East Quogue Fire District - Public Notice

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

NOVEMBER 5, 2015

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Allyn Jackson at 7:45 p.m. Present were Commissioners James Schaefer, Aaron Sacks, Jennifer Davonski, Jonathan Erwin and Allyn Jackson, Chief Bill Potter, Firehouse Attendant David Schaffauer, First Responder Amit Patel, Treasurer Nancy Knotoff and Secretary Lorraine Gregory. (Note: The meeting started late due to the fact that a John Tepedino, a representative from Fully Involved, Inc., addressed the Board.)

FIREHOUSE ATTENDANT REPORT

See attached report.

ITEMS FOR DISCUSSION

None.

A motion was made by Commissioner Erwin, seconded by Commissioner Schaefer, accepting the Firehouse Attendant Report as submitted. Approved 5-0.

At 7:48 p.m., Mr. Schaffauer left the meeting.

EMS REPORT

See attached report.

STAFF REPORT

Noted.

EQUIPMENT AND SUPPLIES

1.         A motion was made by Commissioner Schaefer, seconded by Commissioner Sacks, authorizing the purchase of the medical supplies requested, at a cost of $2,027.36 (Hammer Medical - $1,273.50, Emergency Medical Products - $349.16 and Zoll - $404.70). Approved 5-0.

2.         Noted.

3.         A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, authorizing the purchase of one (1) Staples 2-Drawer Letter Size Vertical File Cabinet Black, at a cost of $179.99. Approved 5-0.

4.         Tabled.

A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, accepting the EMS Report as submitted. Approved 5-0.

At 8:00 p.m., Mr. Patel left the meeting.

MAINTENANCE REPORT

No written report submitted.

Commissioner Erwin advised the Board that 7-6-17 will be inspected next week and that there are two recalls on the vehicle that will also be addressed.

Commissioner Erwin will arrange for the ladder testing.

A motion was made by Commissioner Schaefer, seconded by Commissioner Jackson, accepting the Maintenance Report as submitted. Approved 5-0.

CHIEF'S REPORT

See attached report.

REQUESTS

Request 1. - Approved for 7-6-6.

Request 2. - A motion was made by Commissioner Davonski, seconded by Commissioner Sacks, authorizing the purchase of two (2) MSA Altair CO Meters for 7-6-2 and 7-6-31 from Firematic, at a cost not to exceed $250.00 each. Approved 5-0.

Request 3.       A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, authorizing the purchase of one (1) Dewalt Rechargeable Battery from Westhampton True Value Hardware, at a cost of $89.00. Approved 5-0.

ITEMS FOR DISCUSSION

1.         Commissioner Sacks advised the Chief that the “Forward Address” can be edited to correct the situation.

2.         Commissioner Jackson will handle.

3.         Noted.

4.         The Board advised the Chief that the Department pays the $130.00 bill for the County fee and then requests reimbursement from the Board.

At 8:28 p.m., a motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, calling the meeting into Executive Session to discuss a Department matter. Approved 5-0.

At 8:40 p.m., a motion was made by Commissioner Davonski, seconded by Commissioner Sacks, calling the meeting out of Executive Session. Approved 5-0.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

MINUTES

A motion was made by Commissioner Sacks, seconded by Commissioner Davonski, accepting the Minutes of the October 1, 2015 Regular Monthly Meeting and the October 20, 2015 Budget Hearing. Approved 5-0.

TREASURER'S REPORT

With regard to the 2016 Budget, a resolution was drawn up and states as follows:

2015-36. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to adopt the 2016 Budget in the amount of $1,320,000.00.

A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, accepting the adoption of Resolution 2015-36. Approved 5-0.

Ms. Knotoff advised the Board that certain transfers would have to be made. Resolutions were drawn up and state as follows:

2015-37. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to authorize the transfer of $2,500.00 from Gas/Oil Vehicles - 300-001 to Building Maintenance/Supplies – 250-001.

2015-38. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to authorize the transfer of $1,000.00 from Gas/Oil Vehicles - 300-001 to Telephone – 270-001.

2015-39. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to authorize the transfer of $94.25 from Public Drills/Inspections - 380-001 to Uniforms – 370-001.

2015-40. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to authorize the transfer of $2,000.00 from Public Drills/Inspections - 380-001 to Legal Audit – 420-001.

A motion was made by Commissioner Davonski, seconded by Commissioner Erwin, accepting the adoption of Resolutions 2015-37 – 2015-40. Approved 5-0.

A motion was made by Commissioner Sacks, seconded by Commissioner Erwin, amending Purchase Order #2015-87 to read as follows: the purchase of twenty (20) Hoods, at a cost of $45.00 each. Approved 5-0.

A motion was made by Commissioner Schaefer, seconded by Commissioner Jackson, approving the Treasurer’s Report as submitted. Approved 5-0.

COMMUNICATIONS AND CORRESPONDENCE

Miscellaneous correspondence was presented to the Board including a notice from Verizon stating that the District’s account is “frozen”, a letter from Cook Maran regarding 81 Dune Road, a letter from the Suffolk County Fire District Officers Association regarding the District hosting their November 17, 2016 meeting and a proposal from Frank G. Relf Architect, P.C. regarding the boiler replacement.

OLD BUSINESS

After a brief discussion regarding repairs to the 2009 Dodge Durango (7-6-80), a motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, accepting the proposal from Village Auto Body Inc., in the amount of $3,500.00. Approved 5-0.

Commissioner Davonski advised the Board that the ambulance lettering was approved by the State.

Commissioner Schaefer advised the Board that members have still not been measured for Class A uniforms and that he has been communicating with Hometown Insurance regarding the training courses that they have available.

Commissioner Schaefer also advised the Board that he will be contacting the members who will be eligible to receive LOSAP in January 2016. A meeting has been scheduled with Vince Marmorale for December 9, at 6:00 p.m., to explain the options available.

Commissioner Sacks advised the Board that the cap for the Fire Police Vehicle is in production and that the face pieces will be delivered within the next few weeks. Fit testing will be done in January 2016.

Commissioner Jackson advised the Board that Frank G. Relf’s architectural and engineering services for the boiler was $36,000.00. The Board needs to look further.

Commissioner Jackson also advised the Board that The Hills Development had contacted him regarding whether or not the Board did research as to the exact amount of land the District would need, whether it would be cleared or uncleared and have any restrictions. The Board suggested that Commissioner Jackson compose a letter to The Hills expressing the needs of the Fire District/Department and the stress that this project will be putting on the Fire District/Department and pointing out the fact that the development will not have an impact on the School District and the School District is receiving many benefits.

Commissioner Jackson stated that the Policy and Procedure Manual has been reviewed and edits need to be made. The Secretary will handle this project.

The Secretary reminded Commissioner Sacks that there was a balance of $100.00 owed by him to the District regarding his not attending the 2014 Fall Workshop of the Association of Fire Districts of the State of New York.

NEW BUSINESS

Commissioner Erwin advised the Board that the New York State bidding process was starting a new program called Mini-Bids and will submit a bid for the new Chief’s car. He will try to spec out the box. The radios and lights will be done after delivery.

Commissioner Schaefer spoke with Stone Creek Inn regarding their request for a CPR Class. The class will be scheduled for the end of January or sometime in February with at least 20 attendees.

After a brief discussion, a motion was made by Commissioner Schaefer, seconded by Commissioner Sacks, accepting the proposal from Fully Involved, Inc. to perform preventative maintenance services, at an approximate cost of $11,820.00 and repair services which would include parts and labor, at a cost yet to be determined when the work is scheduled and completed. Approved 5-0.

Commissioner Jackson advised the Board that he will contact Relay to get their advice on our radio planning.

The 2016 Fuel Oil Bid Opening is scheduled for 7:00 p.m., on December 3, 2015. The Secretary will publish the public notice.

ABSTRACT OF BILLS

A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, approving the abstract of bills for the General Fund consisting of 47 checks totaling $31,738.40 and to authorize the transfer of $50,000.00 from the Money Market to the Checking Account. Approved 5-0.

At 9:45 p.m., there being no further business, a motion was made by Commissioner Schaefer, seconded by Commissioner Erwin, to adjourn the meeting. Approved 5-0.

Submitted by
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                           Lorraine Gregory, Secretary

November Meeting Minutes 2015

PUBLIC NOTICE

Please take notice that the Organizational Meeting of the East Quogue Fire District of the Town of Southampton, County of Suffolk, New York, for the year 2016 will be held on Thursday, January 7, 2016, at 7:00 P.M., at the East Quogue Firehouse, Montauk Highway, East Quogue, New York.

Dated: December 3, 2015

Lorraine Gregory

Secretary

Board of Fire Commissioners

East Quogue Fire District

Drawer 860, East Quogue, NY 11942

Organizational Meeting Notice 2016

ANNUAL ELECTION OF THE EAST QUOGUE FIRE DISTRICT

DECEMBER 8, 2015

PLEASE TAKE NOTICE that the Annual Election of the East Quogue Fire District will take place on December 8, 2015, between the hours of 5:30 P.M. and 9:00 P.M. at the East Quogue Firehouse, located at Montauk Highway and Bay Avenue for the purpose of voting on one (1) Commissioner for a Five (5) Year Term, commencing on January 1, 2016. All duly registered residents of the East Quogue Fire District shall be eligible to vote and must be registered with the Suffolk County Board of Elections by November 16, 2015. Candidates for District Office shall file a petition signed by at least twenty-five (25) registered voters of the Fire District with the Secretary of the Fire District no later than November 18, 2015. Petitions may be obtained at the East Quogue Firehouse, Monday through Friday beginning November 5, 2015, between the hours of 8:30 a.m. and 4:00 p.m.

Dated: October 30, 2015

Lorraine Gregory

Secretary

Board of Fire Commissioners

East Quogue Fire District

PO Drawer 860, East Quogue, NY 11942

(631) 653-5101

Election Notice 2015

NOTICE TO BIDDERS

PLEASE TAKE NOTICE, that sealed bids for the provision of #2 fuel oil for the period beginning January 1, 2016 and ending December 31, 2016 will be received at the office of the Fire District, P.O. Box 860, 465 Montauk Highway, East Quogue, New York 11942 until 7:00 P.M. (prevailing time) on the third day of December 2015, at which time the bids will be opened and read aloud.

Bids will be submitted in sealed envelopes and shall bear on the face thereof the name and address of the bidder and be marked “Fuel Oil Bid”. This bid is for approximately 8,000 gallons, more or less of No. 2 Fuel Oil, to be delivered to the Main Fire House, the Storage Building and Station 2 located on Head of Lots Road to be delivered on automatic delivery subject to the following conditions: 1. Contract may not be assigned without prior written consent of the Board of Fire Commissioners. 2. Bid price must be the delivery price and shall not include any Federal, State or Local taxes for which the contractor may claim exemption because of doing business with the East Quogue Fire District. Bid price shall be quoted as “Northville Holding Corp. Rack Price, L.I. Tank Car Consumer Price at the Holtsville Terminal” on the day of delivery plus cents overage. 3. Bidders must have storage facilities within radius of 25 miles of the Village of East Quogue and must be prepared to make delivery on 5 hours notice. 4. All bidders shall submit a bid for service and must be able to answer any service request within a six hour period. Service contract to include the service and repair of one (1) oil fired hot water heater and four (4) furnaces.

The contract for the above will be awarded by the Board of Fire Commissioners to the lowest responsible bidder. In cases where two or more responsible bidders submit identical bids as to price, the Board of Fire Commissioners may award the contract to either of such bidders.

The Board of Fire Commissioners reserves the right to reject all bids and re-advertise for new bids in its discretion. The Board of Fire Commissioners reserves the right to waive any and all irregularities in bid procedures so long as they are deemed immaterial in the sole discretion of the Board.

No bids may be withdrawn by any bidder for a period of forty-five (45) days from the date of bid opening.

Dated: November 9, 2015

BY ORDER OF THE BOARD OF FIRE

COMMISSIONERS OF THE EAST QUOGUE FIRE DISTRICT

Town of Southampton, Suffolk County, New York

____________________________________

Lorraine Gregory

Fire District Secretary

Fuel Oil Bid

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

OCTOBER 1, 2015

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Allyn Jackson at 8:00 p.m. Present were Commissioners James Schaefer, Aaron Sacks, Jennifer Davonski, Jonathan Erwin and Allyn Jackson, Chief Bill Potter, Third Assistant Chief Scott Flynn (8:25 p.m.), Firehouse Attendant David Schaffauer, Treasurer Nancy Knotoff and Secretary Lorraine Gregory. (Note: The meeting started late due to the fact that representatives from The Hills development addressed the Board.)

FIREHOUSE ATTENDANT REPORT

See attached report.

ITEMS FOR DISCUSSION

1.         A motion was made by Commissioner Davonski, seconded by Commissioner Schaefer, authorizing the purchase of three (3) cord reels from Home Depot, at an approximate cost of $29.97 each and three (3) plug ends, at a cost of $12.98 each. Approved 5-0.

2.         Noted.

3.         Commissioner Jackson will look into the problem.

4.         Noted.

A motion was made by Commissioner Erwin, seconded by Commissioner Davonski, accepting the Firehouse Attendant Report as submitted. Approved 5-0.

At 8:10 p.m., Mr. Schaffauer left the meeting.

EMS REPORT

See attached report. (Note: Commissioner Davonski presented the report in Mr. Patel’s absence.)

STAFF REPORT

Noted.

EQUIPMENT AND SUPPLIES

1.         A motion was made by Commissioner Schaefer, seconded by Commissioner Erwin, authorizing the purchase of the medical supplies requested, at a cost of $645.11 (Emergency Medical Products - $55.26 and Hammer Medical - $589.85). Approved 5-0.

2.         A motion was made by Commissioner Schaefer, seconded by Commissioner Erwin, authorizing the renewal of the When to Work subscription, at a cost of $200.00. Approved 5-0.

3.         Commissioner Davonski advised the Board that the 3” letters will be installed tomorrow and that pictures of the vehicle lettering will be forwarded to Brian Sherwood.

4.         Tabled.

5.         Tabled.

A motion was made by Commissioner Schaefer, seconded by Commissioner Erwin, accepting the EMS Report as submitted. Approved 5-0.

MAINTENANCE REPORT

Commissioner Erwin advised the Board that the new 7-6-80 car was taken to Ford to fix a problem that was not covered under the warranty.

CHIEF'S REPORT

See attached report.

REQUESTS

Request 1. - A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, authorizing the purchase of three (3) radio holder and strap combinations from The Fire Store, at an approximate cost of $233.53. Approved 5-0.

Request 2. - Tabled.

Request 3.       Amanda Paparatto has been given a steady work shift.

ITEMS FOR DISCUSSION

1.         A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, authorizing the purchase of twenty four (24) pair of assorted sizes of Dragon Fire gloves from Coastal Fire, at an approximate cost of $64.95 each. Approved 5-0.

2.         A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, authorizing the purchase of twenty (20) Hoods from The Fire Store, at an approximate cost of $30.59 each. Approved 5-0.

3.         A motion was made by Commissioner Davonski, seconded by Commissioner Sacks, authorizing the purchase of ten (10) Scott Pak Bottles on State Contract, if possible, at a cost not to exceed $1,300.00 each. Approved 5-0.

4.         A motion was made by Commissioner Sacks, seconded by Commissioner Davonski, authorizing the purchase of forty five (45) Scott Facepieces, at a cost not to exceed $12,825.00. Approved 5-0.

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

MINUTES

A motion was made by Commissioner Sacks, seconded by Commissioner Davonski, accepting the Minutes of the September 3, 2015 Regular Monthly Meeting and the September 23, 2015 Meeting. Approved 5-0.

TREASURER'S REPORT

Ms. Knotoff advised the Board that certain transfers would have to be made. Resolutions were drawn up and state as follows:

2015-34. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to authorize the transfer of $2,500.00 from Gas/Oil Vehicles - 290-001 to Ambulance Maintenance/Supplies – 240-001.

A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, accepting adoption of Resolutions 2015-34. Approved 5-0.

A motion was made by Commissioner Sacks, seconded by Commissioner Davonski, amending Purchase Order #2015-34 to read as follows: the purchase of twelve (12) Shirts, at a cost of $40.00 each. Approved 5-0.

A motion was made by Commissioner Schaefer, seconded by Commissioner Sacks, approving the Treasurer’s Report as submitted. Approved 5-0.

COMMUNICATIONS AND CORRESPONDENCE

Miscellaneous correspondence was presented to the Board including an order form from James Publishing for the New York Fire District Officers’ Guide.

OLD BUSINESS

Commissioner Schaefer reported on the following:

Commissioner Schaefer spoke with Erik at Hometown regarding an EVOC class. The class is free with a requirement of a minimum of 20 attendees. Chief Potter advised the Board that he had just submitted a request to the County for a class in January and is requiring all members to take an EVOC class. Commissioner Sacks proposed that the Chiefs present to the Board at the November meeting a training program outlining what it is a member has to do, what the test is, what they sign and what the Chiefs say the member has done.

Commissioner Sacks reported on the following:

Firemen’s Room - Tabled.

Commissioner Jackson reported on the following:

Siren - Tabled.

Boiler Main Firehouse - Meeting with General this week.

Fit Testing - Went very well.

Photocopier - Will contact Advanced Imaging Systems.

December 16, 2014 Break-In - The Town Judge will be requiring the individual to reimburse the District for the damages totaling $9,149.00.

Ms. Knotoff advised the Board that she would be attending the upcoming Association of Fire Districts of the State of New York Fall Workshop.

NEW BUSINESS

A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, authorizing the construction of a wooden storage unit for the cots being stored in the Steel Building, at a cost of approximately $400.00 for materials and labor. Approved 5-0.

A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, authorizing the purchase of two (2) Storage Cabinets from Global for the Ladies Auxiliary and Benevolent Association storage needs, at a cost of approximately $1,200.00, plus shipping. Approved 5-0.

A motion was made by Commissioner Schaefer, seconded by Commissioner Erwin, authorizing NDI to administer flu shots to the members and the Ladies Auxiliary, at a cost of $25.00 per shot. Approved 5-0.

A motion was made by Commissioner Erwin, seconded by Commissioner Schaefer, authorizing the purchase of one (1) copy of the New York Fire District Officers’ Guide Print Auto Renew, at a cost of $119.00, including shipping. Approved 5-0.

Commissioner Schaefer advised the Board that he will be running for re-election.

A resolution was drawn up and states as follows:

2015-35. Whereas, Section 175-a of the Town Law, as amended, provides for a system of registration of Fire District elections; and

            Whereas, a register of eligible Fire District voters must be prepared prior to the Fire District election: and

            Now therefore, be it resolved that three resident electors of the East Quogue Fire District be appointed to constitute the East Quogue Fire District Board of Elections for the 2015 Annual Fire District Election;

            And be it further resolved, that the Chairman, Election Inspector and Poll Clerk be compensated in the amount of $50.00 for their services and attendance at the annual election which shall take place during the hours of 5:30 p.m. and 9:00 p.m.;

            And be it further resolved, that in case any of the members appointed therein are unable to assume or perform the duties required of them, the Board of Fire Commissioners will appoint alternates who are resident electors;

            And be it further resolved, that if clerical help is deemed necessary, this Board of Fire Commissioners will consider the appointment of such clerical persons upon the request of the Chairman of the Fire District Board of Elections.

A motion was made by Commissioner Erwin, seconded by Commissioner Jackson, accepting adoption of Resolution 2015-35. Approved 5-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, approving the abstract of bills for the General Fund consisting of 25 checks totaling $12,371.02 and to authorize the transfer of $25,000.00 from the Money Market to the Checking Account. Approved 5-0.

At 9:25 p.m., there being no further business, a motion was made by Commissioner Schaefer, seconded by Commissioner Erwin, to adjourn the meeting. Approved 5-0.

Submitted by
                                                                                                                                                                                                                                                                                                                                                                                                                                                                                                           Lorraine Gregory, Secretary

Meeting Minutes for October 2015

2016 Budget Summary

NOTICE OF PUBLIC HEARING

EAST QUOGUE FIRE DISTRICT

PLEASE TAKE NOTICE that a Public Hearing will be held on October 20, 2015 at 7:00 p.m. (prevailing time) at the main firehouse located at Montauk Highway and Bay Avenue, East Quogue, New York.

The purpose of the Public Hearing will be to permit public review of the proposed budget for the East Quogue Fire District for fiscal year 2016.

PLEASE TAKE FURTHER NOTICE that a copy of the proposed budget has been filed with the Town Clerk and is available for review at that office and is also available for review at the Office of the Board of Fire Commissioners, Monday through Friday, between the hours of 9:00 a.m. and 4:00 p.m.

Dated: September 30, 2015

BY ORDER OF THE BOARD

OF FIRE COMMISSIONERS OF THE

EAST QUOGUE FIRE DISTRICT

Town of Southampton

Suffolk County, New York

By: Lorraine Gregory

Fire District Secretary

 Budget Hearing Notice

EAST QUOGUE FIRE DISTRICT

REGULAR MONTHLY MEETING

SEPTEMBER 3, 2015

The Regular Monthly Meeting of the Board of Fire Commissioners of the East Quogue Fire District was called to order by Chairman Allyn Jackson at 7:30 p.m. Present were Commissioners James Schaefer, Aaron Sacks, Jennifer Davonski and Allyn Jackson, Chief Bill Potter, Second Assistant Chief Scott Flynn, Firehouse Attendant David Schaffauer, First Responder Amit Patel, Treasurer Nancy Knotoff and Secretary Lorraine Gregory.

FIREHOUSE ATTENDANT REPORT

See attached report.

A motion was made by Commissioner Jackson, seconded by Commissioner Sacks, authorizing the purchase of two (2) Auto Eject for the new 7-6-80 Vehicle from Firematic, at a cost not to exceed $500.00. Approved 4-0.

A motion was made by Commissioner Sacks, seconded by Commissioner Jackson, authorizing the purchase of one (1) Low Band Radio from Integrated Wireless Technologies, at an approximate cost of $775.00. Approved 4-0.

ITEMS FOR DISCUSSION

1. Replace the toilet at a cost of $100.00.

2. Prepare a work order and the electrician will be called in.

3. Noted.

A motion was made by Commissioner Jackson, seconded by Commissioner Schaefer, accepting the Firehouse Attendant Report as submitted. Approved 4-0.

At 7:50 p.m., Mr. Schaffauer left the meeting.

EMS REPORT

See attached report.

STAFF REPORT

Noted. 2

EQUIPMENT AND SUPPLIES

1. A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, authorizing the purchase of the medical supplies requested, at a cost of $580.69 (Emergency Medical Products - $417.29 and Hammer Medical - $163.40). Approved 4-0.

2. A motion was made by Commissioner Davonski, seconded by Commissioner Schaefer, authorizing the purchase of one (1) Mount for the X Series Monitor from NCE, at an approximate cost of $445.00. Approved 4-0.

MISC.

Noted.

A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, accepting the EMS Report as submitted. Approved 4-0.

At 8:00 p.m., Mr. Patel left the meeting.

MAINTENANCE REPORT

Commissioner Erwin not in attendance.

CHIEF'S REPORT

See attached report.

REQUESTS

Request 1. - A motion was made by Commissioner Sacks, seconded by Commissioner Davonski, authorizing Lt. Pat Vonatski and Lt. Donna Ponto to attend a Leadership Class, at a cost of $245.00 per attendee. Approved 4-0.

Request 2. - A motion was made by Commissioner Sacks, seconded by Commissioner Davonski, authorizing the purchase of four (4) Mustang Survival Type V Work Suits from West Marine, at a cost of $500.00 each. Approved 4-0.

Commissioner Sacks reminded the Chief of the importance of keeping the members’ training records and FIT testing records up-to-date and made available when requested.

ITEMS FOR DISCUSSION

1. Commissioner Jackson stated that he is waiting for a contract from American Fit.

2. Tabled. 3

ATTORNEY DISCUSSION

Mr. Glass not in attendance.

MINUTES

A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, accepting the Minutes of the August 6, 2015 Regular Monthly Meeting. Approved 3-0. Abstain – 1 (Commissioner Sacks did not attend the meeting.)

TREASURER'S REPORT

Ms. Knotoff advised the Board that certain transfers would have to be made. Resolutions were drawn up and state as follows:

2015-31. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to authorize the transfer of $1,000.00 from Office Supplies/Postage - 260-001 to Building Maintenance and Supplies – 250-001.

2015-32. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to authorize the transfer of $1,500.00 from Public Drills and Inspections - 380-001 to Class A Uniforms – 370-001.

2015-33. The Board of Fire Commissioners of the East Quogue Fire District hereby resolve to authorize the transfer of $2,500.00 from the Money Market Account to the Checking Account to cover Payroll.

A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, accepting adoption of Resolutions 2015-31, 2015-32 and 2015-33. Approved 4-0.

A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, amending Purchase Order #2015-70 to include the purchase of sixteen (16) Ex-Chief Badges, at an approximate cost of $500.00, bringing the total to $2,000.00. Approved 4-0.

A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, amending Purchase Order #2015-72 to $3,750.00 since Commissioner Sacks will not be attending the Conference. Approved 4-0.

A motion was made by Commissioner Schaefer, seconded by Commissioner Sacks, approving the Treasurer’s Report as submitted. Approved 4-0.

COMMUNICATIONS AND CORRESPONDENCE

Miscellaneous correspondence was presented to the Board including a letter from Michele Meduski regarding the PTA Halloween Parade and a letter from the East Quogue Fire Department regarding the swearing in of Andrew Pisaneschi and the resignation of Kirsten Peyton. 4

OLD BUSINESS

Commissioner Davonski reported on the following:

First Responder Reviews

- Working with Mr. Patel.

Commissioner Schaefer reported on the following:

Commissioner Schaefer advised the Board that he is waiting for a return phone call from Hometown regarding an EVOC class and that if the Chief makes a request, the County will hold a class at a charge.

Commissioner Sacks reported on the following:

Firemen’s Room

- Will, of Mr. Relf’s office, estimated the first phase to cost $140,000, not including his fee of $37,500.00. The Board decided to consider looking for another architect.

Fire Police Cap

- In production.

Commissioner Jackson reported on the following:

Siren

- No progress.

Boiler Main Firehouse

- No progress.

Photocopier

- Letter sent to Wells Fargo. Waiting to hear from Advanced Imaging Systems regarding the new machine.

NEW BUSINESS

A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, granting permission for the East Quogue Elementary School PTA to assemble in the parking lot prior to the Halloween Parade. Approved 4-0. (Note: The members of the Department and the Fire Police will assist with traffic control and will lead the parade with a Fire Truck.)

A motion was made by Commissioner Schaefer, seconded by Commissioner Davonski, accepting the resignation of Kirsten Peyton from the Department. Approved 4-0.

ABSTRACT OF BILLS

A motion was made by Commissioner Sacks, seconded by Commissioner Schaefer, approving the abstract of bills for the General Fund consisting of 43 checks totaling $54,016.61 and to authorize the transfer of $80,000.00 from the Money Market to the Checking Account. Approved 4-0. 5

At 9:18 p.m., there being no further business, a motion was made by Commissioner Schaefer, seconded by Commissioner Jackson, to adjourn the meeting. Approved 4-0.

Submitted by Lorraine Gregory, Secretary

Meeting Minutes for September 2015