October's Meeting Minutes 2021

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

OCTOBER 7, 2021

 

 

FIRE DISTRICT FACILITIES SUPERVISOR REPORT

See attached report.

A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, authorizing the purchase of one (1) Clarke Automatic Floor Scrubber from Emerald Island Supply (Eastern Suffolk BOCES Contract Pricing – Contract No. 2020-009-0204), at a total cost of $9,501.00. Approved 5-0.

A motion was made by Commissioner Gregory, seconded by Commissioner Schaefer, authorizing the purchase of five (5) Large Scott AV3000 H/T Masks and five (5) Medium Scott AV3000 H/T Masks from South Shore Fire & Safety, at a total cost of $3,234.00. Approved 5-0.

ITEMS FOR DISCUSSION

New generator for Station 2 will be discussed under New Business.

The Board authorized Mr. Schaffauer to have 7-6-81 thoroughly cleaned due to the water damage.

The Board instructed Mr. Schaffauer to take the ambulance to Village Auto Body to have the trim repaired.

EMS REPORT

See attached report.

STAFF REPORT

1. Noted.

2. A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, authorizing the hiring of Jamie Boyd and Zachary Peare as On Call First Responders with an hourly pay rate of $24.00. Approved 5-0.

3. A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, authorizing the removal of David Goldblum and Thomas Fauteux from the On Call First Responder Roster, due to the fact that they have not worked any shifts during the last six months, and that they be required to return all District equipment and apparel issued to them. Approved 5-0.

EQUIPMENT AND SUPPLIES

                                                                                      

1. A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, authorizing the purchase of the medical supplies requested, at a total cost of $4,010.91 (Hammer Medical - $1,247.88, Teleflex - $565.00, Zoll Medical - $226.93). Approved 5-0.

2. Tabled - The Board requested Mr. Patel to see if the LifePack Monitors are available on State Bid. Commissioner Seltenreich stated that a grant might be available.

Commissioner Jackson requested the September rig checklist from Mr. Patel.

MAINTENANCE REPORT

Work Order dated 9/1/21 – 9/30/21 was submitted to the Board.

Mr. Schaffauer advised the Board that the parts for the new 7-6-11 are still on order with Seagrave.

Chief Jankowski requested that e-mails be sent informing the officers of the status of vehicles that were designated “out-of-service”. Mr. Schaffauer will check with Red Alert to see if this update is included in the program.

CHIEF'S REPORT

See attached report.

REQUESTS

1. A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, authorizing the purchase of ten (10) full sets of Class A Firefighter uniform badges and four (4) sets of Class A Ex-Chief uniform badges from Bill Fox Co., at a total cost of $3,517.00. Approved 5-0. (Note: The Board suggested doubling the amount requested.)

2.  Approved together with #1.

3. A motion was made by Commissioner Mattera, seconded by Commissioner Gregory, granting permission for a Blood Drive to be held in the Steel Building on November 22, 2021. Approved 5-0. (Note: Commissioner Jackson requested the Chief to purchase several fans to be used in the building to circulate the air.)

4. Tabled.

5. A motion was made by Commissioner Gregory, seconded by Commissioner Mattera, authorizing the purchase of six (6) Black Plastic Horizontal Storage Units and six (6) Restraint Straps for PACSR from Firematic Supply, at a total cost of $633.00. Approved 5-0.

6. Mr. Schaffauer will order.

7. A motion was made by Commissioner Gregory, seconded by Commissioner Mattera, authorizing the Firematic Class for On Sight Bailout Certification and re-Certification, at a cost of $1,400.00. Approved 5-0.

8. Mr. Schaffauer will handle.

9. Mr. Schaffauer will handle.

10. Mr. Schaffauer will handle.

11. Mr. Schaffauer will handle.

12. A motion was made by Commissioner Schaefer, seconded by Commissioner Mattera, authorizing the purchase of five (5) Large Scott AV3000 H/T ($1,617.00) and five (5) Medium Scott AV3000 H/T ($1,617.00) from South Shore Fire & Safety Equipment, at a total cost of $3,234.00. Approved 5-0.

ITEMS FOR DISCUSSION

1. Tabled. Commissioner Gregory advised the Board that he has spoken with Mr. Patel regarding an EMS inventory program.

2. Commissioner Seltenreich is working on this project. Commissioner Jackson will check into the Pilot Program.

3. Bail Out System

4. Tabled.

5. Noted.

6. To be discussed further at a Workshop.

7. A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, authorizing payment to Westhampton True Value of $600.00 for the replacement of Faith Erwin’s cell phone screen that was broken during the transport of a patient. Approved 5-0.

8. Commissioner Jackson will discuss with Mr. Glass and Hometown.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

Commissioner Jackson advised the Board of his conversation with Mr. Glass regarding what constitutes LOSAP points. See attached copy of e-mail between Commissioner Jackson and Mr. Glass.

Commissioner Jackson also discussed with Mr. Glass the procedure for termination of paid employees. Mr. Glass advised that there must be good reason for termination. Employees with more than 5 years of employment are entitled to an Article 75 hearing and must be advised of the reason for the hearing. If an employee is a veteran or firefighter in another location, we can terminate their employment with the District.

Commissioner Jackson presented an “Employee Warning Notice” Form to the Board and, after a brief discussion, a motion was made by Commissioner Jackson, seconded by Commissioner Schaefer authorizing the use of the “Employee Warning Notice” Form, if the occasion arises when an employee needs to be warned about a situation that concerns them. Approved 5-0.

MINUTES

A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, accepting the Minutes of the September 2, 2021 Regular Monthly Meeting. Approved 5-0.

TREASURER'S REPORT

Mrs. Pearsall advised the Board that she has been working on the LENS Program and has given the membership information to the Chief.

Mrs. Pearsall also advised the Board that she has submitted the Proposed 2022 Budget to the Town and reminded the Board that the Budget Hearing is scheduled for Tuesday, October 19, 2021 at 7:00 p.m.

With regard to the Fire Prevention invoice, a motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, authorizing the District to pay the amount of $3,500.00 which is the budgeted amount for Fire Prevention and to have the Department pay for the remaining balance. Approved 5-0.

A motion was made by Commissioner Schaefer, seconded by Commissioner Mattera, approving the Treasurer’s Report as submitted. Approved 5-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Schaefer, seconded by Commissioner Mattera, approving the Abstract of Bills for the General Fund consisting of 39 checks totaling $121,040.18 and to authorize the transfer of $160,000.00 from the Money Market to the Checking Account. Approved 5-0.

COMMUNICATIONS AND CORRESPONDENCE

Miscellaneous correspondence was presented to the Board including Facility Use Requests from Brianna Gladding, Linda Rousell (Southampton Pines Homeowners Association) and Greg Celi (Red Knight Local Chapter 25) and letters from the Department regarding the removal of Chris Pinto from the Active Roles and the probationary membership of Dr. Bruce Friedman in the Department.

OLD BUSINESS

Commissioner Jackson advised the Board that the Inspection Dinner is tentatively scheduled for late May at a winery in Southold. The District will be responsible for the dinner (up to 150 people), tent, etc. The cost is expected to be $45,000.00. The Department will be responsible for the band and the souvenirs.

A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, authorizing the expenditure of $45,000.00 for the Inspection Dinner/100^th Anniversary Celebration for up to 150 members/guests to be held at Sparkling Pointe Winery and excludes the expenditure for the band and souvenirs which will be the responsibility of the Department. Approved 5-0.

Commissioner Jackson also advised the Board that Sand Pebble suggested that the renovations to the Main Firehouse be addressed. Commissioner Jackson suggested that the Board look into a much less expensive pre-fab storage building.

NEW BUSINESS

A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, granting permission for Old Timers’ Night to be held in the Meeting Room on November 5, 2021. Approved 5-0.

Commissioner Seltenreich will get proposals for the purchase of a new generator for Station 2.

Commissioner Schaefer advised the Board that he had spoken with Bill Potter regarding flu shots. NDI will be here on meeting night, November, 2021 at 6:30 p.m.

A motion was made by Commissioner Gregory, seconded by Commissioner Schaefer, accepting the proposal from Hello Alert for the installation of two (2) security cameras (one by the monument and one by the front of the firehouse), at a cost of $1,956.52. Approved 5-0.

Commissioner Jackson advised the Board that the monument lawn will be overseeded and taken care of by Pine Edge.

The purchase of two coolers for the Firemen’s Room was tabled pending Mr. Schaffauer getting additional proposals.

Truck detailing will be scheduled for the Spring.

Commissioner Jackson advised the Board that he will be running for re-election in December.

Acting Commissioner, Ed Seltenreich advised the Board that he will be running for election in December.

2021-29. Whereas, Section 175-a of the Town Law, as amended, provides for a system of registration of Fire District elections; and

            Whereas, a register of eligible Fire District voters must be prepared prior to the Fire District election: and

            Now therefore, be it resolved that three resident election inspectors of the East Quogue Fire District, namely, Faith Erwin, Linda DeRosa and Patricia Despres be appointed to constitute the East Quogue Fire District Board of Elections for the 2021 Annual Fire District Election;

            And be it further resolved, that in case any of the members appointed therein are unable to assume or perform the duties required of them, the Board of Fire Commissioners will appoint alternates who are resident electors, namely, Paula Bullock, Denise Flynn and Patricia Densieski ;

            And be it further resolved, that the Chairman, Election Inspector and Poll Clerk be compensated in the amount of $70.00 for their services and attendance at the annual election which shall take place during the hours of 6:00 p.m. and 9:00 p.m.;

            And be it further resolved, that if clerical help is deemed necessary, this Board of Fire Commissioners will consider the appointment of such clerical persons upon the request of the Chairman of the Fire District Board of Elections.  

A motion was made by Commissioner Gregory, seconded by Commissioner Jackson, accepting the adoption of Resolution 2021-29. Approved 5-0.

A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, granting permission for Brianna Gladding to use the Meeting Room on October 23, 2021 for her son’s birthday party. Approved 4-0. (Recused – Commissioner Seltenreich)

A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, granting permission for Linda Rousell - Southampton Pines Homeowners Association to use the Meeting Room on October 30, 2021 for their general meeting. Approved 5-0.

A motion was made by Commissioner Mattera, seconded by Commissioner Seltenreich, granting permission for Greg Celi (Red Knight Local Chapter 25) to use the Meeting Room on November 16 or 17, 2021 for a dinner/meeting. Approved 5-0.

A motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, approving the Department’s removal of Chris Pinto from the Active Roles and requiring the he return all of the equipment and items issued to him by the District. Approved 5-0.

A motion was made by Commissioner Schaefer, seconded by Commissioner Jackson, approving the probationary membership of Dr. Bruce Friedman in the Department. Approved 5-0.

A workshop was scheduled for October 28, 2021, at 7:00 p.m.

At 9:35 p.m., there being no further business, a motion was made by Commissioner Jackson, seconded by Commissioner Seltenreich, to adjourn the meeting. Approved 5-0.

Submitted by                                                                                                                                                                                                                                                                                                                                                                                                                                   

Lorraine Gregory, Secretary