March 2, 2023 Monthly Meeting Minutes

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

MARCH 2, 2023

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman James Schaefer at 7:30 p.m. Present were Commissioners Allyn Jackson, James Schaefer, Ed Seltenreich and Robert Despres, Fire District Facilities Supervisor Dave Schaffauer, Medical Coordinator Brian Danowski, Chief Paul Sulzinski, First Assistant Chief Keith Phillips, Treasurer Colleen Pearsall and Secretary Lorraine Gregory.

 

 

 

FIRE DISTRICT FACILITIES SUPERVISOR REPORT

See attached report.

 

ITEMS FOR DISCUSSION

Mr. Schaffauer presented a proposal from Martin’s for the replacement of the roof at Station 2, at a cost of $18,800.00. To be discussed under Old Business.

1, A motion was made by Commissioner Jackson, seconded by Commissioner Seltenreich, approving the purchase of one (1) Milwaukee M18 Fuel 18V Lithium-Ion Brushless Cordless Hammer Drill and Impact Driver Combo Kit (2-Tool) with 2 Batteries from Home Depot, at a cost of $399.00. Approved 4-0.

2. A motion was made by Commissioner Despres, seconded by Commissioner Jackson, approving the purchase of one (1) K970 FD Fire Rescue Saw from Firematic Supply, at a cost of $1,835.54. Approved 4-0.

3. A motion was made by Commissioner Jackson, seconded by Commissioner Seltenreich, approving the purchase of ten (10) Dyna-Fit Suspenders w/Quick Adjust (2 Short, 4 Regular, 4 Long), at a total cost of $387.30. Approved 4-0.

 

MEDICAL COORDINATOR REPORT

See attached report.

MATERIAL REQUESTS

A motion was made by Commissioner Seltenreich, seconded by Commissioner Jackson, approving the purchase of the medical supplies requested from Bound Tree, at a total cost of $800.62. Approved 4-0.

 

REPORT DISCUSSIONS

1. New 7-6-17 - Mr. Danowski advised the Board that he has made Specialty Ambulance aware of some issues with the vehicle and they will be taken care of when we are ready.

2. No confirmation received from Suffolk County REMSCO regarding use of the Meeting Room on March 11, 2023 for their awards ceremony.

3. EMSAR made minor repairs to stretchers and stair chairs. They will provide a quote to repair the stair chair handle which is not covered under the service contract.

4. Noted.

5. Noted.

6. Noted.

7. Mr. Danowski suggested the installation of a Medcom Radio in the First Responder vehicle.

MAINTENANCE REPORT

Maintenance Report dated 2/1/2023 to 3/2/2023 submitted to the Board.

Mr. Schaffauer advised the Board that Westhampton Glass looked at the front door. The repair cost would be $20,000.00. Mr. Schaffauer will seek additional proposals or, it may be feasible to change the type of door.

CHIEF'S REPORT

See attached report.

REQUESTS

1. Approved under the Fire District Facilities Supervisor Report.

2. Mr. Schaffauer will get a quote.

3. A motion was made by Commissioner Jackson, seconded by Commissioner Seltenreich, approving twelve (12) members to take Bail Out Training. from Firematic, at an approximate cost of $2,600.00. Approved 4-0.

4. The procedure is that the member submits reimbursement to the Department. The Department then vouchers the District.

5. A motion was made by Commissioner Jackson, seconded by Commissioner Seltenreich, approving the purchase of a conference table for the Chiefs’ Room, at an approximate cost of $600.00. Approved 4-0.

6. A motion was made by Commissioner Jackson, seconded by Commissioner Despres, approving the purchase of Ex-Chief badges for Ted Jankowski, at an approximate cost of $500.00. Approved 4-0.

7. A motion was made by Commissioner Jackson, seconded by Commissioner Seltenreich, approving the purchase of a Retractable Lanyard for the TIC on 7-6-1 from Firematic Supply, at an approximate cost of $100.00. Approved 4-0.

ITEMS FOR DISCUSSION

1. The back seat of 7-6-6 will be removed to accommodate the fire extinguishers.

2. Noted.

3. Noted.

4. Noted.

5. Noted.

6. A motion was made by Commissioner Jackson, seconded by Commissioner Seltenreich, granting permission for the District vehicles to be used for the following:

            a.) Mask Confidence Course at Yaphank Fire Academy – March 2

            b.) Westhampton St. Patrick’s Day Parade – March 11

            c.) Hampton Bays St. Patrick’s Day Parade – March 18

                                                                                                                        Approved 4-0.

Chief Sulzinski advised the Board that there will be Automatic Mutual Aid the night of the Awards Dinner.

Chief Sulzinski also advised the Board that he is rescinding his request for a Stang for 7-6-11 costing approximately $10,000.00.

A motion was made by Commissioner Despres, seconded by Commissioner Jackson, granting permission for the Southampton Town EMS Advisory Committee to use the Meeting Room on April 26, 2023 at 7:30 p.m. Approved 4-0.

The Board approved the posting of the names of recently deceased members on the electronic sign board.

Commissioner Jackson reminded the Chief that the Chiefs are not permitted to order items without prior Board approval.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

Seltenreich advised the Board that he has been in contact with Mr. Glass regarding the grant paperwork.

MINUTES

A motion was made by Commissioner Jackson, seconded by Commissioner Seltenreich, accepting the Minutes of the February 2, 2023 Regular Monthly Meeting. Approved 4-0.

TREASURER'S REPORT

A motion was made by Commissioner Jackson, seconded by Commissioner Despres, approving the Treasurer’s Report as submitted. Approved 4-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Jackson, seconded by Commissioner Despres, approving the Abstract of Bills for the General Fund consisting of 27 checks totaling $61,394.05 paid on February 23, 2023 and 14 cheks totaling $15,797.89 paid on March 2, 2023 and to authorize the transfer of $150,000.00 from the Money Market to the Checking Account. Approved 4-0.

COMMUNICATIONS AND CORRESPONDENCE

A letter was received from the East Quogue Fire Department regarding the probationary membership of Steve H. Smith and Marlene Woldenberg in the Department and a Facility Usage Request from Briana Gladding.

OLD BUSINESS

Commissioner Seltenreich advised the Board that he has a grant writer and that the District may have to start all over with the paperwork.

Commissioner Despres submitted three proposals for the 2023 Landscaping Maintenance at the Main Firehouse and Station 2 as follows:

Pine Edge Landscaping - Main Firehouse - $7,037.60

                                                       Station 2 - $6,952.00

            Steve’s Landscaping LLC - Main Firehouse - $6,687.00

                                                            Station 2 - $7,476.00

            Green Hill Landscaping - Main Firehouse - $4,420.00

                                                        Station 2 - $6,340.00

After a brief discussion regarding the proposals, a motion was made by Commissioner Despres, seconded by Commissioner Jackson, accepting the proposal from Steve’s Landscaping for the 2023 Landscaping Maintenance at the Main Firehouse, in the amount of $6,687.00 and at Station 2, in the amount of $7,476.00. Approved 4-0.

After a brief discussion regarding the roof replacement at Station 2 and the proposals received from G.F. Volz, Jr. in the amount of $30,240.00 and Martin’s in the amount of $18,800.00, a motion was made by Commissioner Seltenreich, seconded by Commissioner Jackson, accepting the proposal from Martin’s for the replacement of the roof on Station 2, at a cost of $18,800.00. Approved 4-0.

Commissioner Jackson presented a proposal from Paul J. Clinton and after a brief discussion, a motion was made by Commissioner Seltenreich, seconded by Commissioner Despres, accepting the proposal from Paul J. Clinton, Architect, P.C. for a graphical rendering from Main Street of the Fire House and one other street view to use in an upcoming bond vote, at a total cost of $3,925.00. Approved 4-0

A motion was made by Commissioner Jackson, seconded by Commissioner Despres, authorizing the payment of $1,668.30 to Proliner which was an overage on the new 4WD Chevrolet Silverado. Approved 4-0.

Commissioner Jackson brought up for discussion the purchasing of an additional 2023 Tahoe SSV from Commander rather than Proliner. A motion was made by Commissioner Jackson, seconded by Commissioner Despres accepting the proposal from Commander for the purchase of a Tahoe 2023 SSV for $82,980.00, less the trade-in of $20,000.00 for the 2015 Ford Explorer, at a final cost of $62,980.00. Approved 4-0.

Commissioner Schaefer advised the Board that he was meeting with Erik Keiffert of Hometown to discuss the insurance policy renewal.

NEW BUSINESS

A motion was made by Commissioner Seltenreich, seconded by Commissioner Despres, accepting the probationary membership in the Department of Steve Smith and Marlene Woldenberg, pending the results of their NDI physical examinations and receipt of a copy of Marlene Woldenberg’s Application for Membership. Approved 4-0.

A motion was made by Commissioner Despres, seconded by Commissioner Jackson, granting permission for Briana Gladding to use the Meeting Room on behalf of Cub Scout Pack 483 for a Blue and Gold Ceremony on June 10, 2023. Approved 3-0. Recused – 1 Commissioner Seltenreich

A workshop was scheduled for Thursday, March 30, 2023, at 7:00 p.m.

At 9:20 p.m., there being no further business, a motion was made by Commissioner Despres, seconded by Commissioner Seltenreich, to adjourn the meeting. Approved 4-0.

Submitted by                                                                                                                                                                                                                                                                                                                                                                                               

Lorraine Gregory, Secretary

 

District Facilities Supervisior's Report:

 

East Quogue Fire District’s House Attendant Report

To the Board of Fire Commissioners,

This is the attendant’s report for March 2023, meeting including but not limited to:  

Ø  General Maintenance and building care.

Ø  Updated the website For the District

Ø  Updated the sign.

Ø  Disinfected the Meeting room, Chief’s office, and Corp room. Along with the Firemen’s room and bathrooms every Wednesday.

Ø  Martins submitted a quote for the roof at station 2.

Ø  Front pieces for the helmets came in.

Ø  3rd high vis jackets came in.

Ø  Waiting on a quote from Fluid Imagery to replace Keiths computer as it is the oldest working computer.

Ø  Having a problem finding reflective numbers.

Ø  Chief cars seat covers are in. I will have to run to Water Mill to pick them up.

Ø  Spoke to McNiel and Co. about the windshield in 81.

Ø  I have the last quote for the landscaping.

Ø  Registered the new Chiefs car. Had lock repaired at Proliner.

Ø  Replaced printer in the chief’s office.

Ø  Calibrated the liquid suspension on 7-6-16 with the help of Specialty Vehicles and Brian. With the hopes to help the ride.

Ø  Ordered the impact gun. Will the Department need sockets for the impact gun?

Ø  Hot stick came in, Flir camera came in, Sniff meters came in, 4 gas meter came in. Waiting on the charger. Fittings, and nozzle also came in.

Topics for discussion:

                 Would like to replace the drill that Jack and I use as the batteries do not hold a charge anymore.

 

MEDICAL COORDINATOR REPORT :

 

East Quogue Fire District

EMS Report

Submitted by Brian Danowski

February 23, 2023

 

 

Material Requests:

• See attached Bound Tree Medical Consumable EMS Supplies quote totaling $800.62

 

Report Continued:

• New ambulance 7-6-17 has been completely stocked and is NYSDOH State certified. Truck looks great and we currently only have a couple of items that Specialty Fleet Services needs to address. I spoke to Bob O’Neil about a LED strip light that is not working on the passenger side exterior front compartment and an interior cabinet that was supposed to have power run to it as well as have the spare stretcher battery mounted inside of it. Bob said he will take care of it at our HQ, but suggested we drive the ambulance for a week or two just to make sure nothing else comes up that needs to be addressed. As soon as the Chief is ready to put it in service after Department training and in-service is complete, the truck is ready to go.
• Completed CPR training and finalized CME paperwork to both Chief Glenn Bullock and Ryan Horowitz for their CFR recertification. Special thanks to Brian Gladding who came down to HQ this past Sunday to test them on their necessary CFR skills needed for recertification.
• February’s schedule is full and March only has Wednesday overnight openings as of today. We have been successful in filling all the shifts and continue to fill the schedule in its entirety without any openings.
• We are still schedule for the Suffolk REMSCO awards ceremony on Saturday, March 11^th at our HQ. I am waiting on hearing back from Suffolk REMSCO Chairman John Manzi to email me an agenda and who is attending. I spoke with Chief Mike Masterton of Suffolk EMS and he will facilitate connecting us. I am hoping to hear from him by the end of the week and will forward all info to the District and Chief’s office.
• I will not be in attendance at the workshop tonight as I am traveling with my son for a long weekend during his winter break from school.
• I will be out the week of March 5^th to have carpel tunnel surgery on both of my hands. The surgery date is set for March 3^rd. My surgeon said I will be able to return to work 10 days after surgery. I have coordinated with Jeff Corazzini and we will be switching our schedules around the week March 12^th to accommodate me getting back to work asap.

 

 

Respectfully submitted,

Brian Danowski