September 2021 Meeting Minutes

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

SEPTEMBER 2, 2021

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Allyn Jackson at 6:00 p.m. Present were Commissioners Allyn Jackson, James Schaefer, Stephen Gregory and Ed Seltenreich, Treasurer Colleen Pearsall and Secretary Lorraine Gregory. (Note: The meeting was held at 6:00 p.m. due to the fact that the Board members were attending the Firematic Service for deceased Department member Thomas Mendenhall which was scheduled for 7:30 p.m.)

FIRE DISTRICT FACILITIES SUPERVISOR REPORT

See attached report.

ITEMS FOR DISCUSSION

Tabled – Pricing quotes requested for the floor cleaning machine.

EMS REPORT

See attached report.

STAFF REPORT

Noted.

EQUIPMENT AND SUPPLIES

1. A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, authorizing the purchase of the medical supplies requested, at a total cost of $635.36 (Hammer Medical - $549.78, McKesson - $85.58). Approved 4-0.

2. A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, authorizing the renewal of the When To Work Online Scheduling Program, at a cost of $200.00. Approved 4-0.

Commissioner Jackson advised the Board that he had a conversation with Mr. Patel regarding the preparation of a discipline form.

MAINTENANCE REPORT

No Work Order Report submitted to the Board.

Commissioner Gregory advised the Board that there are several minor issues with the new 7-6-11 and that they are in the process of being taken care of.

Commissioner Seltenreich advised the Board that the electrical repairs are in the process of being completed.

CHIEF'S REPORT

No report submitted to the Board.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

Commissioner Jackson advised the Board of his conversation with Mr. Glass regarding COVID-19 line of duty death. Mr. Glass advised him that Federal Law refers to full time First Responders, not volunteers.

Commissioner Schaefer advised the Board that he had spoken with Kathy at Hometown regarding the Cancer Bill and will continue to follow up with her.

MINUTES

A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, accepting the Minutes of the August 5, 2021 Regular Monthly Meeting. Approved 4-0.

TREASURER'S REPORT

The Board agreed on a few minor adjustments to the Proposed 2022 Budget. A motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, accepting the adoption of the Proposed 2022 Budget. Approved 4-0.

A motion was made by Commissioner Jackson, seconded by Commissioner Gregory, approving the Treasurer’s Report as submitted. Approved 4-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Jackson, seconded by Commissioner Gregory, approving the Abstract of Bills for the General Fund consisting of 34 checks totaling $71,223.39 and to authorize the transfer of $120,000.00 from the Money Market to the Checking Account. Approved 4-0.

COMMUNICATIONS AND CORRESPONDENCE

Miscellaneous correspondence was presented to the Board including an order form from Looseleaf Law Publications for the 2022 NYS Law Updates, the extended warranty paperwork from Premium 2000+ regarding the new 7-6-11 and a Bulletin from Mr. Glass regarding legislative changes.

OLD BUSINESS

Commissioner Jackson advised the Board that the two World Trade Center trees will be transplanted elsewhere at the Main Firehouse or at Station 2.

Commissioner Gregory advised the Board that he is arranging for a photographer to be on hand for the 9-11 ceremony.

Commissioner Jackson advised the Board that the insurance paperwork has been submitted for the ambulance accident and suggested that there be both a verbal and written procedure for reporting an accident to the Chief and to the District. Commissioner Seltenreich will submit a copy of the Quogue Police Accident Reporting Procedure to the Board to be used as a guideline.

NEW BUSINESS

A motion was made by Commissioner Gregory, seconded by Commissioner Seltenreich, approving the purchase of two (2) copies of the 2022 Looseleaf Law Updates from Looseleaf Law Publications, at a cost of $86.75. Approved 4-0.

A workshop was scheduled for September 30, 2021, at 7:00 p.m.

At 6:45 p.m., there being no further business, a motion was made by Commissioner Seltenreich, seconded by Commissioner Schaefer, to adjourn the meeting. Approved 4-0.

Submitted by

                                                                                                                                                                                                                                                                                                                                                                                                                                          Lorraine Gregory, Secretary