Meeting Minutes for May 2016

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

MAY 5, 2016

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Allyn Jackson at 7:30 p.m.  Present were Commissioners James Schaefer, Aaron Sacks, Jonathan Erwin, Jennifer Davonski and Allyn Jackson, Chief David Kohler, First Assistant Chief Scott Flynn, Second Assistant Chief David Rosante, Firehouse Attendant David Schaffauer, First Responder Amit Patel, Treasurer Nancy Knotoff and Secretary Lorraine Gregory.

FIREHOUSE ATTENDANT REPORT

See attached report.

ITEMS FOR DISCUSSION

1.         Approved.

2.-3.     Since the mulch and fertilizer will each cost $100.00 or less, the purchases may be made in accordance with the Procurement Policy.

A motion was made by Commissioner Schaefer, seconded by Commissioner Jackson, accepting the Firehouse Attendant Report as submitted.  Approved 5-0.

At 7:45 p.m., Mr. Schaffauer left the meeting.

EMS REPORT

See attached report.

STAFF REPORT

1.         Noted.

2.         Approved.

3.         Commissioners Schaefer and Davonski will handle.

A motion was made by Commissioner Jackson, seconded by Commissioner Sacks, authorizing Commissioners Schaefer and Davonski to interview candidates for the position of On Call First Responder and to authorize them to hire up to three new On Call First Responders.  Approved 5-0.

EQUIPMENT AND SUPPLIES

1.         Noted.

2.         A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, authorizing the purchase of the EMS Medical Supplies requested, at a total cost not to exceed $775.04 (Boundtree - $440.29, Moore Medical - $166.00, Zoll Medical - $168.75).  Approved 5-0.

3.         Commissioners Davonski and Schaefer decided on the following uniforms:

Full Time Paid First Responder  -  2 overshirts, 2 pair of pants, 2 short sleeve dark shirts, 1 pair of shoes and 1 all-weather jacket.

            On Call Paid First Responder  -  1 polo shirt, 1 overshirt and 1 all-weather jacket.

Commissioner Sacks suggested the use of photo ID badges for the First Responders and EMS personnel.  A punch ($16.00) and hangers ($10.00) will be purchased and the badges made on site.

A motion was made by Commissioner Erwin, seconded by Commissioner Jackson accepting the EMS Report as submitted.  Approved 5-0.

MAINTENANCE REPORT

No written report submitted.

Commissioner Erwin advised the Board of the following:

1.         Two of the Chiefs’ cars were serviced.

2.         The antenna was removed from the van and installed on the new Fire Police vehicle.

3.         7-6-16’s suction will be repaired tomorrow.

A motion was made by Commissioner Jackson, seconded by Commissioner Davonski, accepting the Maintenance Report as submitted.  Approved 5-0.

CHIEF'S REPORT

See attached report.

REQUESTS

Requests 1.  -  A motion was made by Commissioner Sacks, seconded by Commissioner Erwin, authorizing the purchase of five (5) Class A PPE (coat, helmet, pants, boots) and one (1) Class B PPE (coat, helmet, pants, boots), at a cost not to exceed $3,000.00 per set.  Approved 5-0.

Request 2.  -  Commissioner Sacks will arrange.

Request 3.  -  A motion was made by Commissioner Erwin, seconded by Commissioner Sacks, authorizing the purchase of one (1) MSA CO Meter, at a cost not to exceed $250.00.  Approved 5-0.

Request 4.  -  Approved.

Request 5.  -  Commissioner Erwin will handle.

ITEMS FOR DISCUSSION

1.         Delivery date unknown.

2.         To be discussed under Old Business.

The Board advised the Chiefs that the Department SOG’s should be renamed “Best Practices”.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

MINUTES

A motion was made by Commissioner Sacks, seconded by Commissioner Davonski, accepting the Minutes of the April 7, 2016 Regular Monthly Meeting.  Approved 5-0.

TREASURER'S REPORT

Ms. Knotoff advised the Board that a Workers’ Compensation Audit has been scheduled for May 11, 2016.

A motion was made by Commissioner Jackson, seconded by Commissioner Sacks, approving the Treasurer’s Report as submitted.  Approved 5-0.

COMMUNICATIONS AND CORRESPONDENCE

Miscellaneous correspondence was presented to the Board including a letter from the Fire Department regarding the resignation of Mike Smith, William Swasey’s Emeritus status, the swearing in of Jody Romeo and the probationary membership of Kevin Quinn, a letter from the Town of Southampton regarding Res-2016-423 and a request from the Hampton Point Association to use the Meeting Room.

OLD BUSINESS

Commissioner Sacks presented a proposal from Waterway for the annual testing of the apparatus nozzles and appliances.

A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, accepting the proposal from Waterway for the annual testing of the apparatus nozzles and appliances, in the amount of $1,362.00.  Approved 5-0.

A motion was made by Commissioner Sacks, seconded by Commissioner Davonski, accepting the proposal from Motorola for the purchase of new pagers and portable radios for use by the Department in accordance with Resolution 2016-18, at a cost of $99,947.62 and accepting the proposal from Integrated Wireless Technologies, LLC for the engraving of the pagers and radios in accordance with Resolution 2016-18, at a cost of $1,275.00, at a total expenditure of $101,598.87.  Approved 5-0.

At 8:50 p.m., Mr. Patel left the meeting.

Commissioner Sacks presented the following labor only proposals for the renovation of the Firemen’s Room:

                                    1.  Norske, Inc.  -  $32,150.00

                                    2.  O’Neil Builders, LLC  -  $32,800.00

                                    3.  Rist Builders, Inc.  -  $41,000.00

A motion was made by Commissioner Sacks, seconded by Commissioner Erwin, accepting the labor only proposal from Norske, Inc. for the renovation of the Firemen’s Room, in the amount of $32,150.00.  Approved 5-0.

A motion was made by Commissioner Sacks, seconded by Commissioner Erwin, allotting the sum of $15,000.00 for materials to be purchased from various suppliers for the renovation of the Firemen’s Room.  Approved 5-0.

Commissioner Jackson advised the Board that he is still waiting for an additional bid for the boilers and the LED lights.

Commissioner Jackson also advised the Board that, since the job was easier than expected, J&M Construction and Masonry issued a $400.00 credit to the District with regard to the installation of the yellow safety tile strips in the truck bays.

NEW BUSINESS

A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, authorizing that a letter of recommendation be prepared for On Call First Responder, Amanda Paparatto.  Approved 5-0.

A motion was made by Commissioner Schaefer, seconded by Commissioner Sacks, accepting the proposal from JJ Johnson for the detailing of all the fire apparatus vehicles, at a cost of $3,050.00.  Approved 5-0.

A motion was made by Commissioner Schaefer, seconded by Commissioner Sacks, accepting the resignation of Mike Smith from the Department, pending his return to the District of all District property issued to him.  Approved 5-0.

The Secretary will notify Hometown Insurance of William Swasey’s Emeritus status.

A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, accepting the probationary membership of Kevin Quinn in the Department.  Approved 5-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Schaefer, seconded by Commissioner Erwin, approving the Abstract of Bills for the General Fund consisting of 46 checks totaling $50,168.42 and to authorize the transfer of $75,000.00 from the Money Market to the Checking Account.  Approved 5-0.

At 9:30 p.m., there being no further business, a motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, to adjourn the meeting.  Approved 5-0.

Submitted by
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                             Lorraine Gregory, Secretary

Minutes for May 2016