Meeting Minutes June 2016

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

JUNE 5, 2016

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Allyn Jackson at 4:05 p.m. Present were Commissioners James Schaefer, Aaron Sacks, Jonathan Erwin, Jennifer Davonski and Allyn Jackson, Chief David Kohler, Second Assistant Chief David Rosante, Treasurer Nancy Knotoff and Secretary Lorraine Gregory. (Note: The meeting originally scheduled for Thursday, June 2, 2016 was cancelled due to the fact that there was no quorum.)

FIREHOUSE ATTENDANT REPORT

See attached report.

ITEMS FOR DISCUSSION

1.         Noted.    

3.        

A motion was made by Commissioner Schaefer, seconded by Commissioner Erwin, accepting the Firehouse Attendant Report as submitted. Approved 5-0.

EMS REPORT

See attached report presented by Commissioner Davonski.

STAFF REPORT

1.         A resolution was drawn up and states as follows:

2016-20. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to retain Kevin H. Zajac and Brandon McAlary as On Call First Responders, at an hourly pay rate of $20.00.

A motion was made by Commissioner Davonski, seconded by Commissioner Schaefer, accepting adoption of Resolution 2016-20. Approved 5-0.

2.         Noted.

3.         A resolution was drawn up and states as follows:

2016-21. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to remove Christopher Guszack from the On Call First Responder Rolls.

A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, accepting adoption of Resolution 2016-21. Approved 5-0. (Note: The Secretary will forward a letter to Mr. Guszack advising him of his termination and will request that District property in his possession be returned to the District.)

EQUIPMENT AND SUPPLIES

1.         A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, authorizing the purchase of the EMS Medical Supplies requested, at a total cost not to exceed $1,420.04 (Hammer Medical - $1,364.15, Moore Medical - $55.89). Approved 5-0.

2.         Commissioners Erwin or Sacks will handle.

3.         Noted.

4.         Noted.

5.         A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, granting permission for Amit Patel to participate in the Check & Inject NY Pilot Program for BLS Providers and to authorize the purchase of the initial five kits and two training kits, at a total cost of $445.00. Approved 5-0.

A motion was made by Commissioner Erwin, seconded by Commissioner Jackson accepting the EMS Report as submitted. Approved 5-0.

MAINTENANCE REPORT

No written report submitted.

Commissioner Erwin advised the Board of the following:

1.         7-6-8    Serviced. Vehicle has a chronic air leak.

2.         7-6-9    Oil and filters changed.

3.         7-6-12  Front wheel repaired.

4.         7-6-31  Bumper is on order.

A motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, accepting the Maintenance Report as submitted. Approved 5-0.

At 4:30 p.m., a motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, calling the meeting into Executive Session to discuss insurance liability. Approved 5-0.

At 4:36 p.m., a motion was made by Commissioner Schaefer, seconded by Commissioner Sacks, calling the meeting out of Executive Session. Approved 5-0.

CHIEF'S REPORT

See attached report.

REQUESTS

Request 1. - A motion was made by Commissioner Sacks, seconded by Commissioner Davonski, authorizing the purchase of twenty (20) pairs of white gloves, at an approximate cost of $200.00 and four (4) packages of mourning bands, at an approximate cost of $40.00. Approved 5-0.

Request 2. - Secretary will handle.

Request 3. - A motion was made by Commissioner Sacks, seconded by Commissioner Erwin, approving the Rescue Swimmer Course for up to seven (7) members, at a cost of $200.00 per member. Approved 5-0. (Note: Second Assistant Chief Rosante will provide the Board with a written agreement.)

Request 4. - A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, authorizing the purchase of five (5) Radio Holders and two (2) straps, at an approximate cost of $245.00. Approved.

Request 5. - A motion was made by Commissioner Schaefer, seconded by Erwin, authorizing the purchase of EMS Gear for Garrett Benham (jacket, pants, helmet and boots), at an approximate cost of $1,200.00. Approved 5-0.

Request 6. - Commissioner Sacks will handle.

Request 7. - Commissioner Sacks will handle.

Request 8. - A motion was made by Commissioner Schaefer, seconded by Commissioner Erwin, authorizing On Call First Responder coverage for the Seafood Party from 9:00 p.m. on August 13, 2016 to 5:00 a.m. on August 14, 2016. Approved 5-0.

ITEMS FOR DISCUSSION

1.         Chief will contact Bob Holley. Greg Celi and Mark Rist suspended. Greg King on medical leave and will supply a doctor’s note.

2.         Delivery date not available.

3.         Meeting set for Thursday at 4:00 p.m.

4.         Department Best Practices given to Commissioner Jackson.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

MINUTES

A motion was made by Commissioner Sacks, seconded by Commissioner Erwin, accepting the Minutes of the May 5, 2016 Regular Monthly Meeting, with noted correction. Approved 5-0.

TREASURER'S REPORT

Ms. Knotoff advised the Board that, in May, she had made an additional transfer of $20,000.00 to pay for the Inspection Dinner.

A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, approving the Treasurer’s Report as submitted. Approved 5-0.

COMMUNICATIONS AND CORRESPONDENCE

Miscellaneous correspondence was presented to the Board including a letter from the East Quogue Fire Department regarding the resignation of Dan Bennett and the swearing in of Kevin Quinn, a Certificate of Compliance from the Town of Southampton regarding the Antenna, an e-mail from the Hampton Point Association cancelling their use of the Meeting Room and requests from SCWA for the testing of the backflow prevention devices.

OLD BUSINESS

Commissioner Sacks presented the new FCC License. (The Secretary will forward letters to the Town of Southampton Police Department and Suffolk County Fire Rescue advising them of the new Call Letters.)

After a brief discussion, the Board tabled the proposal from Securus Technologies for hookup to the Town’s CAD Dispatch System.

Commissioner Sacks presented the following proposals for replacement of the AC units in the meeting room:

                                    Arenz Heating & Air Conditioning - $18,930.00

                                    Weber & Grahn - $23,200.00

A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, accepting the proposal from Arenz Heating & Air Conditioning, in the amount of $18,930.00. Approved 5-0.

After a brief discussion regarding replacement of the boilers, a resolution was drawn up and states as follows:

2016-22. BE IT RESOLVED, pursuant to the provisions of the General Municipal Law and the Town Law of the State of New York, that a sum not to exceed $90,000.00 be expended from the Buildings and Grounds Reserve Fund of said Fire District for the purchase of two (2) New Oil Fired Boilers to be installed at the Main Firehouse as well as other incidental items that may be associated with this project, including but not limited to the removal of asbestos, and be it

            FURTHER RESOLVED, that this resolution is adopted subject to a permissive referendum as provided in the General Municipal Law of the State of New York, and be it

            FURTHER RESOLVED, that the Secretary of the Fire District shall, within ten working days of the adoption of this resolution, publish a notice within the official newspaper of the Fire District setting forth the date of the adoption of the resolution and an abstract of the resolution concisely stating the purpose and effect thereof and that the resolution was adopted subject to a permissive referendum.

A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, accepting adoption of Resolution 2016-22. Approved 5-0.

NEW BUSINESS

Commissioner Sacks presented a proposal from Jack Ryckman, in the amount of $2,800.00, for the installation of a sprinkler system on the east side of the property.

A motion was made by Commissioner Sacks, seconded by Commissioner Erwin, accepting the proposal from Jack Ryckman for the installation of a sprinkler system on the east side of the property, at a cost of $2,800.00. Approved 5-0.

A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, accepting the resignation of Dan Bennett from the Department, pending the return of all District property issued to him. Approved.

2016-23. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to remove all District postings from the website after a period of ninety (90) days from the date of posting.

A motion was made by Commissioner Erwin, seconded by Commissioner Sacks, accepting the adoption of Resolution 2016-23. Approved 5-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Schaefer, seconded by Commissioner Sacks, approving the Abstract of Bills for the General Fund consisting of 39 checks totaling $22,143.81 and to authorize the transfer of $30,000.00 from the Money Market to the Checking Account. Approved 5-0.

At 5:52 p.m., there being no further business, a motion was made by Commissioner Schaefer, seconded by Commissioner Erwin, to adjourn the meeting. Approved 5-0.

Submitted by
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                           Lorraine Gregory, Secretary