East Quogue Fire District - Public Notice

EAST QUOGUE FIRE DISTRICT

SPECIAL MEETING

DECEMBER 26, 2016

The Special Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Allyn Jackson, at 7:00 p.m.  Present were Commissioners Allyn Jackson, Aaron Sacks, James Schaefer, Jonathan Erwin and Jennifer Davonski, Treasurer Nancy Knotoff and Secretary Lorraine Gregory.

FIRE HOUSE ATTENDANT REPORT

Mr. Schaffauer was not requested to attend the meeting.

EMS REPORT

Mr. Patel was not requested to attend the meeting.

MAINTENANCE REPORT

No report submitted.

CHIEF'S REPORT

The Chiefs were not requested to attend the meeting.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

MINUTES

A motion was made by Commissioner Sacks, seconded by Commissioner Erwin, to accept the Minutes of the December 1, 2016 Fuel Bid Opening and the Regular Monthly Meeting.  Approved 5-0.

TREASURER'S REPORT

Ms. Knotoff stated that certain transfers would have to be made.  Resolutions were drawn up and state as follows:

2016-49.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to authorize the transfer of $822.26 from Fuel/Gas Buildings - 290-001 to Building Maintenance/Supplies - 250-001.

2016-50.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to authorize the transfer of $233.05 from Association Dues - 360-001 to Medical Examinations - 340-001.

2016-51.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to authorize the transfer of $1,293.92 from Public Liability Insurance – 400-001 to Office/Computer Maintenance/Supplies – 450-001.

2016-52.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to authorize the transfer of $14,312.00 from Employers NYS Retirement - 600-001 to Service Awards Program - 620-001.

A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, accepting the adoption of Resolutions 2016-49 through 2016-52.  Approved 5-0.

2016-53.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to authorize the transfer of the balance remaining in all 2016 budget codes amounting to $218,390.91 to Fund Transfers - 900-001.

2016-54.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to authorize the transfer of $210,000.00 from Fund Transfers - 900-001 to the Apparatus Reserve Fund.

2016-55.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to authorize the transfer of $70,000.00 from Fund Transfers - 900-001 to the Building Reserve Fund.

2016-56.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to authorize the transfer of $33,000.00 from Fund Transfers - 900-001 to the Communication Reserve Fund.

A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, accepting adoption of Resolutions 2016-53 through 2016-56.  Approved 5-0.

A motion was made by Commissioner Sacks, seconded by Commissioner Davonski, to accept the Treasurer's Report as submitted.  Approved 5-0.

COMMUNICATIONS AND CORRESPONDENCE

No correspondence presented.

OLD BUSINESS

No discussion.

NEW BUSINESS

No discussion.

ABSTRACT OF BILLS:

A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, approving the following abstracts of bills for the General Fund:

Abstract #2 of 3 in the amount of $419,700.19, consisting of 37 checks

Abstract #3 of 3 in the amount of $10,561.81, consisting of 5 checks

and authorizing the transfer of $380,000.00 from the Money Market Account to the Checking Account.  Approved 5-0.

At 7:15 p.m., there being no further business, a motion was made by Commissioner Erwin, seconded by Commissioner Davonski, to adjourn the meeting.  Approved 5-0.

Submitted by:

Lorraine Gregory, Secretary

PUBLIC NOTICE

Please take notice that the Organizational Meeting of the East Quogue Fire District of the Town of Southampton, County of Suffolk, New York, for the year 2017 will be held on Thursday, January 5, 2017, at 7:00 P.M., at the East Quogue Firehouse, Montauk Highway, East Quogue, New York.

Dated:  December 13, 2016

Lorraine Gregory

Secretary

Board of Fire Commissioners

East Quogue Fire District

Drawer 860, East Quogue, NY 11942

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

DECEMBER 1, 2016

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Allyn Jackson at 7:30 p.m.  Present were Commissioners Aaron Sacks, Allyn Jackson, Jonathan Erwin and Jennifer Davonski, Chief David Kohler, Second Assistant Chief David Rosante, First Assistant Chief Scott Flynn, Firehouse Attendant David Schaffauer, First Responder Amit Patel, Treasurer Nancy Knotoff and Secretary Lorraine Gregory.

FIREHOUSE ATTENDANT REPORT

See attached report.

ITEMS FOR DISCUSSION

None.

Commissioner Sacks commended Mr. Schaffauer on the improvement of his work performance.

A motion was made by Commissioner Erwin, seconded by Commissioner Davonski, accepting the Firehouse Attendant Report as submitted.  Approved 4-0.

At 7:50 p.m., Mr. Schaffauer left the meeting.

EMS REPORT

See attached report.

STAFF REPORT

Noted.

EQUIPMENT AND SUPPLIES

1.         A motion was made by Commissioner Davonski, seconded by Commissioner Sacks, authorizing the purchase of the medical supplies requested, at a total cost of $990.60 (Zoll Medical - $742.50, Moore Medical - $175.90, EMP - $72.20).  Approved 4-0.

2.         Noted.

3.         Noted.

A motion was made by Commissioner Jackson, seconded by Commissioner Davonski accepting the EMS Report as submitted.  Approved 4-0.

Mr. Patel left the meeting at 8:35 p.m.

MAINTENANCE REPORT

Work Order Report dated November 1, 2016 – December 1, 2016 was presented to the Board.

CHIEF'S REPORT

See attached report.

REQUESTS

Request 1.  -  Commissioner Sacks will handle.

Request 2.  -  Tabled.

Request 3.  -  A motion was made by Commissioner Davonski, seconded by Commissioner Sacks, authorizing the purchase of one (1) Bar Code Scanner from Amazon, at an approximate cost of $250.00.  Approved 4-0.

ITEMS FOR DISCUSSION

1.         Commissioner Erwin advised that he ordered two white Chevrolet Tahoes off the State mini-bid, at a cost of $37,317.04 per vehicle, not including the emergency light and radio packages.  Delivery is expected to be this coming Monday.

2.         Commissioner Sacks reported that progress is being made on the Firemen’s Room renovations and that the couches are due to be delivered on December 6.

The Board requested the Chiefs to include a copy of a new member’s driver’s license with their membership application.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

MINUTES

A motion was made by Commissioner Sacks, seconded by Commissioner Erwin, accepting the Minutes of the November 3, 2016 Regular Monthly Meeting.  Approved 4-0.

TREASURER'S REPORT

Ms. Knotoff advised the Board that certain transfers would have to be made.  Resolutions were drawn up and state as follows:

2016-43.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to transfer the sum of $6,000.00 from Fuel/Gas Buildings – 290-001 to Repairs/Buildings & Grounds – 220-001.

2016-44.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to authorize the transfer of $1,500.00 from Ambulance Maintenance/Supplies – 240-001 to Firematic Maintenance/Supplies – 230-001.

2016-45.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to authorize the transfer of $1,000.00 from Fuel/Gas Buildings – 290-001 to Building Maintenance/Supplies – 250-001.

2016-46.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to authorize the transfer of $500.00 from Lights – 280-001 to Telephone – 270-001.

A motion was made by Commissioner Sacks, seconded by Commissioner Erwin, accepting the adoption of Resolutions 2016-43, 2016-44, 2016-45 and 2016-46.  Approved 4-0.

A motion was made by Commissioner Sacks, seconded by Commissioner Erwin, approving the Treasurer’s Report as submitted.  Approved 4-0.

COMMUNICATIONS AND CORRESPONDENCE

Miscellaneous correspondence was presented to the Board including a letter from the East Quogue Fire Department regarding the resignation of Meghan Magee and the probationary membership of Ryan Horowitz and a letter/agreement from Bill Glass regarding his Proposed 2017 Legal Representation.

OLD BUSINESS

After a discussion, it was decided to table the purchase of the polo shirts and job shirts for the membership and the On Call First Responders pending further information.

Commissioner Sacks advised the Board that the Truck Committee is making progress.  Bid specs were given to the mechanic for review and a decision should be made by January.

Commissioner Jackson advised the Board of the following:

1.         Attended the recent Hills meeting at the school and expressed the opinion of the Board to be in favor of the project as described.

2.         Asbestos removal completed.

3.         Doors are done.

4.         LED lighting project to begin in January.

5.         Have not yet spoken to the Town Supervisor regarding the Radio System.

NEW BUSINESS

Commissioner Jackson suggested a dedication for the Firemen’s Room.

After a brief discussion regarding the Fuel Bid Opening, a resolution was drawn up and states as follows:

2016-47.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to

accept the 2017 Fuel Oil Bid (January 1, 2017 to December 31, 2017) submitted by Mendenhall Fuel, Inc.  The price is based on the Northville Holding Corp. Tank Car Consumer Price at the Holtsville Terminal on the day of delivery, plus an overage of 12.8 cents per gallon (.128) which includes the NYS Oil Spill Fee, LUST Fee and the Nora Assessment Fee; and

Be it further resolved, to accept the Heating Service Contract in the amount of $525.00.

A motion was made by Commissioner Erwin, seconded by Commissioner Sacks, accepting adoption of Resolution 2016-47.  Approved 4-0.

Commissioner Jackson advised the Board that called EMTEC several times and received no response from them.  He also advised that he spoke with Mr. Glass regarding EMTEC.  Mr. Glass suggested firing them and withholding payment of the balance due.

Mr. Jackson presented a proposal from Arenz Heating & Air Conditioning, in the amount of $32,203.00, for the installation of a new boiler to replace the one that is leaking.

After a brief discussion, a resolution was drawn up and states as follows:

2016-48.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to accept the proposal from Arenz Heating & Air Conditioning for the emergency installation of a new high efficiency oil fired model to replace the boiler that is now leaking, at a cost of $32,203.00.  Approved 4-0.

A motion was made by Commissioner Sacks, seconded by Commissioner Davonski, accepting the adoption of Resolution 2016-48.  Approved 4-0

A motion was made by Commissioner Sacks, seconded by Commissioner Davonski, accepting the resignation of Meghan McGee pending return of all District property issued to her and the probationary membership of Ryan Horowitz in the Department.  Approved 4-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Sacks, seconded by Commissioner Erwin, approving the Abstract of Bills for the General Fund consisting of 45 checks totaling $66,061.94 and the Building & Grounds Fund consisting of 3 checks totaling $5,153.56 and to authorize the transfer of $85,000.00 from the Money Market to the Checking Account.  Approved 4-0.

At 8:35 p.m., there being no further business, a motion was made by Commissioner Sacks, seconded by Commissioner Erwin, to adjourn the meeting.  Approved 4-0.

Submitted by
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                             Lorraine Gregory, Secretary

EAST QUOGUE FIRE DISTRICT

FUEL OIL BID OPENING

DECEMBER 1, 2016

The Fuel Oil Bid opening was called to order by Chairman Allyn Jackson at 7:00 p.m.  Present were Commissioners Allyn Jackson, Aaron Sacks, Jennifer Davonski and Jonathan Erwin and Secretary Lorraine Gregory.

The following bids were submitted based on the Northville Holding Corp. Rack Price L.I. Tank Car Consumer Price at the Holtsville Terminal on the day of delivery:

                        Mendenhall Fuel   -  12.8 cents per gallon, Service Contract - $525.00

                        Bangston General  -  10.9 cents per gallon, Service Contract - $525.00 

        Romeo Enterprises, Inc.  -  13.5 cents per gallon, Service Contract -$1,000.00

The Fuel Bid will be awarded at the Regular Monthly Meeting.

Submitted by:

Lorraine Gregory, Secretary

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

NOVEMBER 3, 2016

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Allyn Jackson at 7:30 p.m.  Present were Commissioners Aaron Sacks, Allyn Jackson, Jonathan Erwin and James Schaefer, Chief David Kohler, Second Assistant Chief David Rosante, First Responder Amit Patel, Treasurer Nancy Knotoff and Secretary Lorraine Gregory.

FIREHOUSE ATTENDANT REPORT

See attached report.

ITEMS FOR DISCUSSION

None.

A motion was made by Commissioner Erwin, seconded by Commissioner Schaefer, accepting the Firehouse Attendant Report as submitted.  Approved 4-0.

EMS REPORT

See attached report.

STAFF REPORT

Noted.

EQUIPMENT AND SUPPLIES

1.         A motion was made by Commissioner Schaefer, seconded by Commissioner Sacks, authorizing the purchase of the medical supplies requested, at a total cost of $503.13 (Hammer Medical - $337.35, Moore Medical - $165.78).  Approved 4-0.

2.         Permission granted.

3.         A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, authorizing the purchase of three (3) Zoll AED Plus Units, at a cost of $4,178.73, less the trade-in of three (3) Physio LifePak 500BI amounting to $300.00, for a net cost of $3,878.73.  Approved 4-0.

4.         Noted.

A motion was made by Commissioner Jackson, seconded by Commissioner Schaefer accepting the EMS Report as submitted.  Approved 4-0.

Mr. Patel left the meeting at 9:05 p.m.

Commissioner Schaefer advised the Board that he had conducted interviews for the hiring of additional On Call First Responders.  A resolution was drawn up and states as follows:

2016-39.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to retain On Call First Responders, Jennifer L. Lehmann, Erik Corneille and Jeffrey Matheson, at an hourly rate of $20.00.

A motion was made by Commissioner Schaefer, seconded by Commissioner Sacks, approving adoption of Resolution 2016-39.  Approved 4-0.

MAINTENANCE REPORT

Work Order Report dated October 1, 2016 – November 3, 2016 was presented to the Board.

CHIEF'S REPORT

See attached report.

REQUESTS

Requests 1.-2.  -  Chief was reminded to order minor items on his own when needed rather than waiting for Board approval.

Request 3.  -  A motion was made by Commissioner Schaefer, seconded by Commissioner Sacks, authorizing the purchase of a new Gas Meter (Sniffer) for 7-6-5, at an approximate cost of $133.85.  Approved 4-0.

Request 4.  -  Secretary will give the Chief supplies from inventory and will order items that are not on hand.

ITEMS FOR DISCUSSION

1.         Commissioner Erwin advised that he looked into a State mini-bid which allows local dealers to bid.  Delivery date for two white Chevrolet Tahoes, without the emergency light packages, is expected to be December 15, 2016.

2.         The outstanding Bar Boy bills are the responsibility of the Department.  Copies of the bills were forwarded to Art Little for payment.

3.         Firemen’s Room will not be available for several more weeks.  Commissioner Sacks suggested rearranging the Meeting Room so that it may be used for the upcoming Christmas events.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

MINUTES

A motion was made by Commissioner Schaefer, seconded by Commissioner Sacks, accepting the Minutes of the October 6, 2016 Regular Monthly Meeting and the October 18, 2016 Proposed Budget Hearing.  Approved 4-0.

TREASURER'S REPORT

Ms. Knotoff advised the Board that, while examining the recent bank statements, she noted and corrected a transfer mistake.  $50,000.00 had been transferred from the Building Reserve Fund instead of the General Fund Money Market.

Ms. Knotoff also advised the Board that certain transfers would have to be made.  Resolutions were drawn up and state as follows:

2016-40.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to transfer the sum of $2,000.00 from Fuel/Gas Buildings – 290-001 to Repairs Building and Grounds – 220-001.

2016-41.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to authorize the transfer of $1,500.00 from Lights – 280-001 to Telephone – 270-001.

2016-42.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to authorize the transfer of $500.00 from Bank Charges – 460-001 to Office Computer Maintenance/Supplies – 450-001.

A motion was made by Commissioner Jackson, seconded by Commissioner Erwin, accepting the adoption of Resolutions 2016-40, 2016-41 and 2016-42.  Approved 4-0.

A motion was made by Commissioner Schaefer, seconded by Commissioner Sacks, approving the Treasurer’s Report as submitted.  Approved 4-0.

COMMUNICATIONS AND CORRESPONDENCE

Miscellaneous correspondence was presented to the Board including a letter from the East Quogue Fire Department regarding the swearing in of Edward Ford.

OLD BUSINESS

Commissioner Schaefer advised the Board that at the recent AFDSNY Fall Workshop he learned that the plan for all Reserve Funds should be in writing and that it was recommended to have a Repair Reserve Fund.  Also, if not already part of the District’s Credit Card Policy, credit cards should not be allowed to be used at an ATM machine.

Commissioner Sacks presented proposals from Island Asphalt, Inc. for the sealing and striping of the Main Firehouse and Station 2 parking lots.

After a brief discussion, a motion was made by Commissioner Sacks, seconded by Commissioner Erwin, accepting the proposal from Island Asphalt, Inc. for the sealing of the parking lots at the Main Firehouse and Station 2 with commercial grade Velvetop and the restriping of the lots, at a cost of $2,715.63 for the Main Firehouse and $1,303.50 for Station 2.  Approved 4-0.

Commissioner Sacks stated that the Firemen’s Room should be completed by the end of the year.  $80,000.00 of the budget has already been accounted for.  The remainder will be spent on furnishings, blinds, ceiling fans, etc.  The Benevolent may be asked to pay for items that may go over the $110,000.00 budget.

Commissioner Jackson advised the Board of the following:

1.         He will be following up with the Town of Southampton regarding the Town’s possible funding of the upgrades to the emergency paging and radio systems.

2.         Progress is being made on the back door.

3.         He will be attending The Hills meeting at the school next week and asked other Board members to attend.

4.         Replacing the outdoor lights with LED would cost about $12,000.00 to $16,000.00 with no rebate.

5.         The boiler is leaking again.  He will contact Bill Glass regarding the boiler issue.

6.         Installation of a traffic signal outside the Main Firehouse would cost between $50,000.00 to $60,000.00.

A brief discussion ensued regarding the Leave Request Form.  The form will be amended to read

“doctor’s note or Military Statement of Service” not “doctor’s note or military release documents”.

NEW BUSINESS

Commissioner Sacks presented a proposal from Norske, Inc. for the caulking of the windows and doors throughout the Main Firehouse, in the amount of $6,147.00.

A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, accepting the proposal from Norske, Inc. for the caulking of the windows and doors throughout the Main Firehouse, in the amount of $6,147.00.  Approved 4-0.

A motion was made by Commissioner Sacks, seconded by Commissioner Erwin, authorizing the purchase of six hundred (600) Asset Tags, at a cost of $800.00.  Approved 4-0.

A motion was made by Commissioner Schaefer, seconded by Commissioner Erwin, accepting the proposal from Branch Services for the removal of the asbestos in the basement, in the amount of $12,885.00.  Approved 4-0.

The 2017 Fuel Oil Bid Opening is scheduled for December 3, 2016, at 7:00 p.m.

Commissioner Jackson reimbursed the District for the additional $168.41 charged to his cell phone bill.

ABSTRACT OF BILLS

A motion was made by Commissioner Schaefer, seconded by Commissioner Erwin, approving the Abstract of Bills for the General Fund consisting of 37 checks totaling $34,599.31, the Building & Grounds Fund consisting of 3 checks totaling $4,521.93 and the Communications Fund consisting of 1 check totaling $1,275.00 and to authorize the transfer of $55,000.00 from the Money Market to the Checking Account.  Approved 4-0.

At 9:26 p.m., there being no further business, a motion was made by Commissioner Jackson, seconded by Commissioner Erwin, to adjourn the meeting.  Approved 4-0.

Submitted by
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                             Lorraine Gregory, Secretary

EAST QUOGUE FIRE DISTRICT

2016 PROPOSED BUDGET HEARING

OCTOBER 20, 2015

A Public Hearing was held for the purpose of reviewing the Proposed 2016 Budget for the East Quogue Fire District.  The Hearing was called to order by Chairman Allyn Jackson at 7:00 p.m.  Present were Commissioners James Schaefer and Allyn Jackson, Treasurer Nancy Knotoff, and Secretary Lorraine Gregory.

No one from the public attended the meeting to comment on the Proposed 2016 Budget.  Since there was no quorum, the 2016 Budget will be adopted at the November 5, 2015 Regular Monthly Meeting.

At 7:20 p.m., there being no further business, the meeting was adjourned.

Submitted by                                                                                                                                                                                                                                                                                                                                                                                           Lorraine Gregory, Secretary

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

OCTOBER 6, 2016

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Allyn Jackson at 7:30 p.m.  Present were Commissioners Aaron Sacks, Allyn Jackson and Jennifer Davonski, Chief David Kohler, Firehouse Attendant David Schaffauer, First Responder Amit Patel, Treasurer Nancy Knotoff and Secretary Lorraine Gregory.

FIREHOUSE ATTENDANT REPORT

See attached report.

ITEMS FOR DISCUSSION

1.         Noted.

2.         Noted.

3.         Noted.

A motion was made by Commissioner Davonski, seconded by Commissioner Jackson, accepting the Firehouse Attendant Report as submitted.  Approved 3-0.

Mr. Schaffauer presented the Work Order Report dated 8/1/16 – 9/30/16.

Mr. Schaffauer left the meeting at 8:00 p.m.

EMS REPORT

See attached report.

STAFF REPORT

Noted.

EQUIPMENT AND SUPPLIES

1.         A motion was made by Commissioner Sacks, seconded by Commissioner Davonski, authorizing the purchase of the medical supplies requested, at a total cost of $929.82 (Hammer Medical - $524.72, Moore Medical - $285.05, EMP - $120.05).  Approved 3-0.

2.         Noted.

3.         Approved and will be charged to the credit card.

4.         Noted.

5.         Pants and work shoes may be purchased from Ricco’s.

A motion was made by Commissioner Jackson, seconded by Commissioner Davonski accepting the EMS Report as submitted.  Approved 3-0.

Mr. Patel left the meeting at 8:55 p.m.

MAINTENANCE REPORT

Commissioner Erwin not in attendance.  Work Order Report dated August 1, 2016 – September 30, 2016 presented earlier by Mr. Schaffauer.

CHIEF'S REPORT

See attached report.

REQUESTS

Request 1.  -  A motion was made by Commissioner Sacks, seconded by Commissioner Davonski, granting permission for the Department to use the premises for the Christmas Tree Sale which is a fundraising event.  Approved 3-0.

Request 2.  -  A motion was made by Commissioner Sacks, seconded by Commissioner Davonski, approving the purchase of a pump for Marine 1, at a cost of $29.99.  Approved 3-0.

Request 3.  -  Commissioner Sacks will arrange.

Request 4.  -  Tabled.

ITEMS FOR DISCUSSION

1.         Delivery date unknown.

2.         Commissioner Jackson will arrange for the flu shots to be given to Department members and the Ladies Auxiliary at the November meeting.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

MINUTES

A motion was made by Commissioner Sacks, seconded by Commissioner Davonski, accepting the Minutes of the September 1, 2016 Regular Monthly Meeting.  Approved 3-0.

TREASURER'S REPORT

Ms. Knotoff reminded the Board that the Budget Hearing is scheduled for Tuesday, October 18, 2016, at 7:00 p.m.

Ms. Knotoff advised the Board that certain transfers would have to be made.  Resolutions were drawn up and state as follows:

2016-30.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to transfer the sum of $1,500.00 from Repairs to Firematic Equipment – 200-001 to Building and Grounds – 220-001.

2016-31.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to authorize the transfer of $5,000.00 from Public Drills and Inspections – 380-001 to Firematic Maintenance and Supplies – 230-001.

2016-32.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to authorize the transfer of $1,000.00 from Hydrant Rental – 430-001 to Medical Exams – 340-001.

2016-33.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to authorize the transfer of $1,500.00 from Hydrant Rental - 430-001 to Computer Maintenance and Supplies – 450-001.

A motion was made by Commissioner Jackson, seconded by Commissioner Sacks, accepting the adoption of Resolutions 2016-30, 2016-31, 2016-32 and 2016-33.  Approved 3-0.

A motion was made by Commissioner Davonski, seconded by Commissioner Sacks, approving the Treasurer’s Report as submitted.  Approved 3-0.

COMMUNICATIONS AND CORRESPONDENCE

Miscellaneous correspondence was presented to the Board including a letter from the East Quogue Fire Department regarding the probationary membership of Edward Ford and the resignation of William Alex Gladding.

OLD BUSINESS

Commissioner Davonski advised the Board that progress is being made with the hiring of additional On Call First Responders.

Commissioner Sacks advised the Board that progress is being made with the renovation of the Firemen’s Room and with the Truck Committee.

Commissioner Sacks also advised the Board that he and Commissioner Jackson had discussed the Policy Book changes with Mr. Glass.

After a brief discussion, resolutions were drawn up and state as follows:

2016-34.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to adopt the revised Firefighter Classification Policy – Policy No. DA-010 (copy attached).

2016-35.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to adopt the revised Medical Leave Policy – Policy No. DA-011 (copy attached).

2016-36.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to adopt the revised Military Leave Policy – Policy No. DA-003 (copy attached).

A motion was made by Commissioner Sacks, seconded by Commissioner Davonski, accepting adoption of Resolutions 2016-34, 2016-35 and 2016-36.  Approved 3-0.

The remainder of the Policy Book will be approved at the November 2016 meeting.

Commissioner Sacks presented a “draft” Leave Request Form to the Board.

Commissioner Sacks advised the Board that the Town did test burns at the facility in Hampton Bays and that there is an Incident Action Plan that must be followed.

A motion was made by Commissioner Sacks, seconded by Commissioner Jackson, authorizing the Chief, with regard to doing test burns at the burn facility in Hampton Bays, to submit an Incident Action Plan to the Town and such plan to be in accordance with NFPA1403 Standards.  Approved 3-0.

Commissioner Jackson advised the Board that the parcel of land to be donated by the Hills is still unresolved.

Commissioner Jackson also advised the Board that the LED lighting project is expected to be started by the end of the month and suggested replacing the outdoor lights with LED.  He will seek proposals.

Commissioner Jackson stated that he had been approached by Randall Weisblott regarding his installation of a cell tower in the Spinney Hills area and he is willing to dedicate the top of the tower for use by the District.

NEW BUSINESS

Commissioner Davonski stated that the Suffolk County Department of Health Services has requested permission to use the premises for the EMT Refresher Course.  Permission granted as long as there is no conflict with the Chiefs’ schedules.

A motion was made by Commissioner Jackson, seconded by Commissioner Sacks, accepting the probationary membership of Edward Ford and the resignation of William Alex Gladding, pending return of all District equipment issued to him.

Commissioner Jackson stated that he had not decided about running for re-election in December.

Ms. Knotoff stated that she would be running for re-election in December.

With regard to the upcoming election, a resolution was drawn up and states as follows:

2016-37.  Whereas, Section 175-a of the Town Law, as amended, provides for a system of registration of Fire District elections; and

            Whereas, a register of eligible Fire District voters must be prepared prior to the Fire District election: and

            Now therefore, be it resolved that three resident electors of the East Quogue Fire District be appointed to constitute the East Quogue Fire District Board of Elections for the 2016 Annual Fire District Election;

            And be it further resolved, that the Chairman, Election Inspector and Poll Clerk be compensated in the amount of $50.00 for their services and attendance at the annual election which shall take place during the hours of 5:30 p.m. and 9:00 p.m.;

            And be it further resolved, that in case any of the members appointed therein are unable to assume or perform the duties required of them, the Board of Fire Commissioners will appoint alternates who are resident electors;

            And be it further resolved, that if clerical help is deemed necessary, this Board of Fire Commissioners will consider the appointment of such clerical persons upon the request of the Chairman of the Fire District Board of Elections.

A motion was made by Commissioner Davonski, seconded by Commissioner Jackson, accepting the adoption of Resolution 2016-37.  Approved 3-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Sacks, seconded by Commissioner Jackson, approving the Abstract of Bills for the General Fund consisting of 45 checks totaling $30,342.15 and the Building & Grounds Fund consisting of 2 checks totaling $8,472.85 and to authorize the transfer of $50,000.00 from the Money Market to the Checking Account.  Approved 3-0.

At 9:00 p.m., there being no further business, a motion was made by Commissioner Jackson, seconded by Commissioner Davonski, to adjourn the meeting.  Approved 3-0.

Submitted by
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                             Lorraine Gregory, Secretary

ANNUAL ELECTION OF THE EAST QUOGUE FIRE DISTRICT

DECEMBER 13, 2016

PLEASE TAKE NOTICE that the Annual Election of the East Quogue Fire District will take place on December 13, 2016, between the hours of 5:30 P.M. and 9:00 P.M. at the East Quogue Firehouse, located at Montauk Highway and Bay Avenue for the purpose of voting on one (1) Commissioner for a Five (5) Year Term, commencing on January 1, 2017 and one (1) Treasurer for a Three (3) Year Term, commencing on January 1, 2017.  All duly registered residents of the East Quogue Fire District shall be eligible to vote and must be registered with the Suffolk County Board of Elections by November 21, 2016.  Candidates for District Office shall file a petition signed by at least twenty-five (25) registered voters of the Fire District with the Secretary of the Fire District no later than November 23, 2016.  Petitions may be obtained at the East Quogue Firehouse, Monday through Friday beginning November 10, 2016, between the hours of 8:30 a.m. and 4:00 p.m.

Dated:  November 3, 2016

Lorraine Gregory

Secretary

Board of Fire Commissioners

East Quogue Fire District

PO Drawer 860, East Quogue, NY 11942

(631) 653-5101

NOTICE TO BIDDERS

PLEASE TAKE NOTICE, that sealed bids for the provision of #2 fuel oil for the period beginning January 1, 2017 and ending December 31, 2017 will be received at the office of the Fire District, P.O. Box 860, 465 Montauk Highway, East Quogue, New York 11942 until 7:00 P.M. (prevailing time) on the first day of December 2016, at which time the bids will be opened and read aloud.

Bids will be submitted in sealed envelopes and shall bear on the face thereof the name and address of the bidder and be marked “Fuel Oil Bid”.  This bid is for approximately 8,000 gallons, more or less of No. 2 Fuel Oil, to be delivered to the Main Fire House, the Storage Building and Station 2 located on Head of Lots Road to be delivered on automatic delivery subject to the following conditions:  1. Contract may not be assigned without prior written consent of the Board of Fire Commissioners.  2. Bid price must be the delivery price and shall not include any Federal, State or Local taxes for which the contractor may claim exemption because of doing business with the East Quogue Fire District.  Bid price shall be quoted as “Northville Holding Corp. Rack Price, L.I. Tank Car Consumer Price at the Holtsville Terminal” on the day of delivery plus cents overage.  3. Bidders must have storage facilities within radius of 25 miles of the Village of East Quogue and must be prepared to make delivery on 5 hours notice.  4. All bidders shall submit a bid for service and must be able to answer any service request within a six hour period.  Service contract to include the service and repair of one (1) oil fired hot water heater and four (4) furnaces.

The contract for the above will be awarded by the Board of Fire Commissioners to the lowest responsible bidder.  In cases where two or more responsible bidders submit identical bids as to price, the Board of Fire Commissioners may award the contract to either of such bidders.

The Board of Fire Commissioners reserves the right to reject all bids and re-advertise for new bids in its discretion.  The Board of Fire Commissioners reserves the right to waive any and all irregularities in bid procedures so long as they are deemed immaterial in the sole discretion of the Board.

No bids may be withdrawn by any bidder for a period of forty-five (45) days from the date of bid opening.

Dated:  November 3, 2016

BY ORDER OF THE BOARD OF FIRE

COMMISSIONERS OF THE EAST QUOGUE FIRE DISTRICT

Town of Southampton, Suffolk County, New York

____________________________________

Lorraine Gregory

Fire District Secretary

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

SEPTEMBER 1, 2016

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Allyn Jackson at 7:35 p.m.  Present were Commissioners James Schaefer, Aaron Sacks, Allyn Jackson, Jennifer Davonski and Jonathan Erwin, Chief David Kohler, Second Assistant Chief David Rosante, Firehouse Attendant David Schaffauer, First Responder Amit Patel, Attorney William F. Glass, Treasurer Nancy Knotoff and Secretary Lorraine Gregory.

FIREHOUSE ATTENDANT REPORT

See attached report.

ITEMS FOR DISCUSSION

1.         Noted.

2.         Noted.

3.         Noted.

A motion was made by Commissioner Schaefer, seconded by Commissioner Jackson, accepting the Firehouse Attendant Report as submitted.  Approved 5-0.

Mr. Schaffauer presented the Work Order Report dated 8/1/16 – 8/31/16.

Mr. Schaffauer left the meeting at 7:50 p.m.

EMS REPORT

See attached report.

STAFF REPORT

Noted.

EQUIPMENT AND SUPPLIES

1.         A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, authorizing the purchase of the medical supplies requested, at a total cost of $1,307.30 (Zoll Medical - $878.85, Hammer Medical - $428.45).  Approved 5-0.

2.         Tabled.

A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski accepting the EMS Report as submitted.  Approved 5-0.

Mr. Patel left the meeting at 8:19 p.m.

MAINTENANCE REPORT

Work Order Report dated August 1, 2016 – August 31, 2016 presented earlier by Mr. Schaffauer.

Commissioner Erwin advised the Board that repairs on 7-6-31’s vehicle have been completed and that the bumper on 7-6-80 has been replaced.

CHIEF'S REPORT

See attached report.

REQUESTS

Request 1.  -  A motion was made by Commissioner Sacks, seconded by Commissioner Davonski, authorizing the purchase of nine (9) Streamlight Survivor C4 LED Flashlights, at a cost of $83.00 each ($747.00) and nine (9) Bank Chargers, at a cost of $23.49 each ($450.00), for a total cost of $1,197.00.  Approved 5-0.

Request 2.  -  Tabled.

Request 3.  -  A motion was made by Commissioner Schaefer, seconded by Commissioner Erwin, authorizing the purchase of one (1) pair of boots for Ed Seltenreich, at an approximate cost of $300.00.  Approved 5-0.

ITEMS FOR DISCUSSION

1.         Commissioner Erwin stated that he had placed a new order for the two Chiefs’ cars and is in the process of finalizing the cost of the lights.

2.         Commissioner Schaefer will arrange for the Defensive Driving Course.

3.         Commissioner Jackson will handle.

At 8:20 p.m., a motion was made by Commissioner Jackson, seconded by Commissioner Davonski, calling the meeting into Executive Session to discuss personnel matters.  Approved 4-0.  Abstain – Commissioner Schaefer.  (Note:  Commissioner Schaefer left the room.)

At 8:50 p.m., a motion was made by Commissioner Davonski, seconded by Commissioner Sacks, calling the meeting out of Executive Session.  Approved 4-0.

At this point, Commissioner Schaefer joined the Board.

A motion was made by Commissioner Jackson, seconded by Commissioner Sacks, imposing a forty-five (45) day suspension on members Edmund Densieski, Denise Flynn and James Schaefer beginning Sunday, August 14, 2016 and ending 12:01 a.m. on September 28, 2016 due to their conduct following a Department function on August 13, 2016.  Approved 4-0.  Abstain – Commissioner Schaefer.  (Note:  The District will notify the individuals via Certified Mail – Return Receipt Requested.)

ATTORNEY DISCUSSION

Mr. Glass advised the Board that there has been a change to the Move Over Law which includes moving over for a blue light vehicle parked at an emergency scene.

MINUTES

A motion was made by Commissioner Davonski, seconded by Commissioner Sacks, accepting the Minutes of the August 4, 2016 Replacement Oil Fired Boilers Bid Opening and the LED Lighting Retrofit Proposal Opening, the August 4, 2016 Regular Monthly Meeting and the August 11, 2016 Replacement Oil Fired Boilers Bid Award and LED Lighting Retrofit Proposal Award.  Approved 5-0.

TREASURER'S REPORT

A motion was made by Commissioner Jackson, seconded by Commissioner Sacks, adopting the Proposed 2017 Budget in the amount of $1,364,000.00 which is under the 2% Tax Cap.  Approved 5-0.

A motion was made by Commissioner Davonski, seconded by Commissioner Schaefer, approving the Treasurer’s Report as submitted.  Approved 5-0.

COMMUNICATIONS AND CORRESPONDENCE

Miscellaneous correspondence was presented to the Board including a letter from the East Quogue Fire Department regarding the resignation of Chaplain Patricia Intermaggio and an order form from Looseleaf Law.

OLD BUSINESS

Commissioner Schaefer advised the Board that the District’s Service Award Plan does not prohibit a new member who physically made 50 points within their first year, even if it was not a full calendar year, from getting credit for that year.  Mr. Glass advised the Board that, if the Plan document does not forbid it, then you have to do it.

Commissioner Schaefer presented the following suggested list of clothing to be supplied by the District to full time and part time employees:

Full Time Firehouse Attendant and First Responder

2          Pair Boots  -  $40.00

2          Pair Shorts (except First Responder)  -  $48.00 (Rico’s)

2          Short Sleeve Shirts  -  $32.00

2          Overshirts (1/4 zip, fleece)  -  $31.00

1          Three Season Jacket  -  $40.00

1          Belt  -  $15.00

Part Time Custodian and Per Diem First Responders

1          Short Sleeve Shirt  -  $32.00

1          Overshirt (1/4 zip, fleece)  -  $31.00

All clothing to have District logo on front.  First Responders to have their logo across the back.

Prices are from current Gall’s catalog, except where noted.

A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, accepting the Clothing List for the Full Time Firehouse Attendant and First Responder and for the Part Time Custodian and On Call First Responders.  Approved 5-1.  (Opposed - Commissioner Sacks).

Commissioner Sacks advised the Board that the new windows have been installed in the Firemen’s Room and that progress is now being made in the renovation.

The Board suggested that, for safety purposes, temporary lighting should be installed in the Firemen’s Room.

A motion was made by Commissioner Sacks, seconded by Commissioner Davonski, authorizing the expenditure of $10,000.00 from the Permissive Referendum Fund for the Firemen’s Room cabinetry, Corian, woodwork and barn style doors.  Approved 5-0.

Commissioner Sacks also advised the Board that the programming for the portable radios has been updated and that Andrew was waiting to hear from Chief Pierce and FRES regarding being paged out on local government.

Commissioner Jackson advised the Board that the parcel of land on Lewis Road that the District would accept from the Hills has been sold to another purchaser.

Commissioner Jackson also advised the Board that the DVR has been installed at Station 2 and that the back door has been delivered and it will be two weeks before the Mason can do the job.

The Board decided to table the boiler replacement project.

After a brief discussion regarding the proposals for the LED Lighting, it was decided that, since the bid specs did include Station 2 and Palace Electrical Contractors, Inc. failed to bid on that part of the project, the proposal from Empire LED Solutions was accepted.

A resolution was drawn up and states as follows:

2016-28.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to accept the proposal from Empire LED Solutions for the installation of LED Lighting at the Main Firehouse at a cost of $22,367.00 – minus rebates of $6,036.00 – not to exceed the net cost of $16,331.00 and at Station 2 at a cost of $2,834.00 – minus rebates of $816.00 – not to exceed the net cost of $2,018.00.

A motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, accepting the adoption of Resolution 2016-28.  Approved 5-0.

NEW BUSINESS

A motion was made by Commissioner Erwin, seconded by Commissioner Davonski, approving the purchase of Fire Prevention materials from Positive Promotions in the amount of $4,750.00 and Crown Awards in the amount of $250.00.  Approved 5-0.

A motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, allowing Commissioners Schaefer and Davonski to interview and hire three additional On Call First Responders.  Approved 5-0.

A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, authorizing the installation of the picture frame railing by Tony Bartano, at a cost of $830.00.  Approved 5-0.

A motion was made by Commissioner Sacks, seconded by Commissioner Erwin, granting permission for the FDNY343Ride participants to use the Main Firehouse as a stop off point during the September 7-11, 2016 Ride.  Approved 5-0.

A motion was made by Commissioner Schaefer, seconded by Commissioner Sacks, authorizing the purchase of two (2) copies of the Looseleaf Law EMS and Fire Personnel Legal Guide to NYS Law, at a cost of $70.10.  Approved 5-0.

A motion was made by Commissioner Sacks, seconded by Commissioner Davonski, accepting the resignation of Chaplain Patricia Intermaggio.  Approved 5-0.

With regard to the Suffolk County Ambulance Agreement, a resolution was drawn up and states as follows:

2016-29.  The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to approve the terms of the Suffolk County Ambulance Services Agreement.

A motion was made by Commissioner Schaefer, seconded by Commissioner Erwin, accepting adoption of Resolution 2016-29.  Approved 5-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, approving the Abstract of Bills for the General Fund consisting of 34 checks totaling $24,262.34 and the Building & Grounds Fund consisting of 3 checks totaling $8,804.50 and to authorize the transfer of $40,000.00 from the Money Market to the Checking Account.  Approved 5-0.

At 10:10 p.m., there being no further business, a motion was made by Commissioner Schaefer, seconded by Commissioner Erwin, to adjourn the meeting.  Approved 5-0.

Submitted by
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                             Lorraine Gregory, Secretary

Please click the link.

2017 BUDGET REVENUES

Please click the link

2017 Expenditures PG1

2017 Expenditures PG2

2017 Addendum

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

AUGUST 4, 2016

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Allyn Jackson at 7:30 p.m.  Present were Commissioners James Schaefer, Aaron Sacks and Allyn Jackson, Chief David Kohler, Second Assistant Chief David Rosante, Firehouse Attendant David Schaffauer, First Responder Amit Patel, Treasurer Nancy Knotoff and Secretary Lorraine Gregory.

FIREHOUSE ATTENDANT REPORT

See attached report.

ITEMS FOR DISCUSSION

1.         Approved.

A motion was made by Commissioner Schaefer, seconded by Commissioner Jackson, accepting the Firehouse Attendant Report as submitted.  Approved 3-0.

Commissioner Jackson commended Mr. Schaffauer on his work improvement and the fact that he has also taken on additional responsibilities.  The Board then approved, retroactive to July 1, 2016, the portion of Mr. Schaffauer’s January 1, 2016 pay increase that had been withheld.

At 7:45 p.m., Mr. Schaffauer left the meeting.

EMS REPORT

See attached report.

STAFF REPORT

Noted.

EQUIPMENT AND SUPPLIES

1.         Permission given for the stair chairs to be professionally cleaned.

2.         A motion was made by Commissioner Schaefer, seconded by Commissioner Sacks, authorizing the purchase of the medical supplies requested, at a total cost of $847.21 (Hammer Medical - $587.71, Moore Medical - $259.50).  Approved 3-0.

3.         Noted.

4.         Noted.  Board suggested Red Alert.

Mr. Patel left the meeting at 9:05 p.m.

A motion was made by Commissioner Schaefer, seconded by Commissioner Jackson accepting the EMS Report as submitted.  Approved 3-0.

MAINTENANCE REPORT

Commissioner Sacks presented the attached Work Order Report dated July 1, 2016 – July 31, 2016.

CHIEF'S REPORT

See attached report.

REQUESTS

Request 1.  -  Approved.

Request 2.  -  Tabled.

Requests 3-4.  -  A motion was made by Commissioner Sacks, seconded by Commissioner Jackson, authorizing the purchase from Amazon of one (1) pop up tent, at a cost not to exceed $125.00 and eight (8) plastic folding chairs, at an approximate cost of $140.00 to be used for EMS rehab.  Approved 3-0.

Request 5.  -  Tabled.

Request 6.  -  A motion was made by Commissioner Sacks, seconded by Schaefer, authorizing the purchase from Amazon of two (2) Radio Cases for Marine 1, at an approximate cost of $70.00.  Approved 3-0.

ITEMS FOR DISCUSSION

1.         Commissioner Erwin not in attendance.  No information.

2.         Commissioner Sacks requested a work order.

3.         Commissioner Sacks will handle.

4.         On order.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

MINUTES

A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, accepting the Minutes of the July 7, 2016 Regular Monthly Meeting.  Approved 3-0.

TREASURER'S REPORT

A motion was made by Commissioner Schaefer, seconded by Commissioner Sacks, approving the Treasurer’s Report as submitted.  Approved 3-0.

COMMUNICATIONS AND CORRESPONDENCE

Miscellaneous correspondence was presented to the Board including a letter from the East Quogue Fire Department regarding the resignation of Jonathan Parsons and Jody Romeo and a booklet from the Association of Fire Districts of the State of New York regarding the Fall Workshop October 13-16, 2016, Saratoga Springs, New York.

OLD BUSINESS

After a brief discussion regarding The Hills, the Board approved sending a letter to Supervisor Schneiderman stating that the Board is in favor of The Hills project.

Commissioner Jackson stated that the bid for the boiler replacements was very high and he will contact the engineer.  The Board agreed that the LED proposals were in line.

Commissioner Jackson advised the Board that the problem with the generator at Station 2 was a broken wire.

Commissioner Sacks stated that it was suggested to him that the District contact the Town Board and suggest that the Town pick up the $10,000.00 fee and annual maintenance for Red Alert.

Commissioner Jackson will follow up with the Town regarding the Burn Building Agreement.

NEW BUSINESS

A motion was made by Commissioner Schaefer, seconded by Commissioner Jackson, authorizing up to four members of the Board to attend the Association of Fire Districts of the State of New York Fall Workshop, October 13-16, 2016, Saratoga Springs, New York, at an approximate cost of $6,000.00.  Approved 3-0.

A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, accepting the resignations of Jonathan Parsons and Jody Romeo pending the return of all equipment and materials issued to them by the District.  Approved 3-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Schaefer, seconded by Commissioner Jackson, approving the Abstract of Bills for the General Fund consisting of 34 checks totaling $42,540.74 and the Building & Grounds Fund consisting of 1 check totaling $8,022.85 and to authorize the transfer of $60,000.00 from the Money Market to the Checking Account.  Approved 3-0.

At 8:40 p.m., there being no further business, a motion was made by Commissioner Schaefer, seconded by Commissioner Sacks, to adjourn the meeting.  Approved 3-0.

Submitted by
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                             Lorraine Gregory, Secretary

EAST QUOGUE FIRE DISTRICT

REPLACEMENT OIL FIRED BOILERS BID OPENING

LED LIGHTING RETROFIT PROPOSAL OPENING

AUGUST 4, 2016

The bid and proposal opening was called to order by Chairman Allyn Jackson at 7:00 p.m. Present were Commissioners Allyn Jackson, Aaron Sacks and James Schaefer, Treasurer Nancy Knotoff, Secretary Lorraine Gregory and a representative from each of the bidders.

Replacement Oil Fired Boilers

Two bids were submitted as follows:

Best Climate Control Corp.  -  $348,889.00

Premier Mechanical Services, Inc.  -  $339,700.00

LED Lighting Retrofit

Two proposals were submitted as follows:

Main Firehouse           Empire LED Solutions                        $22,367.00

                                    Less Rebates/Incentives                      $  6,036.00

                                    Net Cost of Project                             $16,331.00

Station 2                      Empire LED Solutions                        $ 2,834.00

                                    Less Rebates/Incentives                      $    816.00

                                    Net Cost of Project                             $ 2,018.00

Main Firehouse           Palace Electrical Contractors, Inc.      $22,000.00

                                    Less Estimated Rebate                       $  4,200.00

                                    Estimated Net Cost                            $17,800.00

Station 2                      No bid submitted.

A Special Meeting is scheduled for Thursday, August 11, 2016, at 7:00 p.m. to award the bid and the proposal.  However, with regard to the Replacement Oil Fired Boilers Bid, there was a major discrepancy between the cost estimated by the engineer and the bids submitted.  There is a possibility that the bid may not be awarded.

At 7:15 p.m., a motion was made by Commissioner Schaefer, seconded by Commissioner Sacks, to adjourn the meeting.  Approved 3-0.

Submitted by:

Lorraine Gregory, Secretary

EAST QUOGUE FIRE DISTRICT

REPLACEMENT OIL FIRED BOILERS BID AWARD

LED LIGHTING RETROFIT PROPOSAL AWARD

AUGUST 11, 2016

The bid and proposal award was called to order by Chairman Allyn Jackson at 7:15 p.m. Present were Commissioners Allyn Jackson, Jonathan Erwin and James Schaefer, Treasurer Nancy Knotoff and Secretary Lorraine Gregory.

LED Lighting Retrofit

A motion was made by Commissioner Erwin, seconded by Commissioner Schaefer, to reject the bid from Empire LED Solutions and the bid from Palace Electrical Contractors, Inc. for the LED Lighting Retrofit.  Approved 3-0.

Replacement of Two Oil Fired Boilers

A motion was made by Commissioner Schaefer, seconded by Commissioner Erwin, rejecting the bid from Best Climate Control Corp. and the bid from Premier Mechanical Services, Inc. for the Replacement of Two Oil Fired Boiler.  Approved 3-0.

At 7:35 p.m., a motion was made by Commissioner Jackson, seconded by Commissioner Erwin, to adjourn the meeting.

Submitted by:

Lorraine Gregory, Secretary

PUBLIC NOTICE

The Board of Fire Commissioners of the East Quogue Fire District will be holding a Special Meeting, Thursday, August 11, 2016, at 7:00 p.m. The purpose of the Special Meeting will be to award the bids for Two Oil Fired Boilers and the LED Lighting Retrofit.

Dated:  July 29, 2016

BY ORDER OF THE BOARD OF

FIRE COMMISSIONERS OF

THE EAST QUOGUE FIRE DISTRICT

_____________________________

By:  LORRAINE GREGORY

Fire District Secretary