submitted.  Approved 4-0.

EMS REPORT

See attached report.

STAFF REPORT

Noted.

EQUIPMENT AND SUPPLIES

1. A motion was made by Commissioner Davonski, seconded by Commissioner Schaefer, authorizing the purchase of the medical supplies requested, at a total cost of $2,209.71 (Teleflex EZ IO Needles - $1,100.00, EMP - $609.84, BoundTree Medical - $499.87).  Approved 4-0.

2. Commissioner Davonski gave Mr. Patel a meter that was on hand.

3. Commissioner Davonski will follow up with Commissioner Sacks.

A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, accepting the EMS Report as submitted.  Approved 4-0.

Mr. Patel left the meeting at 8:58 p.m.

MAINTENANCE REPORT

Commissioner Erwin stated that the transmission for 7-6-11 is on order.

Work Order Report dated April 1, 2017 – May 4, 2017 was presented to the Board.

CHIEF'S REPORT

See attached report.

REQUESTS

Request 1.  -  Purchase is under $100.00.  Chief may purchase on his own.

Requests 2. and 3.  -  A motion was made by Commissioner Erwin, seconded by Commissioner Davonski, authorizing the purchase from Firematic of one (1) Rhyno 2 Windshield Cutter Kit, at a cost not to exceed $650.00 and one (1) MSA CO Meter, at an approximate cost of $200.00.  Approved 4-0.

ITEMS FOR DISCUSSION

1. Noted.

2. Noted.                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                

3. A resolution was drawn up and states as follows:

2017-20.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to follow the guidelines and wording of NDI for the Classification of Firefighters Policy and to eliminate Class D.  The Classifications are as follows:

Class A – Cleared Medically:  ACTIVE – Able to perform ALL functions of Interior and Exterior Firefighting including the following:  Use of SCBA, Firefighting, Hurst Tool use, Rapid Intervention Team, EMS, Incident Command Management, Traffic Control and other strenuous work.  Driving all Department vehicles during emergency and non-emergency functions.  Members in this category must undergo an annual Mask Fit Test and also be SCBA qualified.

Class B+ - Medically Cleared:  ACTIVE – Able to perform ALL functions of Exterior Firefighting including the following:  EMS, Traffic Control and other strenuous work.  Driving all Department vehicles during emergency and non-emergency functions.  SCBA Qualified.

Class B – Cleared Medically:  ACTIVE – Able to perform ALL functions of Exterior Firefighting including the following:  EMS, Traffic Control and other strenuous work.  Driving all department vehicles during emergency and non-emergency functions.

Class C+ - Medically Cleared:  ACTIVE – Restricting from Classs A and B duties.  May drive Fire Police Vehicles and Car/SUV’s during emergency/non-emergency functions.  May perform committee work and administrative duties.  May function as traffic control/Fire Police.

Class C – RESTRICTED – Restricted from all Class A, B and C work.  May perform committee work administrative duties only.  May not drive Department vehicles.

A motion was made by Commissioner Schaefer, seconded by Commissioner Erwin, accepting adoption of Resolution 2017-20.  Approved 4-0.

4. Rectified.

5. A resolution was drawn up and states as follows:

2017-21.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to declare thirty (30) sets of Turnout Gear (pants and coats), as designated by Chief Scott Davonski, as surplus property and to authorize the Chief to donate the gear to the Alfred, New York Fire Department.

A motion was made by Commissioner Erwin, seconded by Commissioner Schaefer, accepting adoption of Resolution 2017-21.  Approved 4-0.

6. Waiting for delivery of fobs.

7. Repairs have been completed.

8. Commissioner Jackson will speak with Commissioner Sacks regarding the renovations.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

Commissioner Jackson stated that Mr. Glass had advised him to wait until being contacted by EMTEC.

MINUTES

A motion was made by Commissioner Davonski, seconded by Commissioner Erwin, accepting the Minutes of the April 6, 2017 Regular Monthly Meeting.  Approved 4-0.

TREASURER'S REPORT

Ms. Knotoff reminded the Board that, according to the NYS Retirement System Regulation 315.4, participating employers are required to submit a Resolution to the New York State and Local Retirement System for all officials who are members within 180 days of the start of any new or subsequent term of office served on or after August 12, 2009.  Therefore, the Board needs to adopt a Standard Workday and Reporting Resolution regarding Ms. Knotoff’s work hours.  A copy of the Resolution and an Affidavit of Posting are required to be submitted to the New York State Comptroller’s Office.

2017-22.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve that for purposes of the New York State Retirement System (i) the standard work day for the elective position of Treasurer shall be six (6) hours per day part time; (ii) the expiration of the term of office is December 31, 2019; (iii) the East Quogue Fire District maintains an actual daily record of time worked by the Treasurer for three consecutive months and based on the current log, the Treasurer’s position required fifty four (54) hours per month and (iv) the position of Treasurer is a part time position with a monthly salary of $1,287.50; and

Be it further resolved, that the person elected to the position of Treasurer is Nancy Knotoff, NYS Retirement System Registration Number 0906710-9 and that her term of office began on January 1, 2017 and ends on December 31, 2019.

A motion was made by Commissioner Davonski, seconded by Commissioner Schaefer, accepting adoption of Resolution 2017-22.  Approved 4-0.

A motion was made by Commissioner Erwin, seconded by Commissioner Davonski, approving the Treasurer’s Report as submitted.  Approved 4-0.

COMMUNICATIONS AND CORRESPONDENCE

Miscellaneous correspondence was presented to the Board including a letter from the East Quogue Fire Department regarding the resignation of Mark Ford and the probationary membership of Taylor Tanis.

OLD BUSINESS

Commissioner Erwin stated that the new van will be delivered in a few weeks.

Commissioner Jackson advised the Board that the underwriter’s electrical inspection was done and there are only minor issues, nothing major.  The written report will be reviewed at a Workshop.

NEW BUSINESS

The Board agreed that the vehicles should all be detailed.

Commissioner Jackson advised the Board that he had prepared an outline of the projects that need to be done and would like the Board to review and prioritize.

Commissioner Jackson also advised the Chief that an account had been opened with the new Coastal gas station.

Commissioner Schaefer stated that the basement is more organized with the new shelving system, but there are still items that need to be discarded.

After a brief discussion regarding landscaping maintenance of the Main Firehouse and Station 2, the Board decided to seek proposals for the work to be done by professionals.  By doing this, it will free up Dave to concentrate on the Radio Room activities and paperwork.  Jack will also have more time for building maintenance.

The Secretary advised the Board that, after the Treasurer had reviewed the life insurance bill from Hometown, she found several discrepancies regarding the membership list and beneficiaries.  Commissioner Schaefer will contact Hometown to discuss the discrepancies.

ABSTRACT OF BILLS

A motion was made by Commissioner Schaefer, seconded by Commissioner Jackson, approving the Abstract of Bills for the General Fund consisting of 47 checks totaling $53,350.05 and the Building & Grounds Fund consisting of 1 check totaling $220.00 and to authorize the transfer of $85,000.00 from the Money Market to the Checking Account.  Approved 4-0.

At 8:58 p.m., there being no further business, a motion was made by Commissioner Schaefer, seconded by Commissioner Erwin, to adjourn the meeting.  Approved 4-0.

Submitted by                                                                                                                                                                                                                                                                                                                                                                        Lorraine Gregory, Secretary