May 2023 Monthly Meeting Minutes

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

MAY 4, 2023

 

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman James Schaefer at 7:30 p.m. Present were Commissioners James Schaefer, Stephen Gregory, Robert Despres and Ed Seltenreich, Fire District Facilities Supervisor Dave Schaffauer, Medical Coordinator Brian Danowski, First Assistant Chief Keith Phillips, Treasurer Colleen Pearsall and Secretary Lorraine Gregory.

 

 

FIRE DISTRICT FACILITIES SUPERVISOR REPORT

See attached report.

Mr. Schaffauer advised the Board that the new Tahoe for the Chief should be in service next week, minus one radio which won’t be back from the County for at least a month.

Mr. Schaffauer presented the following proposals:

1. Twin Forks Glass for replacement of the exterior door that leads up to the second floor Firemen’s Room.

A motion was made by Commissioner Despres, seconded by Commissioner Gregory, accepting the proposal from Twin Forks Glass, in the amount of $4,378.00, for the replacement of the exterior door that leads up to the second floor Firemen’s Room. Approved 4-0.

2. Fully Involved proposal for the Strut Box for 7-6-11.

A motion was made by Commissioner Gregory, seconded by Commissioner Despres, accepting the proposal from Fully Involved, in the amount of $1,750.00, for the fabrication of a 3/16” aluminum box with piano hinged lid and latch for storage of the struts on 7-6-11. Approved 4-0.

3. MES Coastal Fire Systems for Scott Pak labels - Tabled.

4. TFS Hotstick Voltage Detector

A motion was made by Commissioner Gregory, seconded by Commissioner Despres, accepting the proposal from Hot Stick USA, in the amount of $679.98, for the purchase of two (2) TFS AC Hotstick Voltage Detectors. Approved 4-0.

5. Multi Media Communications Pagers

A motion was made by Commissioner Gregory, seconded by Commissioner Despres, approving the purchase of twelve (12) Minitor VI Pagers w/Belt Clip and Batteries and additional three (3) year warranty (total 5 years) from Multi Media Communications, at a total cost of $4,799.40. Approved 4-0.

ITEMS FOR DISCUSSION

No discussion.

MEDICAL COORDINATOR REPORT

See attached report.

MATERIAL REQUESTS

A motion was made by Commissioner Gregory, seconded by Commissioner Despres, approving the purchase of the medical supplies requested, at a total cost of $1,262.61 (Hammer Medical - $1,262.61, Bound Tree - $76.80). Approved 4-0.

After a brief discussion regarding the LUCAS CPR batteries and Stryker service plan, a motion was made by Commissioner Gregory, seconded by Commissioner Despres, approving the purchase of the Four Year Stryker Service Plan, at a cost of $6,188.40 which includes battery replacement every two years. Approved 4-0.

REPORT DISCUSSIONS

1. Noted.

2. Noted.

3. Noted.

MAINTENANCE REPORT

Maintenance Report dated 4/1/2023 to 5/4/2023 submitted to the Board.

CHIEF'S REPORT

See attached report.

REQUESTS

1. Approved under Fire District Facilities Supervisor Report.

2. Tabled pending prices.

3. Tabled pending sizes and prices.

4. Mr. Schaffauer is handling.

5. Commissioner Gregory advised the Chief that a bill for the bag was received from True Value Hardware in Westhampton. Evidently, the bag was purchased by a member without prior approval.

 

STATUS OF PREVIOUS REQUESTS

1. Approved under the Fire District Facilities Supervisor Report.

2. On order.

3. Tabled.

4. Tabled.

5. Mr. Schaffauer is handling.

6. Mr. Schaffauer is handling.

7. On order.

8. On order.

9. On order.

10. On order – delivery may take 50 weeks. Mr. Schaffauer will follow-up.

11. Not yet been received from the Dept. of Motor Vehicles.

12. Commissioner Schaefer stated that the Department is close to its membership limit and that, in the past, Mr. Glass had advised that having Associate Members is not a good idea.

13. The Secretary will forward a letter to the Town Supervisor.

14. The Blood Drives will be requested on an individual basis and will include the Certificate of Insurance.

ITEMS FOR DISCUSSION

No discussion.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

MINUTES

A motion was made by Commissioner Gregory, seconded by Commissioner Despres, accepting the Minutes of the April 6, 2023 Regular Monthly Meeting. Approved 4-0.

TREASURER'S REPORT

A motion was made by Commissioner Gregory, seconded by Commissioner Despres, approving the Treasurer’s Report as submitted. Approved 4-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Gregory, seconded by Commissioner Despres, approving the Abstract of Bills for the General Fund consisting of 28 checks totaling $158,553.13 and to transfer the amount of $200,000.00 from the Money Market to the Checking Account. Approved 4-0.

COMMUNICATIONS AND CORRESPONDENCE

A letter was received from the East Quogue Fire Department regarding the swearing in of Marlene Woldenberg as an active member in the Department and the probationary membership of Brian Wegman, Nicole Guerrero and Quinn Banks in the Department, a letter was received from Appraisal Affiliates enclosing the 2022 Maintenance Service Report and a Facility Use Permit Application was received from the Department regarding the Kindergarten Visit on May 26, 2023.

OLD BUSINESS

Commissioner Gregory presented the following proposals:

1. KDS Black Magic Seal Coating – seal coating, crack filling and striping of the black top

                        Main Firehouse - $3,985.36

Station 2 - $1,707.20

2. TaurusCustomPainting Inc.

    

Board of Directors Room - Remove wallpaper, skim coat, paint - $3,500.00

                       Two Bathrooms on Second Floor - Paint - $1,730.00

3. We’ll Floor U - install new floor in Board of Directors Room - $3,150.00

A motion was made by Commissioner Gregory, seconded by Commissioner Despres, accepting the proposal from KDS Black Magic Seal Coating for the seal coating and striping of the black top at the Main Firehouse, in the amount of $3,985.36 and $1,707.20 for Station 2. Approved 4-0.

A motion was made by Commissioner Gregory, seconded by Commissioner Despres, accepting the proposal from TaurusCustomPainting Inc. for the removal of wallpaper, skim coating and painting of the walls in the Board of Directors Room, in the amount of $3,500.00 and for the painting of the two second floor bathrooms, in the amount of $1,730.00. Approved 4-0.

A motion was made by Commissioner Gregory, seconded by Commissioner Despres, accepting the proposal from We’ll Floor U for the installation of new flooring in the Board of Directors Room, in the amount of $3,150.00. Approved 4-0.

NEW BUSINESS

Commissioner Gregory advised the Board that a representative from Verizon called him to inquire

as to whether the District would be willing to permit the installation of a flagpole cell tower on District property. Commissioner Gregory will contact Mr. Glass for his advice and this will be discussed further at a workshop.

A motion was made by Commissioner Despres, seconded by Commissioner Gregory, accepting the probationary membership of Quinn Banks, Nicole Guerrero and Brian Wegman in the Department. Approved 4-0.

A motion was made by Commissioner Gregory, seconded by Commissioner Despres, granting permission for the East Quogue Elementary School Kindergarten Class to visit the Firehouse on May 26, 2023. Approved 4-0.

A Workshop was scheduled for May 25, 2023, at 7:00 p.m.

At 8:52 p.m., there being no further business, a motion was made by Commissioner Gregory, seconded by Commissioner Despres, to adjourn the meeting. Approved 4-0.

Submitted by                                                                                                                                                                                                                                                                                                                                                                                         

Lorraine Gregory, Secretary

 

East Quogue Fire District’s House Attendant Report

 

 

To the Board of Fire Commissioners,

This is the attendant’s report for May 2023, meeting including but not limited to:  

• General Maintenance and building care.
• Updated the website For the District
• Updated the sign.
• Disinfected the Meeting room, Chief’s office, and Corp room. Along with the Firemen’s room and bathrooms every Wednesday.
• I have an update on the new Chiefs car.
• Removed a bunch of equipment from Paul’s car to bring to Commander for the new car.
• Repaired WIFI in 7-6-17
• Replaced the battery in 7-6-3
• Quote for Twin Forks Glass
• Quote for the Box for 7-6-11 from Fully Involved
• Quote to have the bottles labeled.
• Quote for the Hot Sticks
• South Shore Fire was in and did flow testing on the Scott Packs.
• 7-6-6 will be going to Fully Involved for repair tomorrow.
• Waiting for the hose to come in could be another 6 weeks.
• Gaskets have been ordered from Firematic.

Topics for discussion:

 

 

 

May Chiefs report to District

 

 

-The Department would like to Thank the District for the Installation Dinner and their work that they put into it.

- Paratec stabilizing struts were used at the MVA on 4/21. They were successfully utilized and worked well. More to follow in equipment requests.

- New Squad system is in place and seems to be working out well. We will keep you updated.

- Physicals are being completed by the members who did not complete them, to date, we have Letters for Ronan Seltenreich, Kevin Jennerich, Dave Rosante completed his on the 25^th. Aaron Sacks had an appointment for the 26^th I haven’t heard from him yet. Letters went out reference suspension pending medicals.

-We are going to need to discuss adding some gear racks as we are running out of space, three new members are coming in and we are going to be maxed out.

- Uniform inspection revealed that some members are missing or were never issued some parts of the uniform. How would you like to address this?

-With new members coming in we will need to address getting more EMS gear and also Bunker gear. In the past we have done 5 sets per year.

-Wi-Fi is still not working on 17, this is necessary for E PCR data transfer.

- Sexual Harassment Class went well, the instructor stated that the company offers PESH compliance classes. I would encourage looking into this.

EQUIPMENT REQUESTS:

• (2) Hot sticks one for each ambulance. This is for safety as sometimes the ambulance will be the only Rig on scene.
• EMS gear for Denise Flynn
• EMS boots (4) pair. Sizes to be determined.
• (4) Ratchet straps for Paratec struts. We have 4 struts. Each strut requires 2 straps, we only ordered 4 straps originally. This will limit us to only using 2 struts safely by the manufacturer’s guidelines.
• New Tool bag for air bag controllers, regulator and hoses. This is to keep the equipment together and protected from damage while stored in the rig. This can be purchased at Hardware store or Home Depot.

STATUS OF PREVIOUS REQUESTS:

• Box for struts on 11
• Replacement gaskets for hose
• Gear washing
• Bar Code stickers for Scott bottles so we can fill at QUOGUE FD.
• 2 ½ “hose
• 2” hose
• (4) Tool mounting brackets for 32 to mount bolt cutters and Pike pole. Approximate cost $160
• (1) Halligan for 32 The one that was in the 32 vehicle was from the old 81 and it was labeled as Hampton Bays FD property. We will return that to HB and will need a replacement. Approximate cost $250.

Respectfully submitted,

Paul Sulzinski

Chief EQFD

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