East Quogue Fire District - Public Notice

ANNUAL ELECTION OF THE

EAST QUOGUE FIRE DISTRICT

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

OCTOBER 6, 2022

 

 

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Vice Chairman James Schaefer at 7:30 p.m. Present were Commissioners James Schaefer, Stephen Gregory and Michael Mattera, Fire District Facilities Supervisor Dave Schaffauer, Medical Coordinator Brian Danowski, Second Assistant Chief Paul Sulzinski, Treasurer Colleen Pearsall and Secretary Lorraine Gregory.

 

 

FIRE DISTRICT FACILITIES SUPERVISOR REPORT

See attached report.

T.M. Kenney Garage Door installed the sensors and there are intermittent problems with no satisfaction from them. Payment will be withheld until issues are resolved.

ITEMS FOR DISCUSSION

1. Noted.

2. Noted.

3. Noted.

MEDICAL COORDINATOR REPORT

See attached report.

STAFF REPORT

Some shifts are still available. Would like to hire additional personnel.

See attached e-mail from Richard E. Robinson, Deputy Chief MARO EMS, the BLS First Responder can utilize the medic car, if needed. However, there should be no access to any of the ALS equipment, including the monitor.

After a brief discussion regarding the 81 car, Mr. Danowski advised that, if the vehicle is no longer in use and decommissioned, a letter must be sent to the State Health Department notifying them.

Mr. Danowski advised the Board that the EMT’s have a checklist and will be responsible for checking the ambulances for supplies, etc.

EQUIPMENT AND SUPPLIES

1. A motion was made by Commissioner Gregory, seconded by Commissioner Mattera, authorizing the purchase of the medical supplies requested, at a total cost of $5,077.64 (Bound Tree Medical - $2,955.72, Teleflex - $1,995.00, McKesson Medical - $126.92). Approved 3-0.

MAINTENANCE REPORT

Maintenance Report dated 9/1/2022 to 9/30/2022 submitted to the Board.

CHIEF'S REPORT

No written report submitted to the Board.

Second Assistant Chief Paul Sulzinski asked the following:

1. Boots - Mr. Schaffauer advised that there are several pairs in stock and that if they are not the sizes needed, he will order.

2. Air Bottles - On order.

3. I-pad for 7-6-12 - In Mr. Schaffauer’s office.

4. New Ambulance and Chief’s Vehicle - Progress.

5. Strobe Lights and Hand Lights - Tabled. More information requested.

ATTORNEY DISCUSSION

Mr. Glass not in attendance. Commissioner Schaefer stated that there are revisions that need to be made to the Employee Handbook.

MINUTES

A motion was made by Commissioner Gregory, seconded by Commissioner Mattera, accepting the Minutes of the September 1, 2022 Regular Monthly Meeting. Approved 3-0.

TREASURER'S REPORT

A motion was made by Commissioner Mattera, seconded by Commissioner Gregory, approving the Treasurer’s Report as submitted. Approved 3-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Mattera, seconded by Commissioner Gregory, approving the Abstract of Bills for the General Fund consisting of 16 checks totaling $112,212.59 and 18 checks totaling $11,853.39 paid on September 29, 2022 and to authorize the transfer of $150,000.00 from the Money Market to the Checking Account. Approved 3-0.

COMMUNICATIONS AND CORRESPONDENCE

A Meeting Room request was received from Sean McDermott for a birthday party on November 5, 2022 from 3:30 p.m. to 9:00 and a letter was received from Hometown Insurance Agency enclosing an updated Beneficiary Designation Form.

OLD BUSINESS

Commissioner Gregory presented a proposal from We’ll Floor “U”, Inc. for the floor in the Firemen’s Room bathroom. They are donating the vinyl flooring ($1,300.00) and will only be charging the labor cost of $400.00.

A motion was made by Commissioner Gregory, seconded by Commissioner Schaefer, accepting the labor only proposal from We’ll Floor “U”, Inc. for the installation of the vinyl floor in the Firemen’s Room bathroom. Approved 3-0.

Commissioner Gregory also presented the following proposals from Gerard Volz:

            Labor and Materials - Construction of EMT Room Main Firehouse - $5,733.44

           

            Labor and Materials – Construction of Outdoor Shed Main Firehouse - $8,465.55

Commissioner Gregory advised the Board that he had sought additional proposals with no response. Martin’s in East Quogue was one of the vendors.

A motion was made by Commissioner Gregory, seconded by Commissioner Mattera, accepting the proposals from Gerard Volz for the Construction of the EMT Room in the Main Firehouse, at a cost of $5,733.44 and the Construction of the Outdoor Shed at the Main Firehouse, at a cost of $8,465.55. Approved 3-0.

NEW BUSINESS

A motion was made by Commissioner Gregory, seconded by Commissioner Mattera, granting permission for Sean McDermott to use the Meeting Room on November 5, 2022. Approved 3-0.

A workshop was scheduled for Thursday, October 27, 2022 at 7:00 p.m.

At 8:45 p.m., there being no further business, a motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, to adjourn the meeting. Approved 3-0.

Submitted by

                                                                                                                                                                                                                                                                                                                                                                                                                     Lorraine Gregory, Secretary

NOTICE OF PUBLIC HEARING

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

AUGUST 4, 2022

 

 

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Allyn Jackson at 7:30 p.m. Present were Commissioners Allyn Jackson, James Schaefer, Stephen Gregory, Michael Mattera and Ed Seltenreich, Fire District Facilities Supervisor Dave Schaffauer, Chief Ted Jankowski, 2nd Assistant Chief Keith Phillips, Treasurer Colleen Pearsall and Secretary Lorraine Gregory.

 

 

FIRE DISTRICT FACILITIES SUPERVISOR REPORT

See attached report.

ITEMS FOR DISCUSSION

1. A motion was made by Commissioner Seltenreich, seconded by Commissioner Jackson, authorizing a mosquito spraying to be done at Station 2. Approved 5-0.

2. A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, authorizing the purchase of 100 key fobs from MDS (Metropolitan Data Solutions), at a total cost of $398.00. Approved 5-0.

3. A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, authorizing the annual inspection of turnout gear (coat and pants) and report, by Firefighters Equipment of N.Y., at a cost of $17.50 per member set. Approved 5-0.

4. Noted.

EMS OPERATIONAL REPORT

See attached report.

STAFF REPORT

1. Noted.

2, 3, 4. A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, approving the hiring of Joseph Mandola as an EMT, at an hourly pay rate of $20.00 and the resignations of Zachary Peare and Hayley Schultz as On Call First Responders. Approved 5-0.

5. A motion was made by Commissioner Gregory, seconded by Commissioner Schaefer, approving the removal of Andrea Bellucci from the On Call Roster due to the fact that she has not picked up a shift in more than six months. Approved 5-0.

EQUIPMENT AND SUPPLIES

                                                                        

1. A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, authorizing the purchase of the medical supplies requested at a total cost of $1,683.19 (Bound Tree Medical - $883.30, Hammer Medical - $216.09, McKesson - $583.80). Approved 5-0.

ITEMS FOR DISCUSSION

Tabled.

MAINTENANCE REPORT

Maintenance Report dated 7/1/2022 to 7/31/2022 submitted to the Board.

CHIEF'S REPORT

REQUESTS

1. Tabled pending further information together with a list of members who are interested in attending and their points status.

2. Tabled.

3. Commissioner Seltenreich’s will handle.

4. Further information requested.

5. Mr. Schaffauer is handling.

ITEMS FOR DISCUSSION

1. Progress.

2. Board is reviewing.

3. The Board has decided to keep both vehicles.

4. More information requested.

5. Commissioner Jackson is waiting for a reply to his letter to the Hampton Jitney.

6. Commissioner Jackson is handling.

ATTORNEY DISCUSSION

Mr. Glass not in attendance. Commissioner Jackson advised the Board that Mr. Glass will have a Draft of the Employee Handbook by the September 2022 meeting.

MINUTES

A motion was made by Commissioner Gregory, seconded by Commissioner Mattera, accepting the Minutes of the July 7, 2022 Regular Monthly Meeting. Approved 5-0.

TREASURER'S REPORT

A motion was made by Commissioner Schaefer, seconded by Commissioner Jackson, approving the Treasurer’s Report as submitted. Approved 5-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Schaefer, seconded by Commissioner Jackson, approving the Abstract of Bills for the General Fund consisting of 24 checks totaling $38,876.31 and to authorize the transfer of $100,000.00 from the Money Market to the Checking Account. Approved 5-0.

COMMUNICATIONS AND CORRESPONDENCE

No correspondence to present.

OLD BUSINESS

Commissioner Jackson advised the Board that he has been in contact with Suffolk County EMS regarding Bruce Friedman as Field Physician.

Commissoner Jackson also advised the Board that the Proliner cap is delaying the delivery of the new vehicle for the Chief.

After a brief discussion regarding Mr. Schaffauer’s 20% compensation adjustment in lieu of health insurance, a resolution was drawn up and states as follows:

2022-23. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to increase Dave Schaffauer’s,hourly pay rate as Fire District Facilities Supervisor from $31.00 per hour to $39.00 per hour and to retroactively to January 1, 2022 reimburse him 20% of the health insurance family plan ($____________) currently being paid by the District for Amit Patel which amounts to $______________ per month? COLLEEN WILL GIVE ME THIS INFORMATION

The adoption of the foregoing resolution was duly put to a vote and upon roll call the vote was as follow:

Commissioner Jackson - Nay

Commissioner Schaefer - Yay

Commissioner Gregory - Yay

Commissioner Mattera - Yay

Commissioner Seltenreich - Yay

The resolution was thereupon duly declared to have been adopted.

Dated: East Quogue, New York

             August 4, 2022

Commissioner Gregory suggested meeting with an engineer to discuss the possibility of a two bay addition to the firehouse of the east side of the property.

Commissioner Seltenreich suggested that 7-6-81 be the EMT car and 7-6-80 be the Medic car.

NEW BUSINESS

Commissioner Seltenreich advised the Board that the amount and location of hydrants in Oakville Estates needs to be reviewed.

At 9:00 p.m., a motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, calling the meeting into Executive Session to discuss a past employee’s employment history. Approved 5-0.

At 9:03 p.m., a motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, calling the meeting out of Executive Session. Approved 5-0.

A motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, in favor of not re-hiring Gavin Wolf as on On Call First Responder. Approved 3-0. Abstain – Commissioners Gregory and Mattera.

A workshop was scheduled for Thursday, August 25, 2022 at 7:00 p.m. to discuss the 2023 budget, as well as other items.

At 9:04 p.m., there being no further business, a motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, to adjourn the meeting. Approved 5-0.

Submitted by

                                                                                                                                                                                                                                                                                                                                                                                                                   Lorraine Gregory, Secretary

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

JULY 7, 2022

 

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Allyn Jackson at 7:30 p.m. Present were Commissioners Allyn Jackson, James Schaefer, Stephen Gregory and Ed Seltenreich, Fire District Facilities Supervisor Dave Schaffauer, Lead Paramedic Amit Patel, Third Assistant Chief Paul Sulzinski and Secretary Lorraine Gregory.

 

 

FIRE DISTRICT FACILITIES SUPERVISOR REPORT

See attached report.

Mr. Schaffauer presented two proposals for the door systems as follows:

                        T.M. Kenney Door Systems - $5,410.00

                        All Star Doors Inc. - $4,868.57

Mr. Schaffauer stated that he was satisfied with the previous work done by T.M. Kenney and that they have been doing all of the work on the doors at both firehouses. After a brief discussion, a motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, accepting the proposal from T.M. Kenney Door Systems for the installation of two (2) Power Master Operators in the Main Firehouse and one (1) Power Master Operator in the Steel Building, at a cost of $5,410.00. Approved 4-0.

A motion was made by Commissioner Seltenreich, seconded by Commissioner Schaefer, accepting the proposal from Vincent Briggs for the detailing of 7-6-1, 7-6-2, 7-6-6, 7-6-7, 7-6-8, at a cost of $$375.00 each and 7-6-11, at a cost of $475.00. Approved 4-0.

Second Assistant Chief Paul Sulzinski stated that the Department website needs to be updated on a regular basis and didn’t know who was responsible. Commissioner Jackson stated that Mr. Schaffauer is responsible for updating the website and that it is up to the Chiefs and the Department to provide him with the information.

ITEMS FOR DISCUSSION

Noted.

EMS OPERATIONAL REPORT

See attached report.

STAFF REPORT

3. A resolution was drawn up and states as follows:

2022-22. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to appoint Briana Gladding and Jaime DeFeo as alternative control substance agents for the East Quogue Fire District, effective immediately.

A motion was made by Commissioner Schaefer, seconded by Commissioner Jackson, approving adoption of Resolution 2022-22. Approved 3-0. Recused 1 – Commissioner Seltenreich.

DISCUSSION

The Board agreed that the decision is up to Mr. Pate as to whether the BLS provider may drive the ambulance to get acquainted with the community and to be allowed to gas up the vehicle. Mr. Patel’s feeling is that, if the paid EMT’s have EVOC or CEVO and are driving for other Districts, that there is no reason why they can’t do the same here. They should be able to explore and become familiar with the District and to gas up the vehicle on their own.

Commissioner Jackson requested that the Chiefs notify Department members of the new EMT- Pilot Program Directive.

EQUIPMENT AND SUPPLIES

1.   A motion was made by Commissioner Seltenreich, seconded by Commissioner Schaefer, authorizing the purchase of the medical supplies requested, at a total cost of $1,811.73 (Bound Tree - $562.32, McKesson - $157.50, Hammer Medical - $1,091.91). Approved 4-0.

2.   A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, authorizing the purchase of an AED for 7-6-80 from Zoll, at a cost of $1,911.44. Approved 4-0.

MAINTENANCE REPORT

Maintenance Report dated June 2, 2022 to July 7, 2022 presented to the Board.

CHIEF'S REPORT

REQUESTS

 

1. Air Bags and Struts - Progress.

2. A motion was made by Commissioner Seltenreich, seconded by Commissioner Schaefer, authorizing the purchase of ten (10) Scott 4.5 30 Minute CYL Carbon w/Valve from South Shore Fire & Safety, at a cost of $11,516.40. Approved 4-0.

3 .A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, authorizing the purchase of an I-Pad for 7-6-12, at a cost not to exceed $1,000.00. Approved 4-0.

4. Replace 7-6-31 - Tabled.

ITEMS FOR DISCUSSION

1. Waiting for prices.

2. Noted.

3. Commissioner Jackson advised the Board that Dr. Minnerop is in favor of Bruce Friedman being a Field Physician. Commissioner Gregory stated that there is a liability issue. Commissioner Jackson will consult with Mr. Glass and Hometown Insurance regarding this. The County should advise the District as to what Mr. Friedman is capable of doing and what he is certified to do. He will not be on the ambulance by himself.

4. To be discussed further at a Workshop.

5. Shooter kits - Board requested more information.

6. Commissioner Jackson will prepare a letter to the Hampton Jitney telling them that they cannot block the ramp and cannot discharge passengers on the ramp. A copy of the letter will be forwarded to the Town Supervisor.

7. Commissioner Jackson will order signs for the ramp and parking lot.

8. Commissioner Seltenreich will order the outlet installation at Second Assistant Chief Sulzinski’s desk.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

MINUTES

A motion was made by Commissioner Gregory, seconded by Commissioner Schaefer accepting the Minutes of the June 2, 2022 Regular Monthly Meeting. Approved 4-0.

TREASURER'S REPORT

A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, approving the Treasurer’s Report as submitted. Approved 4-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, approving the Abstract of Bills for the General Fund consisting of 26 checks totaling $48,530.14 and to authorize the transfer of $100,000.00 from the Money Market to the Checking Account. Approved 4-0.

COMMUNICATIONS AND CORRESPONDENCE

A letter was received from the Department regarding Kate Westra being dropped from the rolls and Mathew Atkins rejoining the Department.

OLD BUSINESS

Commissioner Gregory advised the Board that he tried but was unable to get two additional quotes for painting of the of the Steel Building and the front of the Main Firehouse.

A motion was made by Commissioner Gregory, seconded by Commissioner Schaefer, accepting the proposals from Tauruscustompaintinginc for the paining of the brick front of the Steel Building, at a cost of $3,800.00 and the front of the Main Firehouse brick and doors, in the amount of $14,500.00. Approved 4-0.

A brief discussion ensued regarding the EMT – Pilot Program and will be discussed further at the Workshop.

NEW BUSINESS

Commissioner Jackson advised the Board that he had spoken to the owner of the Ryder property and that the asking price is $2,400,000.00. The Board’s opinion is that the property is not conducive for building a new firehouse.

Commissioner Schaefer advised the Board that he had received the LOSAP Program Actuarial Review dated June 21, 2022 from Hometown Insurance.

A motion was made by Commissioner Seltenreich, seconded by Commissioner Schaefer, approving removal of Kate Westra from Department rolls and the reinstatement of Mathew Atkins in the Department. Approved 4-0.

A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, approving the following individuals, Mark Gregory, Jr.,Tyler Hershman, Alex Schurek, Christopher Kenter and Robert Scott to be hired as paid EMT’s for the Pilot Program at the rate of $20.00 per hour. Approved 3-0. Recused 1 – Commissioner Gregory.

A workshop was scheduled for Thursday, July 28, 2022 at 7:00 p.m.

At 9:20 p.m., there being no further business, a motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, to adjourn the meeting. Approved 4-0.

Submitted by

                                                                                                                                                                                                                                                                                                                                                                                                             Lorraine Gregory, Secretary

PUBLIC NOTICE

 

 

NOTICE IS HEREBY GIVEN that the Board of Fire Commissioners will be holding a Workshop at the Main Firehouse, 465 Montauk Highway, East Quogue, New York on Thursday, August 25, 2022, at 7:00 p.m., to discuss the 2023 Fire District Budget.

Dated:  August 4, 2022

 

 

 

                                                                        BY ORDER OF THE BOARD OF

                                                                        FIRE COMMISSIONERS OF THE

                                                                        EAST QUOGUE FIRE DISTRICT

                                                                        Town of Southampton, County of Suffolk

                                                                        State of New York

                                                                        __________________________________

                                                                        By:  LORRAINE GREGORY

                                                                        Fire District Secretary

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

JULY 7, 2022

 

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Allyn Jackson at 7:30 p.m. Present were Commissioners Allyn Jackson, James Schaefer, Stephen Gregory and Ed Seltenreich, Fire District Facilities Supervisor Dave Schaffauer, Lead Paramedic Amit Patel, First  Assistant Chief Paul Sulzinski and Secretary Lorraine Gregory.

 

 

FIRE DISTRICT FACILITIES SUPERVISOR REPORT

See attached report.

Mr. Schaffauer presented two proposals for the door systems as follows:

                        T.M. Kenney Door Systems - $5,410.00

                        All Star Doors Inc. - $4,868.57

Mr. Schaffauer stated that he was satisfied with the previous work done by T.M. Kenney and that, basically, they have done all of the work on the doors at both firehouses. After a brief discussion, a motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, accepting the proposal from T.M. Kenney Door Systems for the installation of two (2) Power Master Operators in the Main Firehouse and one (1) Power Master Operator in the Steel Building, at a cost of $5,410.00. Approved 4-0.

A motion was made by Commissioner Seltenreich, seconded by Commissioner Schaefer, accepting the proposal from Vincent Briggs for the detailing of 7-6-1, 7-6-2, 7-6-6, 7-6-7, 7-6-8, at a cost of $$375.00 each and 7-6-11, at a cost of $475.00. Approved 4-0.

Second Assistant Chief Paul Sulzinski stated that the Department website needs to be updated on a regular basis and didn’t know who was responsible for updates. Commissioner Jackson stated that Mr. Schaffauer is responsible and requested the Chiefs/Department to notify Mr. Schaffauer of updates. It is not up to him to do this on his own.

ITEMS FOR DISCUSSION

Noted.

EMS OPERATIONAL REPORT

See attached report.

STAFF REPORT

3. A resolution was drawn up and states as follows:

2022-22. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to appoint Briana Gladding and Jaime DeFeo as alternative control substance agents for the East Quogue Fire District, effective immediately.

A motion was made by Commissioner Schaefer, seconded by Commissioner Jackson, approving adoption of Resolution 2022-22. Approved 3-0. Recused 1 – Commissioner Seltenreich.

DISCUSSION

The Board agreed that the decision is up to Mr. Patel. Mr. Patel’s feeling is that, if the paid EMT’s have EVOC or CEVO and are driving for other Districts, that there is no reason why they can’t do the same here. They should be able to explore and become familiar with the District and to gas up the vehicle on their own.

Commissioner Jackson requested that the Chiefs notify Department members of the new EMT- Pilot Program Directive.

EQUIPMENT AND SUPPLIES

                                                                        

1. A motion was made by Commissioner Seltenreich, seconded by Commissioner Schaefer, authorizing the purchase of the medical supplies requested, at a total cost of $1,811.73 (Bound Tree - $562.32, McKesson - $157.50, Hammer Medical - $1,091.91). Approved 4-0.

2. A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, authorizing the purchase of an AED for 7-6-80 from Zoll, at a cost of $1,911.44. Approved 4-0.

MAINTENANCE REPORT

Maintenance Report dated June 2, 2022 to July 7, 2022 presented to the Board.

CHIEF'S REPORT

REQUESTS

 

1. Air Bags and Struts - Progress.

2. A motion was made by Commissioner Seltenreich, seconded by Commissioner Schaefer, authorizing the purchase of ten (10) Scott 4.5 30 Minute CYL Carbon w/Valve from South Shore Fire & Safety, at a cost of $11,516.40. Approved 4-0.

3.A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, authorizing the purchase of an I-Pad for 7-6-12, at a cost not to exceed $1,000.00. Approved 4-0.

3. Replace 7-6-31 - Tabled.

ITEMS FOR DISCUSSION

1. Waiting for prices.

2. Noted.

3. Commissioner Jackson advised the Board that Dr. Minnerop is in favor of Bruce Friedman being a Field Physician. Commissioner Gregory stated that there is a liability issue. Commissioner Jackson will consult with Mr. Glass and Hometown Insurance regarding this issue. The County should advise us as to what he is capable of doing and what he is certified to do. He will not be on the ambulance by himself.

4. To be discussed further at a Workshop.

5. Shooter kits - Board requested more information.

6. Commissioner Jackson will prepare a letter to the Hampton Jitney telling them that they cannot block the ramp and cannot discharge passengers on the ramp. A copy of the letter will be forwarded to the Town Supervisor.

7. Commissioner Jackson will order signs for the ramp and parking lot.

8. Commissioner Seltenreich will order the outlet installation at Second Assistant Chief Sulzinski’s desk.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

MINUTES

A motion was made by Commissioner Gregory, seconded by Commissioner Schaefer accepting the Minutes of the June 2, 2022 Regular Monthly Meeting. Approved 4-0.

TREASURER'S REPORT

A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, approving the Treasurer’s Report as submitted. Approved 4-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, approving the Abstract of Bills for the General Fund consisting of 26 checks totaling $48,530.14 and to authorize the transfer of $100,000.00 from the Money Market to the Checking Account. Approved 4-0.

COMMUNICATIONS AND CORRESPONDENCE

A letter was received from the Department regarding Kate Westra being dropped from the rolls and Mathew Atkins rejoining the Department.

OLD BUSINESS

Commissioner Gregory advised the Board that he tried, but was unable to get two additional quotes for painting of the of the Steel Building and the front of the Main Firehouse.

A motion was made by Commissioner Gregory, seconded by Commissioner Schaefer, accepting the proposals from Tauruscustompaintinginc for the paining of the brick front of the Steel Building, at a cost of $3,800.00 and the front of the Main Firehouse brick and doors, in the amount of $14,500.00. Approved 4-0.

A brief discussion ensued regarding the EMT – Pilot Program and will be discussed further at the Workshop.

NEW BUSINESS

Commissioner Jackson advised the Board that he had spoken to the owner of the Ryder property and the asking price is $2,400,000.00. The Board’s opinion is that the property is not condusive to building a new firehouse.

Commissioner Schaefer advised the Board that he had received the LOSAP Program Actuarial Review dated June 21, 2022 from Hometown Insurance.

A motion was made by Commissioner Seltenreich, seconded by Commissioner Schaefer, approving removal of Kate Westra from Department rolls and the reinstatement of Mathew Atkins in the Department. Approved 4-0.

A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, approving the following individuals, Mark Gregory, Jr.,Tyler Hershman, Alex Schurek, Christopher Kenter and Robert Scott to be hired as paid EMT’s for the Pilot Program at the rate of $20.00 per hour. Approved 3-0. Recused 1 – Commissioner Gregory.

A workshop was scheduled for Thursday, July 28, 2022 at 7:00 p.m.

At 9:20 p.m., there being no further business, a motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, to adjourn the meeting. Approved 4-0.

Submitted by

                                                                                                                                                                                                                                                                                                                                                                                                               Lorraine Gregory, Secretary

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

JUNE 2, 2022

 

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Allyn Jackson at 7:30 p.m. Present were Commissioners Allyn Jackson, James Schaefer, Stephen Gregory and Michael Mattera, Chief Ted Jankowski, 2nd Assistant Chief Keith Phillips, Treasurer Colleen Pearsall and Secretary Lorraine Gregory.

 

FIRE DISTRICT FACILITIES SUPERVISOR REPORT

Mr. Schaffauer not requested to attend.

Report submitted in May covered May and June.

ITEMS FOR DISCUSSION

Commissioner Jackson reviewed with the Chiefs the items listed on Mr. Schaffauer’s May/June Report presented at the May 26, 2022 Special Meeting.

EMS OPERATIONAL REPORT

Mr. Patel not requested to attend.

See attached report.

STAFF REPORT

1. Noted.

EQUIPMENT AND SUPPLIES

                                                                        

1. A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, authorizing the purchase of the medical supplies requested, at a total cost of $1,428.33 (Hammer Medical - $746.99, Zoll Medical - $681.34). Approved 4-0.

MAINTENANCE REPORT

Maintenance Report dated April 1, 2022 to May 26, 2022 reviewed at the May Special Meeting.

CHIEF'S REPORT

Chief Jankowski requested that the Department website be updated. Commissioner Jackson will discuss with Mr. Schaffauer and ask him to handle.

REQUESTS

1. Gloves on order.

2. Hoods on order.

3. Noted.

4. A motion was made by Commissioner Jackson, seconded by Commissioner Gregory, authorizing the purchase of the requested Air Bags and Struts from Strategic Safety Dynamics, NYS HIRE (Hazardout Incident Response Equipment) Award #23173, SSD’s Contract #PC69038 effective June 1, 2020 and updated August 9, 2021, at a cost not to exceed $34,000.00. Approved 4-0. (Note: The Board requested further information as far as pricing and trade-in value of air bags now on hand and value of bags, if any, to be disposed of.)

5. Tabled. Waiting for pricing.

ITEMS FOR DISCUSSION

1. Pending.

2. Noted.

3. Commissioner Jackson advised the Chiefs that interviews are being scheduled for EMT’s. The schedule will consist of a ten (10) hour shift per day, Monday through Friday. The District will have to come up with an operational plan for the EMT’s. Commissioner Gregory suggested that the ambulance be staffed with the paid EMT, a driver and two helpers before responding.

4. No further discussion.

5. Noted. Commissioner Schaefer advised that this was discussed in length at the recent AFDSNY Meeting.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

Commissioner Jackson advised the Board that he plans to meet with Mr. Glass next week so that they can review the “Draft” of the Employee Handbook and, also, to review the duties of a Fire District.

MINUTES

A motion was made by Commissioner Schaefer, seconded by Commissioner Mattera accepting the Minutes of the April 7, 2022 Regular Monthly Meeting and the May 26, 2922 Special Meeting. Approved 4-0.

TREASURER'S REPORT

A motion was made by Commissioner Mattera, seconded by Commissioner Schaefer, approving the Treasurer’s Report as submitted. Approved 4-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Mattera, seconded by Commissioner Schaefer, approving the Abstract of Bills for the General Fund consisting of 18 checks totaling $56,798.57 and to authorize the transfer of $150,000.00 from the Money Market to the Checking Account. Approved 4-0.

COMMUNICATIONS AND CORRESPONDENCE

An e-mail was received from the Hampton Point Association requesting use of the Meeting Room on Saturday, July 30, 2022 from 9:30 a.m. to 12:30.

OLD BUSINESS

Commissioner Gregory advised the Board that he is waiting for two estimates for the painting of the brick on the front of the Steel Building and the front of the Main Firehouse.

After a brief discussion regarding the EMT – Pilot Program, a resolution was drawn up and states as follows:

2022-21. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to

initiate a paid EMT – Pilot Program starting June 15, 2022. The schedule will consist of a ten (10) hour shift, Monday through Friday with an hourly pay rate of $20.00.

A motion was made by Commissioner Gregory, seconded by Commissioner Schaefer, approving adoption of Resolution 2022-21. Approved 4-0.

NEW BUSINESS

A motion was made by Commissioner Schaefer, seconded by Commissioner Mattera, granting permission for the Hampton Point Association to use the Meeting Room on Saturday, July 30, 2022 from 9:30 a.m. to 12:30. Approved 4-0.

A workshop was scheduled for Thursday, June 30, 2022 at 7:00 p.m.

At 8:20 p.m., there being no further business, a motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, to adjourn the meeting. Approved 4-0.

Submitted by

                                                                                                                                                                                                                                                                                                                                                                                                               Lorraine Gregory, Secretary

EAST QUOGUE FIRE DISTRICT

EAST QUOGUE FIRE DISTRICT

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

APRIL 7, 2022

 

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Allyn Jackson at 7:30 p.m. Present were Commissioners Allyn Jackson, James Schaefer, Stephen Gregory and Ed Seltenreich, Fire District Facilities Supervisor Dave Schaffauer, Lead Paramedic Amit Patel, Chief Ted Jankowski, 2nd Assistant Chief Keith Phillips, 3^rd Assistant Chief Paul Sulzinski, Treasurer Colleen Pearsall and Secretary Lorraine Gregory.

 

FIRE DISTRICT FACILITIES SUPERVISOR REPORT

See attached report.

A motion was made by Commissioner Seltenreich, seconded by Commissioner Schaefer, authorizing the purchase of one (1) Altosa USA Model M8F8507GR Reach-In Refrigerator from Bar Boy, at a cost of $3,500.00. Approved 4-0.

Replacing the ID machine tabled until next month.

ITEMS FOR DISCUSSION

A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, authorizing the purchase and installation of two (2) transceivers and four (4) remotes for use at Station 2, at a cost of $855.00. Approved 4-0.

A motion was made by Commissioner Gregory, seconded by Commissioner Jackson, authorizing the purchase of one (1) APX8500 All Band Remote Mount Radio for the Chief’s new vehicle from Multi-Media Communications Inc., at a total cost of $7,561.50. Approved 4-0.

Mr. Schaffauer advised the Board that he received a phone call from Emsar, formerly Medpro, regarding their taking over the Medpro contract for the Stryker ambulance stretchers. A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, acknowledging the change in contract services from Medpro to Emsar. Approved 4-0.

EMS OPERATIONAL REPORT

See attached report.

STAFF REPORT

1. Noted.

EQUIPMENT AND SUPPLIES

                                                                        

1. A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, authorizing the purchase of the medical supplies requested from Bound Tree Medical, at a total cost of $344.04. Approved 4-0.

2. To be discussed further by Mr. Patel and Commissioners Schaefer and Seltenreich.

MAINTENANCE REPORT

Maintenance Report dated 3/1/2022 to 3/31/2022 submitted to the Board.

CHIEF'S REPORT

REQUESTS

1. Tabled.

2. Taken care of.

3. Taken care of.

4. A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, authorizing the purchase of the Safe Sitter Independent Instructor Program, at a cost of $399.00. Approved 4-0.

5. A motion was made by Commissioner Seltenreich, seconded by Commissioner Schaefer, authorizing the purchase of five (5) First Responder Bags from The Fire Store, at a cost of $32.99 each. Approved 4-0.

6. Tabled.

ITEMS FOR DISCUSSION

1. The Board requested the Chief to inquire as to whether or not the dinnerware, if imprinted with the EQFD shield, would be non-toxic and dishwasher safe.

2. No discussion.

3. Progress.

4. Waiting for pricing.

5. At this time, there is no budget allotment for the retrofitting of 7-6-7. Commissioner Jackson asked the Chief to furnish the Board with a list of the needed items.

6. Noted.

Commissioner Jackson reminded the Chief that members may take their uniforms to Rico’s to be repaired and that the budget covers the purchase of five new uniforms.

Commissioner Jackson reminded the Chief that 7-6-81 is the Captain’s vehicle and is not to be used for personal use.

Assistant Chiefs Phillips and Sulzinski left the meeting at 8:30 p.m.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

Commissioner Jackson advised the Board that Mr. Glass had sent him a “draft” of an Employee Handbook for the Board’s review and suggested that Mr. Glass be asked to attend a Workshop to discuss this further.

MINUTES

A motion was made by Commissioner Gregory, seconded by Commissioner Jackson accepting the Minutes of the March 3, 2022 Regular Monthly Meeting. Approved 4-0.

TREASURER'S REPORT

A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, approving the Treasurer’s Report as submitted. Approved 4-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Seltenreich, seconded by Commissioner Gregory, approving the Abstract of Bills for the General Fund consisting of 25 checks totaling $45,615.36 and 17 checks, previously paid, totaling $82,083.09 and to authorize the transfer of $100,000.00 from the Money Market to the Checking Account. Approved 4-0.

COMMUNICATIONS AND CORRESPONDENCE

A Meeting Room Request was received from Linda Rousell on behalf of the Southampton Pines Homeowners Association requesting use of the Meeting Room on May 21, 2022 from 10:00 a.m. to 12 noon.

OLD BUSINESS

Commissioner Seltenreich is working on the possible construction of a building at Station 2 and stated that the Board should consider including a training facility in the building. Commissioner Jackson stated that there should be at least two to three bays and that the District will probably have to do a bond. The large shed will be coming down and the items stored in it will have to be moved elsewhere. The Chief stated that the items would be more convenient if stored at the Main Firehouse in one of the buildings or, perhaps, in a storage container.

Commissioner Gregory presented the following proposals for the painting and powerwashing of the Main Firehouse:

                        Tauruscustompaintinginc - $25,200.00

                        Smiley’s Painting - $17,200.00

After a brief discussion, a motion was made by Commissioner Gregory, seconded by Commissioner Seltenreich, accepting the proposal from Tauruscustompaintinginc, in the amount of $25,200.00. Approved 4-0.

Commissioner Schaefer advised the Board that several members have not taken their physicals.

Commissioner Jackson advised the Board that the dealer increased 7-6-16’s trade-in value by $5,000.00, bringing the total to $29,500.00.

A motion was made by Commissioner Jackson, seconded by Commissioner Schaefer accepting the new trade-in value from Specialty Ambulance to $29,500.00. Approved 4-0.

NEW BUSINESS

Commissioner Jackson requested Mr. Schaffauer to have all of the fire alarms in the buildings inspected and operational.

A motion was made by Commissioner Jackson, seconded by Commissioner Seltenreich, granting permission for the Southampton Pines Homeowners Association to use the Meeting Room on May 21, 2022 from 10:00 a.m. to 12 noon. Approved 4-0.

A workshop was scheduled for Thursday, April 28, 2022 at 7:00 p.m.

At 8:55 p.m., there being no further business, a motion was made by Commissioner Seltenreich, seconded by Commissioner Gregory, to adjourn the meeting. Approved 4-0.

Submitted by

                                                                                                                                                                                                                                                                                                                                                                                                                     Lorraine Gregory, Secretary

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

MARCH 3, 2022

 

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Allyn Jackson at 7:30 p.m. Present were Commissioners Allyn Jackson, James Schaefer (8:17 p.m.), Stephen Gregory, Michael Mattera and Ed Seltenreich, Fire District Facilities Supervisor Dave Schaffauer, 2nd Assistant Chief Keith Phillips, Treasurer Colleen Pearsall and Secretary Lorraine Gregory.

 

FIRE DISTRICT FACILITIES SUPERVISOR REPORT

See attached report.

ITEMS FOR DISCUSSION

Mr. Schaffauer will purchase two garage door openers to be used in two of the Station 2 vehicles.

EMS OPERATIONAL REPORT

Mr. Patel not in attendance.

See attached report.

STAFF REPORT

1. Noted.

2. A motion was made by Commissioner Jackson, seconded by Commissioner Seltenreich, approving the hiring of Miranda Schultz (EMT-CC) as an On Call First Responder, at an hourly pay rate of $25.00. Approved 4-0.

3. A motion was made by Commissioner Seltenreich, seconded by Commissioner Mattera, approving the re-hiring of Nicholas Knoebel as an On Call First Responder, at an hourly pay rate of $26.00. Approved 4-0.

EQUIPMENT AND SUPPLIES

                                                                        

1. A motion was made by Commissioner Jackson, seconded by Commissioner Gregory, authorizing the purchase of the medical supplies requested from Hammer Medical, at a total cost of $278.37. Approved 4-0.

2. A motion was made by Commissioner Seltenreich, seconded by Commissioner Gregory, authorizing the renewal of the ESO Software, at a cost of $4,368.06. Approved 4-0.

MAINTENANCE REPORT

Maintenance Report dated 2/1/2022 to 2/28/2022 submitted to the Board.

Mr. Schaffauer advised the Board that he is waiting for parts for the Brush Truck.

CHIEF'S REPORT

REQUESTS

1. Board requested that the Chiefs not include reminders of open items in the report.

2. A motion was made by Commissioner Seltenreich, seconded by Commissioner Mattera, authoring the purchase from Hearth.com of six (6) Underwater Scuba Dive Lights Bright IPX8, at a cost of $25.00 each and six (6) Princeton Tec LED Aqua Strobe Beacons, at a cost of $23.31 each. Approved 4-0.

3. Mr. Schaffauer will take the members’ EMS jackets to Good Ground Cleaners.

4. Waiting for pricing.

5. Waiting for pricing.

6. Mr. Schaffauer will handle.

7. Tabled.

ITEMS FOR DISCUSSION

1. Progress.

2. Waiting for pricing.

3. Tabled.

4. Noted.

5. Noted.

6. Commissioner Jackson advised 2^nd Assistant Chief Phillips that the Board has decided to keep 7-6-7 and to use it as a Fire Police On Scene Emergency Vehicle and to refurbish the interior to accommodate necessary emergency equipment.

A resolution was drawn up and states as follows:

2022-19. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to rescind Resolution 2022-18 which was adopted at the February 3, 2022 Regular Monthly Meeting and to keep 7-6-7, the 1995 Smeal Heavy Rescue Truck, for use as a Fire Police On Scene Emergency Vehicle and to refurbish the interior to accommodate necessary emergency equipment.

The adoption of the foregoing resolution was duly put to a vote and upon roll call the vote was as follows:

Commissioner Allyn Jackson - Aye

Commissioner James Schaefer - Aye

Commissioner Stephen Gregory - Aye

Commissioner Michael Mattera - Aye

Commissioner Ed Seltenreich - Aye

The resolution was thereupon duly declared to have been adopted.

Commissioner Jackson reminded 2^nd Assistant Chief Phillips that, when the Chiefs are going to be out-of-town for more than just a few days, they must notify the Board in advance.

Commissioner Jackson advised the Chief that, since the Department members’ uniforms and gear will be inspected prior to the Inspection Dinner and the fact that members will not be required to dress in their Class A unforms, the Inspection Dinner will then be called the Annual Awards Dinner.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

Commissioner Jackson advised the Board that he spoke with Mr. Glass concerning the District’s Employee Handbook and that Mr. Glass will put something together for the District.

MINUTES

A motion was made by Commissioner Gregory, seconded by Commissioner Mattera, accepting the Minutes of the February 3, 2022 Regular Monthly Meeting. Approved 5-0.

TREASURER'S REPORT

Mrs. Pearsall advised the Board that the Hometown Insurance premium to increase the Surety Bond for the Treasurer from $975,000.00 to $2,500,000.00 will cost an additional $24.00.

A resolution was drawn up and states as follows:

2022-20. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to increase the Treasurer’s Surety Bond from $975,000.00 to $2,500,000.00 at an additional premium cost of $24.00.

A motion was made by Commissioner Jackson, seconded by Commissioner Gregory, approving adoption of Resolution 2022-20. Approved 5-0.

Mrs. Pearsall asked the Board for clarification of the two hour Recall Policy. The policy is that, if an On Call First Responder is not on the premises and is not scheduled to work and is called to come in, he or she would be entitled to receive an incentive of an additional two (2) hours of pay for the shift. The Lead Paramedic and Fire District Facilities Supervisor are also entitled to the Recall Policy whenever they spend their off time filling vacant shifts and, in the case of the Facilities Supervisor, look for custodial personnel to fill in or help out with a shift or contacting vendors to help with an issue.

Tabled. Commissioner Jackson will contact Mr. Glass regarding the On Call First Responders and part-time Custodial Workers sick time policy. It was understood that part-timers would be entitled to thirty-six (36) hours of annual sick time and, if not used, they would receive half (18 hours) in pay.

Mrs. Pearsall advised the Board that, in order to pay bills on time and avoid last fees and other charges, she will leave the “Bills To Be Paid” folder on the conference table so that the bills can be reviewed and vouchers signed prior to the Monthly Meeting.

A motion was made by Commissioner Jackson, seconded by Commissioner Gregory, approving the Treasurer’s Report as submitted. Approved 5-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Jackson, seconded by Commissioner Gregory, approving the Abstract of Bills for the General Fund consisting of 23 checks totaling $28,488.87 and to authorize the transfer of $100,000.00 from the Money Market to the Checking Account. Approved 5-0.

COMMUNICATIONS AND CORRESPONDENCE

A letter was received from the Department regarding the resignation of Chris Smith and the probationary membership in the Department of Robert Despres, Jr.

OLD BUSINESS

Commissioner Seletenreich advised the Board that he is working on the Employee Handbook and that the electrical work in the Main Firehouse is almost complete. He also advised the Board that the work at Station 2 has been completed and that the engineer’s report will follow.

Commissioner Gregory advised the Board that the two estimates regarding the elevator amounted to $64,000.00 and $95,000.00 depending on what the Board decided to do. Tabled.

Commissioner Gregory also presented a proposal from Tauruscustompaintinginc for the painting and powerwashing of the Main Firehouse, in the amount of $23,400.00. Tabled.

It was suggested that the water cooler be replaced due to the fact that the water coming out of the cooler is discolored.

Commissioner Schaefer advised the Board that about half of the membership have taken their physicals and that he advised NDI that the Board approved prostate testing to be included as part of the physical.

Commissioner Schaefer presented the following proposals from Pine Edge Landscaping for the 2022 Full Property Maintenance:

                        Main Firehouse - $7,211.00

                        Station 2 - $7,601.00

A motion was made by Commissioner Seltenreich, seconded by Commissioner Schaefer, accepting the proposals from Pine Edge Landscaping for the 2022 Full Property Maintenance of the Main Firehouse, at a cost of $7,211.00 and for Station 2, at a cost of $7,601.00. Approved 5-0.

NEW BUSINESS

A motion was made by Commissioner Gregory, seconded by Commissioner Mattera, requesting that the monthly reports from the Fire District Facilities Supervisor, Lead Paramedic and Chiefs be submitted to the Board by the last Thursday of the month.

A motion was made by Commissioner Gregory, seconded by Commissioner Jackson, accepting the resignation of Chris Smith from the Department and the probationary membership of Robert Despres, Jr. in the Department. Approved 5-0.

A workshop was scheduled for Thursday, March 24, 2022 at 7:00 p.m.

At 8:55 p.m., there being no further business, a motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, to adjourn the meeting. Approved 5-0.

Submitted by

                                                                                                                                                                                                                                                                                                                                                                                                                           Lorraine Gregory, Secretary

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

FEBRUARY 3, 2022

 

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Allyn Jackson at 7:30 p.m. Present were Commissioners Allyn Jackson, James Schaefer, Stephen Gregory, Michael Mattera and Ed Seltenreich, Fire District Facilities Supervisor Dave Schaffauer, Chief Ted Jankowski, 1st Assistant Chief Paul Sulzinski, Treasurer Colleen Pearsall and Secretary Lorraine Gregory.

 

1st Assistant Chief Paul Sulzinski was sworn in by Commissioner Gregory.

 

FIRE DISTRICT FACILITIES SUPERVISOR REPORT

See attached report.

ITEMS FOR DISCUSSION

1. To be discussed under the Chief’s Report.

2. Purchase of two Water Cans approved.

EMS REPORT

Mr. Patel not in attendance.

See attached report.

STAFF REPORT

1. Noted.

2. A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, approving the hiring of EMT-CC’s as On Call First Responders to supplement open shifts. Approved 5-0.

A resolution was drawn up and states as follows:

2022-15. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to hire EMT-CC’s as On Call First Responders to supplement open shifts on Saturdays and other days of the week, when necessary, at an hourly rate of $24.00.

3. To be discussed under New Business.

4. Treasurer will handle.

EQUIPMENT AND SUPPLIES

                                                                         

1. A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, authorizing the purchase of the medical supplies requested, at a total cost of $1,692.90 (Hammer Medical - $1,406.40, BoundTree Medical - $286.50). Approved 5-0.

2. Noted.

MAINTENANCE REPORT

Maintenance Report dated February 3, 2022 submitted to the Board.

Mr. Schaffauer is still working on updating the computer program to allow the Chiefs to be notified when vehicles are back in service.

Mr. Schaffauer presented proposals from Waterway as follows:

1. Pump Testing - $975.00

2. NFPA Hose Testing - $2,965.80

3. NFPA Flow Testing - $1,645.00

A motion was made by Commissioner Mattera, seconded by Commissioner Seltenreich, accepting the proposals from Waterway for the annual NFPA Pump Testing - $975.00, Hose Testing - $2,965.80 and Flow Testing - $1,645.00. Approved 5-0.

CHIEF'S REPORT

REQUESTS

1. Noted.

2. A motion was made by Commissioner Gregory, seconded by Commissioner Seltenreich, authoring the purchase of one (1) Code 6 Platinum High Density Fog Machine from Master FX, at a cost of $1,299.99. Approved 5-0.

3. Tabled.

4. All work has been completed on the generator at Station 2.

5. A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, granting permission for a Strategy and Tactics three course class to be held at the Main Firehouse, at a cost of $580.00. Approved 5-0.

6. A motion was made by Commissioner Gregory, seconded by Commissioner Jackson, granting permission for the New York Blood Center to hold a Blood Drive, in the Steel Building, on March 28, 2022 and November 28, 2022. Approved 5-0.

7. Commissioner Mattera will arrange for the “Hero” sign to be re-installed at Sunset Avenue.

ITEMS FOR DISCUSSION

1. Progress.

2. Progress.

3. Noted.

4. Noted.

5. Progress.

6. Chief Jankowski advised the Board that the County will not be holding an EVOC Class until the Fall. The Chief would like members to be tested on a yearly basis and will provide further information at the March meeting.

1^st Assistant Chief Paul Sulzinski will look into a Defensive Driving Course for the membership.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

Commissioner Jackson advised the Board that he spoke with Mr. Glass concerning Chris Pinto still being in possession of a District pager and that the Department Secretary reached out to him with no avail. The District Secretary will forward the relevant paperwork to Mr. Glass and he will handle.

MINUTES

A motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, accepting the Minutes of the January 6, 2022 Organizational Meeting and the January 6, 2022 Regular Monthly Meeting. Approved 5-0.

TREASURER'S REPORT

A motion was made by Commissioner Gregory, seconded by Commissioner Schaefer, approving the Treasurer’s Report as submitted. Approved 5-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Mattera, seconded by Commissioner Schaefer, approving the Abstract of Bills for the General Fund consisting of 29 checks totaling $99,887.41 and to authorize the transfer of $150,000.00 from the Money Market to the Checking Account. Approved 5-0.

COMMUNICATIONS AND CORRESPONDENCE

No correspondence to present.

OLD BUSINESS

Commissioner Seltenreich advised the Board that Rico’s is willing to do an inspection of Class A uniforms in the firehouse and will make notes as to what needs to be done to each uniform. The Chief suggested doing the inspection the night of the Chiefs’ Election when most of the membership is in attendance.

A motion was made by Commissioner Mattera, seconded by Commissioner Schaefer, doing away with the requirement that Department members attending the Annual Inspection Dinner wear their Class A uniforms. Approved 5-0.

Commissioner Jackson advised the Board that the BOCES State Bid for the Chevrolet 2 Cab ½ ton Pick Up Truck is $40,994.00 and that the upfitting will cost $37,872.00 for a total $78,867.00.

A resolution was drawn up and states as follows:

2022-16. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to purchase one (1) 2022 Chevrolet 1500 SSV 4 Wheel Drive Crew Cab Vehicle from North Shore Chevrolet of Smithtown in accordance with the BOCES Cooperative Bidding Program BID #19/20-045 Ext. #2, at a purchase price for the vehicle of $40,994.00 and $37,873.00 for the additional equipment/accessory package for a total cost of $78,867.00, less the trade-in of the current vehicle (7-6-81), 2015 Ford Explorer, at a price to be determined by the dealership at the time of trade-in.

A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, accepting adoption of Resolution 2022-16. Approved 5-0.

After a brief discussion regarding the purchase of a new ambulance, a resolution was drawn up and states as follows:

2022-17. BE IT RESOLVED, pursuant to the provisions of the General Municipal Law and the Town Law of the State of New York, that a sum not to exceed $275,000.00 be expended from the Apparatus Reserve Fund of said Fire District for the purchase of one (1) 2023 Ford e450 Type 3 Ambulance, and be it

            FURTHER RESOLVED, that this resolution is adopted subject to a permissive referendum as provided in the General Municipal Law of the State of New York, and be it

            FURTHER RESOLVED, that the Secretary of the Fire District shall, within ten working days of the adoption of this resolution, publish a notice within the official newspaper of the Fire District setting forth the date of the adoption of the resolution and an abstract of the resolution concisely stating the purpose and effect thereof and that the resolution was adopted subject to a permissive referendum.

A motion was made by Commissioner Jackson, seconded by Commissioner Gregory, accepting adoption of Resolution 2022-17. Approved 5-0.

After a brief discussion regarding the 1995 Smeal Heavy Rescue Truck, 7-5-7, a resolution was drawn up and states as follows:

2022-18. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to declare 7-6-7, 1995 Smeal Heavy Rescue Truck, as surplus property and to offer it for sale with a minimum offer of $20,000.00.

The adoption of the foregoing resolution was duly put to a vote and upon roll call the vote was as follows:

Commissioner Allyn Jackson - Aye

Commissioner James Schaefer - Nay

Commissioner Stephen Gregory - Aye

Commissioner Michael Mattera - Aye

Commissioner Ed Seltenreich - Aye

The resolution was thereupon duly declared to have been adopted.

A brief discussion ensued regarding the two invoices received from Fully Involved for the changes made to 7-6-11 after delivery and recent repairs amounting to approximately $7,000.00, Commissioner Jackson advised the Board that the seller, Command Fire Apparatus, has offered to reimburse the District for 70% of the cost for the changes made after delivery of the vehicle even though the Warranty only covers the Power Train. Commissioner Gregory reminded the Board that the Truck Committee had been advised that all additions/changes were to be made prior to delivery, not after.

A motion was made by Commissioner Gregory, seconded by Commissioner Mattera, approving

the forwarding of copies of the invoices from Fully Involved to Command Fire Apparatus so that Command may reimburse the District for 70% of the cost. Approved 5-0.

NEW BUSINESS

After a brief discussion regarding the pros and cons of hiring Department members as EMT-CC’s to supplement open shifts, a motion was made to hire Brianna Gladding as an On Call EMT-CC, at an hourly rate of $24.00.

The foregoing motion was duly put to a vote and upon roll call the vote was as follows:

Commissioner Allyn Jackson - Aye

Commissioner James Schaefer - Nay

Commissioner Stephen Gregory - Aye

Commissioner Michael Mattera - Aye

Commissioner Ed Seltenreich - Recused

The motion was thereupon duly declared to have been approved.

A motion was made by Commissioner Seltenreich, seconded by Commissioner Schaefer, approving the purchase and installation from Specialty Fleet Services in 7-6-16 of one (1) Power Inverter including wires, looms and connectors and one (1) Intercom, at a total cost of $2,361.33. Approved 5-0.

A motion was made by Commissioner Seltenreich, seconded by Commissioner Mattera, authorizing Commissioners Jackson and Schaefer to attend the AFDSNY Annual Meeting and Vendor Expo being held at Turning Stone Resort and Casino in Verona, New York, from May 4-7, 2022, at an approximate total cost of $4,000.00. Approved 5-0.

A workshop was scheduled for Thursday, February 24, 2022 at 7:00 p.m.

At 9:03 p.m., there being no further business, a motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, to adjourn the meeting. Approved 5-0.

Submitted by

                                                                                                                                                                                                                                                                                                                                                                                                                                   Lorraine Gregory, Secretary

NOTICE OF RESOLUTION

ADOPTED SUBJECT TO

PERMISSIVE REFERENDUM

 

            NOTICE IS HEREBY GIVEN that the Board of Fire Commissioners of the East Quogue Fire District, at a regular meeting thereof, held on February 3, 2022 duly adopted the following resolution:

            BE IT RESOLVED, pursuant to the provisions of the General Municipal Law and the Town Law of the State of New York, that a sum not to exceed $275,000.00 be expended from the Apparatus Reserve Fund of said Fire District for the purchase of one (1) 2023 Ford e450 Type 3 Ambulance, and be it

            FURTHER RESOLVED, that this resolution is adopted subject to a permissive referendum as provided in the General Municipal Law of the State of New York, and be it

            FURTHER RESOLVED, that the Secretary of the Fire District shall, within ten working days of the adoption of this resolution, publish a notice within the official newspaper of the Fire District setting forth the date of the adoption of the resolution and an abstract of the resolution concisely stating the purpose and effect thereof and that the resolution was adopted subject to a permissive referendum.

Dated: February 3, 2022

                                                            BY ORDER OF THE BOARD OF FIRE

                                                            COMMISSIONERS OF THE

                                                            EAST QUOGUE FIRE DISTRICT

                                                            Town of Southampton, Suffolk County, New York

                                                            _________________________________________

                                                            By: LORRAINE GREGORY

                                                            Fire District Secretary

EAST QUOGUE FIRE DISTRICT

ORGANIZATIONAL MEETING

JANUARY 6, 2022

 

The Organizational Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Commissioner Allyn Jackson, at 7:00 p.m. Present were Commissioners Allyn Jackson, Stephen Gregory, James Schaefer, Ed Seltenreich and Michael Mattera, Treasurer Colleen Pearsall and Secretary Lorraine Gregory.

 

Re-elected Commissioner Allyn F. Jackson and newly-elected Commissioner Ed Seltenreich were sworn in by Treasurer Colleen Pearsall.

Nominations for Chairman were called. Commissioner Allyn Jackson was nominated for Chairman by Commissioner Gregory, seconded by Commissioner Schaefer. Approved 4-0. Recused 1 - Commissioner Jackson.

There being no further nominations, a motion was made by Commissioner Seltenreich, seconded by Commissioner Mattera, closing the nominations. Approved 5-0.

Nominations for Vice-Chairman were called. Commissioner James Schaefer was nominated for Vice-Chairman by Commissioner Gregory, seconded by Commissioner Jackson. Approved 4-0. Recused 1 - Commissioner Schaefer.

There being no further nominations, a motion was made by Commissioner Gregory, seconded by Commissioner Jackson, closing the nominations. Approved 5-0.

Chairman Allyn Jackson took charge of the meeting and called for the appointment of Lorraine Gregory as District Secretary for the term of one (1) year with a monthly retainer of $1,364.67.

A resolution was drawn up and states as follows:

2022-01. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to appoint Lorraine Gregory as District Secretary for the term of one (1) year with a monthly retainer of $1,364.67.

A motion was made by Commissioner Seltenreich, seconded by Commissioner Mattera, accepting adoption of Resolution 2022-01. Approved 4-0. Recused 1 - Commissioner Gregory.

Chairman Allyn Jackson called for the appointment of Colleen Pearsall as District Treasurer for the term of one (1) year with a monthly retainer of $1,364.67.

A resolution was drawn up and states as follows:

2022-02. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to appoint Colleen Pearsall as District Treasurer for the term of one (1) year with a monthly retainer of $1,364.67.

A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, accepting adoption of Resolution 2022-02. Approved 5-0.

Secretary Lorraine Gregory and Treasurer Colleen Pearsall were sworn in by Chairman Allyn Jackson.

Chairman Jackson placed in the Minutes of the Organizational Meeting the notification of the meeting sent to the media.

A motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, appointing William F. Glass, Jr., Esq., as the Attorney for the District. Approved 5-0.

A resolution was drawn up and states as follows:

2022-03. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to appoint William F. Glass, Jr., Esq. as the Attorney for the District with an annual retainer of $6,420.00 for services outlined in Schedule A including attendance at one (1) monthly meeting – Legal Services Section I and II, an hourly rate of $300.00 (billed in ¼ hour increments) for services outlined in Schedule A – Legal Services Section III and reimbursement of no more than $250.00 which is 1/25 of his actual and necessary expenses in connection with his attendance at the two annual meetings of the AFDSNY and the annual meeting of the NFPA.

A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, accepting the “Southampton Press - Western Edition” as the official District newspaper. Approved 5-0.

A resolution was drawn up and states as follows:

2022-04. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to accept the “Southampton Press - Western Edition” as the official District newspaper.

A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, accepting Dime Bank as the depository for the District and that Colleen Pearsall, as Treasurer, be designated as the sole official to sign checks for the District. Approved 5-0.

A resolution was drawn up and states as follows:

2022-05. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to accept Dime Bank as the depository for the District and that Colleen Pearsall, as Treasurer, be designated as the sole official to sign checks for the District.

A motion was made by Commissioner Jackson, seconded by Commissioner Seltenreich, authorizing that checks written for payments in the amount of $5,000.00 or more be signed by both the Treasurer, Colleen Pearsall, and in her absence, by the Secretary, Lorraine Gregory and the Chairman of the Board, Allyn Jackson, and in the Chairman’s absence, by Vice-Chairman James Schaefer. Approved 5-0.

A resolution was drawn up and states as follows:

2022-06. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to authorize that checks written for payments in the amount of $5,000.00 or more be signed by both the Treasurer, Colleen Pearsall, and in her absence, by the Secretary, Lorraine Gregory and the Chairman of the Board, Allyn Jackson, and in the Chairman’s absence, by Vice-Chairman James Schaefer.

A motion was made by Commissioner Gregory, seconded by Commissioner Mattera, designating that the 2022 Monthly Meetings of the Fire District be held at the East Quogue Firehouse on the first Thursday of the month, at 7:30 p.m. The Budget Hearing will be held on Tuesday, October 18, 2022, at 7:00 p.m. Immediately following the Budget Hearing, there will be a Special Meeting to adopt the 2023 Budget. The Year-End Meeting will be held on Thursday, December 29, 2022, at 10:00 a.m. Workshops will be held, as needed, on the fourth Thursday of each month at 7:00 p.m. Approved 5-0.

A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, approving the renewal of the Surety Bond covering the Treasurer in the amount of $975,000.00. Approved 5-0

A motion was made by Commissioner Gregory, seconded by Commissioner Schaefer, to participate in the membership of the following organizations:

Association of Fire Districts State of New York

FDIC

International Chiefs Association

New York State Chiefs Association

Southampton Town Fire District Association

Suffolk County Fire Districts Association                                                      Approved 5-0.

A motion was made by Commissioner Gregory, seconded by Commissioner Schaefer, approving Department membership in the following organizations:

Fire Chiefs Council of Suffolk County

New York State Chiefs Association

Southampton Town Chiefs Council

Southampton Town EMS

Suffolk County Fire Chiefs Association

South Fork Fire Police Association

Volunteer Police Association State of New York                                          Approved 5-0.

A motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, that the following committees be in effect:

HOUSE

All Commissioners as listed.

Website - Ed Seltenreich, Michael Mattera

Key System - Ed Seltenreich, James Schaefer

Dinner Dance - Allyn Jackson, James Schaefer

ID Cards - Ed Seltenreich, James Schaefer

Room Requests - Allyn Jackson, Stephen Gregory

Juniors - Allyn Jackson, Michael Mattera

PURCHASING

Firematic Equipment and Supplies - James Schaefer, Stephen Gregory

Medical Equipment and Supplies - James Schaefer, Ed Seltenreich

Electronic Equipment and Supplies - Stephen Gregory, Ed Seltenreich

Uniforms - Stephen Gregory, Michael Mattera

Misc. Supplies - Allyn Jackson, Stephen Gregory

MAINTENANCE AND REPAIR

Apparatus and Automotive - Allyn Jackson, James Schaefer

Firematic Equipment and Tools - Stephen Gregory, James Schaefer

EMS Equipment - James Schaefer, Ed Seltenreich

Buildings - Allyn Jackson, Stephen Gregory

Grounds - James Schaefer, Michael Mattera

AUDITING

Allyn Jackson, Chairman

Colleen Pearsall, Treasurer

Michael Mattera, Commissioner

SERVICE AWARD PROGRAM

James Schaefer

Allyn Jackson

Michael Mattera

EMPLOYEE AND DEPARTMENT MEMBERSHIP WELFARE - Department Physicals, Physical Fitness Program, Workmen’s Compensation, VFBL

James Schaefer

Allyn Jackson

Michael Mattera

NEW APPARATUS PURCHASING

All Commissioners

Two Commissioners on the Truck Committee

FIREHOUSE ATTENDANT - Supervisory and Evaluation Review

Stephen Gregory

Michael Mattera

OFFICE PERSONNEL - Supervisory and Evaluation Review

Allyn Jackson

James Schaefer

FIRST RESPONDER PROGRAM - Supervisory and Evaluation Review

James Schaefer

Ed Seltenreich

Amit Patel

INSURANCE POLICY AND ACCIDENT CLAIMS

Allyn Jackson

Michael Mattera

Ed Seltenreich

MAJOR CONSTRUCTION

Allyn Jackson

Stephen Gregory                                                                                             Approved 5-0.

A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, to retain David Schaffauer as Fire District Facilities Supervisor, at an hourly rate of $31.00. Approved 5-0.

A resolution was drawn up and states as follows:

2022-07. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to retain David Schaffauer as Fire District Facilities Supervisor, at an hourly rate of $31.00.

A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, to retain John C. Ryckman as Part Time Custodian, at an hourly rate of $21.00. Approved 5-0.

A resolution was drawn up and states as follows:

2022-08. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to retain Jack Ryckman as Part Time Custodian, at an hourly rate of $21.00.

A motion was made by Commissioner Mattera, seconded by Commissioner Gregory, to retain Amit Patel as Full Time Medical Coordinator, at an hourly rate of $34.00 and includes health insurance. Approved 5-0.

A resolution was drawn up and states as follows:

2022-09. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to retain Amit Patel as Full Time Medical Coordinator, at an hourly rate of $34.00 and includes health insurance.

A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, to retain On Call First Responders hired as of January 1, 2022, at an hourly rate of $25.00. The following On Call First Responders: J. Boyd, J. Corazzini, Z. Peare and H. Schultz shall be retained at an hourly rate of $26.00. The remainder of the On Call First Responder Roster shall receive an increase of $1.00 per hour. Approved 5-0.

A resolution was drawn up and states as follows:

2022-10. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to retain On Call First Responders hired as of January 1, 2022, at an hourly rate of $25.00; On Call First Responders: J. Boyd, J. Corazzini, Z. Peare and H. Schultz shall be retained at an hourly rate of $26.00 and the remainder of the On Call First Responder Roster shall receive an increase of $1.00 per hour.

A motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, to retain part time labor for the performance of miscellaneous incidental work, at an hourly rate of $25.00. Approved 5-0.

A resolution was drawn up and states as follows:

2022-11. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to retain part time labor for the performance of miscellaneous incidental work, at an hourly rate of $25.00.

At this point, the Board authorized the Treasurer to file a copy of the Annual Report to the Department of Audit and Control within sixty (60) days after the end of the fiscal year (March 1, 2022) and to submit same to the Board.

A motion was made by Commissioner Gregory, seconded by Commissioner Mattera, to reaffirm the East Quogue Fire District Policy and Procedures Manual, as revised January 2, 2020, containing the following:

 

DISTRICT ADMINISTRATION

            DA-001           Alcohol Policy (Use and Distribution of)

            DA-002           Public Access to Records (FOIL)      

            DA-003           Military Leave Policy

            DA-004           Driver Training and Response Policy (formerly DO-012)

            DA-005           Cell Phone Policy (Issuance and Use of)

            DA-006           Code of Ethics

            DA-007           Credit Card Policy

            DA-008           Conduct of Elections Policy

            DA-009           Social Media Policy

            DA-010           Classification of Firefighters Policy

            DA-011           Medical Leave Policy

            DA-012           Procurement Policy

            DA-013           Progressive Discipline Policy

            DA-014           Public Comment at Meetings Policy

            DA-015           Travel Expense Policy

            DA-016           Workplace Harassment Policy

            DA-017           Investment Policy

            DA-018           Fixed Assets Policy

            DA-019           Inspection Dinner Policy

            DA-020           Use of Chiefs’ Vehicles Policy

            DA-021           Meals and Refreshments Policy

DA-022           Uniform Guidelines For Determining The Responsibility of            Bidders

            DA-023           Defense and Indemnification of Fire District Officers Policy

            DA-024           Records Retention Policy

            DA-025           Substance Abuse Policy

            DA-026           Seat Belt Use Policy

            DA-027           Fund Balance Policy

            DA-028           Privacy Breach Notification Policy

DA-030           Sexual Harassment Policy and Complaint Form For Reporting Sexual Harassment

DA-031           Use of Facility Policy

DISTRICT ORGANIZATION

            DO-001           Organizational Statement

            DO-002           Health and Safety Plan Policy

            DO-003           Risk Management Plan Policy

            DO-004           Accident/Injury Investigation Policy

            DO-005           Infectious Disease Control Policy

            DO-006           Workplace Violence Policy

            DO-007           Incident Rehabilitation Policy

            DO-008           Emergency Escape/Self Rescue Policy

            DO-009           Firefighter Qualification Policy

            DO-010           Child Abuse Report Policy

            DO-011           Respiratory Protection Policy

                                                                                                            Approved 5-0.

2022-12. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to reaffirm the East Quogue Fire District Policy and Procedures Manual, as revised January 2, 2020, containing the following:

DISTRICT ADMINISTRATION

            DA-001           Alcohol Policy (Use and Distribution of)

            DA-002           Public Access to Records (FOIL)      

            DA-003           Military Leave Policy

            DA-004           Driver Training and Response Policy (formerly DO-012)

            DA-005           Cell Phone Policy (Issuance and Use of)

            DA-006           Code of Ethics

            DA-007           Credit Card Policy

            DA-008           Conduct of Elections Policy

            DA-009           Social Media Policy

            DA-010           Classification of Firefighters Policy

            DA-011           Medical Leave Policy

            DA-012           Procurement Policy

            DA-013           Progressive Discipline Policy

            DA-014           Public Comment at Meetings Policy

            DA-015           Travel Expense Policy

            DA-016           Workplace Harassment Policy

            DA-017           Investment Policy

            DA-018           Fixed Assets Policy

            DA-019           Inspection Dinner Policy

            DA-020           Use of Chiefs’ Vehicles Policy

            DA-021           Meals and Refreshments Policy

DA-022           Uniform Guidelines For Determining The Responsibility of            Bidders

            DA-023           Defense and Indemnification of Fire District Officers Policy

            DA-024           Records Retention Policy

            DA-025           Substance Abuse Policy

            DA-026           Seat Belt Use Policy

            DA-027           Fund Balance Policy

            DA-028           Privacy Breach Notification Policy

DA-030           Sexual Harassment Policy and Complaint Form For Reporting Sexual Harassment

            DA-031           Use of Facility Policy

DISTRICT ORGANIZATION

            DO-001           Organizational Statement

            DO-002           Health and Safety Plan Policy

            DO-003           Risk Management Plan Policy

            DO-004           Accident/Injury Investigation Policy

            DO-005           Infectious Disease Control Policy

            DO-006           Workplace Violence Policy

            DO-007           Incident Rehabilitation Policy

            DO-008           Emergency Escape/Self Rescue Policy

            DO-009           Firefighter Qualification Policy

            DO-010           Child Abuse Report Policy

            DO-011           Respiratory Protection Policy

                                                                                                            Approved 5-0.

A motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, reestablishing the following Capital Reserve Funds:

Building & Grounds Reserve Fund (Generic)

Apparatus & Equipment Reserve Fund (Generic)

                        Communications Reserve Fund (Generic)

                                                                                                            Approved 5-0.

A resolution was drawn up and states as follows:

2022-13. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to reestablish the following Capital Reserve Funds:

                        Building & Grounds Reserve Fund (Generic)

Apparatus & Equipment Reserve Fund (Generic)

                        Communications Reserve Fund (Generic)

A motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, reaffirming the Financial Reporting Requirements of Governmental Accounting Standards Board (GASB) Statement 54. Approved 5-0.

A resolution was drawn up and states as follows:

2022-14. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to reaffirm the Financial Reporting Requirements of Governmental Accounting Standards Board (GASB) Statement 54 now in effect.

At 7:34 p.m., there being no further business for the Organizational Meeting, a motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, to adjourn the meeting. Approved 5-0.

Submitted by:

Lorraine Gregory, Secretary

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

JANUARY 6, 2022

 

 

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Allyn Jackson at 7:35 p.m. Present were Commissioners Allyn Jackson, James Schaefer, Stephen Gregory, Michael Mattera and Ed Seltenreich, Chief Ted Jankowski, 2^nd Assistant Chief Keith Phillips, Treasurer Colleen Pearsall and Secretary Lorraine Gregory.

Chief Ted Jankowski and 2^nd Assistant Chief Keith Phillips were sworn in by Commissioner Jackson.

 

 

FIRE DISTRICT FACILITIES SUPERVISOR REPORT

No report submitted. Mr. Schaffauer not in attendance due to COVID-19 exposure.

ITEMS FOR DISCUSSION

EMS REPORT

See attached report.

STAFF REPORT

1. Noted.

2. Noted.

EQUIPMENT AND SUPPLIES

                                                                         

1. A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, authorizing the purchase of the medical supplies requested, at a total cost of $1,445.78 (Hammer Medical - $683.80, BoundTree Medical - $84.48, Teleflex - $677.50). Approved 5-0.

MAINTENANCE REPORT

No report submitted.

CHIEF'S REPORT

REQUESTS

1. Progress. Re-vamping the Red Alert System.

2. A motion was made by Commissioner Gregory, seconded by Commissioner Seltenreich, authoring the purchase of one (1) Milwaukee Battery Operated Forcible Entry Saw from True Value Hardware, at a cost of $2,500.00. Approved 5-0.

3. A motion was made by Commissioner Seltenreich, seconded by Commissioner Mattera, authoring the purchase of five (5) Hot Sticks for certain Apparatus, at a cost of $1,600.00. Approved 5-0.

4. Tabled. To be discussed at the upcoming Workshop.

5. Tabled. To be discussed at the upcoming Workshop.

6. Commissioner Gregory will contact the computer company.

7. Tabled. To be discussed at the upcoming Workshop.

ITEMS FOR DISCUSSION

1. Progress.

2. Might be able to purchase on State Bid.

3. Tabled. To be discussed at the upcoming Workshop.

4. Waiting for prices.

5. Commissioner Gregory stated that the District may have the opportunity to sell 7-6-7 and asked the Chief if he could operate without 7-6-7. The Chief responded, yes. Commissioner Gregory would like to see the replacement vehicle that the Chief has in mind.

Commissioner Jackson reminded the Chief and the Board that we must be diligent regarding COVID restrictions.

Commissioner Gregory advised the Chief that the new generator has been installed at Station 2 and that the gas tanks will be installed next week.

Commissioner Schaefer advised the Chief that the physicals will be held on the second Saturday in February and that he is waiting for a confirmation from NDI.

Commissioner Seltenreich suggested holding an EVOC class.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

MINUTES

A motion was made by Commissioner Gregory, seconded by Commissioner Mattera, accepting the Minutes of the December 30, 2021 Year End Meeting. Approved 5-0.

TREASURER'S REPORT

Mrs. Pearsall advised the Board that the LENS Program is up-to-date.

Mrs. Pearsall also advised the Board that she will be paying the remaining 2021 vouchers with funds from the 2021 Budget. The exact transfer amounts of remaining funds in the 2021 Budget will be available next month.

A motion was made by Commissioner Mattera, seconded by Commissioner Seltenreich, approving the Treasurer’s Report as submitted. Approved 5-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Mattera, seconded by Commissioner Schaefer, approving the Abstract of Bills for the General Fund consisting of 21 checks totaling $197,689.61 and to authorize the transfer of $200,000.00 from the Money Market to the Checking Account. Approved 5-0.

COMMUNICATIONS AND CORRESPONDENCE

An e-mail sent to Commissioner Jackson from John Tocco on behalf of the Shinnecock Shores Association was presented to the Board. The Association is requesting use of the Meeting Room for its June 10, 2022 and August 26, 2022 Resident Meetings.

OLD BUSINESS

After a brief discussion regarding the $1,202.93 grant check that the Department turned over to the District, the Board agreed to return the check to the Department even though the District paid for the brush truck helmets. The Department needs to be reminded that all purchasing is done by the District, including grant items.

Commissioner Jackson stated that he will prepare a memo to the Chiefs regarding the procedure they should follow in notifying the District when they plan on being away from the District for a period of time.

NEW BUSINESS

Commissioner Seltenreich suggested that all of the Board members dress in a “civilian uniform” when they are representing the District at a funeral or a social function. Commissioners who are Department members should not wear Class A uniforms. Commissioners Gregory and Mattera already have “civilian uniforms” that were purchased from Rico’s a few years ago. Mrs. Pearsall will look for the voucher so that the remaining Board members order the same items.

Commissioner Gregory suggested that Department members not wear uniforms to the Inspection Dinner. His opinion is that gear and uniforms should be inspected in the firehouse on several different nights or days to accommodate the members.

A motion was made by Commissioner Gregory, seconded by Commissioner Mattera, to hold an on-site inspection of the Department members’ gear and Class A uniforms at an agreed upon date. Approved 5-0.

With regard to the request by the Shinnecock Shores Association to use the Meeting Room for their two upcoming meetings, the Secretary was instructed to respond that, due to COVID restrictions, the Meeting Room is not available.

At 9:20 p.m., there being no further business, a motion was made by Commissioner Gregory, seconded by Commissioner Seltenreich, to adjourn the meeting. Approved 5-0.

Submitted by

                                                                                                                                                                                                                                                                                                                                                                                                                                     Lorraine Gregory, Secretary

PUBLIC NOTICE

 

The 2022 Monthly Meetings of the East Quogue Fire District will be held at the East Quogue Firehouse on the first Thursday of the month, at 7:30 p.m. The Budget Hearing will be held on Tuesday, October 18, 2022, at 7:00 p.m. Immediately following the Budget Hearing, there will be a Special Meeting to adopt the 2023 Budget. The Year-End Meeting will be held on Thursday, December 29, 2022, at 10:00 a.m. Workshops will be held, as needed, on the fourth Thursday of each month at 7:00 p.m. All meetings of the East Quogue Fire District are open to the public. This notification is being given to the news media pursuant to the provisions of Section 94 of the Public Officers Law of the State of New York. By order of the Board of Fire Commissioners of the East Quogue Fire District.

Dated: January 12, 2022

Lorraine Gregory

Secretary

EAST QUOGUE FIRE DISTRICT

SPECIAL MEETING

DECEMBER 30, 2021

 

The Special Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Allyn Jackson, at 10:00 a.m. Present were Commissioners Allyn Jackson, Stephen Gregory and Ed Seltenreich (via phone conference), Treasurer Colleen Pearsall and Secretary Lorraine Gregory.

 

 

FIRE HOUSE ATTENDANT REPORT

Mr. Schaffauer was not requested to attend the meeting.

EMS REPORT

Mr. Patel was not requested to attend the meeting.

MAINTENANCE REPORT

No report submitted.

CHIEF'S REPORT

The Chiefs were not requested to attend the meeting.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

MINUTES

A motion was made by Commissioner Jackson, seconded by Commissioner Gregory, to accept the Minutes of the December 2, 2021 Regular Monthly Meeting. Approved 3-0.

TREASURER'S REPORT

Mrs. Pearsall stated that the transfers closing out all of the code balances in the 2021 Budget will be made at the January 6, 2022 Regular Monthly Meeting.

A motion was made by Commissioner Jackson, seconded by Commissioner Gregory, approving the Treasurer's Report as submitted. Approved 3-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Gregory, seconded by Commissioner Jackson, approving the Abstract of Bills for the General Fund consisting of 20 checks totaling $25,165.11 and to authorize the transfer of $50,000.00 from the Money Market to the Checking Account. Approved 3-0.

COMMUNICATIONS AND CORRESPONDENCE

A letter was received from the Department regarding the new slate of Chiefs as follows:

                        Chief Ted Jankowski, III

                        1^st Assistant Chief Paul Sulzinski

                        2^nd Assistant Chief Keith Phillips

OLD BUSINESS

After a brief discussion regarding the purchase of the LIFEPAK 15 Monitors from Stryker, a motion was made by Commissioner Gregory, seconded by Commissioner Seltenreich, authorizing the purchase of the LIFEPAK 15 V4 Monitor/Defib from Stryker (see attached proposal), at a total cost of $105,789.45. Approved 3-0.

The purchase of the Stryker Software, in the amount of $18,360.00, will be discussed further at the January 6, 2022 Regular Monthly Meeting.

A motion was made by Commissioner Gregory, seconded by Commissioner Jackson, authorizing the purchase of ten (10) Minitor VI VHF 136-174 5 Channel Radios, including two (2) Year Warranties ($3,399.50) and three (3) additional years of Warranties ($600.00), at a total cost of $3,999.50. Approved 3-0.

Regarding the purchase of a new ambulance, Commissioners Schaefer and Seltenreich will meet with the Ambulance Committee and the company’s representative to discuss the needs and requirements. The requests will then be submitted to the Board for final approval.

Commissioner Jackson advised the Board that the Chief would like his new vehicle to have a red body, black top and black cap. Tabled until the January meeting.

The Secretary advised the Board that she spoke with Jon Erwin (Town of Southampton Parks Department) regarding the cyclone fence at Station 2 that is in need of repair. Mr. Erwin believes that the fence is owned by the District, not the Town. The District installed the fence when Mrs. Derop donated the property to the District. Mr. Erwin suggested sending a letter to the Town Attorney, but didn’t think that it would do any good. Commissioner Gregory suggested replacing the fence after all of the work has been completed at Station 2.

The Secretary also advised the Board that she e-mailed Mr. Glass for his opinion regarding the $25.00 affidavit fee that is now being charged by the “Southampton Press – Western Edition” when publishing a notice in the paper. Mr. Glass agreed with her that it is ok to cut the notice out of the paper and include a portion of the masthead as proof of publication. The only time an affidavit would be required is for the publishing of a Bond Notice.

NEW BUSINESS

No discussion.

At 10:45 a.m., there being no further business, a motion was made by Commissioner Gregory, seconded by Commissioner Jackson, to adjourn the meeting. Approved 3-0.

Submitted by:

Lorraine Gregory, Secretary

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

DECEMBER 2, 2021

 

 

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Allyn Jackson at 7:30 p.m. Present were Commissioners Allyn Jackson, James Schaefer, Stephen Gregory, Michael Mattera and Ed Seltenreich, Fire District Facilities Supervisor David Schaffauer, Treasurer Colleen Pearsall and Secretary Lorraine Gregory.

 

 

FIRE DISTRICT FACILITIES SUPERVISOR REPORT

See attached report.

With regard to the purchase of a new floor cleaning machine, the Board left the decision up to Mr. Schaffauer.

Mr. Schaffauer advised the Board that the final cost of the two coolers purchased from Bar Boys is less than the original proposal of $7,790.00 approved at the November meeting.

ITEMS FOR DISCUSSION

A motion was made by Commissioner Gregory, seconded by Commissioner Mattera, authorizing the purchase from Fluid Imagery of a Dell Latitude 3520 Series Laptop with a three year Hardware Warranty and Level 2 Technician Labor, at a total cost of $1,400.00, for remote use by the Treasurer. Approved 5-0.

A motion was made by Commissioner Gregory, seconded by Commissioner Seltenreich, authorizing the purchase from Fluid Imagery of a Dell Optiplex 3080, Dell 24” Monitor Model (P2422H), Dell Soundbar and Level 2 Technician Labor, to be installed in the Chiefs’ Office, at a total cost of $1,634.98. Approved 5-0.

A motion was made by Commissioner Schaefer, seconded by Commissioner Mattera, authorizing the purchase of one (1) “M” Cylinder to be used as an ambulance spare, at an approximate cost of $300.00. Approved 5-0.

EMS REPORT

See attached report.

STAFF REPORT

1. Noted.

EQUIPMENT AND SUPPLIES

                                                                         

1. A motion was made by Commissioner Schaefer, seconded by Commissioner Gregory, authorizing the purchase of the medical supplies requested from Hammer Medical, at a cost of $215.30. Approved 5-0.

2. Tabled. Cost estimated to be approximately $125,000.00.

MAINTENANCE REPORT

Work Order dated 11/1/21 – 12/2/21 was submitted to the Board.

CHIEF'S REPORT

No Chief in attendance and no Chief’s Report submitted.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

Commissioner Jackson spoke with Mr. Glass regarding the District using purchasing co-ops within the United States. Mr. Glass was not sure if it is appropriate to use these co-ops. He will look in to this further and forward his opinion in writing. The Board will discuss this further and make a decision at the Year End Meeting.

MINUTES

A motion was made by Commissioner Gregory, seconded by Commissioner Jackson, accepting the Minutes of the November 4, 2021 Regular Monthly Meeting. Approved 5-0.

TREASURER'S REPORT

Mrs. Pearsall advised the Board of Hometown’s NYS Volunteer Firefighter Cancer Benefit Program proposal. The Basic Plan is $5,967.00. The Enhanced Plan is $7,611.75. The 2022 budget amount is $10,000.00.

A motion was made by Commissioner Schaefer, seconded by Commissioner Mattera, approving Hometown’s Enhanced Plan for the NYS Volunteer Firefighter Cancer Benefit Program, at a cost of $7,611.75. Approved 5-0.

A motion was made by Commissioner Schaefer, seconded by Commissioner Mattera, approving the Treasurer’s Report as submitted. Approved 5-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Gregory, seconded by Commissioner Schaefer, approving the Abstract of Bills for the General Fund consisting of 28 checks totaling $66,270.28 and to authorize the transfer of $70,000.00 from the Money Market to the Checking Account. Approved 5-0.

COMMUNICATIONS AND CORRESPONDENCE

Miscellaneous correspondence was presented to the Board including a letter from the Department regarding the probationary membership in the Department of Karina Ortiz.

OLD BUSINESS

A motion was made by Commissioner Seltenreich, seconded by Commissioner Gregory, authorizing the purchase of a new gas generator for Station 2 from Celi Electric, at an approximate cost of $16,400.00. Approved 5-0.

Commissioner Jackson stated that he had reached out to Specialty and ProLiner regarding the purchase of a new ambulance and suggested that the ambulance committee get together to decide on what is needed.

With regard to the Chief’s vehicle, Commissioner Jackson advised the Board that a 2022 Silverado will cost $44,000.00 on the BOCES State Bid and expects approximately $32,000.00 in up costs, lettering not included.

A motion was made by Commissioner Schaefer, seconded by Commissioner Seltenreich, authorizng the purchase of one (1) 2022 Chevrolet Silverado from BOCES State Bid, at a base cost of $44,000.00 and up costs of approximately $32,000.00. Approved 5-0.

Commissioner Jackson also advised the Board that he is waiting for prices on 7-6-7.

Commissioner Jackson advised the Board that he had spoken with Greg of Sand Pebble regarding a 24 x 36 prefab garage. The cost might be about $35,000.00. A floor will cost approximately $100,000.00. The project will have to go out to bid. By law, a performance bond of 5% is required. The same procedure will be required for Station 2.

NEW BUSINESS

A motion was made by Commissioner Seltenreich, seconded by Commissioner Schaefer, authorizing the hiring of Kimberly A. Pokorny as an On Call First Responder with an hourly pay rate of $24.00. Approved 5-0.

Commissioner Jackson advised the Board that Peter Sulzinski has COVID-19 and will be putting in a claim.

A motion was made by Commissioner Gregory, seconded by Commissioner Mattera, accepting the probationary membership of Karina Ortiz in the Department. Approved 5-0.

No workshop scheduled for December.

The Year End Meeting is scheduled for Thursday, December 30, 2021, at 10:00 a.m.

At 8:45 p.m., there being no further business, a motion was made by Commissioner Jackson, seconded by Commissioner Seltenreich, to adjourn the meeting. Approved 5-0.

Submitted by

                                                                                                                                                                                                                                                                                                                                                                                                                                   Lorraine Gregory, Secretary